Sep 3, 2005 – Day 5 – Daily Summary – S&B Committee Closing Report

STRUCTURE AND BYLAWS REPORT

INTRODUCTION AND OPENING COMMENTS

Opening Comments_’

This committee s relentless commitment to ensure the most comprehensive 2006 WSM worked diligently to insure we delivered motions to the floor that did not include large, voluminous, convoluted, controversial motions that result in lengthy conference discussions. We carried over 15 referrals from the 2004 WSC and received 21 at the beginning of the 2005 WSC, and 2 were transferred from other committees. Of which 13 resulted in motions, 1 will be held in committee, 2 were transferred to other committees, 2 were created within the group and 18 were meticulously reviewed and appropriately responded to.

The responsible members of the 2005 Structure and By-Laws group are as follows:

Bryan Seid Chair
Charles Nelson Vice-Chair
Bryan Bell Secretary
Patrice Fitzpatrick Co-Secretary

Committee Members:
Ann Mosberglia	Gloria Bridget	Nicholas Lynn
Anne Bouley	Jay Blasingame	Nick Alexander
Bryan Bell	Jay Finesilver	Patrice Fitzpatrick
Bryan Seid	Jeff Huffman	Patrice Royal
Charles Nelson	Joni Etue	Roy H. Beck Jr.
Curtis Odum	Judith Marinoff	Steve Spence
Danny Holland	Khalid King	Teresa Neighbors
Fred Parker	Michael Chiki	Trevor Scheible
Freeman Houston	Murray Lowell	William Holden
Kathrine Holland	Tauri Bey

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COMMITTEE WORK THAT RESULTED IN MOTIONS

Jay Finesilver

Special Note: These materials are the internal documents of the World Service Board of Trustees (WSBT). The have been approved by WSBT and are in use by that board. The WSBT has requested that these materials be included and incorporated into the WSM for reference and use by and for the entire CA fellowship. Accordingly, the motion which follows is to simply include these pages into the WSM.

Jay Finesilver – Parliamentary Inquiry- How would you like me to proceed Mr. Chair?

Chair- I would suggest you could reference page numbers.

Jay Finesilver MOTION: Approve for insertion into the manual Starting at page 2 of the World Service Trustee Duties and responsibilities, through page 12 middle of the page #5, of the Structure and Bylaw Report. Second

Jay Finesilver- Speaks in favor of the motion, this is and the motion that follows this are details of how the WSBT works and are already in use by the WSBT. We wanted to include these for all to see.

Greg Baron –Point of Information –Question about guidelines for review. Why are there not guidelines for reviewing speaker tapes?

Jay Finesilver- We have not yet received the detail we need to craft that motion

Cynthia Cronkhite- Point of Information, If these internal guidelines are inserted in the manual, will they now have to be voted on by the Conference floor, if they need to be changed or will they be considered housekeeping ? Jay Finesilver – It would be housekeeping.

Bobby Harmon- Point of Information, when something is placed into the manual, would it not have to go to S&B and then to the floor.

Jay Finesilver- I am sorry, of course they would. It would have to come to the conference floor to be inserted in the manual.

Tad Smith- Point of Information Do those IT changes have to be outlined and approved as well

Jay Finesliver- Yes

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Tad Smith – What about the Video Conferencing?

Susan Doch- Regarding requests for Starter Kits, should it be to or by the WSO? Jay Finesilver- We will look at that.

John Bodkin– Friendly Amendment, The last item, monthly updates world service trustee, page 3 of 27, right above the WST. It says the WST gives monthly Strike paragraph titled monthly updates WS Trustee, page 3 of 27.

Accepted

MOTION: Approve for insertion into the manual Starting at page 2 of the World Service Trustee Duties and responsibilities, through page 12 middle of the page #5, of the Structure and Bylaw Report. Strike paragraph titled monthly updates WS Trustee, page 3 of 27.

Kelley Colvin – Motion to amend_“ the _”document, strike the word imperative on page 6, paragraph 1, under title overview .

Second

Tad Smith_–– Point of Information, we can not debate another motion?

Chair You are incorrect.

Stacey Keyes –Parliamentary Inquiry, I am confused about the motion. I thought John had made_– a Friendly Amendment?

Chair Yes he did, it was accepted, and we are now on a motion to amend.

Cynthia Cronkhite- Parliamentary Inquiry, would the motion to amend be moot if the committee withdraws_– the underlying motion.

Parliamentarian Yes it would be if that were an option.

Jay Finesilver- The committee will withdraw this motion and the next one. Parliamentarian- Since debate has been started on the main motion, we can not withdraw unless we have no objections?

Scott Botz_–– Point of Order, Can we let another committee insert into the manual alone.

Chair This is the Structure and Bylaws Committee.

Jay Finesilver_– – We would like to withdraw our motion.

Chair Hearing no objection, the Motion is withdrawn. NOTE: THE FOLLOWING MOTION IS WITHDRAWN AS WELL AS THE RESPONSE TO REFERRAL #3519: The motion that was being made by Structure and Bylaws To Insert the following into the WSM on pg. 4.5 to follow last paragraph:

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WORLD SERVICE TRUSTEE

DUTIES AND RESPONSIBILITIES

Overview

The World Service Trustee (WST) is a Trusted Servant that has been selected to serve_’ as a member of the World Service Board of Trustees from the Pacific South Region s slate of Trustee candidates.

The WST should have a working knowledge of 12 Traditions, 12 Concepts and the Cocaine Anonymous World Service Manual.

The WST is an active director of the World Service Office Board (WSOB)

Ideally, The WST shall posses a working knowledge of general business practices, contract negotiations, copyright and trademark issues, the ability to read and understand financial statements, and to be able to communicate well both written and verbally.

Duties and Responsibilities –

The WTS is designated chief contract negotiator and liaison between Cocaine Anonymous World Services, Inc. and any outside vendor or entity requiring any agreements or authorization in writing. Additionally, the WST is a designated signer on CAWSO, and CAWSO Convention checking accounts.

Attendance –

The WST is to attend all WSBT conference calls, four quarterly meetings, the World Service Convention, and the World Service Conference. Additionally, as an active director of the WSOB, the WST is responsible to attend bi-weekly meetings of the WSOB and any special meetings such as board to board that may be scheduled from time to time, at the discretion of the Chairperson of the WSBT.

Reporting Responsibilities –

Quarterly Reports

A quarterly report of all activities performed within the reporting period. These reports are passed out at the quarterly WSBT meeting in hard copy. A copy on disk is also to be provided to the WSBT recording secretary in preparation for the WSBT quarterly minutes, which will be mailed out in the quarterly Delegate mailings.

BI- Monthly Reports – WSOB

The WST provides Reports to the WSOB summarizing activities that have been preformed since the last meeting of the WSOB

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Annual Report – Conference

Monthly Updates – World Service Board of Trustee’s

The World Service Office Trustee gives monthly updates on the Conference Calls or emails of the WSOB status. The World Service Office Trustee is always available to answer any questions or concerns from any of the Trustee members.

RESPONSIBILITIES OF THE

WORLD SERVICE OFFICE TRUSTEE

Overview

World Service Office Board (WSOB)

Meetings
Communication, Consensus, Coordination and Information
Board to Board_– Meetings
Conference WSOB meeting

Reports

Monthly Updates –_–World Service Board of Trustee’s_’
Quarterly Reports_– World Service Board of Trustee s
Annual Reports Conference^{-Bi-MonthlyReports-WSOB}
Overview

The World Service Office Trustee (WSOT) is a Trusted Servant that has been an active director of the World Service Office Board (WSOB). The WSOT should have a working knowledge of 12 Traditions, 12 Concepts and the World Service Manual. The WSOT should also have the ability to understand small business practices, read and understand financial statements and the ability to communicate well. The WSOT must always remember to keep the Communication, Consensus, Coordination and Information together, as the WSOT is the direct communicator between the two boards (WSOB and WSBT). The primary responsibility is to_’ keep both boards informed of motions and information that is prudent to each other s existence.

The WSOT is to attend all WSOB meetings, all WSBT conference calls and quarterly meetings, the World Service Convention, and the World Service Conference.

The World Service Office Trustee is always available to answer any questions or concerns from any of the World Service Board of Trustee members or the Directors of the World Service Office Board.

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Communication, Consensus, Coordination_’ and Information

As stated in the WSM the three C s and an I are imperative to the position of the WSOT. The WSOT is the person who shares the passed motions of each board. This is solely the responsible of the WSOT as this Trustee represents the WSOB on the WSBT. The WSOT is to bring the views, ideas and reports from the WSOB to the WSBT. The WSOT is also to coordinate a schedule of meetings to invite WSOB directors for individualized reports or the Board to Board meeting (Director of Operations, WSOB Treasurer, etc.)

Board to Board meetings

The WSOT coordinates with both boards a special time at a WSBT Quarterly meeting to invite all the WSOB Directors. The WSOT may help set the agenda and run the meeting as the WSBT Chairman sees fit. This meeting usually takes place at the first quarterly meeting after Conference. It may also be appropriate to have an additional meeting at the World Service Convention. –

At the World Service Conference the WSOT is to attend the WSOB meeting which usually takes place during the regional breakout sessions.

