Sep 23, 1999 – WSOB Meeting Minutes

CA World Service Office Board Meeting

September 23, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chairman
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Mary Hukill, WSO Office Manager, Paid Director

Visitors:

Tony S, Robin C, Jeff S

Meeting called to order at 7:40pm.
Meredith read the 8th Tradition ;
Jeff read the 8th Concept.

Minutes of August 26, 1999

• Motion (Joy/Susan) to approve
• Approved.

Minutes of September 3, 1999

• Motion (Joy/Susan) to approve
• Approved.

OLD BUSINESS:

• Storybook on Audio Tape
  • See office report
• Office Network
  • Pending final bid

OFFICER REPORTS:

Chair:

Attended conference.  Sent letter to board regarding new director.  Chair read his semi-annual dissertation on how not to piss off the chair.

Vice Chair: No report.  Position vacant.

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Treasurer:

• Transferred $10,000 to operating account.
• Wrote checks for $28,764.  Half for conference, not including hotel.
• Approximate deposits September $14,000.
• Problems with Checkbook Solutions.  Quickbooks?
• Problems with Citibank/CAWS2001.  High initial deposit requirements, credit checks on everyone, and arrogant and unresponsive bank personnel.

Secretary:

Attended conference.

Director-At-Large:

Newsgram:  Conference call held 9/22.  No report.  Next issue 11/1.

World Service Trustee:

Attended conference.  Negotiating contract for CAWS2001 hospitality suite & overflow hotel.

Pacific South Trustee:

Attended conference.

World Service Office Trustee:

Attended conference.  Trustee conference call Sunday.

Office Manager:

Written report submitted.

(BREAK)

COMMITTEE REPORTS:

Webmaster:

Written report submitted.

• PST states San Diego poem per item 2 in report not a Traditions problem.
• After full Trustee approval of Internet guidelines, we need to develop a procedure/policy for enforcement.
• Will ask Southwest Regional Trustee to investigate Arizona Area’s claimed trademark incorporating CAWS logo.
• Southern Ontario (Canada) Area is taking action to correct their site.
• E-Commerce:  Some link to owner of secure site seems to be typical, if not legally necessary.  Every vendor contacted so far requires some link.  Most require very visible links.

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• WSO requests formal Trustee policy regarding Internet commerce or other activity that requires a link to a 2^nd or 3^rd party.

Commercial recovery program web site posting our “self-test”, without permission, with attribution and link to CA web site.

• Secretary will contact Amy B (ANRT) to craft cease-and-desist letter.

CONVENTION:

Concern with paragraph regarding ban on CAWSO service of food or beverage at CAWS2001 convention.  Paragraph rewritten to bar CAWSO from selling food or beverage in competition with hotel.

CONFERENCE:

• Conference committee now has significant membership.
• Added conference coordinator position.
• Have people in reserve for chair & coordinator.
• Revisiting per diem (days) for members dealing with conference setup and cleanup.
• Working on “Pass It On” documentation.
• 2000 Conference at new Four Points Sheraton at LAX.

NEW BUSINESS:

Executive Session:

9:45pm – 9:48pm

Tony Seaton has been nominated to be a Director of the WSO, and this nomination will be submitted as soon as possible to the World Service Board of Trustees for their consideration and possible election.

MOTION: (Joy/Susan) Suspend for time

MOTION: (Joy/Susan) Extend for NB.

• Trustees request that Chair, VC & Treasurer of WSO attend November Quarterly Trustee meeting.
• Items from conference:  Tabled
• Scheduling of projects deleted from agenda
• MOTION: (Mary/Joy) “Change the salary range of the Administrative Assistant from $7-10/hour to $9-11/hour.”
  • Reasons given:
    • Required to retain personnel.
    • Position currently vacant
    • Low pay was issue with last 2 assistants who quit
    • Last assistant fired for theft.

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• • • Passed.

MOTION: (Joe/Joy): Any local Area/District site will be subject to termination of the link from ca.org, at the discretion of the WSOB for Tradition violations or other matters deemed by WSOB to be of such a nature to warrant this action.

• Tabled.  We will follow current policy pending further action.

Chair requests that Trustees be informed that the previously-approved American Express Corporate Card will require a individual’s name on it, most likely the chairman’s.

Motion to adjourn (Joy/Susan)

Adjourned at 10:21

Next meeting October 14, 1999

Respectfully submitted

Kevin Murphy

Secretary,

CAWSO, Inc

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