World Service Conference of Cocaine Anonymous
Daily Minutes
Day 2 – September 2, 2022
Session to open at 9:00am
Russell S. calls to order at 9:02am
Russell S. – calls for readings
Fred Lorena – recites serenity prayer in Portuguese
Claudia W. – serenity prayer in German
Justin Gaeta – recites serenity prayer in English
Marcel Vos – reads We Can Recover in Dutch
Joanne P. – reads We Can Recover in English
Russell S. – any announcements? Let’s do roll call. Yesterday was impeccable. Let’s try for a repeat of that. Please be quiet and speak clearly into the mic.
Votes 174
Quorum 116
Russell S. – Joni, I apologize for calling you “you”. Thank you for a great roll call. Misty and Vicki, announcements?
Vicki R. – the trash situation is better but there were people smoking in doors last night. Someone has also dropped food in the hallways. These are our people. Boxed lunches are available today in the hallway. Dinner break will allow us extra time tonight and tomorrow. Pizzas, sammies and other goods are prepped and ready to go.
Russell S. – structure and bylaws lets go
Claudia W. – reads the introduction report as written. We are bringing a total of 19 motions in total. We are confident that they will not take up much of your time.
Jo P. – there was a motion that we would like to split/divide a motion – do we need to make a motion to do so, .
Joanne P. – Motion 14: to approve the contained Area maps within the Atlantic South Region, the Midwest Region, the Pacific North Region, the Southwest Region, and the Mainland Europe Region
seconded
Susan L. – can someone tell us where this map is
Duane M. – there are 2 maps: pacific south region. They are in structure and bylaws reports and attachments. They are in the main file, 2022 conference reports, go to structure and bylaws .
Russell S. – are you all okay today with the maps Look at the screen, our secretaries are going to guide you to the motion. Maria will guide you through the files in box to view such reports. Which two maps are we referring to? The ones that were uploaded yesterday. Please let the floor identify where the maps are. Have you all found the maps? Okay, can you please open the maps in the window so that they can view it.
Motion seconded
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Joanne P. – the map contains the maps for the region and we would like to maintain the region. Once the maps are reviewed and updated, the revised map will be submitted to wso. We created the maps in the first year off of the archives and we are sensitive to the start of this conversation. This committee will be thrilled to create a map. We understand that some areas H.’t been able to create maps. The committee will update any boundaries at the end of the conference and submit it to archives. To save time at the conference, we will submit another referral.
Russell S. – any debate?
Barry H. – what is the purpose of the motion – there appears to be a link for this motion, but what is the purpose?
Joanne P. – we received feedback from areas that their areas are under consideration for change
Henry A. – I speak against this motion – this is going to go in the wsm but there must be language that there should be suggestions – we cannot make these rules. We should see the least organization. CA should never be organized but the areas and groups should not be. We need maps but what does this mean? Where does the line end?
Jason L. – I speak in favor. I don’t think people realize what this brings to the areas and groups. It outlines where these areas begin. We are to supply boundaries. We are required to provide a specific boundary. We should not be disorganized, and it is necessary. We need to define areas for example for 7th traditions
Susan L. – against the motion as its written because i cannot be the only person who is confused. This was in SR14 but the information is not understandable.
Aurora L. – can the committee clarify the purpose in establishing this map? Why is this helpful?
Joanne P. – there are several reasons. Benefit is for new areas and growth and they can immediately see their boundaries and neighbours and it also outlines where we can still grow as a fellowship. Also for the wso for clarity. There is a huge scope for this project
Susan B. – I speak in favour. It was laid out in the sr14. This is just a guide. It shows us where to reach out.
Claudia W. – I speak in favour. I want to help the floor understand how simple this map is. It was sent out in sr14 to review your boundaries with your areas. We present it for approval to ensure there are not errors in our boundaries
Jason N. – How often will this map be updated?
Joanne P.- these maps will be updated as needed.
Jonathan H. – looks great, but maps in the box only show maps for europe and southwest region. I am unclear
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Chris M. – this is important work. I speak in favour. This outlines the areas clearly
Sarah T. – I speak in favour – the European region needed several approvals and we have come across issues identifying areas as we grow and if this was in the manual it would be helpful
Daniel S. – I am in favour. We are landlocked. This is not set in stone. We will always see change. We need to know what our boundaries when creating new meetings. They need some guideline
Joni E. – in favour – we searched archives and petitions and this is the info that was come up with. This is the first step.
Earl H. – in favour – this map is a tool we can use in the wso. We can zero in for contact info for area chairs and treasurers for donations. We can live in faith or fear. Trust the process.
Henry A. – motion 15: to amend the motion 14 – these maps are presented as guidance to the groups to find their homes in CA.
seconded
Motion fails
Jason L. – against this motion – this motion was guidance for the wsm, now I don’t know where this is going. We have a map for guidance that shows boundaries. Unity – if you know your boundary then you know the unity of such boundary… that should not be guidance. This is a boundary document and we should follow same. This is going to be approved by conference.
Steven C. – I speak against the amendment – this is not guidance as that is limiting. I’ve seen this project through. It is not guidance and that is not worth considering.
Daniel S. – point of information – a meeting can be associated with any area it wants to. I am against this motion as it limits things. We cannot tell any meeting where to go.
Henry A. – these things are hard. Following traditions are hard. We need to put things in order and it’s good that we do that. We have trads to help us with that guidance. My area we fight about these things. If someone has a line on a map, these are our boundaries and rules. We need to hold ourselves back. We work for the groups.
Barry H. – I speak against the motion to amend. The map is a tool to help define things. structure and bylaws has done a lot of work
Leslie R. – against this motion. This is poorly worded and causes confusion
Wesley B. – I speak in favour. I held back a little. The question is we are no longer defining boundaries. The maps need to be definitive but not. The map gives us guidance. We need something to give us guidance.
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Russell S. – please raise your hand for debate
Aurora L. – I speak in favour of the motion – the region had several questions regarding crossover and they were met with “guidance”. This should be a hard and fast rule and I speak in favour
Taylor F. – I speak in favor of the motion the wsm speaks to defined boundaries.
Michael C. – I speak against the motion to amend. The original motion is to provide a guide that can be changed at any time and will be updated as needed.
Joni E. – motion 16: Call the question
seconded
Motion 16 passes
Russell S. – let’s go back to Motion 14 debate
Tom T. – thank you for the work on this. My area is swimming around in the water. I have faith in you guys
Jason L. – I speak in favor of motion. I believe it’s a useful tool. The group can decide which area it’s in. If you want to stay where you are, this is your choice.
Henry A. – motion 17: I call the question
seconded
Motion 17 passes
Russell S. – Motion 14 passes with substantial unanimity
Tai B. – 5th concept statement – you sent these sr14’s months ago but when you asked for our areas maps, those maps were lost. Our maps are wrong and we have not been able to define the appropriate boundaries because our area maps have been lost. I don’t think this new guidance is correct.
