Sept 4, 2026 – WS Conference Minutes – WSBT Report – Day 2 – History of Cocaine Anonymous Documents Archive

CONFERENCE REPORTS

C.A. WORLD SERVICE CONFERENCE 2026 WORLD SERVICE BOARD OF TRUSTEES REPORT

INTRODUCTION AND COMMENTS:

Gary P. TAL1 WSBT Chair
Stuart J. ERT WSBT Vice Chair
Barry H. ASRT WSBT Secretary
Tina R. MWRT Assistant Secretary
Richard B. ANRT
Richard E. MERT
Jenn S. PNRT
Dan S. PSRT
Jonathan H. WSOT
Karmen K. WST

Our World Service Board of Trustees (WSBT) has remained very active since the close of the 2025 World Service Conference (WSC). Over the past year, the WSBT has conducted regular online business, conference calls, and quarterly meetings while continuing to address the ongoing responsibilities of Cocaine Anonymous World Services. The Board has also participated in WSBT/WSOB Board-to-Board meetings and Chair-to-Chair communications to improve coordination and communication between the two World Service Boards.

Following the 2025 World Service Conference, the WSBT experienced a significant transition with seven Trustee positions changing through the Trustee Election Committee process. Considerable time has been devoted to orientation, transition, and helping the incoming Trustees become familiar with their responsibilities, committee assignments, and the ongoing work of the Board. The WSBT has continued reviewing its orientation process and supporting materials to better prepare new Trustees for service. We have made some mistakes through this process such as going over budget in our Q1 meeting but as a whole we have done our very best to rectify that mistake and come really close to being within budget by the end of the year, we had returned per diem and some have in some cases refused to take any money for travel to get the wrong righted it was a big mistake as we recognize it but we want the fellowship to know we have done a lot of work to make it right and the mistakes that had happened I can honestly say should not ever happen again with this board since we are putting in procedures to help make this not happens again.

7 | P a g e

Our quarterly minutes have been behind to getting out to the fellowship for a few reasons. Our quarter 1 minutes/recordings were taken from the board and distributed throughout some of the fellowship without the consent of the WSBT and those recordings had executive seasons on them which was also not approved to go out to any unauthorized persons due to the sensitive discussions on them, then we had to elect a new secretary and aŌer finally getting our recording of the q1 meeting in hand again we have finally got the minutes to be distributed to the fellowship asap with our q2 minutes that are finally approved to go out as well. We want to apologize to our members that look forward to receiving these minutes and reassure you that the WSBT is committed to do better. We have attached the Quarter 1 and 2 minutes to our report.

The WSBT has continued working closely with the World Service Oﬃce and World Service Oﬃce Board on matters aﬀecting the Fellowship. This has included communication with the Fellowship, document storage and accessibility, print-on-demand initiatives, News Gram development, book development and approval processes, and other projects intended to improve the eﬀectiveness of World Services.

Financial oversight continues to be an important responsibility of the WSBT. The Board has continued working with the WSO and appropriate trusted servants to improve the consistency and eﬀectiveness of financial reporting. Regular review of budgets, actual expenditures, and financial activity continues to provide the WSBT with the information necessary to fulfill its responsibility for financial oversight and long-term planning.

The WSBT has also continued its responsibility for protecting the intellectual property and legal interests of Cocaine Anonymous. Work has continued involving trademark and copyright matters, licensing and use of C.A. intellectual property, corporate compliance, and other legal matters aﬀecting Cocaine Anonymous World Services. The Board has also continued addressing questions involving the use and adaptation of the Twelve Concepts and the General Warranties of the Conference.

A significant amount of work this year has focused on the future structure of Cocaine Anonymous World Services. Through Long Term Planning, International Structure and Development, and other committees and project groups, the WSBT has continued reviewing regional restructuring, global representation, international growth, communication between

8 | P a g e

World Service boards and the Fellowship, and ways to make our service structure more eﬀective as Cocaine Anonymous continues to grow throughout the world.

The WSBT has continued responding to correspondence and referrals from members, Groups, Districts, Areas, Regions, and World Service Committees. These communications remain an important part of understanding the concerns of the Fellowship and ensuring that matters falling within the responsibility of the Trustees receive appropriate consideration.

Finally, the WSBT, in conjunction with the Trustee Election Committee, continues preparing for the 2026 Trustee election process. The Trustee At Large 1 , Atlantic North Region and the Southwest Region are the openings currently preparing a Trustee slate, with approximately fifteen resumes received for consideration at the time of this report. We look forward to a healthy TEC this year to welcome in some more new trustees to the board.

As we approach the 2026 World Service Conference, the WSBT remains committed to serving and protecting the Fellowship of Cocaine Anonymous. While this year has included transition, difficult discussions, and significant questions regarding our future service structure, the Board continues to work toward solutions guided by the Twelve Traditions, the Twelve Concepts, the C.A. World Service Manual, and the group conscience of the Fellowship. I personally would like to thank everyone for allowing me to be me, make mistakes, work hard, fulfill my commitment to the best of my ability and have such an amazing experience as such an honorable position to be in. I look forward to being able to take a break now and encourage and support the fellowship and WSBT from home.

COMMITTEE STRUCTURE AT CONFERENCE:
Position Name email

TAL1 WSBT Chair Gary P tal1@ca.org
ERT WSBT Vice Chair Stuart J ert@ca.org
ASRT WSBT Secretary Barry H asrt@ca.org
MWRT WSBT Asst Secretary Kurtina R mwrt@ca.org
ANRT Richard B anrt@ca.org
MERT Richard E mert@ca.org
PNRT Jen S pnrt@ca.org
PSRT Dan S psrt@ca.org
WST Karmen K wst@ca.org
WSOT Jonathan H wsot@ca.org
WSBT inbox wsbt@ca.org

9 | P a g e

SUMMARY OF COMMITTEE MOTIONS:

Motions passed online from 13-Sept-2025 to present
Motion -To approve to approve Correspondence response 2025-Q3-31.
Motion seconded. Passed. 09/17/2025
Motion -To approve 2 stories for upcoming NewsGram.
Motion seconded. Passed. 09/29/2025
Motion – To approve legal invoice in the amount of $4407.00.
Motion seconded.
Motion to table 10/4/2025 Passed. 10/05/2025
Motion – To approve version 2 of the NewsGram, with corrections page 4 and 6. Motion seconded.
Friendly Amendment made 10/7/2025. Motion seconded. Accepted 10/8/2025.
Motion passed with Friendly Amendment 10/8/2025
Motion – To approve response to correspondence 2025-Q4 -1-2026.
Friendly Amendment made 10/21/2025. Motion seconded. Accepted 10/21/2025
Motion passed with Friendly Amendment 10/23/2025.
Motion – To approve WSOB approved logo for CAWS 2028 Convention in Scotland
Motion seconded. Passed. 10/14/2025
Motion – To approve Q3 2025-08 Quarterly minutes.
Motion seconded. Passed. 11/01/2025
Motion – To approve Q4 2025-10 WSBT Conference Call Minutes.
Motion seconded. Passed. 11/06/2025
Motion -To approve C.A. Intellectual Properties Policy.
Motion seconded. Passed. 11/11/2025
Motion-To increases budget ledger line item 500390. Miscellaneous Expense $2,000 to
$4000.00 to allow for previously approved purchase of $2,500 for speaker tapes and recordings.
Motion seconded. Passed. 10/19/2025
Motion-To take original motion to pay lawyer bill from table.
Motion seconded. Passed. 11/22/2025
Motion- to approve the changes to the attached New Trustee Orientation Documents
Motion seconded. Passed.12/3/25
Motion- create Project to evaluate Regional Rotation For Trustee Quarterlies.
Motion seconded. Passed. 12/9/25
Motion- to approve the attached ﬂyer for the North America PI summit February 18 – 22
Motion seconded. Passed. 12/13/25