Reports

BI- Monthly Reports – WSOB

The WSOT provides Reports to the WSOB summarizing activities that have been preformed between the two boards. (i.e. motions passed, items referred, etc.)

Quarterly Reports

A quarterly report includes summarized activities and reports of the WSOB. These reports are passed out at the quarterly WSBT meeting in hard copy. A copy on disk is also to be provided to the WSBT recording secretary in preparation for the WSBT quarterly minutes, which will be mailed out in the quarterly Delegate mailings.

Monthly Updates – World Service Board of Trustee’s

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RESPONSIBILITIES

OF A

REGIONAL TRUSTEE

Revised: May 2004

Overview

What is a region?

Regional Meetings

Regional Assembly
Regional Caucus – Convention & Conference

Reports

Area Contacts
Quarterly Reports
Annual Report – Conference

Area Visits

Starter Kits

7th Tradition

Guidelines for Area Newsletter Review/Approval

CAWS Convention

Overview

The Regional Trustee is a servant to a more closely defined part of our fellowship. It is here where the groups within the region actually experience_’ the spirit of the Traditions. This is an imperative component of our Fellowship s unit and service. One of the most important roles of the Regional Trustee has, is to maintain two-way communications in order to avoid communications break down which may occur between the Conference and Areas by their delegates.

Assist Areas in obtaining any information they require to reach their informed group conscience
Attend the annual World Service Convention
Attend Regional Caucus and Assemblies

What is a region?

A region is defined in the CA_” World Service Manual (WSM) as “a loosely structured geographic division of areas , from which a Regional_’ Trustee comes to the World Service Board of Trustees (WSBT). A region s purpose is inter-Area communications, selection of CAWS Regional, At-Large and Non-addict Trustee candidate nominees and World Service Trustee (from the Pacific South Region only). A region does not maintain

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a bank account or corporate structure nor shall it sponsor social events. It is however the responsibility of the Area(s) to do these things. The regions currently recognized by the World Service Conference (WSC) are: Atlantic North, Atlantic South, Midwest, Southwest, Pacific North, and Pacific South.

Reference: Pg. 2.14 of the WS Manual

Change of Area/Region Request

An Area requesting a change of Region must be approved by the WSC and must submit a completed Petition to Change Region request form. An Area or a group of Areas seeking recognition as a new Region must be approved by the WSC and must be submit a completed Petition to Become a Region request form. Forms are available from the World Service Office (WSO) or regional Trustee. Requirement to change region or become a region include: 1) Two-thirds approval or in writing of all GSRs from all Areas affected and 2) Two-thirds approval in person or in writing of all World Service Delegates from the Regions).

It is the responsibility of the regional Trustee to review the form for completeness and accuracy and to insure that the form to the WSO for distribution to the CA Fellowship 120 days prior to the WSC in keeping with Standing Rule 14. The trustee may be asked to make the motion at the WSC, where the petition will be voted on by the fellowship. It is the responsibility of the Trustee to support the petition from the conference floor. A change of Region or recognition of a new Region will become effective at the end of the World Service Conference at which it was approved.

Attached: Sample – Petition to Become an Area

Attached: Sample _–– Petition to Become a Region

Attached: Sample Petition for an Area to Change Regions

Regional Meetings

– Regional Service Assembly

As stated in the CA World Service Manual, a regional service assembly is held at least once per year, preferably five months prior to the annual WSC. The Regional Service Assembly should be hosted by one Area. Attendance is open to all CA members; however, voting is exclusive to those members representing the Region: Trustees residing in the Region, WSC Delegates and Area Chairpersons. WSC Delegates may carry no more than two votes at the Regional Service Assembly (one proxy pursuant to WSC voting procedures. Voting agenda should include only the selection of the Trustee Candidates pursuant to the procedures as outlined below and proposed locations for future Regional Assemblies. It is suggested that the Regional Service Assembly adopt the CA WSM to govern its proceeding and voting process. The Regional Service Assembly can then make appropriate modifications.

Other possible topics on the agenda may consist of:

Area and District structure
Finance

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Various committees
Tradition violations
How to carry the message
Trustee nominees elected
Area Reports

– Other regional issues

Regional Service Assemblies should be presided over by a Chairperson (a voting member) elected at the beginning of the Assembly and who shall preside for that Assembly only. A Regional Trustee, if selected by the group conscience of the voting members present can act as Chairperson for the Assembly if requested. A recording Secretary should also be elected at the beginning of the Assembly and who will hold this position for that Assembly only. It is the responsibility of the recording Secretary to submit a legible draft of the minutes and the regional sign in sheet with all voting members, which should include the full name, address, phone number and e-mail address, should be provided to the Regional Trustee within 30 days after the Regional Assembly. Regardless of who is selected as Chairperson, it is the responsibility of the Regional Trustee to create and provide copies of an agenda for the Regional Service Assembly to insure all necessary and pressing business/issues that have surfaced since the previous assembly or caucus are addressed.

Expenses incurred by Delegates and Area Chairperson to the Regional Assembly are provided by their local Area.

The Regional Trustee should contact each WSC Delegate and Area Chair approximately 120 days prior to the Regional Service Assembly to remind the Areas to submit candidates for the Trustee Slate selected in accordance with the World Service Manual. The Regional Trustee should be prepared to provide each WSC Delegate and Area Chair with copies of the Service Resume form. WSBT candidates should only be accepted for presentation to the Regional Service Assembly having completed this Service Resume form. These candidates should come to the assembly after having been voted on by their Area that submitted their names.

The Regional Trustee shall maintain continuous contact with the Areas during the election process and_“ monitor the_”status of candidates in order to act accordingly if a candidate becomes unqualified or withdraws from candidacy. If a nominee candidate is not present at the Regional Service Assembly the candidate shall be contacted by his/her candidacy and be confirmed 7 days prior to the Assembly. The Regional Trustee must submit names of the candidates to the Trustee Election Committee within 15 days after the Regional Assembly.

– Regional Caucuses – Convention & Conference

During the World Service Convention and the World Service Conference or at any other time necessary to conduct business of the Region, the Region may hold a Regional Caucus. Time is allocated at both events so that a region may hold a caucus. The Regional Trustee is required to attend, and should preside of over each of these.

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It is the responsibility of the Regional Trustee to create and provide copies an agenda for the Regional Caucus to insure all necessary and pressing business/issues that have surfaced since the previous assembly or caucus are addressed. A recording Secretary should also be elected at the beginning of the Caucus and who will hold this position for that Caucus only. It is the responsibility of the recording Secretary to submit a legible draft of the minutes, including the list of all voting attendees with phone, address and e-mail address, should be provided to the Regional Trustee within 30 days after the Caucus.

During the Regional Caucus at the WSC, attendees shall include all WSC Delegates, Alternate Delegates, Conference and Committee Officers and Trustee within the Region. The first order of business is to establish voting qualifications. Those persons who have a vote at the WSC should make this determination. It is suggested that voting shall be open to all of the participants. Another order of business shall be the election of the Delegate and Alternate Delegate to represent the Region in the Trustee Election Committee (TEC). Other business that can be discussed during this Caucus may include:

Traditions and Concepts
Area Updates/Events
Finance (7th Tradition)
Various committees
Tradition violations
How to carry the message
Regional convention location

Reference: Pg. 2.15 of the WS Manual: Election of Trustee Candidates by Regional Assembly

Reference: Pg. 2.16 of the WS Manual: Election Procedures for Regional Trustee Candidates by Regional Assembly

Reference: Pg. 4.3 of the WS Manual: Regional Slate

Reference: Pg. 4.4 of the WS Manual: Trustee Election Committee

Reports

– Area Contacts

In order to maintain contact with each area, it is helpful to maintain contact information for as many trusted servants in each Area as possible. These include Area Delegates, the Area Executive Committee members and various individuals that are involved with districts and groups in each area. This data can also be shared among the Areas within a Region or with CA as whole to promote unity and communication. Four times per year, it is suggested that a questionnaire be provided to the Area Delegates and/or Area Chairs for completion and follow-up. These contact sheets can then be collected to for the creation of a Regional contact database.

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It is the responsibility of the regional trustee to provide updates to area delegates to insure that the area delegates are accurately reflected on the WSO Delegate Mailing List.

– Quarterly Reports

A quarterly report summarizing the activities within a Region is required by each Regional Trustee quarterly. These reports are passed out at the quarterly WSBT meeting in hard copy, on copy for each board member. A copy on disk is also to be provided to the WSBT recording secretary in preparation for the WSBT quarterly minutes, which will be mailed out in the quarterly Delegate mailings.

Details to be included in these quarterly reports: highlights of any Area visits during the quarter, number of open and H&I meetings in each Area; Area help line numbers; highlights of activities and summary of issues and how they have been resolved; number of starter kits sent to each Area during the quarter and summary of 7th Tradition contributions.

– Annual Report – Conference

At each World Service Conference, each Trustee provides an annual report regarding their individual activities during the year. This report is read on the Conference floor and submitted in disk to the World Service Conference Secretary. Details to be included in this annual report: summarized highlights of the work and activities performed by the regional Trustee throughout the year. It is suggested that the highlights be summarized in the following order: highlights of work completed on the WSBT sub-committees, officer responsibilities (as applicable), special projects, and personal contributions to the WSBT that result in growth or improvements to the CA fellowship. This update should be followed by a regional activities and updates summary; summary of area visits and 7th Tradition summary of contributions and if possible, a comparison from the previous year.