Russell S. – 15 min break
*** BREAK *** PLEASE BE BACK AT 10:45
Russell S. – call to order – if I may appeal to you, debate is necessary however we do have a huge amount of work to get through. If 1 or 2 people have stated what you wanted to say already, it can speed up the process and we don’t want to deny you your voice. If you have spoken once, you don’t need to speak again about it. I’m not trying to limit debate, I’m asking you to be aware of the time. Standing committees work very hard and everyone needs to be held accountable and you have the right to debate, but can we please limit the amount of time in debate.
Joanne P. – motion 17 to approve the contained Area maps within the European Region seconded
Russell S. speak to your motion
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Joanne P. – Not at this time
Russell S. – Open for debate, seeing none.
Please vote for / against
Motion passes with substantial unanimity
Claudia W. – Motion 18: To make the language in the WSM, pp. 17-19, consistent with the language of the 12 Traditions of Cocaine Anonymous by using the word “group” in the same manner (see Appendix A).
Russell S. – would you like to speak to your motion
Claudia W. – Not at this time
Jason L. – can I see appendix A? Am I looking at the correct document? We are talking about the word “group”. I’d like to offer a Friendly Amendment – item 4 to be removed from the document.
Friendly amendment is accepted.
Russell S. – are there any objections?
New motion reads:
Claudia W. – motion 18: To make the language in the WSM, pp. 17-19, consistent with the language of the 12 Traditions of Cocaine Anonymous by using the word “group” in the same manner (see Appendix A)., removing point 4.
Russell S. – Prepare yourselves to vote.
Motion 18 carries with substantial unanimity.
Brad S. – motion 19: To add new language to the WSM, p. 22, District:
A District is a geographical unit within an Area containing a number of groups within a close proximity, which find it necessary to unify. For an online District, ‘geography’ and ‘close proximity’ are not necessarily relevant. A District has …
Russell S. – is there any debate? Seeing none, prepare to vote Motion 19 passes with substantial unanimity
Claudia W. – Motion 20: to make the following changes to the WSM, p. 23, District:
District Service Representatives – one for every ten (10) groups in the District, or part thereof, elected by the groups’ GSR DSC.
Russell S. – is there any debate? Seeing none, prepare to vote Motion passes unanimously
Claudia W. – Motion 21: Motion to make the following changes to the WSM, p. 28, area chair:
h. To have all delegates credentialed upon election, but no later than 30 days prior to the WSC, using the current credentialing platform.
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Russell S. – we will allow the committee to amend their motion 21 and come back to it.
Claudia W. – Motion 22: To add new language to the WSM, p. 69, CAWSO board chairperson:
- To have all Directors credentialed upon election, but no later than 30 days prior to the WSC, using the current credentialing platform.
seconded
Russell S. – any debate?
Jason L. – point of information i was wondering if by changing this will section 5 be revised as well?
Russell S. – I will check with Duane, thank you for raising that… We don’t see it will have any impact on it
having an impact on this motion.
for / against
Motion 22 passes with substantial unanimity
Sydney P. – Motion 23: To make changes to the WSM to be gender neutral by replacing all gendered pronouns, for example “he or she” with “they;” throughout the WSM excluding the 12 Steps, 12 Traditions, 12 Concepts of Service, and Article 10 of the Conference Charter. seconded
Russell S. – would you like to speak to motion?
Sydney P. – we have seen that there is no trademark issues
Russell S. – any debate?
Jason L. – I speak against the motion, it’s not a help to the fellowship. This is a large change of our wsm which is in reference to our 38 conferences and our groups will not have seen these changes. I understand the intent. Whether the intent of “they” can be seen as plural. People have had the opportunity to review it. Why can’t something of this importance can’t be brought back to the conference next year. I don’t think it’s necessary to do this as a knee jerk reaction.
Russell S. – what i heard as a point of order with regards to strike and bold, i’m going to let someone speak first.
Edward M. – I speak in favor of the manual after doing a search of he or she, I see “she” used 3x, that’s all.
Russell S. – I feel it appropriate to address the point of order. With regards to the requests and communication, shouldn’t have this been set as a strike and bold. There has been a healthy communication with structure and bylaws with regard to this. I went from one side to another with the ruling and I believe this is housekeeping and feel it should’ve been set as housekeeping and I have spoken with the committee and ask if they felt it needed to be brought to the floor. I consider this motion to be in order. I would like to proceed with debate.
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Claudia W. – I can confirm that this committee is capable of following grammatical rules. The fellowship should have the opportunity to see issues that we have overlooked. We want to be fully transparent. Delegates have had an opportunity to review this. This is a safe space of CA. We invite every perspective and we are happy to bring this to you.
Cameron F. – I speak in favor of motion. Our groups are being filled with millennials. This shows the progressiveness of our fellowship. Congrats.
Joni E. – I speak in favor of motion. This was brought last year and the only feedback was that it should only be in the readings and not the traditions.
Chris M. – is this going to change the preamble as well to gender neutral.
Claudia W. – It will not.
Russell S. – please prepare to vote
for / against
Motion passes with substantial unanimity
seconded
Russell S. – is there any debate?
Robyn G. – I have a question – we have an online services area, does this mean with creating a standing committee does this mean there will no longer be an online area with no delegates?
Claudia W. – no this doesn’t mean that the area will continue as the OSA with delegates.
Susan B. – this motion is not about the OSA – it is about the growth of CA around the world. There are people who cannot make a meeting in person, they can only go to meetings online. The purpose is to get some consistency and the OSA has some experience in this. Delegates can exchange ideas and ensure future growth and make sure we’re in line with the steps, and traditions.
Aurora L. – I have a question: I’m under the impression that this committee would serve any online meeting?
Claudia W. – That is correct.
Tammy L. – I feel there’s a need for online meetings, i don’t feel it should be a standing committee.
David L. – I am unclear as to why this needs to be a separate standing committee
Claudia W. – reads statement of purpose for guidelines
AJ R. – I speak in favor of this motion, it’s necessary, but there’s a cost for each standing committee, I wonder though if we will need a specific committee for this.
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Miriam F. – I speak in favor of this motion, I was a service member of osa and all the sudden this area was being looked to for guidance in our area. We had not been able as an area to give anyone else guidance. It’s a real struggle to be looked at for guidance and we didn’t have that guidance. I look forward to this being part of the service structure at wso. Virtual reality can be a thing of the future. Let’s protect the traditions while we continue to grow online/virtually and in person.
Edward M. – I have a question: do you recognize that this new committee will provide service and guidance that other committees cannot? What will this committee offer?
Claudia W. – please refer to the SR14 as 2020 happened, online has become more apparent and the online presence is here to stay. There are many things that look different but we need to protect anonymity, collect the 7th tradition, etc online.
Ruby C. – I’d like to make a friendly amendment to change the name to virtual services committee so there’s no confusion.
seconded
Henry A. – point of order – I do believe the member said friendly amendment
Russell S. – there’s a motion to change to: Virtual Service Committee. Are there any objections? Yes, we will have to address the motion.
Miriam F. – point of order – the amendment was a friendly amendment and not an motion to amend
Russell S. – I am aware. Ruby, your friendly amendment was not accepted. Do you want to proceed to amend?