10 | P a g e

Motion- motion to accept the following correspondence Q4-03 2025-10-27
Motion seconded. Passed. 12/11/25
Motion- motion to approve CAWS Conference Aug 2027 Amendment
Motion seconded. Passed. 12/15/25
Motion- Motion to Approve 2025 Q4 Delegate Mailing
Motion seconded. Passed. 12/19/25
Motion- motion to approve the contract for CAWS 2028 convention in Scotland
Motion seconded. Passed. 12/22/25
Motion- motion to approve the following articles for Q4 Newsgram (Dan, Jen)
Motion seconded. Passed. 12/22/25
Motion- motion for ratification
Motion seconded. Passed. 12/28/25
Motion- to approve the WSOB Director Slate as resubmitted with Kalob T., Russell S., and Maria K
Motion seconded. Passed. 1/3/26
Motion- to Accept Responses to Referral #16030632 and Referral #16030641
Motion seconded. Passed. 1/8/26
Motion- to approve Interview questions for the DAL and Treasurer.
Motion seconded. Passed. 1/10/26
Motion-to accept correspondence letter # 2025 Q4-06 2025-12-10 letter of concern Motion tabled. 1/12/26
Motion- to approve answer to Referral 16265567
Motion withdrawn 1/12/26
Motion- to approve the Q1 2026 NewsGram
Motion seconded. Passed with notes to editor. 1/16/26
Motion- to approve Response to Correspondence “World committee for Long term planning
committee”
Motion seconded. Passed. 1/17/26
Motion- to approve the attached response to the correspondence Q4-06 2025-12-04
Motion withdrawn 1/20/26
Motion- to approve the attached response to the correspondence Q1-02 2026-01-11
Motion seconded. Passed. 1/25/26
Motion- to approve 25.12 Q4 WSBT Quarterly Minutes
Motion seconded. Passed. 2/1/26
Motion- to approve Q4-07 2025-12-14 Utah Chair Concerns. Correspondence response

11 | P a g e

Motion seconded. Passed. 2/5/26
Motion- to approve Q4-08 2025-12-16 Trustee Election Correspondence Response
Motion seconded. Passed. 2/12/26
Motion- to transfer $100k from main operating account to the prudent reserve
Motion seconded. Passed. 2/13/26
Motion- Motion to approve correspondence response regarding AA Literature correspondence
Motion seconded. Passed. 2/17/26
Motion- to approve CR2026–038 Stevie Ray – AV
Motion seconded. Passed. 2/22/26
Motion- to transfer $100k from operating to prudent reserve. Upon opening of the emergency fund account, transfer $75K from prudent Reserve to emergency fund account
Motion seconded. Passed. 2/24/26
Motion- to approve CR2027-017r Regfoxpro in the amount of $13,357 for Webconnex/regfox
Motion seconded. Passed. 3/1/26
Motion- to approve the attached response to the correspondence. Correspondence: 25Q4-06 2025-12-10
Motion seconded. Passed. 3/6/26
Motion- to approve the attached: 2025 10 WSBT Q4 Conference Call Minutes Amended 2025
Motion seconded. Passed. 3/15/26
Motion- to review and approve LCF guidelines
Motion seconded. Passed. 3/17/26
Motion- to approve the Argosy Cruise for CAWS 2027
Motion seconded. Passed. 3/23/26
Motion- to approve the WSOB / WSBT Credit Card Policy.
Motion seconded. Passed. 4/4/26
Motion- to approve the 2026 Q2 NewsGram
Motion seconded. Passed. 4/12/26
Motion- to unanimously approve the 26Q1-05 2026-03-13 Correspondence
Motion seconded. Passed. 4/15/26
Motion- to Approve 26Q1-06 2026-03-16
Motion seconded. Passed. 4/16/26
Motion- to approve response to correspondence 26Q1-07 2026-03-16 California Secretary of State Motion seconded. Passed. 4/17/26
Motion- to approve the website is free from tradition violations.
Motion seconded. Passed. 4/18/26

12 | P a g e

Motion- to move $3000 from Q2 hotel budget to the Q1 hotel budget, and to move the budget from the Q4 meeting to the Q1 meeting to hold a virtual Q4 meeting.
Motion seconded. Passed. 4/20/26
Motion- for unanimous consent for the corrected version of the Q2 NewsGram
Motion seconded. Passed. 4/21/26
Motion- to approve the following letter regarding the non-ratification oﬀ SWRT.
Motion seconded. Failed. 4/27/26
Motion- to approve response to Referral WSBT 2025-11
Motion seconded. Passed. 5/3/26
Motion- to accept the following correspondence Q1-08 2026-04-09
Motion seconded. Passed. 5/8/26
Motion- to approve the following response to Correspondence Q1-09 2026-04-09
Motion seconded. Passed. 5/12/26
Motion- to change the name of Petty Cash Account to Emergency Funds account
Motion seconded. Passed. 5/18/26
Motion- to send the below referral to the conference committee to propose that the Conference Committee guidelines be revised to state that RFP responses should not be excluded from consideration solely because they include a virtual or hybrid component
Motion seconded. Passed. 6/2/26
Motion- to approve the following story for the NewsGram
Motion seconded. Passed. 6/6/26
Motion- to approve Karmen K’s article for the NewsGram Trustee Corner
Motion- motion to approve WSBT Q2 Meeting Minutes
Motion recalled 6/17/26
Motion- to approve the attached correspondence response for correspondence “Q2-01 2026- 05-07 Collaboration to Better Support Those We Serve Correspondence”
Motion seconded. Passed. 6/21/26
Motion- to approve the SR-14’s
Motion seconded. Passed. 6/25/26
Motion- to approve the Q2 quarterly minutes
Motion seconded. Passed. 7/1/26
Motion- to approve the NewsGram Q3.
Motion seconded. Passed. 7/15/26
Motion- approve Correspondence Q2-01 2026-05-07 AA Collaboration.
Motion seconded. Passed. 7/20/26

13 | P a g e

Motion- to approve correspondence 2026 Q2-02 2026-05-26
Motion seconded. Passed. 7/28/26
Motion- Barry H to serve as secretary until and including 2026 conference
Motion seconded. Passed. 8/1/26
Motion- that the World Service Board send the following correspondence to the World Service Oﬃce Board (Motion regarding Royalties)
Motion seconded. Passed. 8/1/26
Motion- to approve the following response to Correspondence Q2-03 2026-08-02
Motion seconded. Passed. 8/11/26
Motion- to approve the attached document for salary changes for WSOT employees
Motion seconded. Passed. 8/13/26
Motion- to Approve WSBT Q1 Quarterly Meeting Minutes

REFERRALS STILL IN COMMITTEE:
Referral Number 17819822

Submitted By Cecilia N
Title / Subject
Conference Approved Literature
Motion / Referral Text
I would like to suggest. “The power of two way prayer”, by Father Bill W to be conference approved literature.

CLOSED REFERRALS:
Referral Number 15677651

Title / Subject
Use of the A.A. Plain Language Big Book in C.A. Meetings
Motion / Referral Text
“I have been asked by multiple members from my local district if the new piece of AA literature ‘Plain Language Big Book’ is approved for use in C.A. meetings in the same way the ordinary Big Book and 12 & 12 are. Any guidance on this matter would be greatly appreciated.”
Action Taken
No further action taken. Response / Motivation
“This is not WSC-approved C.A. literature. The World Service Manual specifies that approved literature is listed in the Appendix (WSC Approved Literature, Books and Guidelines), and only

14 | P a g e

certain A.A. books are identified as appropriate for use in meetings. Existing guidance already clarifies what literature is appropriate for use in C.A. meetings; therefore, no further action is taken. If you would like to get it approved send a referral to the World Service Conference
Committee S&B.”

And the increased vigilance of border staﬀ and possessing an ESTA or visa does not guarantee entry.
Many governments have stressed the importance of honesty when interacting with border agencies. I believe many of our delegates and other members travel to the US via the ESTA process. It is amazing so many members of Cocaine Anonymous can answer no to these questions which are on the ESTA (especially the bits in bold)
1. “Do you have a physical or mental disorder; or are you a drug abuser or addict; or do you currently have any of the following diseases…”
2. “Have you ever been arrested or convicted for a crime…”
3. “Have you ever violated any law related to possessing, using, or distributing illegal drugs?”