Area Visits

Area visits are designed to promote unity and communications between the Regional Trustee and the Areas in which they serve. They can also be used in times of crisis or unrest within an area, to mediate and resolve conflict. Although, based on the financial condition of CA and budget allocated to each Regional Trustee, it is strongly suggested each Area be visited not less than once during their four-year term. These visits may or may not include the annual Regional Assembly. When visiting an Area, it is important to remain ever mindful that your presence and_“conduct reflects the WSBT as a whole_”. It_“is therefore important to review_” both the Trustee Policy on Conflict of Interest and Suggested Trustee Demeanor prior to each Area visit. A Regional Trustee should never travel to an Area or attend any service meeting without the current edition of the CA World Service Manual.

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Starter Kits

Each time a request for a CA Starter Kit is sent by the World Service Office, a copy of the starter kit cover letter is sent to the Regional Trustee and the Area Delegates in the Area the starter kit was requested. If a starter kit is requested in an Area that does not have an Area Delegate(s) or geographical location that has not been recognized as an Area by the World Service Conference, Area Delegates in the location proximity of the request will receive a copy of the cover letter. It is the responsibility of the Regional Trustee to contact the individual that has requested the Starter Kit and to also follow-up with the Area Delegates and the _’individual from time to time afterwards to receive updates on the new group s progress. Outreach to these new groups re-enforces our Traditions and the principle of the 12th Step.

7th Tradition

Every quarter, the World Service Office summarizes the contributions of each group, district and/or Area of each Regional in a report_’ that is available to all Regional Trustees, upon request. A report of a region s 7th Tradition contribution is helpful especially during times when financial contributions are down. Armed with the facts, a Regional Trustee can work to solicit cooperation with financial support.

Guidelines for Review of Area Newsletters

In an effort to make sure that the respective area newsletters are reviewed by the Regional Trustees to ensure compliance with the Traditions and other requirements, the following guidelines have been developed.

All newsletters should be reviewed promptly, in a timeframe agreed upon between the regional Trustee and the newsletter editor, so that distribution can be made to the fellowship as quickly as possible after completion of the issue.
Items to watch for:

– obvious affiliations with any business, outside enterprise, treatment facility or other fellowship

articles or submissions from sources outside the fellowship itself
articles or submissions which are copied from some other source which may be included without permission of the copyright holder
references in the articles to issues which CA may have no opinion about
editorials of any sort should not be included
no last names
any pictures should be carefully considered if of any person
references to any website which is not CA linked
reference to events which are not CA sanctioned events
if there is any reference to the AA big book or the 12×12 or the CA story book of any type add the following: The AA Big Book, AA 12 Steps and 12 Traditions, and the book Hope Faith and Courage are used with permission.
if there is any reference to any other book or any material otherwise copyrighted by someone else, it cannot be used, quoted or referenced unless that writer or the area have specific permission to use it in our publication. This permission is often in

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writing and the author should have that in the area files before the newsletter is finalized.

The newsletter should have some sort of copyright language, such as:

The _______________________(insert name of newsletter) is a monthly, bi monthly, quarterly publication (select one) published by Cocaine Anonymous of

____________________ (insert full legal name of area entity if incorporated). It is intended solely to provide information for the fellowship of Cocaine Anonymous. We hope to communicate the experience, strength, and hope of C.A. members reflecting recovery, unity, and service, within the bounds of friendliness and good taste. This Newsletter presents experiences and opinions of Cocaine Anonymous members. Those opinions expressed herein are of the individual contributors and are not to be attributed nor taken as an endorsement by Cocaine Anonymous, Cocaine Anonymous World Services, Cocaine Anonymous World Service Office, Inc., Cocaine Anonymous of __________________(inset name again) or

_______________(insert the name of this newsletter here). The editors reserve the right to edit any submissions in adherence to the Twelve Traditions of Cocaine Anonymous. If you would like to know more about Cocaine Anonymous, the Twelve Steps and the Twelve Traditions, please write and ask for C.A. World Service Conference approved literature at CAWSO, 3740 Overland Ave., Suite C, Los Angeles, CA 90034. E-Mail to: info@CA.org or by Fax to: (310) 559- 2554, Contact CA by phone at (310) 559-5833. Also note that the C.A. World Service Office web page is: www.ca.org. Please also note this publication and all its contents are copyrighted by Cocaine Anonymous of _______________________(same name). Any unauthorized duplication or publication is prohibited.

Preferably, the newsletter will be circulated for review in a pdf format, so it cannot be altered except by the editor and newsletter committee.
After approval of the newsletter by the Regional Trustee, the Trustee would also forward a copy to the current WSOB NewsGram editor as a possible resource for future articles.

Referral #3519 Insert into WSM after “the officers of the WSBT are:

Chairperson

Vice Chairperson

Secretary

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Role and Responsibilities

of the

World Service Board of Trustees (WSBT) Chairperson

Presides over quarterly meetings and conference calls. Requires working knowledge of Robert’s Rules of Order, The Twelve Traditions, The Twelve Concepts and the AA and CA Service Manuals. Only votes in event of a tie.
Executes the responsibilities as defined in the WSBT E-mail Guidelines.
Working with the Vice-Chair, and create agendas for all board meetings and conference call to be submitted to the WSBT at least one week prior to each meeting or call.
Insures the availability of a recording secretary for each WSBT board meeting; the timely delivery of the draft minutes of all WSBT board meetings for approval by the WSBT. Also, insure the timely completion of all approved minutes and signature to the WSO for distribution to the CA Fellowship.
Assumes responsibilities of coordinating all activities within the WSBT.
Assists and encourages Trustees to work interactively on the World Service Conference Committee they are assigned and to work on all WSBT of Trustees subcommittees.
Regularly communicates with the WS Conference Chairperson and WS Conference Vice-Chairperson (Parliamentarian) regarding matters of the World Service Conference.
Approve all Trustees Reimbursement form and submit to WSO for reimbursement in compliance with the WSBT reimbursement policy.
Regularly communicates with the WSOB Chair to insure there is clear, open lines of communication and understanding existing between the two boards.
Performs all of the duties of the trustee position for which they were elected.

– Refer to the role/responsibilities of the applicable trustee position.

Works with the Vice-Chair and Secretary to create final WSBT Conference report and presents said report to the Conference except where not appropriate. (This report is a summary of work provided by all Trustees during the year.) WSBT Conference report should include but not limited the following details:

Confirmation of ratification for both WSBT and WSOB. If any member is not ratified, this too will be documented in the report. NOTE: Any member that is not ratified should be notified prior to the WSBT Conference report.

Status on all referrals that are worked during the year
Announcement of newly elected WSBT Executive officers (Chair, Vice-Chair, Recording Secretary)
Announcement of newly elected CAWS Corporate officers (President, Vice-president, Secretary)

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Role and Responsibilities

of the

World Service Board of Trustees (WSBT) Vice-Chairperson

Requires working knowledge of Robert’s Rules of Order, The Twelve Traditions, The Twelve Concepts and the AA and CA Service Manuals.
Assists the WSBT Chairperson

Works with the WSBT Chairperson to create the agendas for all WSBT board meetings and conference calls.
Coordinates with the recording secretary for each WSBT board meeting to insure their availability for each meeting. All activity is reported to the WSBT Chair for their action.
Perform other duties at the request of the WSBT Chairperson.

Be present at all WSBT board meetings and conference calls
Chair WSBT board meetings, conference calls and/or e-mail business when the Chair is not present, is required to leave during a board meeting or conference call and/or is unable to access e-mail when online voting being called.
Becomes chairperson and assume all of the WSBT Chairperson responsibilities for the balance of the Chair term in the event of a Chairperson vacancy.

Refer to the roles/responsibilities of the WSBT Chairperson
When filling the balance of the term for a Chairperson vacancy, the Vice-

Chairperson is eligible to stand for a full term as Chairperson provided their term as Trustee has a minimum on one year left on their commitment.

Serves as World Service Conference Committee coordinator for the WSBT.

Holding the position of WSBT Vice-Chairperson does not prevent participation on a WSC Committee.
Serves on a WSC committee
Assist the WSBT Chairperson by working with each Trustee to insure that all committee deadlines are met in accordance with the WSC and to follow-up to insure that committee work is being conducted throughout the year.

Works with the WSBT Chair and Secretary to create final WSBT Conference report. (This report is a summary of work provided by all Trustees during the year.)
Performs all of the duties of the trustee position for which they were elected.
- Refer to the role/responsibilities of the applicable trustee position

Responsible for conducting the New Trustee Orientation when new Trustees are elected and for maintaining the New Trustee Orientation documentation as changes occur.