Ruby C. – Motion 25: I motion to change the name of the proposed standing committee to virtual services committee
Ruby C. – I speak in favor of my motion as it has already caused confusion because it’s similar to other standing areas and wish to cause less confusion.
Susan B. – I support this amendment – it does distinguish the osa to bring our virtual world together. Please support this motion
Daniel S. – I speak against the motion to change the name. In my experience – online and virtual have different meanings. Virtual – extends beyond meetings, Online is forward thinking. Perhaps it’s clearer to use “online” meetings? That’s why I speak against it.
Wesley B. – I do believe this is forward thinking, the virtual name reflects where we’re headed.
Russell S. – please prepare to vote motion on 25
for / against
Motion passes
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Russell S. – let’s go back to the main motion
Claudia W. – Motion 24: To create a Virtual Services Committee as a new World Service Conference Standing Committee.
Russell S. – reread motion, let’s continue to debate
Wesley B. – I speak in favor of the motion, when we went virtual in 2020 there were 2 thoughts: that osa had some guidance for the virtual space and they pointed out that wasn’t their role. They then contacted IT and said this is your role, no…. We have ideas that we can share, there are more areas of aspects of this and someone really needs to handle this.
Jonathan H. – I speak in favor of the motion. This is something that is needed. There was nothing brought to me when I was in finance about budgets, hopefully this has been extended out to the committees. There are some ramifications of our actions, hopefully this is looked at so that there can be other committees to help with this.
Jami D. – I speak against the motion, regarding the statement of purpose, that is the trustee’s purpose. A standing committee doesn’t oversee traditions, I don’t see why an area should have a standing purpose, that’s the trustee’s role.
Johan T. – my point has been made
Robby Sidhu – I speak against this motion, it’s going to split resources from the IT committee. This can be formed under IT and put structure into their guidelines. Another ad hoc committee can be made. Putting trustees on this is going to take attention away from the other committees.
Daniel S. – against this motion, sounds like subcommittee work, year to year this can be revisited.
Henry A. – for the motion, this makes things more complicated, however the world is changing and this is going to happen eventually. We need this
Robyn G. – I speak against the motion, the statement of purposes speaks for guidance. We need a bigger fellowship online
Joanne P. – point of order the fellowship will continue to grow in work
Jason L. – the idea of this move – this is very involved. When this was discussed with IT, they stated they deal with technology and this is not about technology this is about guidelines and due practices. It’s very specific to what they are doing. They need guidance on this and IT cannot provide this guidance.
Statement of purpose is very clear. There’s an online district in other regions and this is not just addressing one area. Very much in favor.
Taylor F. – my point has been made.
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Leslie R. – I speak in favor – virtual online meetings are the wave of the future, Turkey and Thailand are proof of this. If they want to start other meetings, I need a way to point them in the right direction and this committee could be that start. Other countries don’t have the opportunities for virtual meetings and we want CA to grow and flourish.
Daniel S. – I speak against this motion – points of contents from the IT guidelines, media, blogging, teleconferencing, video conferencing, etc… does it need to be updated, sure. The IT committee was created to help with this task. By creating this new committee it is taking responsibilities away from the IT committee. We have lost confidence in the IT committee.
Russell S. – we’re running over into lunch break guys.
Rick K. – I have a question – I’m confused about virtual services and IT, who is responsible to service the conference.
?? — This doesn’t speak to our motion
Carl – I speak against the motion – I believe this should be part of IT. In Missouri we have online meetings, but our meetings are receiving guidance from our area and district. They’re already represented and assist online meetings. If we do create this it will only be for the online area. Don’t believe the online are need their own committee
Gillian M. – my point has already been made, ty.
Tom T. – I speak for the motion – the purpose of this committee is not to support online, we are sub supporting. All districts need guidance for online meetings (predators, etc.) we need a committee for help with this.
Susan B. – I need everyone to understand, this is not about the online service area. This is about the growth of CA in the virtual world. It’s about unifying and being consistent with everyone around the world. And to support online meetings. Areas are including meetings but aren’t promoting them. Do you respect your online/hybrid meetings? Are we helping the fellowship grow?
Wesley B. – we do have a report of all things we’re working on, we won’t have nothing to do. We need to update our handbook, sure, but we’re not going into the weeds of how meetings are being run. You need another committee. FA – I would suggest we create a sub committee under the IT committee.
Russell S. – please jot that motion down as you are out of order – you’ve debated for 20 minutes and now you’re making a friendly amendment. It’s lunch time. It’s now 12:13 – please return at 1:30
- BREAK for LUNCH *** PLEASE BE IN YOUR SEATS BY 1:30 We are back in session at 1:30 pm
Russell S. – if you have noticed, there is a theme here to recognize all the languages, so at this time we would like to ask Bob Keenan from Scotland to recite the serenity prayer
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Russell S. – Claudia would like to put a motion to the floor… the challenge is that we need to get through this agenda. We may have come up with something that will be helpful
Claudia W. – Motion 26: we would like to withdraw our motion.
seconded
Claudia W. – The IT committee to hold an emergency meeting to set up a subcommittee for virtual subcommittee
Russell S. – this motion is not debatable
Jason L.. – point of order – why can a committee debate on withdrawing a motion?
Russell S. – we want to allow the latitude of the floor.
Wesley B. – thank you for all the feedback. We are prepared to move forward with urgency. We are ready to launch a sub committee for this purpose.
Russell S. – all those in favor of withdrawing the motion
for / against
Passes unanimously.
Patrice F. – Motion 27: To make the following change to the WSM, p. 49, Conference Officer terms:
- The term of a Conference Officer shall be for a period of two Conferences. Conference Officers may be elected to serve a total of three two terms for that particular office
seconded
Debate? Seeing none
for / against
Motion carries with substantial unanimity
Renzo P. Motion 28: To add new language to the WSM, p. 13, “Statement of Policy”:
- The service body granting the use of the C.A. logo shall be responsible for ensuring that the proper C.A. logo, with applicable trademarks as shown below, is used on printed materials and memorabilia.
Committees are asked to be ever mindful of our Traditions when using the C.A. logo and creating items for sale and seek guidance if uncertain.
seconded
Debate? Seeing none
for / against
Motion passes with substantial unanimity
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Steven C. – Motion 29: To add new language to the WSM suggesting data protection best practices, following the “Statement of Policy”:
When collecting personal information of Cocaine Anonymous members, it is necessary for the respective service body to take great consideration in the protection of that personal data. Areas to consider are covered by the following questions:
-
- What type of personal information do we hold?
-
-
- Are we collecting too much data?
-
-
-
- Can we reduce the amount of data we collect?
-
- With whom are you sharing that data?
-
- Why do we collect the data?
-
-
- What are we doing with it?
-
-
-
- Have we told the individual what we are doing with it?
-
-
-
- Do they fully understand what happens to their information once they give it to us?
- Do we check it regularly?
-
-
-
- Do we review and update the data we hold?
-
-
- How do we store it?