Answering yes to any of these questions is likely to result in the ESTA being denied and then a visa and or a waiver of the entry requirements is likely to be necessary.

If delegates and or trustees do get refused entry this could aﬀect the use of Tradition 7 money, the right of a voice and participation is going to be aﬀected. Also if we can only have delegates from outside the USA who have never used or dealt illegal drugs or whose gender identity matches their gender assignment at birth it restricts the ability of many of our fellowship to participate as delegates.

Given the increased vigilance at the border (including checking the contents of electronic devices such as phones and laptops) it appears there is a much bigger risk of being declined entry to the US.
Additionally there are now extra security and documentation requirements for people to travel internally in the USA. This could impact Tradition 7 funds in a couple of ways, we might fail to meet our contractual
obligations with venues for events and incur penalties. Additionally people denied entry may have to pay their repatriation cost, and this could also have an ongoing impact on their ability to travel elsewhere in the world. Our venue choices can aﬀect members right and ability to participate at events such as the WSC (Concept 4).

Given these issues is it about time we reconsider how/where WSC takes place?
Can the conference be run as a hybrid meeting? What are the barriers to this happening?

15 | P a g e

Could conference be restructured? The World Service committees already meet electronically outside of conference, so is it essential to have these committees meeting at conference? Regional meetings take place outside of conference, so do they need to be included in the conference schedule?

If committee and regional meetings were removed from the conference agenda then perhaps the conference could be reduced to a two day event and this could be done virtually.

This would increase the potential for more of the fellowship to participate as delegates in a number of ways.

Previous convictions or drug usage would not be a barrier to attending
People’s gender identification would not be a barrier to attending conference Delegates would not have to take a week oﬀ to attend conference

The cost of delegates participation would be hugely reduced People with travel, health or mobility issues could participate Also there are environmental benefits.

Continuing with the current format is reducing people’s ability to participate, it has hugefinancial costs, there is an environmental impact associated with the travel.

Another option would be to have Regional Service Conferences, allow Regions to have a service structure similar to WSC, Areas and Districts.”

Action Taken

No further action taken at this time. Response / Motivation

The WSBT reviewed the concerns regarding international travel requirements and participation at the World Service Conference. At this time, no significant changes to U.S. entry requirements compared to prior years have been identified, and no reports were received during the 2025 World Service Conference of members being refused entry into the United States.

Each member is responsible for completing travel documentation according to their own conscience and legal obligations. Areas are responsible for electing Delegates who possess valid travel documents and are able to travel internationally.

The World Service Manual currently specifies the structure and requirements of the World Service Conference, including that it be held annually and for not less than three days. Any proposed changes to Conference format, scheduling, or structure must proceed through the established Conference process outlined in the Standing Rules and the World Service Manual.

Referral Number 16030641 / 16030632
Submitted By

16 | P a g e

Claudia W. Title / Subject
Tradition Ten Perspective Regarding U.S. Port-of-Entry Practices and Conference Participation
Motion / Referral Text

The referrals request guidance regarding Tradition Ten and current U.S. port-of-entry practices, specifically concerning ESTA applications, immigration questioning, and potential impacts on Delegate participation in World Service events hosted in the United States. Concerns were also raised regarding possible burdens on Conference participation due to immigration and border enforcement procedures.

Action Taken

Combined response issued to both referrals. No further action taken at this time. Response / Motivation
The WSBT reviewed the concerns raised regarding Tradition Ten and current U.S. port-of-entry
practices. This response applies to both referrals submitted by Claudia W. and forwarded through both the WSBT and Conference Committee channels.

Cocaine Anonymous has no opinion on outside issues, including immigration procedures, border enforcement, or ESTA requirements. The World Service Manual does not provide guidance regarding how individuals should answer questions from governmental agencies, and each traveler remains responsible for completing travel documentation according to their own conscience and legal obligations. Areas are responsible for electing Delegates who possess valid travel documents and are able to travel internationally.

At this time, no significant changes to U.S. entry procedures compared to prior years have been identified. During the most recent World Service Convention, no reports were received indicating that Delegates or members were refused entry into the United States.

The referrals also raised concerns regarding Conference participation and possible structural changes. The World Service Manual currently specifies that the World Service Conference is held annually and for not less than three days and does not presently provide for hybrid or fully virtual Conference structures outside the established Conference and Standing Rules process. The WSBT appreciates these concerns being brought forward and will continue monitoring developments that may materially aﬀect participation in World Service events. Should circumstances significantly impact participation, such matters would be evaluated through the established Conference process and within the framework of the Twelve Traditions, Twelve Concepts, and the World Service Manual.

Referral Number 16290737

17 | P a g e

Submitted By Sarah T.
Title / Subject
Ensuring Full Delegate Participation Amid U.S. Entry Restrictions
Motion / Referral Text
“Referral to : WSBT.& WSC Conference Committee
Subject Line: Ensuring Full Delegate Participation Amid U.S. Entry Restrictions Referral Text:

In alignment with our concepts, which safeguard the right of appeal and ensures every voice in CA is heard, I raise a concern regarding the potential exclusion of international delegates due to increasing U.S. entry restrictions.

This issue impacts Concept One, as the collective conscience of Cocaine Anonymous may not be fully represented in critical discussions and decision-making at the World Service level.

Action Requested:

Assess the feasibility of implementing hybrid conference models to accommodate delegates unable to attend in person, taking out breakout sessions, and regional assemblies (these can be done throughout the year virtually). This would technically leave the WSC only needing 2 days, which supports hybrid.
Explore the possibility of rotating future conference locations, including venues outside the U.S., to ensure equitable access for all delegates.
Review contractual obligations related to conference planning to identify and mitigate
potential financial risks associated with decreased international attendance.
Explore the visibility of Regional Conferences”

Action Taken
No further action taken at this time. Response / Motivation

The concerns raised relate to potential future changes to the structure, format, scheduling, and
location of the World Service Conference. Existing Conference procedures and the World Service Manual already provide an established process for submiƫng motions and proposals regarding such changes. At this time, no material impact on Delegate participation has been
identified requiring immediate action outside the existing Conference process.

Referral Number 15238035
Submitted By Tom T.

18 | P a g e

Title / Subject
Trustee Rotation and Continuity of Service
Motion / Referral Text

“Seeing that 7 trustees are scheduled to rotate oﬀ next year, would the WSBT consider asking the 2025 conference for permission to extend service for 2 of the incoming trustees by one year? If repeated in 2026, this would break the massive simultaneous rotation we are having.”

Action Taken

No further action taken. Response / Motivation

The WSBT reviewed the concern regarding continuity of service and simultaneous Trustee rotation. Trustee terms, elections, and rotation schedules are currently governed by the World Service Manual and existing Conference-approved structure. At this time, the WSBT is not pursuing changes to Trustee term lengths or rotation schedules outside the established Conference process.

PRESENTATIONS OF CURRENT ACTIVITIES OR TASKS (no motions)

WSBT Sub-Committee Activities:
Finance (Jonathan H.)

No meetings held
Treasurer role has been filled.
Treasurer has been pulling monthly reports and providing to WSOB and Finance
Committee.

Legal Karmen K.

All place markers are up to date World Service Conference Richard B.
The duties of this committee is to assist with researching future venues for the World Service Conference. The years for consideration are 2028, 2029, and 2030.

The RFP Committee put forth 3 hotels for consideration

The DFW Marriot, our current host hotel.
The Chicago Hilton Rosemont Hotel at O’Hare Airport.
The Crowne Plaza Airport Hotel at Dublin, Ireland Airport

19 | P a g e

Details for each location, supporting documentation and spreadsheets were included in the SR- 14 submission from the Conference Committee Trustee Negotiation Karmen K.

