C.A. World Service Conference 1998
Day Four, Saturday, September 05, 1998
- Session began
2.Serenity Prayer
3. Roll Call
4. Convention Committee Continued.
5. Motion#9: Only current World Service Convention memorabilia can be sold at the World Service Convention. On the last day of the convention the host of the next years CAWS convention may also sell their memorabilia.
6.Friendly amendment accepted to add World Service Convention at the end of the first sentence.
7. Tom Stokes, reason for motion: Primary purpose of this convention is to support the World office and the conference and we felt the sales, by others (areas, districts, etc.) were detracting from that,
8. Call for the vote:
9. Motion to close debate Carried
10. Main Motion defeated.
11. Motion #10: To add to the bidding guidelines: each host city should obtain written bids from 3 hotels.
12. Call for the vote:
13. Motion to close debate: fails 55 in favor and 47 opposed
14. Call for the vote:
15. Motion to close debate passed
16. Main Motion carried.
17. Motion#11: Add Closing Chairperson position under the Hotel Liaison Chairperson.
Sobriety Requirement: 18 months of continuous sobriety.
Past Service requirement: Service work at a local level in CA,
Qualifications: Strong leadership and organizational skills,
Duties:
- Organize the cleanup process of all equipment, i .e.: computers, cash registers,
- The removal and packaging of all paperwork from all meeting rooms including committee, workshop, marathon, and source and literature tables.
- Organize the cleanup and removal of all decorations.
- Facilitate the removal of any left over items from the hospitality room.
- Clean up and removal of all equipment from the workshop, committee and meeting rooms.
- Facilitate the transportation and storage of leftover memorabilia.
- Other duties as needed.
18. Falls into the flowchart
19. Friendly amendment to make the sobriety requirement 2 years
20. Rejected.
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21. Question: are there other items which might be included in duties.
22. Friendly amendment add to number 7 other duties as needed.
23. Accepted.
24. Motion to close debate
25. Carried.
26. Main Motion Carried.
27. Motion #12: Effective 1998 the WSO will be responsible for collection of outstanding debts, unpaid checks and maintaining the Convention bank account. The host city will be responsible for receiving, recording and depositing all registration funds. The WSO will distribute conference approved budgets to committee chairpersons and officers,
28. Call for the vote,
29. Motion to limit debate: carried
30. Main Motion carried: 62 in favor 56 against.
31. Motion #13: That any raffles held by a CAWS Convention observe the state, local, county or any other applicable laws.
32. Motion carried
33. Motion #14: That the host committee create a time slot for the fellowship to join the Trustees for long term planning workshop of CA as a whole. This will be the responsibility of the Program Chair.
34. Friendly amendment to be a workshop. Accepted.
35. Motion carried.
36. Motion #15: To approve the preliminary 2000 Phoenix budget as presented.
37. Withdraw motion
38. Objection
39. Motion to withdraw failed.
40. Motion to table the motion
41. Motion cannot be brought back to the floor on the same day.
42. Motion to table defeated.
43. Friendly amendment: preliminary budget
44. Accepted.
45. Motion counted twice.
46. 47 in favor and 48 opposed
47. Motion defeated.
48. Motion to reconsider the previous motion
49. Don : I am one who voted against and I agree to reconsider.
50. Motion to reconsider is out of order
51. Motion to rescind is in order. It requires 2/3 of the vote.
52. Point of Order : we had already begun another motion and we should be at that one.
53. Motion #16: To approve the 1999 – 2000 WSCCC Budget.
54. Motion to withdraw
55. Objection to the withdrawal
56. Withdrawn
57. Motion to rescind motion 15.
58. Motion to recsind carried.
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59. Motion 15: To approve the preliminary 2000 Phoenix budget as presented and amended.
60. Joy Hutchison: consolidate your office and registration and lower the amount to 1000.
61. Accepted.
62. To consolidate postage and outreach and lower it to 2000.
63. Accepted.
64. Motion to close debate.
65. Motion carried
66. Main motion carried to approve the 1999 – 2000 WSCCC Budget.
67. Motion carried.
68. Motion #17: To accept New York’s bid for the 2001 Convention.
69. If we vote on this bid, is that accepting the prices?
70. No. accepting New York as convention host and budgets and contracts will need to be approved.
71. Do you have to stay in NY city. Can you enlarge the area? Bring the price down
72. We did consider.
73. John: we wanted to make a presentation.
74. Motion to suspend the rules in order to consider a motion to extend the time to complete the discussion and voting on the motion to accept the NY bid.
75. Motion 70 in favor and 34 opposed
76. Motion carried.
77. Motion to extend the time until such time as the discussion and voting on this motion is completed.
78. Point of order. I counted more than 34 against.
79. Motion recounted: defeated 68 in favor and 40 in opposition
80. We will now break for lunch until 1 ;30.
81. Point of order, can you acknowledge the people in the line.
Lunch
82. Session called back to order
83. Convention Committee continues with Motion #17.
84. Motion #17. To accept New York’s bid for the 2001 Convention
85. Discussion resumes,
86. Guthrie Robinson: NY to explain the proposal.
87. Phil Landau: explains the bid by reading the introduction to their bid.
88. Are you looking for vendors outside the hotel for the banquet and brunch?
89. Yes we are.
90. What would be the impact on the 2001 convention if we did not approve this?
91. Tom Stokes: it was pointed out to me in the bylaws that we have choices:
92. 1. Could return next year with an entirely different proposal. 2. If no bid submitted by any other area, the WSO could have the authority to hold the convention in this region, where the office is, and it can return to this region at that time.
