COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES
RECORD OF ORIENTATION CONFERENCE CALL
September 23, 2012
FINAL
Since this report is a confidential C.A. document for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 World Service Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc).
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Agenda & Minutes WSBT Trustee Orientation Call
September 23, 2012 – 10:00 am PST
• Moment of silence followed by the “We” version of the Serenity Prayer
Call started at 6.05pm GMT
• Roll Call: DONE ALL PRESENT
Ira Land – WST
Kathy Jo Rangno – WSOT
Rob Wellhauser – TAL
Brian Tenenbaum – MWRT
Kenny Williams – ASRT
Duane Miller – PSRT
Jay Parker – SWRT
Yves White – ANRT
Russell Sedman – ERT/WSBT Vice
Chair & Acting Secretary
Terry Marsden – PNRT/ WSBT
Chair
•Trustee Orientation (Russell):
1 WSBT Sub-Committee Responsibilities
2 WSBT Document Guidelines
3 WSBT Expense Reimbursement policy
4 World Service Trustee job description
5 Trustee at Large responsibilities
6 Responsibilities of the WSOT
7 Regional Trustee Responsibilities
8 Procedures for Recording WSBT meetings
9 Policy for Signoff and Transition of WSC Committee Materials
10 New Trustee Orientation
11 Guidelines for Review of Area Newsletters
12 Guidelines for Email Questions – concerns from the Fellowship
13 Expense report shell.xls
14 Email Guidelines
15 WSBT Assistant Secretary Guidelines
16 WSBT Secretary Guidelines
17 WSBT Vice-Chair Responsibilities
18 WSBT Chair Responsibilities
Orientation items read by all and discussed. Orientation segment of this call completed at 8.30pm GMT
•Date and Time for October Conference Call and December Quarterly (Terry)
– Conference Call – November 4th 10am (phone instructions will be on the calendar)
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– Quarterly meeting in LA – Nov 30th – 2nd Dec, dinner at 5p, Quarterly at 7pm (Ira to arrange meeting room and accommodation)
Ira has already spoken with the hotel and board room is available and booked. Ira to arrange late check-out
• Time and location of the Board to Board meeting, December 1st, (TBC and would like to go to the WSO for this meeting KJ to confirm)
KJ will arrange with WSOB to confirm times.
•WSBT Sub-Committee and Conference Committee Assignments:
Terry read through various committee assignments
•WSBT Sub-committee assignments: (Terry)
–Finance – Kathy Jo (lead) (all)
–International Structure & Development – Russell (lead) Yves –Legal – Duane (lead) Jay
–Long Term Planning – Rob (lead) (all)
–NewsGram – Terry (lead) Rob
–Orientation – Russell (lead) (all)
–Trustee Election – Kenny (lead) Duane
–Trustee Negotiating – Ira (lead) Russell Terry Brian –Trustee Outreach – Yves (lead) Jay
–World Service Conference – Brian (lead) Duane
• Conference Committee assignments: (Terry)
– Archives – Russell (Duane 2nd)
– Conference – Terry (KJ 2nd)
– Convention – Duane (Brian 2nd)
– Finance – Brian (Jay 2nd)
– Hospitals & Institutions – Jay (Kenny 2nd)
– IT – Kenny (Yves 2nd)
– Literature, Chips & Format – Rob (Ira 2nd)
– Public Information – Ira (Russell 2nd)
– Structure & Bylaws – Yves (Rob 2nd)
– Unity – Kathy Jo (Terry 2nd)
Old Business
• Approval of Special Projects Coordinator Job Description (See below doc)
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Special Projects Coordinator
Job Description
REQUIREMENTS:
The Special Projects Coordinator of the Cocaine Anonymous World Services Office (CAWSO) shall have the following skills:
- Experience in a non-profit small business environment where there are both paid employees and volunteers
- Experience in fund raising
- Experience with publications; translation experience preferred
- Excellent written and verbal communication skills
- Familiarity with common word processing, spreadsheet applications, Power Point, Publisher and project planning systems
- General knowledge of and ability to use and operate the Internet/World Wide Web
- Experience in preparation and production of reports, as requested
- Experience reading and preparing budgets for consideration and approval by the WSO Board of Directors concerning fund raising, special projects and outreach efforts
- Knowledge of the Twelve Steps, the Twelve Traditions and the Twelve Concepts of Cocaine Anonymous
- Familiarity with International, Federal, State and Local laws concerning the regulations of operating a non-profit corporation
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RESPONSIBILITIES
The Special Projects Coordinator shall be a part-time employee of CAWSO. The Special Projects Coordinator reports to the CAWSO DOO, with an understanding that the WSOB chair may require reporting and communications from the Special Projects Coordinator, as well.
The responsibilities will include, but are not necessarily limited to, the following:
• Coordinate and oversee translation and publication projects.
• Coordinate and oversee fund-raising and outreach projects.
– This includes but is not limited to development of products for sale from the WS Office and at WS events.
• Attend CAWSO Board of Directors meetings, and other special meetings, if required.
• Attend conference calls with various sub-committees and members, as required.
• Liaise with the LCF Committee.
• Plan and execute C.A. presentations, as required.
• Analyze and control special project(s) expenditures to conform to budget requirements
• Coordinate the WSO needs in preparation of CAWS participation at the National Association for Drug Court Professionals Annual Conference.
• Attend the annual Cocaine Anonymous Conference, World Service Convention, and NADCP Conference, if needed.
• Submit bi-monthly written reports to the DOO and the WSOB Chair to be presented at the WSOB regular meetings.
KJ~ Motion to approve the SPC document outlining job description and requirements Ira ~ Second
KJ gives overview of hours and pay. Discussion from all regarding terminology of ‘part time’ and any employment laws regarding hours for part time work.