-
-
- Do we keep information safe and secure?
-
-
-
- Is it password protected?
-
-
-
- Are all storage devices we use encrypted?
-
-
- How long do we store it?
-
-
- How do we make sure we only keep people’s information for as long as we need it?
- Do we have a data retention policy?
-
-
- If someone asks us to provide, delete or transfer their information, can we?
-
-
- Can we easily and quickly search and find people’s information if they ask for it?
- If an outside organization or members requests the information collected, is providing the information a violation of our traditions?
-
seconded
Russell S. – Debate?
Gillian M. – Please add the question, Who needs to know this info?
Steven C. – we have not had time to consider this but we would like to so please make a referral to do so.
Russell S. – any other debate?
Barry H. – question – i am confused on point 6 – do we have a policy for sharing information?
Steven C. – we do not have that in there as it would be a tradition violation. You need to check with the person for whom you are sharing the information. Please submit a referral for that purpose. L
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Wesley B. – I speak against the motion – this is a GDPR issue – the committee has been looking at this and we are trying to provide guidance.
Jason L. – I wrote the report where this is coming from. One of the earlier points we need to make clear is why info is being collected ie for reg fox or something like that. If you don’t want to give your information, you are not expected to do so. GDPR is in the UK and Canada has Peda. this is about how we do business at the wso. We do not have to comply with the state of california. We have to comply for other reasons and for our other countries. The most complete requirements are under the GDPR so we should comply with that as a whole. We hold a lot of personal info for an anonymous fellowship. We need to protect that information and it should go into the WSM. this does not come under IT.
Johan T. – friendly amendment – adding a point C under point 1 – to consider with whom you are sharing this data.
Steven C. – friendly amendment accepted
David L. – How will this differ in other committees?
Steven C. – This is not a mandate, this is putting considerations when people are thinking about putting their information into this for consideration.
Carl – all other points are in the form of a question, how will you change this into a question?
We will fix this when we do our housekeeping.
Henry A. – Motion 30 – I call the question
Seconded
Passed
Motion 29 passes with substantial unanimity
Clifton D. – Motion 31: To change the term “year(s)” to “conference(s)” in the following instances:
p. 33 PROCEDURES FOR DELEGATE/ALTERNATE ELECTION; item “4”
- The Delegates and Alternate Delegates are to be elected for a term of four (4) Conferences, within a period of four (4) consecutive years conferences. It is
suggested that the spirit of rotation be followed.
p. 48 WSC COMMITTEE OFFICERS DUTIES, QUALIFICATIONS & SELECTION, initial paragraph
Every Committee should nominate and select their own officers each year at each conference prior to …
p. 48 WSC COMMITTEE CHAIRPERSON; item “h” (2 instances)
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h. First term is a maximum of two years conferences at the committee discretion, limited to one-year conference term thereafter.
p. 48 COMMITTEE VICE CHAIR; item “d”
d. Serves a one-year conference term.
p. 48 COMMITTEE CO-SECRETARIES; item “c”
c. Serves a one-year conference term.
seconded
Russell S. – debate? Prepare to vote
for / against
Motion passes unanimously
John – Motion 32 – Motion: to make the following changes to the WSM, p. 53, Standing Rule 12:
- Main Motions shall be read to the Conference before voting. The tally results shall be announced for all counted votes upon request from the Conference floor. The following sections of a committee’s report do not need to be read to the Conference: Referrals or item’s items that did not result in Motions, Motions that are tabled until next year, items that the committee will be working on through the year, or that are referred to other committees, as well as reports by the World Service Office or the World Service Board of Trustees need not be read into the report, however however, questions may be asked about any part of a committee’s report.
seconded
Russell S. – debate?
Henry A. – friendly amendment to remove the word tabled to postponed
Russell S. – please submit that as a referral.
for / against
Motion 32 passes unanimously
Noe G. – Motion 33: To make the following changes to the WSM, p. 32, delegates:
- Conference Delegates are required to have a working knowledge of the Twelve Steps, the Twelve Traditions, the Twelve Concepts of Service and the World Services Manual, in particular the Twelve
Steps, the Twelve Traditions, The Twelve Concepts, the Standing Rules for the C.A. WSC, and the Conference Charter.
[…]
- Delegates should ensure that they have been credentialed by their Area Chairperson upon election, providing their full name, email address, phone number, and the number of votes they carry.
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seconded
Russell S. – debate?
Susan B. – point of information – is this section for the conference in particular, or when you become a delegate? I’m a little confused.
Claudia W. – this encourages delegates to credential asap, no need to wait for conference. This way wso can reach out to the delegates as needed.
Russell S. – is there any debate? Prepare yourselves to vote
for / against
Motion 33 passes unanimously
Vladimir T. – Motion 34: to make the following changes to the WSM, p. 28, area chair: h. To have all delegates attending the WSC credentialed at minimum 30 days prior to the WSC. To have all delegates credentialed upon election, but no later than 30 days prior to the WSC, using the current credentialing platform.
seconded
Russell S. – debate? Please prepare to vote
for / against
Motion passes unanimously
Tina Gandy – Motion 35: To make the WSM document more accessible, attractive, and user-friendly by: adopting the C.A. brand guide; harmonizing the table of contents with harmonized headlines and sub-headlines; moving the “BYLAWS OF COCAINE ANONYMOUS WORLD SERVICES, INC.” to the appendix.
seconded
Russell S. – Debate?
Jason L.: question – are you retaining the guidelines in the 3 sections?
Tina Gandy: Yes
for / against
Motion 35 passes with substantial unanimity
Jason N. – Motion 36: to make the following changes to p. 33 of the WSM, delegates:
Delegates and Alternate Delegates are to be elected to the WSC by each Area. Each Area shall have three (3) two (2) votes which may be carried by up to three (3) two (2) Area Delegates or Alternate
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Delegates in person or by proxy, as set forth in the Standing Rules for the Cocaine Anonymous World Service Conference. If an Area has more than 75 25 meetings per week of its groups (excluding H&I), then that Area will be entitled to one additional vote; and one additional vote for every additional fifty (50) meetings per week of its groups (or portion Thereof). This would take effect after conference 2026 for all existing areas, and after conference 2022 for new areas recognized at WSC. If an Area has any question concerning the number of votes to which it is entitled, that Area should contact its Regional Trustee or the WSO.
seconded
Russell S. – debate?
Claudia W. – why this makes sense. I speak in favor. In my area, there were 2 CA members carrying 3 votes and it doesn’t make sense, it is not complicated. Starting with 2 votes makes more sense,
Barry H. – against – it calls for 2 delegates per area, it does not increase the delegates but only the votes. The motion as stated is to reduce deleages and increase votes. I dont think that is the spirit of CA
David L. – question – when are the meeting counts taken to determine votes?
Jason N. – each trustee takes that into account at each report
David L. – but when do new meetings count?
Russell S. – 30 days prior to conference is when credentialing is due. The chair has latitude to decide that case.
Johan T. – I speak in favour of this motion – we have a lot of countries in my region with few attendees.