93. Call for the vote.
94. Motion to dose debate carried.
95. Motion #17 carried.
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96. Motion# 18: That the areas have the option to purchase a screen print of the Celebrate Around the World artwork, at cost, for the purpose of printing their T- shirts.
97. No changes to the artwork are allowed.
98. The screen will cost on average $18-35 shipping not included
99. Call for the vote.
100. Motion carried.
101. Main motion
102. Carried,
103. Ken Kravitts: Chair of the WSCC 98. Major transition in committee midstream and it affected our stride. Changes in the office and administration. Caused the process to go slower. Those transitions taught us to work together better and found that the WSO was a great resource.
104. Pass it on financial information is not complete. WSO had a major computer problem which caused delays. Memorabilia data was being created by Jim who had a stroke. We hope to have it in the delegate mailing. Contact me if you have questions,
105. 1100 attendees. Slightly less than 1000 paid registrants. Evaluation form, to get feedback and the results were overwhelmingly positive. There were more families than usual. Financially the income projection was 30K and we exceeded that by 30%, Wrapping things up. Thank you for the opportunity.
106. Question: Mark: heard at regional it was $48K.
107. Yes that is true.
108. Nominations and elections for our officers: Secretary: Lynn from Oregon; Vice Chair will be Donna from Texas. Returning CATW: Rose Jones.
109. Unity Committee:
110. Referral: required explanation of Unity is Free. We decided to remove the phrase Unity is Free out of the statement of purpose so there would not be further confusion
111. Racism concerns: we referred this to the Trustee’s, and it is our understanding the issue was resolved,
112. Motion: to qualify the statement of purpose of the Unity Committee as follows:
1. Celebrate Around the World (CATW) should not be the responsibility of the Unity Committee,
2. The Unity Committee agrees that it will offer support and assist any effort that will promote Unity in our fellowship,
3. In order to remain impartial, the Unity Committee must retain its objectivity as a stand alone committee.
113. Motion to close debate
114. Carried
115. Motion carried.
116. Motion to accept the budget of the Unity Committee: as shown in Unity handout.
117. Minority view: the breakfast is supposed to be a free breakfast with a speaker on Unity. Irvine did not have the unity breakfast. Milwaukee is working on one. And the question arose as to who would fund that. It is the unity committee’s responsibility.
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118. Motion carried.
119. Articles submitted to the NewsGram
120. Unity pamphlet. Copy for use at the Conference only. Returned to Chips, Lit & Format after rejection
121. Elections: new chair: Steve Shaw
122. Vice Chair: John S. from Pasadena
123. 2 secretaries: Kellie Federici and Kathy Honesty.
124. H&I Report: Lawrence Jackson;
125. The Committee has one motion to bring before this body for approval.
126. Motion# 1-To approve the H&I Committee budget for fiscal year 7/1/99 through 6/30/2000 for $500.00.
$125,00 Postage
$125.00 Telephone
$ 125.00 Photocopy/printing
$125.00 Office Supplies
$500.00 Total
127. What was last years budget.
128. I believe it was $1100, it included a non-delegate chair.
129. The H&I Committee was divided into three sub-committees. The committees were the NewsGram Article Committee, the H&I Video Committee, and the H&l Correctional Referral Committee.
130. The NewsGram committee read 7 entries to be typed up and submitted to the WSO for print in the NewsGram. They were all exceptional!
131. We held elections for the new officers for the H&l Committee. The incoming Chairperson is Jim Brown (Utah). Vice Chair is Harrison Jenkins (Indiana), and Secretary Veronica Sanders (Texas), This concludes the report for to the floor from the H&I Committee. This is my last conference, and l would like to thank you for allowing me to be of service.
132. Statement by the Conference Parliamentarian/Vice Chair: Apologize for being off the floor while convention committee was giving their report. I left the room because we had 30 people outside smoking or talking. It is not fair to this conference to not have your attention,
133. Chips, Literature & Format:
134. MOTION #1: To approve the concept of a new piece with the working title “Helpline Guidelines” which will be available from the World Service Office.
135. According to point 3 we need to bring concepts to the floor before we start working on them. This is so we can start working on the piece and bring it back to you as a piece of literature.
136. Motion carried.
137. MOTION #2: To approve the concept of a new piece with the working title “Youth in Recovery” which will be available from the World Service Office.
138. Need to bring it to the floor before we can begin work on it.
139. Call for the vote:
140. Motion to close debate carried
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141. Main motion: carried.
142. Jay Statlan has been elected the new chair of this committee
143. MOTION #3: To approve the Literature, Chips and Format committee budget of $770.00.
Breakdown:
Telephone: $150.00
Postage $300.00
Office Supplies $200.00
$120,00
$770.00
144. As it stands, Jay is a non-delegate chair. He is currently an alternate delegate in his area. The budgeted amount for the non-delegate chair is $405.00. travel 100, hotel 180 and per diem 125.
