COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
June 22, 1989
ATTENDEES:
Helene H.
Bob C.
Mary C.
Tony C.
Reggie L.
Steve P
Pam K.
Ray G.
Meeting was called to order at 7:15 pm with quiet time and the Lord’s Prayer.
Tony C. read the Seventh Tradition.
Pam 0. read the minutes from June 8, 1989 Board Meeting. Motion to accept minutes as corrected. Seconded and passed.
PUBLIC INFORMATION – Steve P.
A proposal was submitted to the Board from World Video Productions to completely produce “Cocaine Shatters Lives” for $2,511. This was discussed. A motion was made to pay $2,511 for the production of the video but to give WVP 50% down if possible. A friendly amendment was made to carry the motion subject to Mark viewing the quality of work and approving it. Seconded and passed. Mary re-typed the press release letter and submitted it to the Board. It was reviewed and a motion was made to accept the letter. Seconded and passed.
TREASURY – Bob C.
Balance of Trust Account: $3,660.84
Balance of Operating Account: $2,328.41
Total working funds: $5,989.25
Segregated funds not included in the above mentioned are as follows:
Dance Around the World funds: $10,809.70
World Service Conference: $5,000.00
Total segregated funds: $15,809.70
Financial statements for 1988 and second quarter 1989 were submitted to the Board. Bob will conform with the motion from the last board meeting and put an additional $500 aside for the Conference. All bills are paid.
NEWSGRAM – Reggie L.
Helene submitted copies of the thank-you letter to Margie to the Board. Tony spoke with Nancy and discovered that Greg M. has the Newsgram for type-setting. He isn’t sure when it will be ready. A
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motion was made to accept the contents of the Newsgram. Seconded and passed.
CONNECTION – Reggie L.
Greg has the material that has been submitted and Susan will contact him to see what the status of it is.
OFFICE MANAGER’S REPORT – Mary C.
Mary submitted a price comparison for printed literature versus xeroxed literature. An activity report for the month of June was also submitted. The IRS needs a budget for 1989-90 for the tax exempt status and Mary is working on this. It has been discovered that CAWSO needs to apply for a re-sale permit with the city of Los Angeles. Metal chips were ordered from Wendell’s a month ago and have not been received yet. They called and said their press is down and they would ship them UPS today and pay for shipping themselves. Mary suggested stocking metal chips. They cost $.69 each and there is no cost break for quantity. Helene suggested looking into other companies for a more prudent supplier. Bob suggested reducing the cost of the metal chips to the fellowship from $1.25 to $1.00. This was discussed. A motion was made to table this subject until more information is available. Seconded and passed.
OLD BUSINESS:
A) Helene spoke to the insurance company regarding the Convention. She must fax a copy of the program and the agreement with the hotel to them. There should be $1,000,000 coverage – liability – for the Convention. There will also be coverage for the Conference.
B) Binders and dividers for the delegates have been purchased and labled.
C) 420 people have pre-registered for the NY Convention and this is a record-breaker!i
D) Regarding the Wells Fargo account: Reggie spoke to Jennifer.
There are copies of 2 cashier’s checks dated 10-5-88. Jennifer submitted a request for copies of the cancelled checks from the bank and should have them within a week.
E) Quantity of chips and literature to send to NY was discussed. David will be responsible for getting the left-overs back. He will probably send it back UPS since it will be insured that way. The following quantities were decided on:
Metal Chips: 200 ea. of 1 year, 100 ea. of 2 and 3 years, and 50 ea.
of 4 to 8 years.
Plastic Chips: 1000 ea. of Newcomer, 30, 60 and 90 day chips and 500 of the rest.
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Literature: 1000 ea. of the new pamphlets and 500 ea. of the old ones
for back-up in case the new literature isn’t ready by then. 200 ea. of the new formats. One sample of a complete starter kit.
2000 order forms will also be sent.
Reggie volunteered to work at the WSO table at the Convention and this was met with approval. Mary said WSO has enough to replenish what is shipped. The issue of sales tax was discussed. It was suggested that someone look into what the NY Convention Committee is doing and follow suit.
F) It was decided that the issue of the 18 month ship should go before the Conference and WSO needs it to be Conference approved before having any made. This will be proposed by the WSO Board at the Conference.
NEW BUSINESS:
A) There was discussion on the Directors visiting different area’s GSO’s or inviting their boards, one at a time, to sit in on a WSO board meeting.
B) Ray, Reggie and Helene are working on WSO guidelines, job descriptions, procedures and suggested ways to conduct board meetings.
Meeting was adjourned at 9:15 pm with the Lord’s Prayer.
Thank you for letting me be of service,
Pamela Kelly
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