Susan B. – i have a question – does this motion put us in danger of having to have proxied delegates because this conference is in person.
Jason N. – no
Rick Kloeckner – I speak against the motion the intent behind this is when there are only 2 members they should only have 2 votes. We have sent 3 delegates each with a vote since the 80s and we should not be penalized for this,
Michael C. – I speak in favour. We are not looking at shortening anyone’s stay. We are trying to streamline what happens at conference and have the correct number of votes. The way its worded allows smaller areas to be well represented. Let’s make CA the opportunity to grow and make it better
Jami D. – question – what are the numbers, as in how this would affect us as if it were in place now?
Jason N. – can we pull up the chart? The way it stands right now, from 1-75 you get 3 votes, we’re proposing with 25 or less 2 6-25 you get 3. We’re not adding, we’re only restructuring.
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Russell S. what is the impact of this, what are the comparables in these areas. What impact does this have on this floor?
Jason N. – I can get that for you.
Russell S. – quickly?
Jason N. – no
Tammy L. – I speak against this motion but my point has been made
Chris M. – I speak in favour – I come from an area with 8 districts. We are way under proportioned for votes.
Melanie VR – CA is growing around the world. South Africa has 3 votes. I speak in favour. Some American groups have 10 meetings and can access conference easier than other areas. There is an unfairness in that. We all should start at 2 votes.
Judson W. – if i create an online meeting, and create 24 hour meetings, do I have more votes? What are the safeguards? How will this be enforced?
Russell S. – that’s what the steps and the traditions are for. Otherwise i will get drunk with a pipe in my mouth
Tom T. – I speak in favour – I believe that there is a diagram in the SR 14 materials.
Russell S. – the committee will speak to show what they are trying to convey
Jason N. – the blue line that goes into green is currently what we have. From 1-75 meeting a week = 3 votes
The current change is look to at 1-25 = 2 votes. 26-74 = 3 and for every additional 50 they get an additional vote. But they get 2 delegates
Susan B. – I speak against this motion. There are no reassurances regarding potential hybrid. If we grow, there are costs to bring areas to the conference. We would also have to send a proxy delegate
AJ R. – I speak against I know of an area that would be losing a vote. Someone said this is incentive to grow and I don’t believe that is the spirit of what we do. There will be too many areas losing votes and that’s sad
Kelly D. – question – is the intention after 25 you get an additional delegate? Or is it 2 delegates maximum to come to the conference. It says you get an additional vote, but not an additional delegate.
Jason N. – This is talking about votes. Every delegate can get up to 2 votes depending on the number of meetings in the area. We’re not telling you how many delegates can come.
Kelly D. – we have 50 meetings in my are, so only 2 delegates can come vote?
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Jason N. – 3 votes, 1 delegate with 1 or 2 votes. We’re not going to tell you how to split the votes with the delegates.
Jason N. – I understand the emotion around this. This is not the first time we have brought this motion to the floor. This is in effect after 2026. I am not trying to speak from a spiritual hilltop, merely appropriate, proportional representation. That is the intent. For the future growth of CA as a whole. We are not taking away anyone’s right to speak.
Russell S. – please move this along. We have been in session for 6 hours on structure and bylaws
Jenn S. – may I ask a question, how many areas would lose a delegate?
Russell S. – this is misleading. I am now limiting debate
Jenn S. – I speak against
Jen R. – I speak against this motion in regards to the standing committees, we barely have enough people to do the work as it is.
Daniel S. – I speak against motion as the math is weird. We sit with 24 meetings and we are right there.
We will not lose anything. This is not fair to the lower side of meetings.
Gregor B. – motion 37: to call the question
seconded
Motion passes
Russell S. – prepare yourself to vote on motion 36
for / against
Russell S. – This went out in SR14 we only need a simple majority
Motion 36… passes with a simple majority 91 for 82 against
Barry H. – 5th concept – we passed a motion to pass the structure of CA with a simple majority and I don’t think that should ever happen.
Russell S. – questions for structure and bylaws
Jason L. – will you produce the WSM in color? Or will it be in black and white?
Claudia W. – I cannot answer that question yet at this time.
Russell S. – please thank structure and bylaws at this time.
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*** BREAK please be back at 3:25pm ***
Russell S. – call to order, there are still people outside, can they please be rallied onto the floor.
Wesley B. – based on the narrow margin and the 5th concept statement, i’d like to make a motion 38 to rescind the previous vote.
Russell S. – if it’s acceptable to you, we’ll listen to convention first as we’re prepared for them to go up next and then we’ll revisit this as Wesley B. gave notice for the rescinding of the motion.
Gregor B. – reads introduction as written
Tammy L. – Motion 39:
A: MOTION: TO MAKE THE BELOW MENTIONED CHANGES TO THE WSCCC GUIDELINES,
PAGE 62.
- Trustees advise that a Force Majeure condition exists.
- The Host City Steering Committee is offered the choice of moving the convention to the next open year in the convention cycle, or total cancellation.
- In the event that the Host City Steering Committee decides to cancel the convention, the WSOB may elect to manage the convention in the host city at the WSOB’s discretion.
- WSOB Director of Conventions and Conferences contacts the contracted Hotel, in coordination with the Host City Steering Committee as required; claims the Force Majeure condition and coordinates postponement or cancellation with the hotel.
- If cancelled, the WSOB Director of Conventions and Conferences works with the hotel for any deposit refund that may be owed.
Russell S. – would you like to speak towards your motion?
Tammy L. – not at this time
Susan L. – question – does it mean they can host in the main city or anywhere.
Gregor B. – Anywhere the world service office board decides.
Susan L. – it says it can be in the host city, not where it was moved from
Gregor B. – that is correct.
Russell S. – Any other debate?
Robert B. – the intention of this the force majeure is in the host city but if the host city chooses not to continue on, the world service office board can elect to choose where the convention can be held.
Susan L. – but they can also host it in another city?
Robert B. – yes
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Jason L. – what does force majeure mean?
Gregor B. – act of god such as in the events of covid, the translation is act of god, flooding, etc….
Russell S. – seeing no more debate
Please prepare to vote on motion 39
for / against
Motion 39 passes with substantial unanimity
Video shown for Atlanta convention for 2023
Amanda I. – we’re excited to be hosting you. We have many exciting adventures to show you, the aquarium, the college ball hall of fame. At the airport, you’ll only go 1,000 feet to the motor train and then you’re at the hotel — really simple and it’s only $2.50 to ride it. We want you there, we are fundraising. The shirts have the conference information on them, take some back home with you. Pass the flyers out at your area meetings. We are having a drawing for 2 registration packets — $400 worth!!
Russell S. – Any questions? Seeing none, see everyone in Atlanta.
Gregor B. – 2024 the Netherlands – we’re selling some t-shirts, they are a limited edition. 2025 will be held in Arizona
Clinton R. and Laura E. – not much to report except that we have a steering committee in place, we are searching for an affordable hotel for the convention. At our area convention we had over 400 individuals in attendance and over 30 of them were newcomers. We’re excited to have you out there, we have horses and cowboy hats. Other than that we’ll have more information to follow.