145. Scott Stevenson, Friendly amendment to strike the hotel, travel and per diem.
146. Accepted.
147. Motion carried.
148. Susan Doch is Vice Chair, Michelle Kaplan will be secretary
149. Breakdown of where pieces are in the process: Anonymity: worked on in subcommittee and is back at trustee point 7
150. Unity Committee looked at the piece, gave to WSBT at point 7
151. Helpline guidelines at point 3
152. Youth in Recovery at point 3
153. Items referred to committee: Eternity or infinity medallion. Recommend: the existing principles medallion be used
154. H&l chips be marked H&I. Confusing: there is no half price discount for chips to H&I. So even if being sold, it doesn’t matter.
155. Additional material for sale: referred to WSO to form ad-hoc committee
156. Provide higher #’s in chips. Currently chips up to 30 and medallions 20. Referred on to the WSO
157. PI pamphlet tabled to our next meeting
158. Series of chips to commemorate the 12 steps. Recommend existing principles medallion
159. CA storybook: excellent idea, being referred to WSO for implementation
160. Incorporate more foundational information in to the storybook
161. 24 hour meditation book. At this time, table until there is more time to discuss.
162. Redo format in Spanish. WSO is planning to hire a professional translator todo this
163. CA add to 11 tradition reading internet reference. Referred to WSO
164. Write lit specific to CA. We feel it is necessary to ask the fellowship as a whole what they think about this issue.
165. We have provided a survey for you to take back to your area. Have as many people you can fill it out. We feel it is an important issue. The committee can decide if a survey is needed in order to find out the consensus of the fellowship about work they might do. There is no motion required in order to do this.
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Recommendation/Comment – This was discussed with the Structure and Bylaws Committee and we will be presenting a motion to this effect.
310. Motion: To create a standing conference Internet Committee to begin at the end of the 1998 WSC.
311. When will the committee be in effect?
312. Stand alone at the end of this conference.
313. Scott Stevenson: Friendly amendment to insert at the end of the sentence, “to begin at the end of the 1998 WSC”.
314. Accepted.
315. Friendly amendment: to create a three year ad-hoc internet committee.
316. Rejected
317. Call for the vote
318. Carried
319. Main motion: carried
320. Motion: To adopt the following as a Statement of Purpose for the Internet
Committee: “To provide assistance.and guidance to the C.A. Fellowship as well as service Areas on matters relating to the Internet.
321. Motion carried.
322. Referral – Is there any way to track meetings from downloaded materials from the net?
323. How can we recognize those meetings from other countries?
324. Recommendation/Comment – No, it is not feasible, however, we could include a mail-hack response form in the meeting starter kit that could be mailed back to the WSO announcing the start up of a new group. We could also include a Chips and Literature order form. A motion will follow.
325. Motion: To create a downloadable Meeting Starter Kit containing meeting readings and normal meeting formats, a new meeting response form, and a chips and literature order form in English now and Spanish and French Languages when they become available.
326. I believe there is already such a thing on the ca.org web-site.
327. That is correct.
328. Can anyone alter that or is it the same PDF file already there.
329. It will be a PDF format.
330. Motion to close debate
331. Motion carried.
332. Main Motion carried.
333. Referral – Consider authorizing the webmaster to post the World Service Manual and World Service Committee workbooks and other similar World Service documents in a “Service” section on the website.
334. Recommendation/Comment- WSO could create a ” .pdf” formatted file containing the World Service Manual and World Service Conference Committee workbooks, mid make this available for download upon request to the WSO. Motion to follow.
335. Motion: To create a “.pdf’ formatted file containing the World Service Manual and World Service Conference Committee Guidelines, and to make this available for download to CA service workers upon request to the WSO.
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166. Surveys are not done by this committee frivolously. We have had this referred to our committee for the past few years.
167. Robbie Graham: PI acting Committee Chair.
168. Jim S will be returning next year as our chair. Robbie will return as Vice Chair. And Aurora will be the secretary.
169. WSC PUBLIC INFORMATION INTERNET SUB-COMMITTEE REPORT
170. Introduction and Opening Comments
171. The Internet sub-committee elected Dan Dickey as Chairperson and Brigid Buretta as Secretary.
172. Items referred to Public Information Internet Sub-Committee which did not result in motions: 1. Referral: – That any CA Website that links to non-CA links be removed from CA.ORG.
Recommendation/Comment: – Currently, if a site is not abiding by CA Traditions it can be brought to the attention of the Webmaster who will informally correspond with the local page’s Webmaster in an attempt to resolve the issue. If unsuccessful, the issue would then be brought to the WSO Board. They may, in turn, consult the Board of Trustees to determine if it is a clear violation of our Traditions. If they determine that indeed it is a violation, a formal request is sent to the local page’s Webmaster notifying them that the link from CA.ORG to their site will be removed unless necessary changes are made.
306. 2 Referral:
• A clearly defined suggested format in the World Service Manual in the same manner that Group Meetings are defined (per page 14 WSM). This format would address, among other concerns, how Tradition violations and editorializing would be handled.