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Role and Responsibilities

of the

World Service Board of Trustees (WSBT) Secretary

Requires working knowledge of Robert’s Rules of Order, The Twelve Traditions, The Twelve Concepts and the AA and CA Service Manuals.
Must have access to and working knowledge of Microsoft Word software.
Performs the responsibilities of Secretary as outlined in the Trustee E-Mail Guidelines. Creates a quarterly record of action specifically for the use of online motions to include the motion, the status of the motion and a minority opinion as applicable.
Works with the Recording Secretary during WSBT quarterly board meetings to answer questions about format and procedure. Works with said Recording Secretary and the WSBT Chair on the timely delivery of the draft minutes of all WSBT board meetings for approval by the WSBT.
Attends and records minutes of all WSBT conference calls. Submits a draft of the recorded minutes not later than two weeks after the conference call for review by the WSBT. When revisions by the WSBT are returned to the Secretary, a final draft is created and distributed to the WSBT, via e-mail for approval. Once approved, the Secretary will provide the WSBT Chair with a final approved document and will post the approved minutes in the WSBT Yahoo Group.
Sends e-mail reminder notifications to the WSBT for quarterly meetings and conference calls at least one week prior to each meeting or call.
Receives and reviews all e-mail communications addressed to the WSBT via the ca.org web site and as appropriate, brings to_’ the WSBT for a response. When uncertain regarding the nature of the e-mail s ownership, the Secretary will consult with the WSBT Chair and will forward the e-mail to the appropriate Conference committee(s), World Service Office or World Service Office Board (with a cc to the WSOT) if not appropriate for the WSBT. All e-mail to be answered by the WSBT will receive an acknowledgment including commitment of a response by the WSBT within 30 days of receipt.
Sends out correspondence approved by the WSBT as directed by the Chair.
Performs all of the duties of the trustee position for which they were elected (refer to the role/responsibilities of the applicable trustee position).

Works with the WSBT Chair and Vice-Chair to create final WSBT Conference report.

END OF WITHDRAWN MOTION

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REFERRALS THAT RESULTED IN MOTIONS

#4151 & #4312: Change standing rule #1 to include all delegates.

MOTION:

Amend World Service Manual page 3.8 as follows:

Strike:

Only elected Conference Delegates, Trustees, World Service Office Directors, World Service Director, and Non-Delegate Conference Committee Chairpersons may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Insert with:

Only elected Conference Delegates, Trustees, World Service Office Directors, World Service Director, Non-Delegate Conference Committee Chairpersons and alternate delegates carrying a vote may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Bryan Seid_–– I speak in favor of the motion

Scott Botz I speak against the motion as written. Take this back and work on it in committee There are too many conflicts.

Bryan Bell- Speak in favor, the way the motion has been read, basically its to give the alt del, with a vote a clear right to make and discuss and vote on motions

Charles Nelson- Speak in favor of the motion, Really we are just trying to provide some clarification. The intent is just to clear things up and make the language more direct.

Chair- Are you amending SR 1?

Trevor Scheible- Yes that is correct.

Jackie Schickler- Speak against the motion, I appreciate the right of participation, People come from far and wide to be at this conference and I believe we can get a group conscience from what we have and I am concerned that the balance can change. Chair- I believe you are misunderstanding.

Jackie S_ withdraw my comment

David Macomb

Strike the word only from list #1

Bryan Seid- Not accepted

Eric Rosene- I think there is confusion, with the next motion

Page 20 0f 108

Vinny Martin – Speak in favor of the motion, all they did was add alternate delegates with a vote.

Greg Baron- Point of Information, if we put this in, the Alternate Delegate who carries a vote may speak and make motions, does this mean if this passes, the next motion will have to pass too.

Bryan Seid- I am not going to answer that it deals with another motion.

Vinny Motion – Point of order- was it not asked and answered,

Chair Yes

Patrick O’Neil – Motion to Close Debate

Second

Motion to close debate passes.

Main motion:

MOTION:

Amend World Service Manual page 3.8 as follows:

Strike:

Only elected Conference Delegates, Trustees, World Service Office Directors, World Service Director, and Non-Delegate Conference Committee Chairpersons may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Insert with:

Only elected Conference Delegates, Trustees, World Service Office Directors, World Service Director, Non-Delegate Conference Committee Chairpersons and alternate delegates carrying a vote may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Motion passes.

MOTION: Amend World Service Manual page 3.8 as follows:

Strike:

Former C.A. Trustees may discuss motions on the Conference floor. Other individuals who are not elected Conference Delegates may speak on the Conference floor at the discretion of the Conference Chairperson.

Insert:

Former C.A. Trustees, former CAWSC delegates, and alternate delegates without a vote may make and discuss motions on the Conference floor. In addition,

Page 21 0f 108

other non-voting individuals may make and discuss motions on the Conference floor at the discretion of the Conference Chairperson.

Second

Bryan Seid – We speak in favor of this motion, we encourage. This is really what is already using at the conference.

John Bodkin – Speaks against the motion as written. I understand the nature of this motion. I am the WST on the CC, Respectfully, I think the Chair’s legacy is already honoring this. We take such care and concern in our areas to select members to represent us, I am concerned, that we must keep the balance here. I am in support of discretion.

Bob Campbell – Point of Information, Is the only change non and elected – is that the only group identified or are they the same groups of individuals

Bryan Bell – There are a lot of people that are not elected, so we are cleaning this to include all non voting individuals

Bob Campbell – I speak against this motion. This will open up to conference to weight the vote. It will be unfair to the Regions not withstanding the conference would be 10 days long.

Chair – I am going speak to this now…As I read the motion

John Bodkin – Point of Order, With all due respect, I think this borders on debate, I respectfully ask that you not share at this time.

Chair – OK.

Bryan Bell – This motion was crafted to open up this conference a little bit to the elder statesmen. At this point the only members who are not elected are former Trustees. This is to include former delegates.

Trevor Sheible- Speak in favor of the motion. We are just allowing people the right. It is just like standing rule 2. We trust the Chairs discretion. We just want to give those members a right to have a voice, at the Chairs discretion

Don Logan Point of Order, Could we have the back of the room quiet.

Chair- All quiet please

Trevor Sheible- What this motion proposes is the right of qualified individual a voice.

Greg Baron- I speak in favor of the motion, If we do not pass this motion, one of the effects it will have is that alternate delegates will not have the right to speak. I think it is imperative to pass this, it is part 2 of a 2 part process. Trust the process.

Page 22 0f 108

Scott Botz- Speak against this motion

Vinny Martin – Point of Order– According to SR1 that was just passed, Scott Botz can not speak_– ?

Chair – I am exercising my current right to allow this member to speak. Your Point of Order is out of order

Scott Botz – My Point is anyone can make a motion according to this. If you open up the right to make a motion to any one on the conference floor, I think the motion is poorly crafted

Patrice – Parliamentary Inquiry – Has Scott already spoken to this motion.

Scott Botz – The reality is that, this is really going to open this up to Los Angeles Area, It will be the Los Angeles conference. You take away equal representation if you pass this motion. The potential remains for disaster.

Tony Drake- Call the question

Second

Motion passes with Substantial Unanimity

MOTION: Amend World Service Manual page 3.8 as follows:

Strike:

Former C.A. Trustees may discuss motions on the Conference floor. Other individuals who are not elected Conference Delegates may speak on the Conference floor at the discretion of the Conference Chairperson.

Insert:

Former C.A. Trustees, former CAWSC delegates, and alternate delegates without a vote may make and discuss motions on the Conference floor. In addition, other non-voting individuals may make and discuss motions on the Conference floor at the discretion of the Conference Chairperson.

Motion Fails

Patrice Fitzpatrick – 5^th Concept Statement – I wonder what we are afraid of to open up this floor. We want to include everybody, and now we are saying all we want to hear form is form trustees.

Gloria Bridget – 5^th Concept, I have heard repugnant and obstreperous statements from this conference.

Vinny Martin – Parliamentary Inquiry – Are we debating a Motion to Reconsider?

Page 23 0f 108

Chair – No, these are 5^th Concept statements.

Gloria Bridget – 5^th Concept Cont. We are telling these people, that after you are done, we do not want you.

Freeman Houston – 5^th Concept – When that referral was written; I felt it was opening up to a person like me and not_’ just restricting it to WST. I hear a lot of fear about opening it to Los Angeles area. Don t close the door on me, thanks.

Break

Parliamentarian – You can not proxy votes after roll call. If you know you are going to leave, proxy your vote at the beginning of the day.

Scott Botz- I believe this needs to go back to committee before this motion goes back to the floor.

David Macomb- Motion to reconsider the motion regarding SR 1.

Second

Jimmy Gower- Speak against the motion to reconsider. My point is that I can not speak unless you recognize me.

Bryan Seid- I speak against the motion to reconsider. I think

Jim Shodowski- I speak in favor of the motion to reconsider. I think the motion was passed hastily with out due consideration.

Susan _–Bredau- Motion to table

Chair Fails for lack of a second

Fred Parker- Call the question

Second

Motion Passes

Motion to reconsider the motion regarding SR 1 –

MOTION:

Amend World Service Manual page 3.8 as follows:

Strike:

Only elected Conference Delegates, Trustees, World Service Office Directors, World Service Director, and Non-Delegate Conference Committee Chairpersons may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Insert with:

Only elected Conference Delegates, Trustees, World Service Office Directors,

Page 24 0f 108

World Service Director, Non-Delegate Conference Committee Chairpersons and alternate delegates carrying a vote may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Motion Fails

Charles Nelson parliamentary inquiry– Would a motion to reconsider be in order for motion #2 to possibly amend.