Gregor B. – that concludes our report – there hasn’t been a bid for the next area for 2026 so please think about this.
Russell S. – Questions?
Renzo P. – I saw your report and there are two referrals, how do I know if you H.’t already answered them?
Gregor B. – we had the referrals, the chair asked us to put them into new business
Renzo P. – can you put in the referral numbers with a date, so I don’t ask the question on the floor?
Gregor B. – we just put in the referral numbers, we will update them with the closing report.
Jay F. – I put in referrals right before the deadline. Will they be responded to?
Gregor B. – they will be in the after conference report and we will reply to them directly. We’ll also let you know which items we’ll work on throughout the year.
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Russell S. – any other questions? Seeing none, thank you for your work.
Russell S. – notice of the motion to amend/rescind
Wesley B. – motion 38 to rescind the motion from structure and bylaws with regards to the voting numbers.
Henry A. – He can do it now but he needs ⅔ majority.
Duane M. – where a motion to rescind is made, it requires a ⅔ majority, according to Robert’s rules of order it can be done in the next session. You previously attempted to give notice, it just has to be in session. You can do it tomorrow or in new business.
Russell S. – literature, chips and format are you ready to go?
Jami D. – reads literature, chips and format report
Motion 40: APPROVE THE 2022 LCF COMMITTEE GUIDELINES REVISION
Debate: none
Prepare to vote
All in favor/against
Motion carried unanimously
Nicole L. – Motion 41: PURSUANT TO POINT 10 OF THE C.A. BOOK APPROVAL PROCESS, MOTION TO UPDATE THE TABLE OF CONTENTS FOR THE YET-TO-BE-PUBLISHED PART C OF THE TWELVE-STEP COMPANION GUIDE:
PART C: CONNECTION
The Miracle of C.A.
A Higher Power of Our Own Understanding: Questions of God, Belief and Faith Sponsorship
To the Inmate and Those in Treatment
Staying Connected With C.A.: Keep Coming Back
Life With an Addict or an Alcoholic: Our Family Experience
Seconded
Duane M. – Any debate?
Susan B. – friendly amendment words – can we have keep coming back redacted from this motion. Keep coming back is not necessarily a slogan I attach to Cocaine Anonymous and I would like to see that redacted.
Duane M. – do you accept the friendly amendment?
Jami D. – we do not
Duane M. – Please prepare to vote
for / against
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Motion 41 passes with substantial unanimity
Jenn S. – Motion 42: PURSUANT TO POINT 3 OF THE C.A. PAMPHLET APPROVAL PROCESS,
MOTION TO APPROVE THE CONCEPT FOR A NEW PAMPHLET ABOUT THE IMPACT OF ADDICTS’
BEHAVIOR ON OTHERS.
seconded
Russell S. – have you recorded this motion C?
Jami D. – it is not labeled with a motion number.
Russell S. – sorry about that
Jenn S. – re-reads the motion
Russell S. – do you wish to speak to motion
Jenn S. – yes, literature, chips and format loves to write and we decided to create new pamphlets and this one is to support family members in the program.
Russell S. – any debate?
Claudia W. – I speak against the motion because I’m not clear how we as a fellowship of addicts can make an informed statement that our behavior impacts the family members of others. This is an outside issue. My behavior is in step 9, I would never know what other’s impact is.
Henry A. – I speak against this motion, the big book writes about lying in his story (Bill W) what the families are going through is in the Big Book.
Amanda T. – I speak against the motion – who are we to know what other people feel over our actions.
Susan B. – I speak in favor of this motion, I like contempt prior to investigation. We are approving a concept not the language.
Michael C. I’m in favor of this concept, how many times has an addict/alcoholic wondered “what did i do”? A pamphlet like this can help them.
John B. – I speak in favor, as i understand it, this is just the approval concept of this motion? This isn’t whether it’s right or wrong, in the Big Book Bill W wrote to wives and other alcoholics, the bottom line is that they just want to work on it. It’s just a concept. I encourage this to go forward.
George M. – it’s a good thing, I have been helped through the lives of others. Keep coming back was drilled into my head from the beginning.
Kim G. – I speak in favor, I didn’t come in as an addict, I came in to help another addict. If this is a way to get people in, great.
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Amanda H. – I speak in favor. It was my father who picked up a pamphlet in which he learned how to speak to me. It helped him with me. It had a personal impact on me. If it helped him it might help others.
Russell S. – as much as we want to applaud everyone who speaks (I know I did) can we please hold off on the applause?
Marty W. – this is a family disease, we also have Adult Children of Addicts/Alcoholics so I think this is a good thing
Daniel S. – I speak in favor of the concept. I know when I got here, I had no idea what harm I did to others until I started working the steps. We’re not telling our family what to do with us. We’re helping the newcomers.
Lolita Smith – I speak in favor of this concept. From time to time we get calls to the office from family and friends and a pamphlet like this would be able to help us help them.
Jason N. – in favor, we can reach out to co-anon for their input.
Gillian M. – motion 43: call the question
Motion 43 passes
Motion 42 – prepare to vote
In favor/against
Motion 42 passes
Henry A. – 5th concept statement – this is an outside issue, you can dress it up as you like, to help family, send them to co-anon.
Jami D. – the power of the public information pamphlet has been pulled and we will send them out with SR14
Russell S. – any questions or comments to literature, chips and format
Susan B. – please think of the new members coming into CA and how do we talk to them and not use archaic language and even some people who go sober a long time ago. Create a new engravable eternity chip.
Jami D. – please create a new referral
BREAK – PLEASE RETURN AT 4:45pm
Session resumes at 4:53pm
Russell S. – take your seats, sorry for being late. Unity – please go ahead
Jaqueline R. – reads report as written
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Jaqueline R. – Motion 43: To approve our revised committee guidelines.
seconded
Russell S. – debate?
for / against
Motion 43 passes unanimously
Jaqueline R. – Motion 44: To approve the attached draft as the 2023 Celebrate Around the World artwork.
seconded
Jaqueline R. – The artwork that we presented doesn’t have those 2 lines. We sent it to duane M. twice
Russell S. – I can’t place this in front of the floor. You can submit this in new business if you like.
Jaqueline R. – we submitted this twice, can you please recheck the box?
Russell S. – we are not seeing the artwork that you are submitting, we are seeing the artwork with the two lines. Take out the corrupt file and upload the new artwork. I will assist you to make sure it’s presented before the end of this conference. After some time — New artwork presented with the one line.
Russell S. – any debate?
Joe B. – I speak against this, the logo is rotated and the registered mark is wrong. You will have to rotate it 90 degrees. The logo shouldn’t be rotated.
Russell S. – is there any further debate, prepare to vote
for /against
Motion fails
Jacqueline R. – can we bring this back in new business?
Russell S. – please yes, go have a chat with Joe B.
Russell S. – anything else?
Jaqueline R. – thank you to George M. who over sought the committee, unity thanks you for our motions and please contact us if you’d like to join us
Susan B. – unity used to bring a theme for the conference every year. Why does this not happen anymore?