• A definition of what Area, or Region, an on-line meeting would belong to, and/or would a Regional or the World Service Trustee be responsible for the meeting,
• A suggestion for handling possible 7th Tradition contributions.
• How will anonymity be handled, or will there be a disclaimer that would then make it an E-Mail group instead of an On-Line Group Meeting.
Recommendation/Comment:
• There are quite a number of issues that need to be dealt with considering on-line meetings. We will be developing guidelines for these throughout the next year. We have another 12-Step Program’s guidelines for On-line Meetings, and feel we should adopt these in spirit, while we develop our own guidelines.
• We suggest that on-line meetings not be considered part of a region. We would suggest either a Trustee-at-Large or WS Trustee be assigned.
• Regarding the 71‘1 Tradition; the current meetings appear to be self-supporting.
• This issue will also be covered in the guideline we will be developing throughout the year.
173. Items Referred to Public Information Internet Sub-Committee Which Were Referred To Other Committees.
174. None.
175. Items Referred to Public Information Committee (and Old Committee Business) Which Resulted In Motions:
309. Referral. – Formation of an Internet Committee.
336. Friendly amendment: to end the sentence after workers.
337. Rejected.
338. Point of info. When referring to workbook they are talking about committee guideline?
339. Yes
340 Friendly amendment to change the word workbooks to committee guidelines.
341. Accepted.
342. Karen Sullivan: I would ask that you coordinate this with the Structure & Bylaws committee.
343 We will be getting these documents from that committee. So it will be the latest. And include its updates.
344. Call for the vote;
345. Motion carried
346. Main Motion carried,
347. Motion to transfer the newly elected trusted servants of the PI subcommittee called “Internet” to the newly formed standing conference internet committee beginning at the end of the 1998 WSC.
348. Call the vote
349. Motion carried
350. Main motion carried,
351. Motion to accept the budget for the Internet committee for the period 1999/2000
A. Non-delegate Chair Expenses
-
-
- Airfare: $100.00
- Per Diem: $140.00
- Hotel: $160.00
- Total $400.00
-
B. Office Supplies $60.00
C. Postage $50.00
D. Telephone: $0.00
Total Proposed Budget: $510.00
352. he non-delegate chair expense may not even be there next year or used next year,
353. Motion to close debate
354. Carried
355, Main motion carried.
356, Dan Dickey is the newly formed internet committee chair.
357. INFORMATION ON NEWLY SELECTED COMMITTEE TRUSTED SERVANTS AND EXISTING TRUSTED SERVANTS IS AS FOLLOWS:
358. Jim S. – Chair, will be returning to complete his term, Robbie G. -Vice Chair (Acting Chair for 1998), and Aurora R. has been elected as Secretary
359. ITEMS REFERRED TO PUBLIC INFORMATION COMMITTEE WHICH DID NOT RESULT IN MOTIONS:
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360. Referral: That the amount for translations for PSAs be redistributed. We have translated the PSA for free, and we will edit the PSA for free when we feel it is time. ,
361. Recommendation/Comment: The amount allocated for PSA translation for 1998 was not utilized, and 1ms not been requested for 1999.
362. Referral: Phone line problems when outside services are used to answer Helpline/Infoline calls. Also, callback times are often unacceptable.
363. Recommendation/Comment: Helpline Guidelines pamphlet is at the 3rd point of tire 12-point chips and literature approval process. At this time, the Public Information Committee recommends guidance from a trustee and/or other existing areas with active guidelines.
364. Referral: Consider adding a CPC Committee to tire 1999 World Service Conference. Tins is a powerful tool for outreach that, is being under utilized in CA.
365. Recommendation/Comment: This is an existing sub-committee of Public Information. Refer to Public Information Workbook Chapter 4.
366. ITEMS REFERRED TO PUBLIC INFORMATION COMMITTEE WHICH WERE REFERRED TO OTHER COMMITTEES:
367. Referral: Develop a video for Hospitals and Institutions to attract more H&I meetings.
368. Recommendation/Comment: We recommend that tire H&I Committee take this referral.
369. ITEMS REFERRED TO PUBLIC INFORMATION COMMITTEE WHICH RESULTED IN MOTIONS:
370. Referral: That a letter would be drafted that would help areas carry our message to tire courts mid justice system to let them know CA is here and we’re free!
371. Recommendation/Comment: A letter was drafted by the Public Information Workbook subcommittee and approved by the Public Information Committee to include in tire Public Information Workbook, and we will be presenting a motion to this effect.
372 MOTION: To approve the Public Information sample letter to the courts and justice system, and allow Public Information to encompass it in Chapter 8 of our workbook. (See attached sample letter)
373. Scott Stevenson: friendly amendment to add the word sample.
374. Accepted
375. Will this be available on the internet for download.Yes.
376 Motion to close debate
377. Motion carried
378 Main motion is carried.
379. Motion to suspend the rules in order to consider a motion to extend the time of this session, prior to the dinner break, until PI has finished their report.