Motion passes unanimously
KJ to notify WSOB and ask they consider and clarify any requirements regarding language ‘part time’.
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New Business
Motion to transfer $13,000 from Savings to even year account. (Seconded and then Tabled)
Motion to remove from table passes
Friendly amendment accepted to change amount from $13k to $10k
Motion to transfer $10,000 from Savings to even year account
Motion passes with minor opposition.
Russell 5th Concept
Motion to transfer $49,000 from savings to account #862 (then to be referred to as prudent reserve) as approved on the conference floor the balance then being $50,000.
KJ ~ makes motion
Russell ~ second
Motion passes unanimously
Motion to transfer $24,000 from savings to account #372 (then to be referred to as publication fund) as was approved on the conference floor the balance then being $25,000.
KJ ~ makes motion
Russell ` second
Motion passes unanimously
Terry ~ KJ please notify WSOB of the outcome of the three motions regarding movement of funds.
• Referrals
• Referral #5817
• Our Area bylaws conflict with 12 Concepts and 12 Traditions. How can we as an Area
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conduct our business without violating 12 Concepts and 12 Traditions if our Area Service Board does not want to recognize this problem and continuously state that our bylaws supercede the 12 Concepts and 12 Traditions. Some of us understand that any Area bylaws should be formed under 12 Concepts and 12 Traditions and bylaws should not conflict with such, as our ASB goes against this.
• Referral #6645
• Can guidelines/questions be crafted for the Trustees to use at the Regional caucuses when filling the Regional slate? Example: Do you serve on your Committee throughout the year? Do you write quarterly reports to your Trustee? Do you meet all requirements?
• Referral # 6860
• What is the reasoning be in C.A. policy of displaying, distributing or selling only WSC approved literature. Could a group use other A.A. literature?
• Referral #7065
• From Jean Marc L submitted by Valerie C
• Referral # 7091
• What is C.A’s policy regarding the use of youtube as a means of reaching other addicts?
Are there any issues regarding the use of youtube as a media to publish public service announcements on their own? If there are no issues are there any guideline? Can we use if locally?
Jay to lead on #7091 with Russell, Yves, Duane
Post Conference Referrals
Referral #6880
Please address the provision of a statement of policy, with regard to “diversity” for our fellowship. This is the UK term for a policy of non-discrimination. This is not only for employees but a statement of intent/policy for our fellowship. Thank you.
Referral #7113
That the Trustees consider, in the full spirit of the right of rotation, implementing a rule that rotating out Trustee take one full year off from serving as a Conference Officer or WSC Committee Chair before being allowed to serve in those capacities.
Correspondence from our fellowship
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Below is the result of your feedback form. It was submitted by () on Tuesday, September 11,
2012 at 02:01:42 ————————————————————————— AreaRegion:
Long Beach Compton Subject: East Side Early Birds Attitude Adjustment Meeting Message: It has been brought to the attention of the Long Beach Compton District Board in regards to the continued violations of the Twelve Traditions and Twelve Concepts of this meeting located at 850 Atlantic Ave in Long Beach CA. This meeting is not following the CA format. They are in constant violation of Tradition 4. There is continuous cross talk and and numerous fist fights have broke out during the meeting. They are demonstrating a hostile environment and should be discredited as a CA group. I feel that it is time for the area to step into this matter and visit this meeting. They have done a group inventory but they still choose to run the meeting their way. Annonymous —————————————————————————
Russell (lead), Rob, Duane, Jay
Below is the result of your feedback form. It was submitted by () on Sunday, September 9, 2012 at 18:43:49 ————————————————————————— CA AreaRegion: South Central District LA Subject: Dark Night Message: We have regular schedule meetings @ 3801 on Sat @ 7:30 am,10:00 am And 12 noon. The 10am book study is a new addition to the facility and a couple of Sats Ago, the 7am and 12 noon meeting was closed due to a 3rd step feast. being that each meeting is autonomous accept when affecting other meetings or CA why did 3801 INC give the facilitator permision to close 2 meetings for this non approved event. 3801 INC, has no rigt getting involved in CA buisness. I have no problem with change and the 3rd step feast is new to me. I have 11yrs and this is the first time ive seen such a event interupt meetings. Im concerned that this will become a trend!!! And when does the facility have the power to dictate what and when CA meetings are being held and ran? Ive taken this to the District and the Chair and the facilitator of the book study still believes that this is ok. Can you clarify for me so that I know what the correct way to handle this Please.
Duane (lead) Jay, Yves, Brian, Terry
Below is the result of your feedback form. It was submitted by () on Wednesday, September 5, 2012 at 14:57:58 ————————————————————————— AreaRegion: CAUK Subject: Tradition 8 Message: Dear Trustee There has been some controversy at my local DSC regarding a member of the fellowship who is hired to provide a service, that of recording shares at CAUK events. a few members have said that this is out of order and that he should not
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be able to record shares and make money out of CA events and specifically selling speaker CD’s. I am of the opinion that we do hire services as per tradition 8 and pay for them services when necessary. The grey area here seems to be that the service provider contnues to earn profit, albeit very little, after the event. My feelings on this hot subject is that he provides a service the fellowship benefits from and as a result the message is carried through the selling of the cd’s to many still suffering addicts. I know he earns very little and doesn’t charge for hire or labour, what he has earned has covered fuel etc. I spoke with hi this evening ad he informed me he actually loses money and still does it out of his love for CA. I was just keen to hear your views in fellowship Richard newly appointed Delegate
Russell (lead) …
Terry brings meeting to close at 9.55 pm GMT with serenity prayer
• Close
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