Chair- Yes

Bryan Seid- Motion to reconsider Motion 2 from the Structure and Bylaws Second

Chair- Bryan you are out of order, because you did not vote with the prevailing side.

Eric Rosene- Motion to reconsider Motion 2 from the Structure and Bylaws documents.

Second

Bryan Seid- Parliamentary inquiry can we amend it or restate it.

Parliamentarian- No not until the motion is either on the floor or withdrawn.

Dee Dee Liebrecht- Point of Information – Can the non Delegate Chair, Make motions? Chair -He can speak to this he is a Chair. Since the previous motion did pass, it allows an alternate delegate to vote and speak, it does not allow a delegate with out a vote to speak or make motions. If the practice of the conference has been to allow the delegates with out a vote to speak then it will stand

Tad Smith –Parliamentary Inquiry. Is my understanding that statement that the Chair just made is that the Delegates_– with out vote may not speak to any motions.

Parliamentarian SR2 does not allow them to make motions as it exists.

Charles Nelson – Point of Information – Isn’t this a moot point since he is a non-delegate Chair?

Chair- Correct however there was a parliamentary inquiry regarding the validity of another subject.

Barry Haynes –Parliamentary Inquiry– SR 1 first item only elected conference delegates would they not fall under SR 1?

Chair Rules that for the remainder of this conference, Alternate Delegates are considered to be duly elected conference members pursuant to SR 1.

Page 25 0f 108

Eric Rosene- Speak in favor of this motion.

Vinny Martin – Speaks against the motion it was well debated and it passed with s u John Whittaker –Parliamentary Inquiry, Am I understanding that since the prior motion failed; we are bringing up another motion that passed because the secondary motion supported_– the other motion.?

Chair – No they were motions to amend 2 separate SRs

Mike Sklar_–– Parliamentary Inquiry – Can we amend the motion?

Chair No not the motion to reconsider

Mike Sklar –Speak against the motion to reconsider.

David Macomb – Motion to call the question

Second

Motion Passes with Substantial Unanimity

Motion to reconsider the motion regarding SR 2

MOTION: Amend World Service Manual page 3.8 as follows:

Strike:

Former C.A. Trustees may discuss motions on the Conference floor. Other individuals who are not elected Conference Delegates may speak on the Conference floor at the discretion of the Conference Chairperson.

Insert:

Former C.A. Trustees, former CAWSC delegates, and alternate delegates without a vote may make and discuss motions on the Conference floor. In addition, other non-voting individuals may make and discuss motions on the Conference floor at the discretion of the Conference Chairperson.

Second

Motion passes 64 -53

Bryan _–Seid – Can we amend our motion before presenting it?

Chair Yes.

Vinny Martin Parliamentary Inquiry Can they withdraw their motion? Or would they have wait in line to do that?

Chair- Because debate has not yet resumed the Committee could withdraw it.

Scott Botz- Point of Order,

Page 26 0f 108

Parliamentarian – A point of Order is a highly privileged motion, Only those persons who may make motions may make Points of Order or Points of Information. Scott’s Point of Order, is out of order.

Dee Dee Liebrecht– Parliamentary Inquiry– I believe the Chair has ruled that Alt delegates can vote and make motions.

Scott Botz- Point of Order

Chair- Scott, I have already ruled on this, you are out of order

Charles Nelson –Parliamentary Inquiry, I want to know at what point might the committee be able to convene for an amendment?

Point of Order- Alan Siegel – The gentleman making that parliamentary inquiry does not have a vote?

Chair – My ruling is that during committee reports, on behalf of the committee is in order.

Charles Nelson -Parliamentary Inquiry- I want to know at what point might the committee be able to convene for an amendment? What would be the procedure for that?

Chair -You can withdraw it.

Charles Nelson- Withdraw the motion.

Shane Merck – Point of Order- We made a motion to reconsider, the motion passed.

Chair- I had not accepted any debate and before I had they made their motion to withdraw.

Shane Merck- My 5^th concept was not heard.

Tony Drake –Parliamentary Inquiry – Does the chairperson feel like we are following 6.9 of the WSM, regarding tying up the conference in Parliamentary Procedure?

Chair- Yes we are spending a lot of time and we are getting close to falling out of those guidelines.

Motion To recess for Lunch

Second

Motion Passes.

Return from Lunch.

Announcements

Page 27 0f 108

Chair – (reading from past Trustee statement)

Our fellowship has had a long history of supporting and embracing the Fifth Concept as set forth in our World Service Manual. On the floor, the Chair has been very liberal of letting most anyone say anything couched under the phrase of the person making a Fifth Concept Statement when that person does not agree with a vote or action of the Conference itself. However, in recent years this wide latitude has been somewhat abused with such statements straying far off point of the topic from time to time, with the makers of the statements becoming irate and personally attacking the Chair, other members of the floor and others even not in attendance. Please, when you exercise this right during this Conference, remain mindful to keep your comments on point related to why you disagree with the action, please remain as calm as possible and be mindful of our overall primary purpose here. Thank you.

Chair – Please exercise some restraint when using the 5^th Concept!

STRUCTURE AND BYLAWS CONTINUED

MOTION: Amend World Service Manual page 3.8 as follows:

Strike:

Former C.A. Trustees may discuss motions on the Conference floor. Other individuals who are not elected Conference Delegates may speak on the Conference floor at the discretion of the Conference Chairperson.

Insert:

Former C.A. Trustees, former CAWSC delegates, and alternate delegates without a vote may discuss motions on the Conference floor. In addition, other non-voting individuals may discuss motions on the Conference floor at the discretion of the Conference Chairperson.

Second

Bryan Seid – Speaks in favor of motion. The verbiage has been changed slightly to be clear as to who can make motions and who can speak to motions.

Bob Campbell – Speaks against the motion. This opens a huge door. If we find 100 or so LA Delegates and they show up here, (and it will be a lot easier_’ for those from the closer regions to show up), we could be bombarded and we don t have time for this. We have people here at this Conference who can do the business at hand. The people here can carry the voice that that needs to be heard. It would also make this Conference more costly.

Vinney Martin – Speaks against the motion. Why should we change the way it is written now, just give the chair discretion.

Page 28 0f 108

Dan Santa Maria – Parliamentary Inquiry – When will this become effective.

Bryan Seid – At the end of the conference.

Cynthia Cronkhite: Friendly amendment. Strike everything up to “other” so it would read as follows:

MOTION: Amend World Service Manual page 3.8 as follows:

Strike:

Former C.A. Trustees may discuss motions on the Conference floor. Other individuals who are not elected Conference Delegates may speak on the Conference floor at the discretion of the Conference Chairperson.

Insert:

Former C.A. Trustees, former CAWSC delegates, and alternate delegates without a vote may discuss motions on the Conference floor. In addition, Other non-voting individuals may discuss motions on the Conference floor at the discretion of the Conference Chairperson.

Bryan Seid – Friendly amendment accepted.

Cynthia Cronkhite – Speaks in favor of motion as amended. This levels the playing field.

It leaves it in the hands of the conference chair.

Tad Smith – Call the question

Second

Motion to amend carries unanimously

MOTION: Amend World Service Manual page 3.8 as follows:

Strike:

Former C.A. Trustees may discuss motions on the Conference floor. Other individuals who are not elected Conference Delegates may speak on the Conference floor at the discretion of the Conference Chairperson.

Insert:

Other non-voting individuals may discuss motions on the Conference floor at the discretion of the Conference Chairperson.

Motion carries with substantial unanimity.

#4426: Please update Trustee Finance subcommittee description.

Motion:

Page 29 of 108

To amend the World Service Manual page 4.1 as follows:

FINANCE Strike:

~~Oversees all WSO financial matters; ensures compliance with the existing guidelines and budgets of CA World Services.~~

Insert:

Participates in the review and oversight of all WSO financial matters; ensures compliance with existing budgets of CA World Services.

Second

Nicholas Lynn – Speaks in favor. “Participates” is a much nicer phrase.

Scott Botz – Speaks against the motion. There is a vast difference between oversees and participates.

David McComb – Point of information. Why were Guidelines removed?

Jay Finesilver – Response.

Jay Finesilver – Speaks in favor of motion. The original description was not accurate with what was happening in practice. This makes it accurate and properly reflects what occurs.

Susan Bredau – Friendly amendment.

Motion:

To amend the World Service Manual page 4.1 as follows:

FINANCE Strike:

~~Oversees all WSO financial matters; ensures compliance with the existing guidelines and budgets of CA World Services.~~

Insert:

Participates in the review and oversight of all WSO financial matters; ensures compliance with existing guidelines and budgets of CA World Services.

Accepted

Brian Tenenbaum – Speaks in favor of motion. This takes care of what needs to be taken care of.

Carl Warlick – Point of information – Is this for the WSBT committee?

Jay Finesiler – Yes.

Page 30 of 108

Scott Botz – Point of information – Who is responsible for WSO financial matters?