380. Motion to suspend carried.
381. Motion to extend the time of this session, before the dinner break, until the PI report is completed.
382 Motion carried.
383 MOTION: To approve the Public Information budget for 1999/2000 of $3640.00.
- Telephone $520.00
- Postage $600.00
- Copying $120.00
Non-delegate Chair Expenses:
- Airfare $100.00
- Hotel $160.00
- Per Diem $140.00
- Convention $2,000.00
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Total $3640.00
384. Friendly amendment to change per diem from 175 to 140.
385. Accepted
386. What is the contingency amount for?
387. That is based on the anticipation of holding a PI workshop at the convention, including material required to hold that workshop.
388. Friendly amendment to change hotel from 200 to 160
389. Friendly amendment to break down the 2000 for contingency
390. Rejected
391. Friendly amendment to change the word contingency to convention
392. Accepted.
393 Call for the vote
394. Motion carried
395. ITEMS TABLED UNTIL NEXT CONFERENCE WHICH HAVE NOT BEEN COVERED IN THE ABOVE DISCUSSION.
396. Public Information Booth Guidelines for the Public Information Workbook.
397. Late Referral: What format (Business card, letterhead) can we use to contact or leave behind contact information with institutions.
Dinner break
398. WSC CONFERENCE COMMITTEE REPORT, SEPTEMBER 5, 1998 INTRODUCTION AND OPENING COMMENTS
399. Our Committee had several items which were addressed this Conference. We have created a new subcommittee called the “Conference Coordination Subcommittee” which we believe will assist and greatly benefit our fellowship and Conference attendees. We also have the privilege of having the Conference Chair, Conference Vice Chair and Conference Secretary serve with us and provide their valuable insights as well.
400. INFORMATION ON NEWLY SELECTED COMMITTEE TRUSTED SERVANTS AND EXISTING TRUSTED SERVANTS IS AS FOLLOWS: Donald Hume – Committee Chair, Kevin Flaws – Committee Vice Chair, Michell Cinquemani – Committee Secretary.
401. ITEMS REFERRED TO THE CONFERENCE COMMITTEE WHICH DID NOT RESULT IN MOTIONS:
402. Referral: Revisit and Review credentialling requirements, practices and voting by delegates. Can forms be made to be more user friendly?
403. Recommendation/Comment: The Committee through its subcommittee will undertake a review of this entire process over this coming year.
404. Referral: Conference Committee should refer to professional transcription company so that the problems incurred in 1998 will not be repeated.
405. Recommendation/Comment: Our Committee will seek such a professional this year and hereafter.
406. Referral: There have been gaps in the conference tapes two years running, for future safety run two tapes form now on.
407. Recommendation/Comment: This year, we retained the services of a professional taper, which has resolved many of the past problems. We have come up with a system to ensure that nothing is missed by failure to timely turn a tape over,
408. Referral: For WS Conferences to follow World Conventions for two reasons: to support other areas and enhance participation.
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409. Recommendation/Comment: We researched this and it would cost a minimum of $8340 over existing operating costs, plus additional costs of accommodating pertinent staff and members. A Memorial Day Conference might also work a hardship on the delegates in terms of time missed from work and having to stay in the city with no Saturday night stay.
410. Referral: Proxy form to include senior delegate along with Area Chairperson for Conference only so that areas will not lose votes or be underrepresented.
411. Recommendation/Comment: Committee will, through its subcommittee, will review the proxy process including forms over the coming year.
412. Referral: That all committee reports be typed and available to delegates prior to conference so that they may be viewed prior to the conference.
413. Recommendation/Comment: The conference phone list is made available to this conference prior to its end, please contact the pertinent committee chair prior to the conference for any issues and questions.
414. Referral: That all new information for the delegate handbook be printed on three hole punch paper.
415. Recommendation/Comment: This is not cost effective, committee will consider other alternatives.
416. Referral: to have actions taken to ensure that transcripts will be available at the beginning of the conference for approval.
417. Recommendation/Comment: New procedures in place which will be implemented over the next year.
418. Referral: Suggestion of concept workshop at WSC,
419. Recommendation/Comment: Our Committee will consider ways to increase concept awareness for delegates over the course of the next year, e.g. prepare informal concept guidebook for our delegates, concept audio tapes, workshops, general training.
420. Referral: Changing conference date for Saturday exit.
421. Recommendation/Comment: This will be studied in subcommittee this coming year; the committee does have concerns that this would entail another work day off; the conference cannot be shortened in any way, non-weekend day use of banquet rooms might make hotel negotiations easier, but this would negate any discount for airline travel normally due to a Saturday overnight stay,
422. Referral: Conference Committee to consider selling tapes and related memorabilia at the conference.
423. Recommendation/Comment: The committee considered this and decided not to permit any outside (non-fellowship) memorabilia or merchandise at the conference.
424. ITEMS REFERRED TO CONFERENCE COMMITTEE WHICH WERE REFERRED TO OTHER COMMITTEES:
425. Referral: Consider adding cooperation with professional community committee at 1999 WSC.
426. Recommendation/Comment: This was referred to the Public Information.
427. Referral: Move Celebrate Around the World Committee to the Conference Committee from the Convention Committee.
428. Recommendation: Move to under Unity not Conference.
429. ITEMS REFERRED TO WSC CONFERENCE COMMITTEE (AND OLD COMMITTEE BUSINESS) WHICH RESULTED IN MOTIONS:
430. Referral: To supply daily minutes and final transcript of CA WSC on disk to those requesting it.
431. Motion 1, Commencing at WSC 1999, summarized minutes for the current Conference will be accessible in a read only format on a computer in the Conference Office. Members must supply their own disks for copying purposes.