Russell S. – its the conference committee that does that
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Susan B. – will you consider putting on an event for new people in their language that they can understand.
Jaqueline R. – the theme duty was sent to the conference committee. Yes, Also, please send a referral.
Russell S. – ok – archives – are you ready?
Cameron F. – read the report as written
Cameron F. – Motion 45: To amend, update and merge the 2015 Committee Guidelines & Archiving Protocols (Document A) and the 2016 Archiving Guidelines for C.A. Areas and Districts (Document B) INTO a single document: “Pass-It-On” Archiving Guidelines and Procedures 2022.
seconded
Cameron F. – we had guidelines in 2015 and in 2016 and we developed a catalog for digitizing etc. in addition we received a referral from LTP to edit 2 manuals and that would have been too much, so we wanted to combine the guidelines for analogue and digital to model for districts, areas and groups. The document has been reviewed by our committee and Ruby, our trustee. That brings us to the motion.
Duane M. – debate? prepare to vote
for / against
Motion 45 passes with substantial unanimity
Cameron F. – we still have referrals that are still in committee. There is one for creating a document for archiving the virtual museum. A lot of our referrals are long term referrals. We once had a referral to create a library of speakers. We are still working on this. They are up to 90 min each that we are converting, and we are about 30-33% of the way there. I hope this is available to the fellowship by the next conference. Several people have passed away and we recently received archives from Bill Zimmerman. Earl is going to share for a moment.
Earl H. – I live in San Diego and met Bill Zimmerman in 1986 at the second conference. He was involved with literature, chips and format and he was a huge part of getting hfc 1 published and now we have a copy of the first hfc 1 courtesy of the Zimmerman family. All of the board members signed the inside cover, what a treasure. When he left the box we didn’t have an archive committee so Bill placed this in bankers boxes along with all the material to create this book. This was all brought to wso. We got copies of things to add to the library. Bill and I were close. He loved CA. he did so much for us. I brought something to put out with the archives and these things will be with CA forever.
Cameron F. – we preserve CA’s past and document how we got here.
Russell S. – Any questions?
Jenn S. – is there a way for area archivists to get support from other area archivists?
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Cameron F. – once a month we do “for the record” and it is available for archivists and chairs once a month. Everyone gets together via zoom to talk about our challenges etc.
Susan B. – I heard the literature, chips and format committee talk about a book that’s coming out. Didn’t the content come from the archives committee and oral interviews conducted?
Cameron F. – I firmly believe it takes a fellowship to help other fellowships, this is controversial but with the help of the archive committee, the stories were transcribed into text. This has been converted into a storybook and is in the hands of the trustees. We hope to have a hard copy in 2022.
Jason L. – thank you to the committee. Our ability to find documents, minutes, and reports is so easy now. It’s great how quickly we can find things and it no longer takes us weeks. Thank you for the LTP for naming conventions for documents. Everything to Pamphlet storage, our guidelines are here.
Cameron F. – we have taken 70,000 pages since 1986, we have 99% of world service board of trustees and 90% of world service office board minutes. We can now search each of these documents with ease. We will always have this now.
Catherine E. – thankyou for all you do. In your guidelines, the position of archivist, is it easy to get into this role?
Cameron F. – we have no shortage of work. It is easy to step in and we encourage everyone at area to have archivists as well, to document the growth of your fellowship. Please see our online virtual museum, we have everything there, you can upload pictures, etc. We have objects and artifacts on record. It is a password protected document due to it being an unredacted document.
Catherine E. – in the spirit of rotation – i wanted to make sure this was a position that is available to all
Cameron F. – in AA, archivists are indefinitely, for several reasons. We try to retain someone for a longer amount of time. An archive chair is a liaison who liaises with the fellowship for historical items for an event. The archivist catalogs that information and documents. We need to retain our spiritual collateral. The chair rotates, the archivist collaborates and is intimate with the items for archives.
*** Break for dinner time please. We will be back at 7:00 **
Russell S. – I appreciate everyone being here on time, just getting some reports. Thank you for being patient, please take a seat.
Amanda H. – opens with the serenity prayer
Russell S. – hospitals and institutions up next
Marshal S. – reads report as written
Marshal S. – Motion 46: Create a H&I format reading with anonymity disclaimer for online H&I meetings only(with help of OSA). see attachment 1
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Russell S. – would you like to speak to your motion?
Marshal S. – not at this time
Russell S. – debate?
Tammy L. – question – i thought formats were created in literature, chips and format?
Marshal S. – we just wanted to expand on this, we took it back and used the online disclaimer
Russell S. – Prepare to vote
for / against
Motion passes unanimously
Russell S. – any other comments?
Marshal S. – reads closing statement
Russell S. – are there any questions for hospitals and institutions? Seeing none, thank you very much to h&i.
Russell S. – Public Information can come back up
Russell S. – Public Information’s report was very squashed last year and we hope that we can put it right this year.
Kimberley C. – reads opening statement as written
Rodney D. – Motion 47: Motion to Approve the Idea/Script/Storyboard of the shown video, as per point 3 of the 8-point process to approve PSA or Video Approval.
Russell S. – it’s in the box, would you like to speak to your motion.
Russell S. – any debate?
David C. – fantastic video, wondering if you’ve taken this as far as having releases for the actors and music.
Rodney D. – yes
Russell S. – Prepare to vote since there is no more debate.
for / against
Motion passes with substantial unanimity
Motion 48: Motion to approve the letter from our committee for inclusion in the PI Handbook to be inserted on page 4 (See Appendix 1).
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Russell S. – prepare to vote
for / against
Motion passes with substantial unanimity
Susan B. – Motion 49: Motion to approve the definitions of the Traditions as applied to Public Information work to be included in the PI Handbook on page 5 (See Appendix 2)
Russell S. – any debate?
Claudia W. – in favor of the motion. I find it useful that public information be concerned themselves with the traditions in their work. I would like to raise the awareness of Tradition 11 – this is such a central public information issue – how are we supposed to attract without promotion. Tradition 8 – remain forever non professional – we are amateurs, not experts in addiction and this could be something in the future to be integrated at some point. Love your work.
Russell S. – further questions?
Prepare to vote
for / against
Motion passes with substantial unanimity
Motion 50 – Motion to approve Tradition Eleven Statement for inclusion in the Conference approved handbook to be inserted on page 5 (See Appendix 3)
Russell S. – this is open to debate
AJ R. – question – what does tradition 11 have to do with public information?
Kimberley C. – as public information committee people often get tradition 11 mixed up. As a committee we must promote CA. in the course of doing our work, there’s been misunderstanding of tradition 11.
Russell S. – Any further debate? Prepare to vote
for / against
Motion passes with substantial unanimity
Kim G. – Motion 51: to approve adding the PI Liaison coordinator position, with description to be included in the conference approved handbook on page 13 (See Appendix 4).
Russell S. – any debate?