Jay Finesilver – The ultimate authority rests in the Conference…

Bob Campbell – The WSO Board is given the responsibility to carry out the budget and makes sure it is being followed. The budgets are reviewed by the Trustees as well and we review it here at the conference. The Conference passes the budget and the WSOB administers the budget.

Bobbie Harmon – Speaks against the motion. Oversight and participate are not the same words. Oversight is we are responsible. Participate is we go into their meeting and

Tony Drake – Speaks against the motion.

Dan Santa Maria – Speaks in favor of the motion. The motion addresses both points as written.

Vinney Martin – Calls the question.

Second

Motion carries with substantial unanimity

Motion:

To amend the World Service Manual page 4.1 as follows:

FINANCE Strike:

~~Oversees all WSO financial matters; ensures compliance with the existing guidelines and budgets of CA World Services.~~

Insert:

Participates in the review and oversight of all WSO financial matters; ensures compliance with existing guidelines and budgets of CA World Services.

Motion carries with substantial unanimity.

#3982 & #4414: Why are the petition forms not in the manual?

Motion:

To Amend WSM Page 2.6 paragraph 2, insert after first sentence the following: An area that desires to _”change its name only (without altering_” its existing boundaries), must first submit a Petition to Change Area Name form. The change must be recognized by the WSC.

Second

Motion carries with substantial unanimity.

Curtis Odum –

Motion:

Page 31 of 108

To add on WSM Page 2.6 at the end of paragraph 2, the following:

“For information on petition forms please contact a trustee or the WSO.”

Second

Curtis – Speaks in favor of motion. This is to tell you where to get the forms.

Jennifer Scheible – Point of information – Are these forms available online as well?

Bryan Seid – Yes.

Jennifer Scheible – Motion to amend: to add the last sentence so the motion reads as follows: Motion:

To add on WSM Page 2.6 at the end of paragraph 2, the following:

“For information on petition forms please contact_” a trustee or the WSO. These petitions may also be obtained online at CA.org.

Second

Jennifer Scheible – Speaks in favor.

Motion to amend passes

Motion:

To add on WSM Page 2.6 at the end of paragraph 2, the following:

“For information on petition forms please contact_” a trustee or the WSO. These petitions may also be obtained online at CA.org.

Motion carries with substantial unanimity.

#4425: Proxies for WSBT and WSOB members.

MOTION:

To add a new section to the WSM. STANDING RULE 5d to read as follows:

A Trustee may proxy his/her one vote to another Trustee, and a member of the WSOB may also proxy his/her one vote to another member of the WSOB. Proxies in this instance shall be applicable for the day or days when the Trustee or WSOB member will not be in attendance on the conference floor. No Trustee/WSOB can carry more than a total of two votes on the conference floor. (The WST and WSOT are members of the WSBT under this provision.)

Second

Page 32 of 108

Speaks in favor of motion

John Bodkin – Speaks in favor of motion.

Trevor Scheible – ditto.

Happy Howard – Speaks against the motion. If we are here we should participate. –

John Fish – Speaks against the motion. I am here as an individual, not representing anyone and it concentrates some power with someone who has an opinion. The board members are in this position.

Gloria Bridget – Speaks in favor of motion. It would be unfair not to be able to proxy if there is a reason you are not here. The spirit of the motion is to have a fair chance and to level the playing field

Tad Smith – Motion to close debate

Second

Motion carries with substantial unanimity

MOTION:

To add a new section to the WSM. STANDING RULE 5d to read as follows:

Motion carries with substantial unanimity, satisfying the 2/3 rule.

Susan Bredau – 5^th Concept statement. I believe this may be a mistake. There are problems with this. It does not give limitations. There is a big chance for abuse and could really hurt CA as a whole.

David McComb – Motion to Reconsider, did vote with the prevailing side. Second

Kevin Murphy – The motion to reconsider only requires a majority vote.

Page 33 of 108

Tony Drake – Speaks against the motion to reconsider. The motion not only passed, but with a 2/3rds majority.

Jackie Schickler – Speaks against the motion to reconsider. When a motion passes, please let it go.

Dave McComb – Speaks in favor of the motion to reconsider. We need to stop and consider what we are doing even if it takes more time. Michael Chiki – Speaks against the motion.

John Bodkin – Speaks against the motion to reconsider.

Danny Holland – Call for the vote.

Second

Motion carries with substantial unanimously.

Motion to reconsider

Motion to reconsider fails with substantial unanimity.

#4490: Respectfully implement the attached proposal either of the following ways:

Create a standing Archive Committee or
Mandate that all standing committees create an Ad Hoc Archive Committee.

Action: Created referrals to Finance and WSOB for input and analysis.

Nick Alexander – Motion: to create a standing Archive Committee.

Second

Nick Alexander – Speaks in favor of the motion. This is necessary and it is time that we created this committee. The need for this is immense and it would help CA as a whole. I speak strongly in favor of the motion.

Scott Botz – parliamentary inquiry – Where is this Committee to be?

Nick Alexander – At the Conference level.

Susan Doch – Question.

Dan Santa_’ Maria – Speaks against the motion. Likes the idea in principle, but the motion doesn t provide any scope for the extent of the archival. The expense could be large. Would support if it were more well defined.

Brian Tenenbaum – Friendly amendment.

Page 34 of 108

Motion: to create a standing Archive Committee that becomes a subcommittee of the World Service Conference Conference Committee. Declined.

Kim Sherwan – Speaks in favor of the motion. This would help the Conference to stay organized as a whole. This would be able to preserve the valuable work we are doing.

Cynthia Cronkhite – Speaks against the motion as it currently exists. Agree that we need to do something, but having it as a conference committee may not work in practice. It is not clear how this would work in practice. I would be in favor of archiving within each committee. May not have the available bodies to do what we need to do. It will pull bodies from other committees.

Tad Smith – Call the question

Second

Motion carries with the 2/3^rd majority

Main Motion: to create a standing Archive Committee.

Motion carries 67 for and 42 against.

#4373 & #4388:

Strike _“the word _”attendees and replace with participation. The scope of this word, attendees leaves our fellowship open to sharing by non-addicts, i.e. professional psychiatry, drug and alcohol counselors, psychologist, and doctors. CA is a separate entity just as AA and NA, therefore, it would behoove us as a_’fellowship to protect our fellowship_’. Everyone attending a meeting of CA isn t an addict. Therefore shouldn t be allowed to share at CA meetings.

Motion:

Make the following changes to descriptions of meeting/group styles on page 2.2 as follows:

Strike:

~~MEETING/GROUP STYLES:~~

~~STEP STUDY: Study and discuss the Twelve Steps with the Group.~~

BOOK STUDY: Study and discuss with the Group“ any ”of these books:bAlcoholics Anonymous “(the Big Book ), Twelve Steps and Twelve Traditions (the 12 and 12“), Hope, Faith & Courage Book“ Stories from” the Fellowship of Cocaine Anonymous (the C.A. Story Book ); and The A.A. Service” Manual, combined with the 12 Concepts For World Service .

~~PARTICIPATION: Attendees discuss their experience, strength and hope with the meeting/group one member at a time.~~

~~SPEAKER: One or more C.A. members share their personal experience, strength and hope with the meeting/group at length.~~

Page 35 of 108

Insert:

MEETING/GROUP STYLES:

STEP STUDY: Participants study and discuss the Twelve Steps with the Group.

BOOK STUDY: Participants study and discuss with“the Group” any of these books: Alcoholics Anonymous“ (the Big Book ), Twelve Steps and Twelve Traditions (the 12 and 12“), Hope, Faith & Courage Book Stories“ from the Fellowship” of Cocaine Anonymous (the C.A. Story Book ); and The A.A. Service ” Manual, combined with the 12 Concepts For World Service .

PARTICIPATION: Participants discuss their experience, strength and hope with the meeting/group one member at a time.

SPEAKER: One or more C.A. members share their personal experience, strength and hope with the meeting/group at length.

Second

Bryan Bell – Speaks in favor of motion. “Attendees” is vague and changed it to participants, whether they are addicts or not.

Cynthia Cronkhite – Point of information – It is not clear what the difference is between participant and attendee. Is participant defined somewhere? Bryan Bell – Just in a dictionary.

Cynthia Cronkhite – How does this address the spirit of the referral?

Yves White – Friendly amendment change participate to one or more CA members.

Bryan Bell – No.

Bob Campbell – Speaks against the motion. Does not solve the problem in the referral.

Does not like the direction the response goes.

John Whitaker – Speaks against the motion. Meetings are autonomous. If there is a problem this is addressed at the meetings themselves.

Barry Haynes_“ – Friendly_” amendment. Strike “participants” from all three areas and replace with members .

Bryan Bell – Not accepted.

Ruby Lemoine – Speaks against the motion. Came into CA and was accepted until I had determined that I am an addict. To say that only certain people can participate in a meeting can be potentially damaging.

Page 36 of 108

David McComb – Point of order – People are speaking against the language of the referral rather than the motion.

Freeman Houston – Speaks in favor of motion. This is just to clarify the types of meetings.

Joni Etue – Speaks in favor of motion. This was a long and drawn out process and worked through the definitions of the words and spent a lot of time and effort these are the words we came up with.

David McComb – Call the question.

Second.

Motion carries with substantial unanimity.