432. Comment: The transcripts are and will be available from the World Service Office for $5 per disk or $25 per hard copy, when completed.
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433. Motion carried.
434. Motion 2. To change page 37 of the World Service Manual, to add, under our committee description the following:
435. A Subcommittee of the Conference Committee also serves as the Conference Coordination Subcommittee. This Subcommittee assists in all aspects of conference planning.
436. Added as the last paragraph of the description.
437. Motion carried.
438. MOTION 3. TO ACCEPT THE CONFERENCE COMMITTEE BUDGET with amendments
439. Under equipment rental. 5500 planned. Does this take into consideration that we will have 50% of assets in the WSO next year.
440. Friendly amendment to cut in half the equipment rental? Making it 4250
441. Yes.
442. Breakdown on the 4250 for equipment
443. Copiers, projection, paper, printers
444. Friendly amendment on page two hotel per/diein from 490, change to 350 and make it just hotel and separate line item for meals, 140.
445. Accepted.
446. Motion carried.
447. Motion to approve the 1997 WS conference minutes
448. As amended Items 312-322 are repeated as items 323-333. Delete the second
449. Motion carried.
450. Structure & Bylaws: new vice chair: Karen Sullivan
451. New secretaries: Rick Hoffman and Leslie Croter
452. Items referred to Structure and by-laws Committee which did not result in motions:
453. 1. Referral: That the Conference entertain single item motions and not multiple item motions, except in simple housekeeping issues. Item also referred to the Conference Committee.
454. Recommendation: Item is already dealt with in Parliamentary Procedure under Main Motions – Motion to Divide. We will add Motion to Divide to the Table of Motions as a housekeeping matter. Conference Committee concurs with our opinion.
455. 2. Referral: To consider creation of a new Standing Committee called the Technical Committee to handle matters now handled primarily by Public Information and by the Conference Committee,
456. Recommendation: No action. We entertained a similar referral which was referred to the P.I. Committee for action,
457. 3. Referral: To limit how many consecutive years an issue can come before the Conference floor when it has already been voted on, (Also referred to Conference Committee.)
458. Recommendation: No action
459. 4. Referral: That beginning at the Conference in 1999 all motions affecting structure, business or other related policies have proposed time lines for implementation included prior to presentation to the floor and/or passage. (Also referred to Conference Committee.)
460. Recommendation: This item will remain in our committee for work during the next year.
461. 5. Referral: Flow Chart – add region
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462. Recommendation: On page 11 of the WSM a box for region will be added between Area and Conference as a matter of housekeeping.
463. 6. Referral: Divide WSM into sections
464. Recommendation: This will be done as a matter of housekeeping and will only affect the page numbering of the manual.
465. 7. Referral: Include Committee guidelines in WSM
466. Recommendation: This item will remain in our committee for work during the year.
467. 8. Referral: Page 56 #6 of WSM, change delegate term from 3 to 4 years
468. Recommendation: Housekeeping.
469. 9. Referral: Celebrate Around the World chair to have a vote at the conference if not a delegate,
470. Recommendation: No action.
471. 10. Referral: Suggestion that CA add to the reading of the 11th Tradition “At the level of press, radio, television, films and the iniemet” owing to the fact that when the twelve traditions were adapted for CA that neither the electronic media nor the widespread availability of computer based information were dealt with as considered
472. Recommendation: This item will remain in our committee for work during the year,
473. 11. Referral: WSM page 40 Paragraph 1, delete World Sendee Office Directors. World Service Director. Non-Delegate Conference Committee Chairperson and change #2 to allow discussion only from WSO Director & Non-Delegate chairs.
474. Recommendation: No action taken. After discussion with the maker of the referral, the referral was withdrawn.
475. 12. Referral: Review trustee rotation .
476. Recommendation: This item will remain in our committee for work during the year.
477. 13. Referral: Formalize process by which Trustee candidates are approved by the Area before being submitted to the regional assemblies,
478. Recommendation: See motion #3.
479. 14. Referral: Page numbering of manual.
480. Recommendation: Housekeeping
481. 15. Referral: Regarding the On Line Meeting; A definition of what Area or Region a meeting would belong to, and/or would a regional or the WS Trustee be responsible for the meeting.
482 Recommendation: No action taken
483. 16. Referral: Regarding the On Line Meeting: A suggestion for handling possible 7th Tradition contributions.
484. Recommendation: No action taken. Handle using existing CA literature and the group conscience.
485. 17. Referral; Regarding the On Line Meeting: How will anonymity be handled, or will there be a disclaimer that would then make it an e-mail group instead of an On Line Group Meeting.
486. Recommendation; No action. See the traditions.
487. 18. Referral: Can or should any area change bylaws to fit area.
488. Recommendation: Suggest maker of this referral (unknown) speak to his/her Regional Trustee.
489. 19. Referral: Adopt language defining a meeting (page 14 of WSM) as applying to online groups.