Prepare to vote
for / against
Motion passes unanimously
Motion 52: Motion to Approve changes to page 23 of the handbook in regard to CPC week being changed to Professional Week (See Appendix 5)
Russell S. – is there any debate? Prepare to vote
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for / against
Motion passes unanimously
Amanda I. – Motion 53: Motion to approve NADCP Guidelines (See Appendix 7)
Russell S. – any debate?
Henry A. – question – what does nadcp stands for?
Amanda I. – National Association of Drug Court Professionals
Ruby C. – find it confusing that guidelines to attend a national event that is predominately staffed by World Service public information service members
Amanda I. – CA has been fortunate to be invited and then to present at these events, we need to be prepared for this, to be able to be talking with individuals at the booth so that our resources can be maximized.
Rodney D. – It doesn’t go into the handbook, the guidelines went out of limbo
Russell S. – any further debate? Prepare to vote
for / against
Motion passes with substantial unanimity
Gillian M. – 5th concept statement – i understand the purpose behind this but if it’s not going to be used just for the NADCP, can i make a friendly amendment to rename it?
Russell S. – not right now
Jason L. – I had my hand up and wanted to do as well as the previous speaker.
Russell S. – does anyone have any objection to speaking on the motion again?
Jason L. – I like the content but we don’t have a NADCP in the UK and would like to suggest calling it something else. It’s very specific and it highlights that it’s in North America so I think we should change to either drug courts or something else.
Russell S. – this is in their guidelines for a position that they have in there for a position that they have. They’re only internal guidelines?
Kimberley C. – correct
Henry A. – parliamentary inquiry – doesn’t this belong in their committee meetings
Russell S. – we think it should be considered in their internal guidelines and they bring it here and we rip it apart, maybe they want to be transparent
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Jason L. – I was reading the guidelines, sorry to miss that reference. If it’s only applying to one position, I’m happy to do a reset.
Russell S. – it’s okay, easy to miss
Claudia W. – in favor of motion and keeping it North American, they voted in North America for North America so this is great that it’s not being voted in the country which i live in.
Russell S. – there seems to be a misunderstanding, you will only see these guidelines if you sit on their committee.
Miram F. – I’m confused that this motion is to approve your internal guidelines, why is this being brought up here
Rodney D. – We ran out of time last year so this one was on the slate to be discussed but we didn’t have the time.
Tammy L. – why are you bringing this to the conference floor if it’s your internal guidelines?
Russell S. – there have been challenges in the past and they want to bring it here, but if there’s no objection why is there debate over this.
Russell S. – are these internal guidelines that will only stay internal.
Rodney D. – yes
Russell S. – internal guidelines do not need to be recognized. #7 and #8 are internal guidelines. It’s only from the past experience that’s why we’re operating cautiously with you.
Motion 54: to add “School and Young Persons Forums Presentation” slideshow as an addendum to the “Guidelines for Presenting at Schools and Young Persons Forums” (See Appendix 9) seconded
Russell S. – is this in the handbook?
Chris W. – not yet
Russell S. – is this a stand alone document?
Chris West – yes
Jen R. – friendly amendment – to amend “our members identify themselves by their first names only” to “some of our members…”
AJ R. – I think it should stay as it is, because we’re teaching in schools what anonymity is.
Russell S. – we’re very cautious to do this editing on the floor.
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Judson W. – question – not trying to think like a teenager but when they hear that statement, would it not instill fear that they would have to identify themselves with their name. It’s a great presentation, but we want them to be like — you don’t have to tell us anything about yourself but just chat with us.
Chris West – it’s to acquaint them with who we are.
Henry A. – I speak for the motion, there are no perfect documents but overall it looks really good
Aurora L. – please capitalize Cocaine Anonymous
Anita Lewis – Since when are we in the business of teaching, I’m already telling you you have a problem, it’s one thing to give them information but another thing to have a moment of clarity.
Joanne P. – I speak in favor but there needs to be some housekeeping done.
Kelly D. – in favor of motion, i’ve been doing a commitment at schools and had several people come to our meetings after school and they have come to the realization of addiction. Thank you.
Russell S. – any further debate.
Prepare to vote
for / against
Motion 54 passes with substantial unanimity
Christie L – Motion 55: to approve jigsaw image postcard to be included on pi.ca.org. (See Appendix 10)
Russell S. – is there any debate?
David L. – what would be on the backside of this postcard?
Joe B. – it can be general information but it can customized by your area or district
Russell S. – any further debate? Prepare to vote
for / against
Motion passes with substantial unanimity
Joe B. – Motion 56: to approve text message image postcard to be included on pi.ca.org. (See Appendix 11)
Russell S. – any debate?
Ruby C. – debate the last emoji on this card is praying hands and I understand its text lingo and towards millennials. There are some concerns that this emoji is not being seen as grateful but seen as a religious act. Can a different emoji be used like thumbs up?
Joe B. – we’re happy to accept that change with removing the emoji of the praying hands with thumbs up.
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Russell S. – I would like the committees to work with the trustees so that the trustee’s sign off on these things before submitting this to this floor.
Gregor B. – point of information – the emoji you are using as praying hands, it’s really a high five.
David L. – I enjoy the style. Have you looked into the copyright of the emoji’s?
Joe B. – yes
AJ R. – question answered
Laura E. – noticed on the bottom the disclaimer is missing
Joe B. – it was copied and pasted, and in the UK, we shortened it up.
Renzo P. – great job, we do fist bumps not a thumbs up — only old people do thumbs up
Russell S. – please ensure you will remove the emoji
Russell S. – Prepare to vote
for / against
Motion passes unanimously
Motion 57: Motion to approve the “Do You Think You Have A Problem?” poster to be included on pi.ca.org. (See Appendix 12)
Russell S. – is there any debate?
David L. – at the bottom, institution is misspelled.
Kimberly C. – they will take care of that.
Tammy L. – question – what does localize mean?
Marc G. – It’s for your area to put what you want it to be.
Russell S. – any further debate? Prepare to vote
for / against
Motion passes with unanimously
Kimberley C. – closing report read – would like to thank George M. – we won the lottery with him. Russell S. – any questions for public information?
Amanda T. – when you submit the SR14 , it says one year commitment but it says 6 months elsewhere Kimberley C. – thank you for pointing that out.
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Earl H. – great work, is anybody on your committee still working on the hotline?
Kimberley C. – no, not at this time
Earl H. – in our report, we mentioned that we want to activate the hotline. The previous world service office board didn’t take any action, is there anyone I can contact.
Kimberley C. – we’ll get you someone
Claudia W. – could you please check on the color consistency (the green) on the slides, it probably has to do with rgb
Kimberley C. – will do
Russell S. – thank the public information committee for their work.
Russel S. – Thank you for all the work we’ve done. You’ve all been awesome. We have 3 committees left. Let’s finish early tonight but I need unanimous consent. Are there any objections?
Tai B. – IT has how many motions?
Russell S. – The chair of IT is sick at the moment
Tai B. – No objection then
Vladimir T. – recites serenity prayer in Russian
Ulysses T. – recites serenity prayer in English
Floor closes at 8:33pm
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