Motion to approve CR 2026-078 Transportation Buses Redux – passed
Motion to approve Boat Party for CAWS 2028 – passed
Motion to approve Hotel Hampton for CAWS 2028 – passed
Motion to approve Hotel Hilton Carlton for CAWS 2028 – passed
Motion to approve Hotel Radisson Blue – passed
Motion to approve StayCity – passed
Motion to approve Hotel Delta for CAWS 2028 – passed
Motion to approve Hotel Moxy for CAWS 2028 – approved – will be signing
Motion to approve Hotel Sheraton for CAWS 2029 – received new contract. Sent to TNC

Trustee Election Richard B.
Active Trustee Slates: ANRT, SWRT, and TAL1

TEC Dates: Sunday August 30th – Tuesday September 1st

We have 15 interviews to conduct. 1 candidate withdrew. The interview schedule has been set. All Sunday interviews will be held via Zoom. Monday will be a mix. Tuesday all interviews will be in person.
Hotel arrangements have been made and per diem has been sent for all TEC Delegates.

Long Term Planning Gary P.

Long Term Planning has been engaged in several key projects aimed at enhancing organizational eﬃciency and cultural preservation:

1. Global expansion, Lead Robert W.
Has been put on pause till end of conference

2. Bi annual conference, Lead Tom T
The sub committee has been meeting but has no report

3. Digitalizing Area reports
Has had no report for multiple months
Orientation Stuart J.

20 | P a g e

Working on going through the documents to be able to send them to the oﬃce to publish so the fellowship can see what the responsibilities of the trustees are.

NewsGram Tina R.
Submissions will be due Oct 10, 2026. Theme has not been selected yet.

Outreach Gary P.
Over the past year, I’ve done a significant amount of outreach to former trustees for their experience and guidance.
This outreach has covered:

Questions related to serving as Chair
Board procedures and proper processes
Building unity within the Board of Trustees
Handling diﬃcult situations and disagreements
Historical experience on past board matters
Miscellaneous questions as difference issues have come up
Former trustees have been generous with their time and experience. Their guidance has helped me better understand past practices, consider diﬀerent approaches, and make informed decisions in my service role.

I’m grateful for their willingness to share their experience and continue supporting the fellowship through this type of outreach.

International Structure and Development Stuart J.

Committee Activity
The IS&D Committee met once this quarter. The meeting focused on literature fulfilment and existing royalty agreements for Conference Approved Literature. As a result, the Committee agreed on a motion for submission to the WSBT.

Motion Submitted to the WSBT Correspondence to the WSBT
The WSBT recommends that, upon expiration, existing Royalty Agreements with local Areas or service bodies for the printing and distribution of Conference Approved books not be renewed.

21 | P a g e

Instead, the WSBT recommends that future royalty agreements be administered directly by the World Service Oﬃce with local printers or publishers. Local Areas may continue to use local printers where appropriate; however, the contractual relationship would be between the World Service Oﬃce and the printer. Local Areas would continue to order books through the World Service Oﬃce, regardless of where the books are printed.

This recommendation applies only to Conference Approved books. Existing licensing procedures for pamphlets, meeting formats, and other licensed materials would remain unchanged.

Reason

The WSBT believes this approach better reﬂects the principle that the Fellowship should focus on carrying the message, while the World Service Oﬃce manages the business and administrative responsibilities related to publishing.

Centralizing royalty agreements will simplify administration, improve consistency, strengthen the protection of Conference Approved Literature, and create a more sustainable and eﬃcient publishing process while continuing to support local printing where appropriate.

This approach is particularly beneficial for newer or developing Areas, which may not yet have the administrative infrastructure or experience required to manage long-term legal and commercial agreements. By having the World Service Oﬃce administer these agreements, local fellowships can focus their eﬀorts on carrying the message rather than managing contractual
obligations.

The intent of this recommendation is not to reduce local autonomy or eliminate local printing. Rather, it is to ensure that the business aspects of publishing are managed centrally, while local fellowships remain focused on their primary purpose of carrying the message to the addict who still suﬀers.

2026 Atlantic North Regional Trustee Conference Report / Submitted by Richard B WSBT Service/Activities/Committees/

Duties

Participated in all business conducted online via Outlook
Attended all WSBT Quarterly Meetings
Participated in all WSBT Conference calls.
Responded to inquiries from Area Delegates and CA Members in the Region.
Responded to correspondence received by the WSO for the ANR i.e. starter kits

22 | P a g e

WSBT correspondence to the fellowship
Worked with DOO regarding Licensing and Royalty Agreements for the ANR
Attended the 2026 World Service Convention.
Attended the 2026 Mainland Europe Regional Assembly and Convention.
Attended 2026 Trustee Dinner at 2026 Convention.
WSBT Sub Committees
World Service Conference
Long Term Planning
IS&D
Trustee Election
WS Conference Committees
Structure & Bylaws (Lead)
Conference Committee (2nd)

2025/2026 Activities

Attended 2025 SOCA Area Convention
Attended CANY and Quebec Area Meeting
Chaired 2026 Regional Assembly
Attended 2026 Atlantic North Regional Convention
Steering Committee 2029 WSC

Comments
As I reﬂect on my final year serving as a Trustee, I find myself in a mix of optimism for the fellowship and some sadness that my commitment has come to an end. It has truly been an honor to serve Cocaine Anonymous. The journey has been humbling. It’s worth repeating, from last year, that my lesson in the 2nd Tradition continues. This past year brought so much momentum—we welcomed seven new members to the board, who came filled with energy, dedication and commitment to our Traditions. I have no doubt in my mind that the fellowship is

23 | P a g e

in good hands. I am proud of how the Atlantic North Region has continued to grow, with new meetings starting up in CA New York, SOCA and Atlantic Canada. MACA has taken steps to rename and restructure their area in eﬀorts to be of better service to groups in the future. The Region stepped up with a $12,000 7th Tradition contribution to the World Service Oﬃce. It speaks volumes about the heart, spirit and generosity of our fellowship.
All quarterly meetings have been held in person this year. The spiritual energy of the Board remains high. Traveling to Denmark and participating in their Regional Assembly and Regional
Convention gave me insight to our fellowship on that side of the world. Seeing the enthusiasm and passion to spread the message of Cocaine Anonymous helped me understand the growth of the fellowship happening in that part of the world.
While closing this chapter brings the sorrow of stepping back from a service role that has meant the world to me, I leave thoroughly reassured that the light of our fellowship will continue to guide countless souls toward hope and healing for generations to come.

Thanks for your participation in my recovery. Thank you for allowing me to serve.

2026 Atlantic South Regional Trustee Conference Report / Submitted by Barry H. WSBT Service/Activities/Committees/

Duties

Monitored and responded to online email correspondence
Attended all WSBT Quarterly Meetings in person and on Zoom.
Participated in WSBT Conference calls.
Participated in CAWS 2026 Steering Committee Meetings
Assumed Secretary duties for Q2 quarterly meeting
Responded to inquiries from Area Delegates and CA Members in the Region.
Responded to correspondence received by the WSO for the ASR i
Attended the 2026 Mainland European Regional Convention.
Attended the 2026 World Service Convention.
Reviewed TNC Contracts

WSBT Subcommittees and Projects

Subcommittees – TNC
Participated in Trustee Orientation Document Review Adhoc Committee
Participated in Adhoc Committee to Review ORA
Regional Rotation Project – Lead (petitioned for pros/cons) 2025/2026 Activities
Facilitated Regional Assemble Meeting Online
Facilitated Regional SR-14 Review
Attended Fla Area Meeting

24 | P a g e

WS Conference Committee
Committees
- Finance– Lead
- Archive – 2nd

Comments
I remain grateful for the opportunity to serve the fellowship I love. This first year as Trustee has been a lot about coming up to speed on the needs of the fellowship and my region and establishing the relationships and connection to have an impact in sustaining and growing CA. The Atlantic South Region hosted an exciting and profitable CAWS 2026 which contributed to rekindling excitement for our fellowship in some of the ASR Areas. The challenges are real as several of our Areas report diﬃculty in maintaining current level of meeting.