490. Recommendation: No action taken, definition on page 14 of WSM seems sufficient.
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491. Items Referred to Structures and by-laws Committee which were referred to others:
492, 1. Referral: Illinois Recovery Club wants to post info and charge CA, is this a violation of tradition 6?
493, Recommendation: Refer to Regional Trustee,
494, Referral: What can we do to get more people in Service/Rotation? (Also referred to Unity)
495. Recommendation: Refer to CLF as well (will] addendum).
496. 3. Referral: Regarding the On Line Meeting: A clearly defined suggested format in the WSM in the same manner that the group meetings are defined (Page 14 WSM) This format would address, among other concerns how Traditions violations and editorializing would be handled.
497 Recommendation: Refer to CLF Committee.
498. 4. Referral: PI has voted unanimously to recommend separating the current “Website” subcommittee from the P.I. committee, and to create a new “Internet” standing Conference Committee, beginning with the 1999 Conference.
499. Recommendation: Referred to PI committee for action.
500. 5. Referral: CA business meetings held in public restaurants (violation of anonymity.)
501. Recommendation: Refer to Trustees,
502. Items referred to Structure and by-laws Committee which resulted in motions:
503. Referral: WSM 41 #15 roll call clarify when taken and when voters are eligible
504. Motion 1: Move to add a second sentence to Standing Rule #7, page 40 of the WSM as follows: “Conference sessions begin with roll call and end with an adjournment.”
505. Una explained that there may be 3 sessions a day, but when there is an adjournment, the next session will begin with a roll call.
506. Motion passed by more than a 2/3 vote.
507. Referral: To provide specific language in the World Service Manual regarding the need for full time attendance of any voting member on the Conference floor during Conference sessions, unless absence is unavoidable. (Also referred to the Conference Committee)
508. Motion 2: Move to change Standing Rule 3, page 40 of the WSM to read as follows: “Each voting member is responsible for attending all Conference sessions and must be physically present on the Conference floor to vote. There will be no absentee voting.”
509. Motion to suspend the rules to extend session to 10:00pm
510. Motion carried
511. Motion to extend session to 10:00 p.m.
512. Friendly amendment to extend the session to complete the structure and bylaws motions.
513. Motion carried
514. Called for vote
515. Motion carried by more than 2/3
516. Main Motion 2 carried
517. Referral: Add to process that Areas should approve trustee slate candidates and spell out the process.
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518. Motion 3: Move to revise page 49 of the WSM under Trustee Selection and Elections Process Summary, Regional and World Service Trustees: first sentence of #1 to read as follows: “After approval by each Area one or more nominee candidates may be submitted from each Area within a Region.”
519. Not accepted
520. Motion to close debate
521. Motion carried
522. Main Motion 3 carried
523. Referral: 1st Parliamentary procedure, “Objection to Consideration” uses the word obstreperous, look for more common word
524. Motion 4: Move to amend page 67 under “Objection to Consideration” as follows: strike the words “an obstreperous” and replace with “a”
525. Amendment “a disruptive”
526. Not accepted
527. Clarify the word obstreperous: rowdy, disruptive
528. Amendment “replace obstreperous, with obstinate”
529. Not accepted
530. Motion to close debate
531. Motion carried
532. Motion 4 defeated 39 for 63 against
533 . Referral: Page 12 of the WSM regarding our logo, add our book title “Hope Faith & Courage” and motto “We’re Here and We’re Free”.
534. Motion 5: Move to change the first paragraph on page 12 of the WSM under “Statement of Policy”, in A and in the box at the bottom of the page to read, “Who may use the name “COCAINE ANONYMOUS” , the block letters “C.A.”, the official COCAINE ANONYMOUS LOGO (hereinafter “logo”), future variations of the logo, our book title “HOPE, FAITH & COURAGE: STORIES FROM THE FELLOWSHIP OF COCAINE
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ANONYMOUS”, and the Motto “WE’RE HERE AND WE’RE FREE”:
535. Amendment Heidi, asked that the entire name of the book be used
536. amendment accepted
537. amendment “change the word “phrase” to “motto”
538. amendment accepted
539. John made amendment to adopt the same language in this motion for insertion into the block section pertaining to the board of trustees written permission and item A
540. Amendment accepted
541. Motion to close debate
542. Motion carried
543. Motion 5 carried
544. Referral: Consider having past delegates as being allowed to speak at the podium versus having to get recognition by the chair to speak to past trustees have this right now, why not former delegates.
545 Motion 6: Move to amend page 40 of the WSM, Standing Rule 2, first sentence as follows: “Former C.A. Trustees and former Delegates may discuss motions on the Conference floor.”
