COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES RECORD OF ORIENTATION CONFERENCE CALL
September 25, 2011
APPROVED
Since this report is a confidential C.A. document for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 World Service Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc).
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AGENDA – Minutes
WSBT Trustee Orientation Call
September 25, 2011 – 10:00 am PST
Randy brings meeting to order at 10.01 am PST
- Moment of silence followed by the “We” version of the Serenity Prayer
- Roll Call:
Richard Schafer – TAL Present
Robert Lyle – ANRT Present
Kenny Williams – ASRT Present
Terry Marsden – PNRT Present from 10.55am
Brian Tenenbaum – MWRT Present
Peter DeRaffaele – WST Present
Richard Leve – WSOT Present
Russell Sedman – ERT/ WSBT Secretary Present
Joy Hutcheson – PSRT/WSBT Vice Chair Present
Randy Groen – SWRT/WSBT Chair Present
Chairs opening comments; Welcome all, Terry Marsden sends apologies and will join us as soon as he can.
- Trustee Orientation (Joy): Joy reviewed each document with the group, questions and concerns were addressed. DONE
- WSBT Sub-Committee Responsibilities
- WSBT Document Guidelines
- WSBT Expense Reimbursement policy Housekeeping required to this document to allow for newly approved (1105) 3000 mile distance. Tasked to Russell.
- World Service Trustee job description
- Trustee at Large responsibilities
- Responsibilities of the WSOT
- Regional Trustee Responsibilities
- Procedures for Recording WSBT meetings
- Policy for Signoff and Transition of WSC Committee Materials
- New Trustee Orientation
- Guidelines for Review of Area Newsletters
- Guidelines for Email Questions – concerns from the Fellowship
- Expense report shell.xls
- Email Guidelines
- WSBT Assistant Secretary Guidelines
- WSBT Secretary Guidelines
- WSBT Vice-Chair Responsibilities
- WSBT Chair Responsibilities
- Date and Time for October Conference Call and December Quarterly (Randy)
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DONE
- Conference Call – October 9th, 1:00pst (phone instructions will be on the calendar)
- Quarterly meeting in LA – December 2nd – 4th, dinner at 5p, Quarterly at 7pm
- Time and location of the Board to Board meeting, December 3rd, (TBD and would like to go to the WSO for this meeting) (Randy)
- WSBT Buddy system: (Joy) DONE
- Richard S – Brian
- Proposed WSBT Sub-Committee and Conference Committee Assignments: These are proposed as a draft based on the preferential requests from each Trustee, past experience in role, aptitudes and seniority. Joy; Motion to approve WSBT Subcommittee and Conference Committee Assignments as per agenda. Terry; Second.
Motion passes DONE
- WSBT Sub-committee assignments: (Randy)
- Finance – Richard L. (lead) (all)
- International Structure & Development – Russell (lead) (all)
- Legal – Kenny (lead), Joy
- Long Term Planning – Richard S. (lead) (all)
- NewsGram – Randy (lead), Russell, Terry
- Orientation – Joy (lead) (all)
- Trustee Election – Terry – Chair, Kenny – Vice-chair
- Trustee Negotiating – Peter (lead), Richard S, Randy
- Trustee Outreach – Robert (lead), Brian
- World Service Conference – Brian (lead), Peter
- Conference Committee assignments: (Randy)
- Archives – Richard L. (lead), Robert
- Conference – Richard S. (lead), Peter
- Convention – Peter (lead), Russell
- Finance – Brian (lead), Richard L
- Hospitals & Institutions – Russell (lead), Terry
- IT – Kenny (lead), Randy
- Literature, Chips & Format – Randy (lead), Joy
- Public Information – Robert (lead), Kenny
- Structure & Bylaws – Joy (lead), Richard S.
- Unity – Terry (lead), Brian
- New Business
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No new business at this time.
Russell clarified we will continue using the current Yahoo email group and review the change to another service at the December quarterly.
- Close
All; Motion to adjourn
All; Second
Meeting adjourned at 11.23 am PST
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