2026 European Regional Trustee Conference Report / Submitted by Stuart J

Throughout the year, I have continued to support the Chair, trustees, and the wider work of the Board. On occasions, where needed and due to the Chair’s health, I have helped by chairing the Board and assisting with the Chair’s responsibilities.

It has been a full and active year, and I have remained available to support the work of the WSBT wherever I could be of help.
I remain grateful for the opportunity to serve the Fellowship. In love and service

2026 Mainland European Regional Trustee Conference Report / Submitted by Richard E. WSBT Service/Activities/Committees/

Duties

Attended all WSBT Quarterly Meetings in person and via Zoom.
Participated in WSBT Conference calls.
Participated in online email correspondence via Outlook.
Responded to inquiries from Area Delegates and C.A. members in the Region.
Responded to correspondence received by the WSO for the Region, including Starter Kit requests.
Participated in WSBT correspondence to the Fellowship.
Attended the 2026 World Service Convention.
Attended the 2026 Mainland European Regional Convention.
Attended the 2026 Trustee Social Event. WSBT Sub Committees
Long Term Planning
Trustee Negotiating Committee (TNC)
Translations Committee IS&D

25 | P a g e

WS Conference Committees
Public Information Committee (Lead)
Literature, Chips and Formats Committee (2nd)

Projects

Lead for the Emerging Area Support Project. Part of the Regional Structure.

Regional Activities

Held the Regional Assembly in Denmark. Held several Regional meetings via Zoom.
Attended the Mainland European Regional Convention.
Attended the first-ever Norwegian Convention.
Participated in Translations Committee meetings. Supported C.A. Norway in establishing an NGO.
Assisted Norway with its application to become an Area at the World Service Conference.

Comments
My first year serving as the Mainland European Regional Trustee has been incredibly rewarding and educational. Having the opportunity to continue helping C.A. carry the message and grow throughout the Region has been deeply fulfilling.

I look forward to the coming year and to once again being part of the World Service Conference. What we are seeing throughout the world demonstrates that C.A. works. When we stay focused on helping the individual addict—one addict helping another—and do everything we can through service to make that possible, C.A. grows.

This is especially clear in the new countries where C.A. is beginning to take root.

Seeing new groups and service structures develop reminds me of the importance of keeping our focus on carrying the message and supporting those who are doing so.

Thank you for allowing me to continue to serve, and thank you C.A. for everything you have given me.

2026 Midwest Regional Trustee Conference Report / Submitted by Tina R WSBT Service/Activities/Committees/

Duties

Participated in all WSBT Conference Calls, email, and online business.
Participated in all WSBT Quarterly Meetings
Participated in all Board-to-Board Meetings
Assisted the Board in Responses to the Fellowship
Participated in World Service Conference Convention & H&I Committee Conference calls and online business.

26 | P a g e

Addressed any correspondence regarding the Midwest Region received by the World Service Oﬃce.
Responded to all Starter kit requests for the Midwest Region.
Responded to emails and phone messages.
Attended the 2026 Denmark Convention, where I served as the opening speaker.
Attended the 2026 WI Area Convention in Milwaukee, WI
Attended the 2026 IL Area Convention in Rosemon, IL.
Attended the 2026 CAWS Convention in Orlando, FL.
Facilitated a Group Inventory for Kansas City, MO
Served as the Asst. Secretary of the World Service Board of Trustees.
Participated as Assistant Secretary in meetings with the Chair, Vice Chair, and Secretary to draft Agendas for WSBT Meetings.

WSBT Sub-Committees

NewsGram
Long Term Planning and Cocaine Anonymous Long Term Planning Advisory Committee

World Service Conference Committee Responsibilities

Conventions (First 2026)
H&I (Second 2026)

Comments
Now in my second year as Trustee, I still find the role challenging. Learning a new position was diﬃcult, and welcoming seven new members—each with a diﬀerent personality—has brought additional challenges. I continue to learn and grow while staying focused on our goal of helping C.A. expand worldwide. I was truly honored to share my Hope, Faith, and Courage across the world, along with the love of this fellowship. As I serve, I continue to pray for patience and tolerance and to maintain an aƫtude of gratitude.

2026 Pacific North Regional Trustee Conference Report / Submitted by Jen S.

In the last year I have:

Participated in the Trustee orientation.
Attended and participated in all WSBT Conference Calls.

27 | P a g e

Participated in all email and online Business of the WSBT.
Attended all Long-Term Planning Meetings.
Attended and participated at all 3 in person and 4 virtual WSBT Board meetings.
Attended and volunteered at 2026 CAWS Convention in Florida.
Attended the 2026 MER Regional Convention.
Participated in 2027 WS Convention Steering and General Committee
Addressed written correspondence
Worked with the CAWSO and Delegates within the PNR who received 19 Starter Kits requests throughout the year and were able to fulfill them all.
Responded to emails, text messages, and phone calls from members of the PNR and beyond.
Maintained and participated in the Pacific North Regional online communications groups on What’s App and email.
Led a SR14 review with the PNR and members from other regions.

WSBT Sub-Committees:

WSBT Long Term Planning (LTP) and project groups within this sub-committee.
Participated in WSBT Subcommittee of International Structure & Development. (IS&D)
Participated in WSBT Trustee Negotiation Committee meetings. (TNC)

WSC Committee Responsibilities:

Primary Trustee – WSC Unity Committee.
Secondary Trustee- WSC Finance Committee

As I conclude my first year as a Trustee, I find myself reﬂecting on one of the most rewarding and challenging experiences of my recovery journey. This year stretched me emotionally, mentally, and physically in ways I never anticipated. I quickly learned the countless hours, thoughƞul discussions, committee work, and dedication required to support the daily aﬀairs of C.A. Through long business meetings and countless Sundays devoted to service, I gained a profound appreciation for the commitment required to help guide our Fellowship.

This year also brought opportunities I will always treasure. Attending my first Quarterly and spending time at the World Service Oﬃce gave me a deeper appreciation for the dedicated staﬀwho keep our Fellowship moving forward. I even managed to sneak into the Archives, where I was reminded of C.A.’s rich history and the importance of preserving it for future generations. The in-person Quarterly meetings reminded me that our responsibility extends far beyond my corner of Alberta. We serve a worldwide Fellowship, united by a common purpose and a

28 | P a g e

commitment to carrying the message. At the World Convention, I had the privilege of serving with the raﬄe baskets, reconnecting with old friends and meeting many new members. Those moments were a powerful reminder of why we do this work.
Serving as Lead Trustee on the Unity Committee was another highlight. Watching members from around the world work together to create resources, support events, and strengthen our Fellowship was inspiring. Rotating oﬀ the committee is bittersweet, as I leave with lasting friendships and an even deeper appreciation for the unity within C.A.

I also served as the secondary Trustee on the Finance Committee. Although my primary role was to learn, attending every meeting allowed me to witness the incredible diligence and accountability involved in responsibly managing the Fellowship’s resources.

I have also attended every CAWS 2027 Steering and General Committee meeting. While there has been plenty of work, there has also been plenty of fun. The Pacific North Region is excited to welcome everyone to Seattle in 2027, and I am grateful to play a small part by helping keep our merchandise and timelines on track. We cannot wait to welcome everyone!

Serving alongside six other first-year Trustees has been an incredible opportunity and responsibility. Together, we have navigated a steep learning curve, made diﬃcult decisions, and built the trust and unity needed to serve eﬀectively. This experience has pushed me outside my comfort zone, strengthened my faith, broadened my perspective, and deepened my commitment to service.

As this Conference marks the rotation of our Trustee-at-Large and Atlantic North Trustee, I want to express my sincere gratitude for their years of dedicated service. Their leadership, wisdom, mentorship, and friendship have had a lasting impact on me, both as a Trustee and as a person in recovery. I am grateful that we also have two Trustees with years of experience on the WSBT who will continue to guide and teach us.

