Sep 3, 2016 – Daily Summary – Day 4 – Archive Committee – Closing Report

Cameron F. – Reads report

CLOSING REPORT C.A. WORLD SERVICE CONFERENCE 2016 ARCHIVE REPORT

INTRODUCTION AND OPENING COMMENTS

Opening Comments:

Committee Introductions:

Norma Jean S. – Vice Chair (Los Angeles, CA)
Henry A. – Secretary (Los Angeles,CA)
Randy M. – Archivist (Los Angeles, CA)
Mat H. – Archivist (Surrey, UK)
Susan B. – Archivist (St. George, UT)
Sylvester R. – Archivist (Memphis, TN)
Natalie P. – Archivist (Lake Stevens, WA)
Trevor L. – Archivist (Los Angeles,CA)
Frank P. – Archivist/Elderstatesperson (Los Angeles, CA)
Steve A. – Archivist/Elder Statesperson (Phoenix, AZ)
Bob L. – Archivist/Elder Statesperson (Portland,OR)
Dot T. – Archivist/ Elder Statesperson
Linda F. – DOO (Los Angeles, CA)

COMMITTEE WORK THAT RESULTED IN MOTIONS

APPROVED REDACTED Day 4 Daily Summary Corrected on 27-Mar-2017 Page 48 of 88

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Frank P. made motion.

1. MOTION: To APPROVE the digital presentation: “C.A. Firsts: 1982-2016. A history of A. for Areas and Districts” to present at their Conventions, Round-ups, Special Events. (See Archive Committee Closing Report 2016 Attach 1.pptx)

Seconded

Tony D. – Rereads motion. Do you wish to speak to your motion?

Frank P. – Yes. Goes through PowerPoint.

Tony D. – Seeing no debate, prepare to vote.

Vote 35 – 139 for and 1 against, motion passed.

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REFERRALS THAT RESULTED IN MOTIONS

Referral Number ARCH 2016-1. Create an “Archiving Guidelines for C.A. Areas and Districts” Handbook

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Cameron F. makes motion

2. MOTION: To approve the Archival Guidelines Handbook for C.A. Areas and Districts (See Archive Committee Closing Report 2016 Attach 2.docx)

Seconded.

Tony D. – Rereads motion. Do you wish to speak to the motion?

Cameron F. – No.

Tony D. – Any debate? Please prepare to vote.

Vote 36 – 134 for and 1 against, motion passes.

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REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR

1. Referral Number: ARCH 2016-6. I would like to have the possibility to access all of the CAWS Convention’s logos and themes.
   1. We will be working on this throughout the Post-2016 Conference period.
2. Referral Number: ARCH 2016-4. That the Committee work with the WSO and Convention Committee to determine the best way to reproduce or duplicate the “flip books” for use at CAWS Conventions. Options to be considered are to duplicate “hard copies” of the flip books for purchase as needed or create inter-active electronic version for members peruse at computers. Thanks for your consideration.
   1. We will be working on this throughout the Post-2016 Conference period.

3. Referral Number: ARCH 2016-5. That the Committee bring to the conference floor in their closing report, a motion to accept the concept of a coffee table book of the history of cocaine anonymous to be outlined by CAWSC Archive Committee, approved by a

APPROVED REDACTED Day 4 Daily Summary Corrected on 27-Mar-2017 Page 49 of 88

subsequent Conference to CAWSC Chips, Literature, Format Committee for additional content and editing. It is understood that the two committees will work together throughout the approval process for this project.

a. As we continue to catalog the archives we will be making a record of notable pieces of our history for possible inclusion in coffee-table publication of the History of Cocaine Anonymous.

4. Referral Number: Unity 2016-1. That the Unity committee compile a file of “Celebrate Around the World logos (from the first CATW event to the present) and CAWS Conference themes for use by the Archive Committee. Thank you for your consideration.

a. We will be working on this throughout the Post-2016 Conference period.

REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES

5. Referral Number: ARCH 2016-2. Please create an online archive of World Service Convention shares and workshops accessible through the world website for listening and download.

a. There are certain issues such as copyright and anonymity issues that need to be address, thus this referral has been passed to the World Service Office Board.

REFERRALS THAT DID NOT RESULT IN MOTIONS

NONE.

NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE

Chair: Cameron F.

Vice-Chair: Norma Jean S.

Secretary: Henry A.

CLOSING COMMENTS

Respectfully Submitted:

Cameron F. (Toronto, ON, Canada)

CA World Service Archive Chair

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Tony D. – Any questions for the committee?

Carla S. – I am wondering about digital presentation? Can we have presentations in our own areas?

Tony D. – Yes.

APPROVED REDACTED Day 4 Daily Summary Corrected on 27-Mar-2017 Page 50 of 88

John W. – Thank you very much. Hoping that the elderstatesman would be sharing on your video as well as the audio recorded for some of your stories. Pictures/videos become priceless. I’ll make this a referral. Wouldn’t that be nice?

Frank P. – We have thought about this.

Frank P. – Points out that all old NewsGrams are now on-line.

Benjamin S. – That was very nice presentation. Am wondering if there was any ethnic diversity during the beginning of C.A.?

Frank P. – There was ethnic diversity in the early days. Reggie helped write ‘All Mind Altering Chemicals’ which became ‘All Mind Altering Substances.’ We have just started. We will continue to add to this presentation.

Cameron F. – This presentation is in The Box for you to access.

Bob L. – Mentions a couple of elderstatesman who were part of the ethnic diversity of the early days.

John W. – When I worked in the office, I tried to find the timeline about when certain motions were approved. Is it possible to find some of this older info? Can this older info be available to us in the future?

Cameron F. – Eventually. Right now we are still cataloging the items we have.

Frank P. – There is a former member of Archives who specifically wants to work on old minutes. Maria K. – Last year there was a beautiful display of Archived items here at Conference. Will that display be back next year?

Cameron F. – Was actually my decision to not have it here this year. We will take that into consideration for next year.

Rose J. – Thank you for that presentation. It was awesome.

Tony D. – Please thank the committee.

APPROVED REDACTED Day 4 Daily Summary Corrected on 27-Mar-2017 Page 51 of 88