546. Motion to close debate
547. Tom S. called Point of order, did not hear in favor discussion,
548. Ruled out of order as discussion in favor was called for.
549. Motion carried
550. Motion 6 failed 45 in favor 54 against
551. Motion 7: To accept the S&B budget as follows:
Budget for period 7/1/99 through 6/30/2000:
|
Telephone: |
$300.00 |
|
|
Postage: |
$200.00 |
|
|
Photocopy/Printing: |
$200.00 |
|
|
Miscellaneous: |
$100.00 |
|
|
Travel: |
$ |
0 |
|
Hotel/Per Diem: |
$ |
0 |
|
Total: |
$800.00 |
|
552. Motion to suspend the rules to consider the finance report
553. Motion carried 54 in favor and 30 in opposition
554. Motion to extend the time to adjourn to hear the finance committees report
555. Motion to close debate
556. Motion carried
557. Motion to extend the time to adjourn to hear the finance report and motions
558. Motion carried
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559 CAWS FINANCE COMMITTEE REpoRTS & MOTIONS SEPTEMBER 4, 1998
560. INTRODUCTION AND OPENING COMMENTS
561. The Finance Committee appreciates the timely manner in which budget proposals were submitted since it allowed us time to generate a budget proposal for distribution to the conference for a more thorough review. We would also like to thank the individual committees for the time spent in committee session reviewing our proposal for procedure change and for all the feedback we received. During this conference, we determined that our primary purpose was to streamline the committee budget approval process. We believe that this will allow the Finance Committee to produce a CAWS budget proposal in time for the conference members to have an opportunity to review it prior to approval.
562. Referrals that did not result in motions: none
563. Items referred to other committees: none
564. INFORMATION ON NEWLY SELECTED COMMITTEE TRUSTED SERVANTS AND EXISTING TRUSTED SERVANTS IS AS FOLLOWS:
565. Finance Committee Chair: Michael Richker, Illinois Delegate
566. Vice Chair: Phil Landau, New York Delegate
567. Secretary: Sherri Hoffman, Member CA Oregon/SW WA area
568. ITEMS REFERRED TO FINANCE COMMITTEE WHICH RESULTED IN MOTIONS:
569. Committee Referral from Bill Evans
570. Issue/Comment: Explore ways to streamline approval of committee budgets, excluding conference committee, i.e.: Structures & Bylaws; Literature, Chips and Formats; Public Information; Unity; Hospitals and Institutions; Finance; Convention
571. Purpose: Frees them up to do work.
572. Motion 1: For a new budget procedure proposal to be put into place as follows:
573. Finance committee prepares and submits an individual statement to each committee which details the previous year’s approved budget and actual spending and outlines a proposed budget for the next year. Statements will be submitted to the committees by the dinner break of the first day of committee sessions.
574. Each committee makes any budget adjustments to the budget proposal, approves it within their committee and returns the budget proposal to the finance committee by the beginning of the second day of committee sessions.
575. Finance committee compiles all the committee budget proposals into the total CAWS budget proposal for presentation on the floor of the conference.
576. Any committee with a budget proposal increase of 20% difference or greater over the previous years budget, with the exception of any non-delegate chair expenses, must detail their proposal on the floor for separate conference approval.
577. Amendment: any committees with a budget proposal with an increase of 20% difference or greater over the previous years budget, with the exception
578. Amendment accepted
579. Motion to close debate
580. Motion carried
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581. Call for a quorum verification
582. Quorum confirmed
583. Finance motion 1 carried as amended
584. Motion 2: To approve Finance Committee Budget for the fiscal year July 1, 1999 to June 30, 2000 as follows:
|
1st Quarter |
2nd Quarter |
3rd Quarter |
4th Quarter |
Annual |
|
|
Income |
$0 |
||||
|
Expenses |
|||||
|
Telephone |
$25.00 |
$25.00 |
$25.00 |
$25.00 |
$100.00 |
|
Postage |
$10.00 |
$10.00 |
$10.00 |
$10.00 |
$ 40.00 |
|
Miscellaneous |
$25.00 |
$25.00 |
$25.00 |
$25.00 |
$100.00 |
|
Printing |
$15.00 |
$15.00 |
$15.00 |
$15.00 |
$ 60.00 |
|
Total |
$300.00 |
||||
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585. Motion carried
586. Joy H. listed all changes to the committees budgets which occurred and were approved over the course of each committee report.
587. Motion 3: To approve the CAWS Budget for the fiscal year July 1, 1999 to June 30, 2000 as presented and corrected.
588. See CAWS Budget handout as distributed to the conference floor. (Get a corrected copy from Joy)
589. Math was amended
590. Amendment accepted
591. Request for a larger font.
592. An approved budget will be mailed in the December delegate mailings with page numbers.
593. Motion to close debate
594. Motion carried
595. Finance committee motion 3 carried as corrected and amended
596. Motion to suspend the rules to consider a motion to reconvene at 8:00am instead of 9:00am
597. Motion to suspend the rules carried
598. Motion to reconvene at 8:00 am instead of 9:00 am
599. Point information; are we finished with committee reports?
600. Chair stated we are finished with our standing committee reports. We have several referrals from the WSO and a motion to rescind.
601. Motion to close debate
602. Motion to close debate carried
603. Main motion failed
604. Motion to adjourn at 12:04 am
605. Motion carried.
606. Motion#l-To approve the H&I Committee budget for fiscal year 7/1/99 through 6/30/2000 for $500.00.
- $125.00 Postage
- $125.00 Telephone
- $125.00 Photocopy/printing
- $125,00 Office Supplies
- $500.00 Total
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