Jay F. – read closing report.
CLOSING REPORT C.A. WORLD SERVICE CONFERENCE 2016 CONFERENCE COMMITTEE REPORT
INTRODUCTION AND OPENING COMMENTS
The Conference Committee has thoroughly enjoyed working with you and for you this past week to make our 2016 World Service Conference successful. Thank you to all delegates, committee chairs, Trustees and both new and outgoing members for your service and participation.
Committee Introductions
Committee Members:
Jay F. – Chair
Sarah T. – Vice Chair
Jessie G. – Secretary
Susan L. – Conference Coordinator
Cindy C. – Conference Co-Coordinator
Linda F. – Director of Operations
Gregory A. – Administrative Coordinator (Committee)
Alesia F. – Admin. Co-Coordinator
Russell S. – member
Conference Officers:
Tony D. – Chair
Trevor S. – Vice-Chair/Parliamentarian
Vanessa J. – Co-Secretary
Ruby C. – Co-Secretary
Conference Committee Trustees:
Ira L. – World Service Trustee
Anne B. M. – Atlantic South Regional Trustee
COMMITTEE WORK THAT RESULTED IN MOTIONS
None
REFERRALS THAT DID NOT RESULT IN MOTIONS
Conf 2016 – 1 Sarah T. from England
Referral: Could the conference committee please add to the registration the opportunity for new delegates to be recognized and to be given the opportunity to visit the CAWSO whilst at the conference
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Response: This is at the Chair’s discretion to do something formally during the Session. Also, we can try to plan over this course of this coming year a time for a visit to the Office for those that want during next year’s Conference.
Conf 2016 – 10 Rob W. WSBT
Referral: Make arrangements so that any delegate has the option to visit the world service office to promote unity and understanding of what the world service does.
Response: we can try to plan over this course of this coming year a time for a visit to the Office for those that want during next year’s Conference.
Conf 2016 – 2 Ian Y. from England
Referral: This method of submitting a referral is great in many aspects, though I’d like to request a polite amendment to the current system.
Motion: Could the 256kb size limit be increased so that screen shots and other digital attachments be able to upload.
Thank you in advance for your consideration of this matter.
p.s. I couldn’t attach the screen shot of this error in order to show you more accurately the problem I’m facing 😉
Response: We will work to increase this capability for next year or develop a work around process if we can’t.
Conf 2016 – 3 Jason L. from England
Referral: Please issue a specific SR14 mailing each year separate from the quarterly Delegate mailings.
Response: This is an WSO process, our Committee will attempt though to be more clear to identify which is the SR 14 mailing hereafter.
Conf 2016 – 4 Jason L. from England
Referral: Please afford the opportunity for Areas outside of the United States to host our World Service Conference.
Response: There is a process already set forth in the Conference Committee Manual for this, for at least the past 6 years. Please refer to the bidding process if interested at any time.
Conf 2016 – 8 Steve W.
Referral: As the fellowship continues to grow around the world, can the world service conference held annually in Los Angeles be held in different Regions or Areas around the world.
Response: There is a process already set forth Conference Committee Manual for this already in place. It has been this way for at least 6 years now.
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Conf 2016 – 5 Ian Y. from England
Referral: Seeing as this is a WORLD Services Conference, and we have representatives from many parts of the world, not least within the European Region, I’d like to see the backdrop 12 Steps / 12 Trad / 12 Concepts behind the Conference Chair, Conference Vice Chair and Secretary/s be multi language.
Could we have one of the three in English and and the remaining two in different languages representing the conference floor members. These could include: Dutch and Swedish, but also for your consideration: Farsi, Spanish, Russian, German, and even French, Mandarin, Gaelic, Afrikaans.
Response: We have these translated in all of the pamphlets already. We will refer this to the WSOB for further consideration. We do have a tablecloth with all the languages which we are already displaying on the dais.
Conf 2016 – 6 Ian Y. From England
Referral: That during the New Delegation Orientation Mock Motion, we substitute the ice cream of choice from Coffee flavour, to Rum and Raisin flavour. This is because of coffee flavours lack of appeal outside North America, and rum and raisin’s universal appeal.
Response: This is at the discretion of the Vice Chair of the Conference. Please submit your suggestions for this topic directly to that person for next year.
Conf 2016 – 7 Laurie R. WSOB
Referral: I’m not sure if this would fall under SR-14, so if so please let me know and I’ll submit it again for consideration next year. My referral has to do with considering changing the dates of the conference for future conferences. Since the next three conventions are going to happen in July, could we consider moving the conference dates to early or mid-October, and maybe evening moving it up a day to Tuesday through Friday. This would allow more time and space between the convention and conference and give all those who have a lot of work to do for both events adequate time to prepare. This change might also serve the fellowship by cost savings of off-season travel rates and maybe even offer better deals with future hotel contracts due to it not falling on holiday weekend. Thanks for your consideration.
Response: Thank you for this suggestion. We are currently under contract for Labor Day weekend for 2017 and perhaps for 2018 and 2019. Our experience has been that the lowest hotel rates are for this dead Labor Day weekend in Los Angeles. We will endeavor to check other weekends to confirm this experience as well.
Conf 2016 – 9 Yves W. WSBT
Referral: Could you provide the following information for each referral: Name of the submitter and contact information. Or a link to the referral database if it is possible.
Response: This is being done already. Thank you.
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CONFERENCE COMMITTEE STRUCTURE AT OF THE END OF THIS CONFERENCE:
| COMMITTEE INTRODUCTIONS: | ||||
| Committee Members | ||||
| Jay F. – Chair | Linda F. – DOO | |||
| Jessie G. – Vice Chair | Gregory A. – Admin. Coordinator | |||
| Jessie G. – Secretary | Alesia F. – Admin. Co – Coordinator | |||
| Susan L. – Coordinator | Russell S. – member | |||
| Cindy C. – Co-Coordinator | ||||
| Conference Officers | ||||
| Tony D. – Chair | ||||
| Trevor S. – VC/Parliamentarian | ||||
| Ruby C. – Co-Secretary | ||||
| Vanessa J. – Co-Secretary | ||||
| Anne B. M. – Atlantic South Regional Trustee | ||||
| Ira L. – World Service Trustee | ||||
CLOSING COMMENTS
Thank you to everyone who came out and made this Conference successful! We are extremely grateful for the full participation of the Conference in the online referral process and the online evaluation process. We also appreciate the chance to have the Conference in the cloud this year. We will be working out the kinks of these exciting changes over the upcoming year and again, want to thank you for helping us be a lot more Earth-friendly and stream-lining the process.
The Conference Officers and the entire Conference Committee are excited to be here and work with you this week to create a successful 2016 World Service Conference. If you have any questions or concerns during the Conference, please see myself, Susan L. (Conference Coordinator), or Cindy C. (Conference Co-Coordinator). As a reminder, we are seeking and encouraging all members to join and serve on this committee.
Thank you for allowing us to be of service to our Fellowship.
Jay F. – Conference Committee Chair
– – – – – – – – – – – –
Tony D. – Any questions for the committee?
Kevin M. – Would you consider using another version of Microsoft Word?
Jay F. – Yes.
Tony D. – Please thank the committee. Hospitals and Institutions Committee is next.
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