It is both an honour and a privilege to serve a Fellowship that not only saved my life but gave me a life beyond anything I could have imagined. Recovery is a giŌ meant to be shared, and every opportunity to serve reminds me of that.

This past year has taught me that service is not about recognition or position. It is about showing up with humility, listening with an open mind, learning from others, and being willing to do whatever is asked for the good of the Fellowship. I am profoundly grateful for the trust placed in me and for the privilege of serving.

I look forward to continuing to support the growth of C.A. worldwide and helping ensure that whenever, wherever, anyone reaches out for help, the hand of C.A. is always there.

2026 Pacific South Regional Trustee Conference Report / Submitted by Dan S. WSBT Service/Activities/Committees/

Duties

29 | P a g e

Participated in Trustee orientation Completed sexual harassment training.
Participated in online email correspondence via Outlook
Attended all WSBT Quarterly Meetings in person and on Zoom.
Participated in WSBT Conference calls.
Responded to inquiries from Area Delegates and CA Members in the Region.
Responded to correspondence received by the WSO for the PSRT i.e. starter kits WSBT correspondence to the fellowship.
Participated in Trustee Whatsapp correspondence.
Attended the 2026 World Service Convention.
Attended the 2026 MER Regional Convention.

WSBT Sub Committees

Long Term Planning
Attended meetings and subcommittee meetings when available. Trustee Election Committee assistant
WS Conference Committees Literature Chips and Forms (lead) LCF
Attended all meetings, chaired project inventory in “C.A. the early days” to identify issues in project chart.
Unity (2nd) Attended meetings when available and needed. Attended hybrid unity meeting day in Denmark.

2025/2026 Activities

Held Regional Assembly via Zoom in Q4,1, 2 via zoom
Attended 2 diﬀerent Area Convention fundraisers.
Attended CALA area convention
Attended multiple CATW and area fundraisers (breakfasts, dances, special events, bingo)
Spoke at CATW event about service.
Assisted area delegates in tasks, added and removed from groups IO
Attended area meetings when asked.
Assisted area Chairs and delegates with concerns.
Fulfilled 3 starter kits in a timely fashion, contacting area chairs and vice chairs to provide needed materials
Assisted request from oﬃce on proper use of C.A. logo for new meeting.
Contacted meetings for proper approval and use of the C.A. logo as several had not asked for area approval on outside of meeting events and shirts.

30 | P a g e

Assisted area chair and contacted oﬃce on a member producing C.A. logo materials without area approval for personal profit.

Comments

It is truly an honor to serve the fellowship I love. I really enjoyed this year, with all its ups and downs. While it takes a great deal of personal time, listening to members issues and problems and knowing “if its not in the WSM, check your area bylaws” is a very common answer.

It’s odd what moving from a delegate to Trustee does. Members think you have all the answers to their issues, and how one word can change a whole opinion of what was said in a conversation. I have learned to refer to the manual.

I have found time slots in my life to fulfill my duties. And learned that staying on top of correspondence and how fast I respond can hold up or enhance a motion brought to the ﬂoor as we spread amongst many time zones.

I look forward to the challenges ahead, I intend to meet with our parliamentarian to enhance my use of Roberts rules and dig deeper into conference sub committees.

2026 Trustee-at-Large 1 Trustee Conference Report / Submitted by Gary P. WSBT Service/Activities/Committees/

Duties

Participated in all WSBT conference calls, email, and online business.
Participated and Chaired all WSBT Quarterly Meetings.
Participated at all WSBT to World Service Oﬃce Board meetings.
Participated on WSBT ad-hoc committees.
Attended Mainland European Regional Assembly.
Participated in World Service H&I Conference calls and online business.
Participated on the WSBT International Structure & Development conference calls and online business.
Supported Groups and Fledgling Areas.
Responded to Starter Kit requests.
Responded to emails and phone messages.
Assisted the Board in responses to both external and Fellowship correspondence.
Participated on and chaired Fellowship Long Term Planning project groups.

WSBT Sub-Committees

Long Term Planning (LTP)
Trustee International Structure & Development (ISD)
External Communications WSC Sub-Committees
H&I– Lead Trustee

31 | P a g e

Comments

This past year has presented challenges, particularly with ongoing health issues still, which at times made service more diﬃcult. Despite these struggles, I have remained committed and fulfilled my responsibilities to the best of my ability. I am grateful to share that I have now reached a turning point in my health and have started to feel much better. With this renewed strength, I look forward to fulfilling my term as a trustee and just going back to my local homegroup and service.

2026 World Service Oﬃce Trustee Conference Report / Submitted by Jonathan H. Summary of General Activities

Attended WSOB Monthly Meetings
Attended WSBT Quarterly Meetings and Conference Calls (excluding Q2 meeting that was missed for personal reasons)
Attended CAWS2025 in Phoenix, AZ
Facilitated Annual Corporate Filings for CAWS and CAWSO, Inc.
Participated in Online Business for WSBT and WSOB as Required
Communication with WSBT and WSOB Chairs as Required

Major WSO Activities

New Business Software Suite selected and partially implemented to better manage WSO activities (HubSpot CRM, QuickBooks Online, Shopify). QuickBooks Online is still in process
www.ca.org website redesign is complete and has launched to the fellowship 8/12/26. This includes transitioning of website hosting to new provider.
New Freedom Fund developed and rolled out
Meeting Finder app development underway
Transition of banking establishments completed
Staﬃng structure realigned — full-time CSR and Warehouse positions removed and a part-time Warehouse role added, reducing costs while maintaining service levels
Oﬃce expenses decreased in back-to-back years (2025 and 2026)
Employment agreements renewed and signed with the Director of Operations and Assistant Manager; Employee Manual completed and WSOB position descriptions near completion
WSOB credit card policy completed and implemented
Intellectual Property revisions completed; annual Licensing and Royalty Agreements continued their successful renewal
NewsGram redesigned under newly adopted internal guidelines, with an Interim Editor serving while a permanent Editor is selected

32 | P a g e

Two full inventories completed with zero distribution interruptions; Recalling the Early Days special edition published, selling 100 copies in under 12 hours
CAWS2026 Convention fully reconciled in less than 60 days
Branding Guidelines, banner, and rack insert revisions completed; shop merchandise updated and revised

WSC IT Committee (Lead Trustee)

Active Participant.

WSC PI Committee (2nd Trustee)

No request to step in for lead trustee.

WSC Finance Committee

Participated and helped for budgeting process
Helped transition new Treasurer on the committee
Have stepped back from the committee

WSBT Finance Sub-Committee (Lead Trustee)

No meetings were held. Regular reporting has been provided to WSBT to managefinancial oversight.

Long Term Planning Sub-Committee (Member)

Active Participant.

Additional Ad-Hoc and Project Committees (Member)

WSOB Website & CRM Development Ad-Hoc (Member)
Projects completed: New website launched, CRM and Online Store implemented, QuickBooks online in process

It has been both an honour and a privilege to serve this Fellowship as the WSOT for the last year, and as Treasurer for the 2 years prior to that. While the first year as WSOT has gone by quickly it had definitely been a learning experience. It has been an honor that I have been trusted by our fellowship to hold this role. I will continue to serve the fellowship to the best of my ability as I will never be able to return the gift the fellowship has given to me. Looking forward to the future.

2026 World Service Trustee Conference Report / Submitted by Karmen K WSBT Service/Activities/Committees/

Duties

Participated in all WSBT Conference Calls, email, and online business.
Participated in all WSBT Quarterly Meetings
Participated in WSBT correspondence to the Fellowship.
Attended the 2026 MER Regional Convention

33 | P a g e

Helped facilitate the workshops on CA Service Structure
Attended CAWS 2026

WSBT Sub-Committees

Long Term Planning
Long Term Planning Advisory Committee
Trustee Negotiating Committee (TNC)

World Service Conference Committee Responsibilities

Archives (First 2026)
Conventions (Second 2026)

WSOB Service/Activities/Committees/Duties Comments

Participated in all WSOB Conference Calls, email, and online business.
Attended DOO, WSO Chair and WSOT meetings (bi-weekly)
Reviewed and signed contracts related to the oﬃce, conventions, and conferences

Comments:

As I conclude my first year as a Trustee, I remain incredibly grateful for the opportunity to serve the Fellowship I love. This year has been rewarding, challenging, and filled with learning. I have gained a greater appreciation for the time and commitment required at World Service, the importance of timely and thoughƞul communication, the value of referring to the WSM when looking for answers.