Motion:

Make the following changes to descriptions of meeting/group styles on page 2.2 as follows:

Strike:

~~MEETING/GROUP STYLES:~~

~~STEP STUDY: Study and discuss the Twelve Steps with the Group.~~

BOOK STUDY: Study and discuss with the Group“ any ”of these books: Alcoholics Anonymous “(the Big Book ), Twelve Steps and Twelve Traditions (the 12 and 12“), Hope, Faith & Courage Book“ Stories from” the Fellowship of Cocaine Anonymous (the C.A. Story Book ); and The A.A. Service” Manual, combined with the 12 Concepts For World Service .

~~PARTICIPATION: Attendees discuss their experience, strength and hope with the meeting/group one member at a time.~~

~~SPEAKER: One or more C.A. members share their personal experience, strength and hope with the meeting/group at length.~~

Insert:

MEETING/GROUP STYLES:

STEP STUDY: Participants study and discuss the Twelve Steps with the Group.

PARTICIPATION: Participants discuss their experience, strength and hope with the meeting/group one member at a time.

SPEAKER: One or more C.A. members share their personal experience, strength and hope with the meeting/group at length.

Page 37 of 108

Motion carries.

Billy Humphries – 5^th Concept statement.

#4428: Manual updates on trustee subcommittee descriptions for the Outreach and International Structure and Development.

Steve Spence

Motion:

To insert the following trustee subcommittees to page 4.2:

OUTREACH

To work with past members of the WSBT to elicit, on an as-needed basis, their assistance and experience, strength and hope on any of a variety of issues affecting CA, including, without limitation, soliciting input from the fellowship as a whole on surveys, literature projects, fellowship growth, etc.

INTERNATIONAL STRUCTURE AND DEVELOPMENT

To examine structure trademarks, expansion, development, language issues across our fellowship internationally.

Second

Motion carries substantial unanimity.

#4380: Please remove_“ the “Financial General Guidelines” _“Section (pg.1.10 of the WSM), and replace with Please see the approved CA document- Financial_” Guidelines for groups, Districts, and Areas of Cocaine Anonymous .

MOTION:

Add on pg 7.1 of the WSM a new section as follows:

“Guidelines and Workbooks”

Cocaine Anonymous World Service Manual
Public Information Workbook
Convention Committee Guidelines
Hospital and Institutions Guidelines and Information
Financial Guidelines
Unity Guidelines/Duties
Internet Workbook and Guidelines

Second

Anne – Speaks in favor of motion.

Page 38 of 108

Dan Santa Maria – Point of information – If the financial piece is removed from the World Service Manual, where does the maintenance go?

Bryan Seid – The motion is just adding something, not removing anything.

Jay Finesilver – Speaks in favour of the motion.

John Whitaker – Can we change Hospital to Hospitals?

Chair – This is a housekeeping issue.

Kim Sherwan – Friendly amendment. Add Conference Committee Guidelines.

Bryan Seid – Accepted

Revised motion is:

MOTION:

Add on pg 7.1 of the WSM a new section as follows:

“Guidelines and Workbooks”

Cocaine Anonymous World Service Manual
Public Information Workbook
Convention Committee Guidelines
Hospital and Institutions Guidelines and Information
Financial Guidelines
Unity Guidelines/Duties
Internet Workbook and Guidelines
Conference Committee Guidelines

Motion passes with substantial unanimity.

#4413: From WSBT: Corrections to manual re: petition to become a new region.

Michael Chiki –

Motion: _“

To amend WSM page 2.14 under section_” REQUIREMENTS_“TO CHANGE_”

REGION_“ OR BECOME_” A REGION , #3. Remove the word within and insert not later than .

Second

Motion carries unanimously.

REFERRALS OR ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR

Page 39 of 108

#4427: From WSBT: Please add the following changes to the manual relating to the new European region.

RESPONSE:

We have received the changes from WSBT and will be incorporating them into the WSM.

#4413-b: From WSBT: Corrections to manual re: petition to become a new region.

#3795: Create a procedure for existing areas to jointly petition for the creation of a new Region.

REFERRALS THAT DID NOT RESULT IN MOTIONS

#4043, #4073, #3791 & #4045: Re: Delegate votes carried per Area. Concerns stated regarding very small Areas, with as few as one or two meetings carrying the same number of votes on the Conference floor as Areas with up to 74 meetings. This seems to be disproportionate representation.

Suggestion made to establish a low-end threshold number of meetings, say 5, which must be exceeded in order for that Area to carry more than one vote at the WSC; also to increase the number of Delegate votes to two when an Area has from 6 to 30 meetings; from 31 to 75 meetings would carry 3 votes. From thereon the acquisition of_– additional_– representation would follow the existing formula, as described on pg. 2.12 Item #1 lines 4 & 5.

RESPONSE:

The committee believes that all areas deserve the right of Participation under the fourth concept of service, which this suggestion denies. TTP

#3652, #4013, #4626, & #4699: Re: voting procedures at the regional caucus for the TEC as it currently reads in WSM

RESPONSE:_’

After considerable research, it is our committee s informed opinion that although taken as a whole, the process seems complicated, if this process is followed line by line, it is the most effective, unbiased method for selection. We have simplified the way the procedure is printed, to make the process clear. The text of the procedure has not been altered. Numbering the process step by step should alleviate any confusion. Your regional trustee will be more than happy to guide you through the process if you still have questions. TTP

ELECTION PROCEDURES FOR REGIONAL TRUSTEE CANDIDATES BY REGIONAL ASSEMBLY

Each Area may submit one or more candidates for consideration to the Region. Each candidate must satisfy existing Trustee qualifications (see: Trustee qualifications,

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the WSBT service structure) and submit a completed service resume and statement of willingness to serve at the Regional Assembly in order to be considered.

The Regional Assembly will consider the candidates submitted by each Area for nomination as Trustee. The Regional Assembly should insure that all candidates submitted are qualified to serve as a Trustee as outlined herein.
The Pacific South Region shall annually elect up to six but not less than four candidates to fill Trustee positions as needed. The remaining five regions shall annually elect up to four but not less than two candidates to the World Service Conference (these candidates need not be present in order to be nominated or elected).
The slate of qualified candidates submitted shall be considered by the voting members of the Assembly.

A. FOUR CANDIDATES OR LESS (1-4 CANDIDATES):

All candidates will be immediately submitted for two-thirds ratification of the voting members present by separate ballot for each candidate.
If two or more of the candidates receive a two-thirds affirmative vote, then those candidates receiving a two-thirds affirmative vote shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.
If only one candidate receives a two-thirds affirmative vote, then that candidate and the candidate or candidates receiving the next highest vote shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.
If none of the candidates receive a two-thirds affirmative vote, then the candidates receiving the two highest affirmative votes shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.
1. If there is a tie for the candidate receiving the second highest vote, then all three of the candidates shall be submitted by the Region as nominees for Trustee, subject to paragraph 5 below, and the Regional election process is completed.
The two candidates receiving the highest number of votes pursuant to the above election process shall be designated as that Region’s candidates for Trustee-At-Large.
1. The remaining two nominees will be considered as the first and second alternate Trustee-at-Large candidates, and in that order, will replace any Trustee-at-Large candidate who is unwilling or unable to be considered during the term of his/her nomination.

B. FIVE OR MORE CANIDATES:

First Ballot:

Each voting member of the Regional Assembly shall vote by secret ballot for four (4) candidates.

The four candidates receiving the highest number of votes shall then be considered in the Second Ballot.

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b. If the candidates receiving the fourth and fifth highest votes are tied, then the five candidates receiving the highest vote will be considered in the Second Ballot.

Second Ballot:

All remaining candidates will be immediately submitted for two-thirds ratification of the voting members present.

If four candidates are being considered then the selection_“” process follows the procedures for four or less candidates in subsection A above.
If five candidates are being considered, and all candidates receive two-thirds affirmative vote, then vote again for all candidates.
If all candidates again receive two-thirds affirmative vote then draw the names from a hat and leave the choice to God.

C. SEVEN OR MORE CANDIDATES:

First Ballot:

Each voting member of the Regional Assembly shall vote by secret ballot for six (6) candidates.

The six candidates receiving the highest number of votes shall then be considered in the Second Ballot.
If the candidates receiving the sixth and seventh highest votes are tied, then the seven candidates receiving the highest vote will be considered in the Second Ballot.

Second Ballot:

All remaining candidates will be immediately submitted for two-thirds ratification of the voting members present.

If six candidates are being considered then the selection process_“ follows_” the same procedures for four or less candidates in subsection A. above.
If seven candidates are being considered, and all candidates receive two-thirds affirmative vote, then vote again for all candidates.
If all candidates again receive two-thirds affirmative vote then draw the names from a hat and leave the choice to God.

#4522: To reword Objection to Consideration.

RESPONSE:

We feel that the wording is proper as it is currently written. TTP

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#4374: Replace meeting/group “styles” with “formats” on WSM pg 2.2.

RESPONSE:

We feel that the term style properly defines_“ the categories_” of meetings that are described in that section whereas the term format would add confusion and would not accurately describe the categories. TTP

#4385: Referral #4707 Motion 5 @ the 2004 Conference _“ The paragraph _”on page 1.9 of WSM, between the boxes, remove the words and group/meeting .