Attending Quarterlies, spending time at the World Service Oﬃce, participating in the World Convention, and connecting with members from around the world have reminded me that we serve a truly worldwide Fellowship. Seeing C.A. continue to grow, particularly in new countries, reinforces that when we remain focused on our primary purpose—one addict helping another—C.A. works.

I am grateful for the mentorship and friendship of those I have served alongside and for everything this year has taught me. C.A. gave me a life beyond anything I could have imagined, and it is an honor to give back. I look forward to another year of serving and helping ensure that whenever and wherever an addict reaches out for help, the hand of C.A. is there.

34 | P a g e

COMMITTEE STRUCTURE AT END OF THIS CONFERENCE:
Position Name email

TAL1 xxxxxx tal1@ca.org
ERT Stuart J ert@ca.org
ASRT Barry H asrt@ca.org
MWRT Kurtina R mwrt@ca.org
ANRT xxxxxxx anrt@ca.org
ASRT Barry H asrt@ca.org
MERT Richard E mert@ca.org
PNRT Jen S pnrt@ca.org
PSRT Dan S psrt@ca.org
SWRT xxxxxx swrt@ca.org
WST Karmen K wst@ca.org
WSOT Jonathan H wsot@ca.org

Richard speaks to his report

Since 2021 we have made surplus every year. Income grew 152%, costs grew 110%, so significant improvement.

35 | P a g e

During this period the identification of this money has improved. The slides show how much money we have had in the bank account at the end of the year. 2021 had $3,189 and 2025 $225 768 – grew 430% year on year. We have something called a prudent reserve. Shows how much money we needed to have at a point in time. Moved from 2021 $60k and 2025 was $300k

Only concern is that 7th tradition has not grown.

Pardy – Point of personal privilege – can this report be put into the box?

Richard; I had no part of this – but this is good to know, as WSC has helped increase this in 5 years period.

Hope we can do something similar in the next 5 years.

Gary P – introduces the WBST

And reads report found in the box. No motions at this time.

Slate to approve

Trustee Slate 2026 Inactive

Atlantic South Region: Alan S.
European Region: Edwina S. Melanie V. Catherine E.
Mainland European Region: Tom T. Midwest Region: Maurice S.
Pacific North Region: Simone M. Anita I. Audz J. Pacific South
Region: Stuart E.
World Service Oﬃce: None
World Service: None

Trustee Slate 2026 Active

Atlantic North Region: Jesse G. Kimberly C. Wesley B.
Southwest Region : Albina K. Jesse G. Matthew T.
TAL: Alan S. Albina K. Anita I. Audz J. Edwina S. Jesse G. Kimberly C. Melanie V. Maurice S. Tom T. Simone M. Stuart E. Wesley B.

Seconded

Peter mcG; Point of order – on the dead slate – there is a member that is now part of the new region, are we going to update that?

Gary P – If you are asking if that matters at this point? – the answer is no – as it is a dead slate and there are not selections.

36 | P a g e

Candice I; Can I get a count of the number of people on TAL – there should be 15 and there are only 13.

Richard B; Goes through the list and checks – all the nominees are there. Only the top 2 TAL nominee go through to the TAL interview – some regions only sent 1 TAL nominees and not 2 –

Lewis E; There are 2 Jesse G – is that a mistake of a duplication? Oh, there are 2 Jesse Gs?

Gary P; Please add Tom T to the TAL

Jesse Go; Point of information – I am NOT on the TAL – there is just 1

Jesse G Gary reads out names on slates

Jacqueline R; please can you make the text bigger?

Motion 25: Motion to approve the TEC Slate

Prepare to vote

Motion carries unanimously

Duane M. thank you for report do you have any questions?

Jesse Go – Can you explain how you fill vice secretary before filling secretary

Gary P – We wait for new members as it is typically a new trustee in that position.

Jennifer G – I would like to clarify the sectary requirements

Gary P – Yes that is what it states

Peter Mcg – Last year some concerns were brought to ﬂoor regarding WBST travel expense, but it has happened again and cost has gone over budget.

Gary P – I sat through the conversation the majority supported the budget.

Milton l – You said there was mistake with budget what is

Gary P – We are tracking financial budgets

Barry He – I share your concerns. I too wanted to understand why we were over budget. Short comfort break

Duane M – Hello everyone thanks you for your patience if we can come to order. We had some difficulties during questions. Please return to

Milton L – It has been stated that trustees have made mistakes with money some trustees have not taken money for travel what has been put into place to stop going over budget.

Barry He – No one is happy with going over budget. We have put motions on ﬂoor and passed guidelines to ensure this does not happen again. Travel needs to be approved, and a contract needs to be given to board to approve to ensure this doesn’t happen again. We have tightened our belt by looking at steps we can take to keep within budget. We were careful not to impact

37 | P a g e

regional travel. We cut our regional travel budget. The conference approved budget has come a
little under budget.

Paul McG – How is the prudent reserve calculated?

Jonathan H – The prudent reserve is based on all expenses. How things get sold oﬀ, oﬃce costs Tom C – it was important that the trustees came and the members attended workshops and the members also attended the meeting.

Some of the money that came in went back to the next mainland regional convention

Tom T – I see value in the board attending regional caucus and I hope this continues in the future. Will measurements to stay in budget allow the trustees to serve their region.

Barry He – Yes, it will allow us to attend and participate but it is imperative we stay in budget.

Georgia R – How did you come to decision to attend the mainland regional convention. Barry He.

Denise R – Trustees are supposed to have a financial oversight 8370euro budget 16 dollar how can this have happened

Barry He – Well intential people not on this board. We did not see the contract until it was to late. As it was a contract signed by a member not on the board. There was a contract with C.A. name on it. We thought we had to accept this contract as we would be accountable as the C.A. name is on it. We have oﬀset this cost in our budget. There was a contract cancellation fee of 8500 and we made the decision to honor that contract. That was the screw up – but we honored that contract and tried to tighten our belts for the next few months to ensure we came in under budget for the year.

Kristy L– when trustees pay for their travel that should be WBST travel cost

Barry H- Travel occurred and pay for by trustees will now be given back as tradition 7 instead to ensure it is a true reﬂection. We as a board want to ensure travel is reported. If someone pays for themselves, they need to reﬂect that as a 7th tradition donation.

Kalob – Board to board meetings Executive session not recorded but then heard they are recorded. Coming in under Budget. Reset passwords.

Gary P. – the minute we realised it happened we stopped it. Each trustee went through what they needed to do each year, and we ensured we came under budget. in Jan we had a b2b inventory / the executive session was recorded we realised that it was being recorded and we stopped it / re: travel – we all sharpened our budgets and it shouldn’t aﬀect our ability to
service our regions / password – we reset the password 15x and we are still having issues with it.

Randy G – you were there when Barry said you had not seen the contract before it was signed. Did anyone see it. At no time
No one saw the contract before signing.

38 | P a g e

Barry He – correct

Barry He – the regional trustee did see the contract.

Randy G – it was put on the ﬂoor that a member signed a contract and not seen by WBST Barry He – the contract is available

Peter Mcg – putting aside guidelines can you provide us a line by line break down Gary P- it was a food and beverage contract

Peter Mcg – it does not account for the total. I am not asking too much. There should be an explanation why there was an overspend on hotel, travel, food,

Barry He – that will be hotel bill. We can share the contract.

Gary P – yes, it will be ready tomorrow. Duane M – will be available tomorrow.