The sentence should not include group and meeting approved flyers etc. with the CA logo as there in no such thing as group/meeting approved flyer with the CA logo.

RESPONSE:

Groups/meetings can have approved flyers as described on 1.9 A. TTP

#4143: Referral #3555 – Define the nature of what an H&I meeting.

Motion: Add after list at top of pg. 2.1 WSM

The_“ fourth sentence states

“They are not_” usually listed in the Area or World directory; and they do not observe the 7th tradition.”

Suggestion: Remove the WORD “usually”

Suggestion: They are not counted as regular CA meetings in District/Area meeting count.

When counted this skew the graph.

RESPONSE:_’ _“ _”

We don t believe the word “usually” should be removed as some areas may have an open H & I type meeting they want in their directory. They are not counted as regular C.A. meetings, (See Standing Rule 19). TTP

#4401: Change WSM pg 3.5 Vice-chair duties line d to a 2 year term.

RESPONSE:

One year term is in line with other term limits with other term limits already found in the manual. TTP

#4402: To write qualifications for the delegate and alternate delegates i,e, clean time requirements length of term etc.

RESPONSE:

This information is already contained on pages 2.11 and 2.12 in the WSM. TTP

#4495: New standing rule: If a_’ committee comes to the floor with a motion to make changes to_’another committee s manual/procedure/by-law without_“ consenting_” the other committee s opinion the chair has the right to deem the motion out of order .

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RESPONSE: _’

Covered under Robert s Rules of Order; members have the opportunity to motion to refer to Committee. TTP

#4496: To implement procedures to remove any steering committee members if necessary if they are not performing their committee duties.

RESPONSE:

It is beyond the scope of this manual and should be covered in Area By-Laws. It is up to the Committees to govern themselves. TTP

#4525: Cocaine Anonymous_“ has grown on_” a reputation of being an ”INCLUSIVE_“”

fellowship_”rather than an EXCLUSIVE one. Unfortunately,_’ there are some SERVICE JUNKIES who love CA Service work but they don t really have a CA Home Group. They may attend a CA meeting and/ or an activity on occasion; however, it has been seen experienced by this individual that that their fellowship of choice (that they contribute financially to and go to on a regular basis) may be one other than CA. Notwithstanding, we think these fine workers come but feel that in order to do CA Business, these individuals need to have at least a CA Home Group that they attend on a regular basis in order to help CA as a whole continue to do the fine work that we do. It would not be, of course, a requirement of a fellowship of choice, however, just adding one single meeting per week to their already be schedule and it should be a CA Meeting.

It seems almost ridiculous to HAVE_’ to put these phrases in the WSM, however, from sad experience, if our leaders don t carry the example of supporting CA as a whole, and especially on a local and regional basis, how can we expect others to make their home and/or fellowship of choice and thus help us grow and prosper?

I would propose that All Members of the Cocaine Anonymous World Service Conference “Should” have and be active members of an accredited Cocaine Anonymous home group. I believe as well, that ANY member of CA in service to CA should also be an active member in and have a Cocaine Anonymous Home Group.

Therefore, it is proposed to add the following or similar wording to the following pages in the WSM..

WSM 2.5 paragraph_” after “DISTRICT SERVICE OFFICERS DUTIES AND QUALIFICATIONS” and before “Chairperson”

All District Service Officers should be a member of a local CA Home Group within their District boundaries so that they are familiar with the issues in their Districts.

WSM 2.8- All Area_’ Service Officers should be a member of a local CA Home Group within their Area s boundaries so that they are familiar with the issues in their Area.

_”WSM 2.11_…-8. Delegates should be active members of an accredited CA “home group” and visit … (continue as normal)

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WSM 2.12 1. Delegates and Alternate Delegates should be members of a CA home group. Delegates and Alternate Delegates are to be elected to the WSC by the Area (continue as currently constituted)

WSM 3.8 (CONFERENCE OFFICERS) All Conference Officers should be active members of an accredited CA “home group” in their region or area.

WSM 4.1 (BOARD OF TRUSTEES) All members of the BOT should be active members of an accredited CA “home group” in their region or area.

WSM 5.1 (WORLD SERVICE OFFICE)

All members of the World Service Office should be active members of an accredited CA “home group” in their region and area.

RESPONSE:

Although we agree with the spirit of the motion; the problem is one of enforcement. This is already covered by the 9^th Concept. TTP

#4509: Pg 5.1- Current reads: Directors of the World Service Office Board (WSOB) to be interviewed by the WSBT. Add the following sentence: The interview process will only be held if the director to be interviewed is currently within their two year term and has not decided to remain for an additional term or is not ratified by the WSOB or WSBT.

RESPONSE:

The committee feels that the present course of action is adequate. Changing to this method limits the right of participation of all qualified members and is exclusionary to the fellowship as a whole. TTP

#4214: To explore the process, structure, timeline and financial implications of creating and supporting a European Region! To be created at the WSC 2006.

RESPONSE:

This action has been taken, financial implications to be determined later. TTP

#4367: Please, Please, Please for ease and simplification discontinue numbering the WSM by sections. Please renumber the manual in ascending order.

RESPONSE:

This housekeeping matter will be taken care of by the printing of the next manual. TTP

#4366: Please add on pg iii the following after the italicized statement. The World Service Manual was originally approved for use in its entirety by the fellowship. Each annual revision contains a summary of actions and updates approved by the WSC.

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RESPONSE:

This statement will be added by the printing of the next manual. TTP

#4416: Please discontinue all use of use non delegate chairs at the conference.

RESPONSE:

The committee feels it is beyond the scope of this manual to dictate to the conference committees their conscious for chairpersons. Concept nine allows us to pick the best service leader regardless of outside issues. TTP

REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES

#4411: Is it possible to adapt the AA “I am responsible” in that it would be worded as when anyone, anywhere, reaches out_’ to help, let the hand of CA always be there and for that–I am responsible. Or it be God s will- Let it begin with me.

ACTION: REFERRED TO LCF TTP

#4131: That the election of a non-delegate sub-committee chair, which would require the addition of line items to the sub-committee budget, must be ratified by the conference floor by a 2/3 majority. Purpose of the motion is to help ensure fiscal awareness and responsibility within all Conference sub-committees. To be added to the WSM (not sure would be appropriate place).

ACTION: REFERRED TO FINANCE TTP

NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE

Our new Committee officers are:

Charles Nelson Chair
Freeman Houston Vice-Chair
Patrice Fitzpatrick Secretary
Anne Bouley

CLOSING COMMENTS

I would like to show appreciation and gratitude to the entire 2005 S & B committee for their extraordinary efforts in generating concise verbiage for your 2006 WSM. Also thanks to the numerous new Delegates who answered the call to come to S & B for the opportunity to scrutinize the WSM and gain knowledge of its complexity. They encompassed a comprehension and insight into the WSM to take back to their areas. This understanding of the WSM will hopefully disseminate throughout our fellowship.

With that proclamation in mind I would like to manipulate all Delegates in their final year to persuade their new Delegates from their area to join S & B for their first year. They will gain the operational expertise and knowledge from working with the WSM during our breakout sessions.

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Respectfully Submitted:

WSC Structure and Bylaws Committee 2005

TYFLUBOS

Questions

John Whitaker – Regarding referral #4525 is there a way to review this referral?

Barry Haynes – Referrals that were not brought as motions to floor, are they listed somewhere in your report?

Bryan Seid – They were.

Barry Haynes – Was referral #4523 addressed by S&B?

No it was referred to another committee.

Scott Botz – Will the Committee accept amends for the personal attack previously made.

Bryan Seid – Yes.

Break

Stacey Keyes-Weston – Motion to limit debate for the remainder of today’s conference session to 20 minutes per motion. Second

Motion fails – 71 for 43 against – Does not satisfy the 2/3^rd requirement.

Nicholas Lynn – Motion_’ to limit debate to 5 for and 5 against per motion, for the remainder of today s session.

Second

Tad Smith – Friendly_– amendment

Nicholas Lynn No.

Billy Humphries – Parliamentary Inquiry – Can I make an objection to consideration of the motion?

Chair Yes.

Billy Humphries – Motion – Objection to consideration.

Kevin Murphy – Explanation of an objection to consideration

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Billy Humphries – Is it in order to ask for Concept 4 to be read?

Chair: No, there is no debate on this motion.

Cynthia Cronkhite – How would this effect points of information?

Chair – If the motion passes, I would also rule that 5 points of information would also be allowed.

Motion – Objection to consideration fails with substantial unanimity.

Tad Smith – Friendly amendment. 5 minutes per participant.

Nicholas Lynn – No.

Michael Chiki – Friendly amendment – 20 minute time limit.

Nicholas Lynn – No.

Motion_’ to limit debate to 5 for and 5 against per motion, for the remainder of today s session.

Motion passes with substantial unanimity, for more than 2/3^rd majority.

Jackie Schickler – 5^th Concept Statement. This motion limits our right of participation. I appreciate the intent to manage conference time, and taking care of business, but we can do this by being mindful. We have the budget and convention coming up.

Billy Humphries – Challenge the ruling of the chair. Withdrawn

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