Caroline H – I appreciate the physical presence of WBST I remember the exact conversation last year. I appreciate there are diﬀerent members can you Guarentee we won’t be having the same
conversation next year.

Gary P – I guarantee it.

Sophie H – do you record your meetings Gary P – We do

Jennifer G – The hotel where stayed is 30mins away from convention hotel and the F&B spend was not told to the fellowship. We were told the rooms were too small to share. The food and beverage were not mentioned.

Gary P; We made a motion to give the per-deim back

Barry Ha – I would like to thank the board for the service. It’s always thank you for your service and sacrifice. Question in World Service Oﬃce Board does this sound accurate (gives examples) Trustees are $31,000 under budget for the year.

Russell S – I am agitated it is a question of integrity. I heard you accept your part in this do you understand that you are attempting to blame a member. Why don’t we take this on the chin. You can’t let it go but the member. The Member did what he believed you wanted and you knew at what point do you hear that.

Gary P – We had a group conscience we take sole responsibility nobody was going to be singled out.

Russell S – I want Barry he to answer.

Barry he – If I misrepresented anything I apologies. I have no intention of throwing anyone under the bust I cannot stand her and not be transparent. a group conscience of the trustees
that we don’t throw anyone under the bus – we made sure this doesn’t happen again by putting in policies & procedures – the board decided to take full responsibility for this mistake.

39 | P a g e

Duane M; – One moment. If you have asked a question, please step aside
Jesse Go – Question for Barry He you didn’t know about overspending before Denmark as I knew that in Toronto before and I am not a trustee.

Barry He – The full board was not aware of this

Stu E –The board does not record executive session, but it was recorded without knowing it and that recording was removed by somebody and was disseminated to members in the fellowship has measure been taken to ensure this doesn’t happen again.

Barry He – Correct we have taken measure.

Maarten de H – I was at hotel in Denmark and I shared a room in that hotel. The room was not too small to share. Can I have clarification

Gary P – We won’t oﬀ our experience of European hotels such as Sweeden, London and Holland. We assumed they would be too small, but when we got there we realised they were suitable to share.

Duane M- the financial report

Shauna – regarding your overspending – what are the policies & P to ensure this doesn’t happen again and what are your consequence?

Barry He – we took a look and said we need a contract before hand and there will be scrutiny given moving forward. we have def put in place policies & Procedures for travel budgets

Denise Point of personal privilege – I feel manipulated and violated. The answers are vague and oﬀensive. To the knowledge that I have WBST is the body to sign contracts. If I sign contract, I will be liable. I feel manipulated when we were asked to step up here to say we were happy to have you. Who knows who paid the money. I must trust you. I was happy to see all of you. But this is not a reason to spend 1600 dollars. I need to collect bottles to pay for coﬀee in my home group. At the assembly itself we were challenged to find two people and make them .. and tell them we are best fellowship in the world.

Melanie R – We are seeing issues more than one. I heard you put forward guidelines to ensure this doesn’t happen again. Should there be a review especially as a member leaked.

Where are you going to make changes to ensure this does not happen again.

Gary P – if a member removed from World Service Board of Trustee’s then all passwords will change to ensure this doesn’t happen again. all passwords were changed at that quarterly –except for one device and that happened to be the device that had the recording leaked. For future this is absolutely a requirement going forward

Stuart J – I requested all passwords to be changed – one was overlooked once recognised we learned that these things need changing unfortunately

Melanie – Can you apologise to the people that were oﬀended?

Stuart J – yes, we did miss one and my apologies.

40 | P a g e

Dave B – you made a mistake part of executive meeting was recorded one password missed….. can you honestly express you are providing the requirement of service to this body and C.A as a whole.

Gary P. – We have made some mistakes, and we are willing to do better – do you have any idea how much service we do on this board? We had no idea someone was going to steal our
executive recording as distribute it to the fellowship? It should not happen. There is no way to imagine the minutes being taken and shared.

Dave B – Is it not your procedure for your two secretaries to take minutes?

Tina – no – I was a backup – there was no need for me to take minutes if the secretary was there.

Tai B – I see motion to return funds but I can’t see that it has been returned.

Gary P – I have only just been given this information.

Duane M once again we have question please answer. It’s not that diﬃcult question if it has not been returned will it be returned?

Tai B – will you be returning the Barry He yes

Amanda G – reviewing a line overpayment

Jonathan Ha – that was the return of per diem considering the over payment. We agreed to return per diem.

Kalob T – there is a lot of mention being involved in project roll of facilitating on print on demand project.

Gary P – the print on demand project started in Long Term Planning and came to World Service Oﬃce Board also a northern European in Long Term Planning

Peter Mcg – returning to misplacement /theŌ of recording. Ownership of WBST there was collateral damage with names and their business spread through fellowship. Apologies are needed to these members is this something as chair you can facilitate.

Gary P – the World Service Board of Trustees can discuss this in the next meeting – look in the minutes – you will get your answers there.

Jennifer G – This fellowship has World Service Board of Trustee’s for years and we are only putting policies into place now?

Gary P – There was nothing in writing but now they are in writing. We are compiling these to share these with the fellowship.

Shauna – you are willing to make an apology to the group. Are you also willing to make financial amends?

Gary P – Yes, I am willing to I can’t speak for the board.

41 | P a g e

Lou B – Question for Jonathan Ha – if we added just one zoom quarterly meeting for trustees can this prevent an overspending in future.

Johnatha Ha- This would leave a 0 but there can still be an overspend or overspend if planned no but it would lower over travel for trustees.

Kalob T – It looks like a busy year. Can you describe how you contributed to Newsgram again was in Long Term Planning where all World Service Board of Trustee’s attend it was approved there and recommended to World Service Oﬃce Board

Peter Mcg – Information put into box is that what I requested a line-by-line expense. How on each line it went over budget.
Jonathan Ha – They were individual item line by line

Peter Mcg – I would like on how, line by line they went over budget Stuart J – We will put it on Q4 agenda and put on minutes

Jennifer G – Question for vice chair – There is a conversation from WhatsApp – do you not remember that.

Stuart J – It was a long time ago. I don’t recall it. We were trying. I don’t know if this was prior or aŌer I can’t recall. I will look back on my WhatsApp.

There has been an attempt to secure minutes.

Lou B – Question to Jonathan Ha – last year we had a lot on continuous on what trustees spend but you are a numbers guy. What can you do to save money, so this doesn’t happen again Johnathan Ha – These things are discussed such as zoom quarterly. It’s a collective decision and I support the boards conscious and I stand by that.

Duane M;

Kalob T – There was harm – I want to ask if there were reparations made?

Gary P – It is being discussed in next quarter and will reﬂect in minutes

Dave B – Will guidelines will be shared.

Gary B – We need to review them before that are shared.

Pardy T – Question for Richard – it was stated that the procedure was followed in removal Richard E – The board collectively followed procedure, and I agree with the board.

Stu E – Its great you apologized for your part but the person who did it owes fellowship an amends or at least ownership.

Gary P – I will not speak to that.

Melody D – I am new here and I am tired. I want to have faith – is there something you can tell me to have faith in you?

Gary P – There is a lot of stuﬀ I would like to tell you but I cannot – we have to stand up here and say we follow process – I am really sorry that this is your experience – we are trustees for a reason and we cannot tell you all the dirty laundry – we make mistakes and want to take

42 | P a g e

ownership – but we cannot get into why we did what we did. I would love to tell everyone why we did what we did – I really hope you can get past this, and you stick around for long enough to get passed this. We do a lot of work, and we cannot explain what we do I wish we could. Stuart J – I know what it’s like being a 1st year delegate and there are a number of 1st year trustees. I look forward to seeing you all again next year and the 1st year trustees and delegates Duane M – Thank you to World Service Board of Trustee’s and the ﬂoor.

Break for 5 min

Until 16:05 4.21pm

Duane M – If I may have your attention if we can reclaim our seats. Next up is the World Service Oﬃce Board.

Leave a Reply Cancel reply