Sep 21, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

September 21, 2000

Approved minutes

PRESENT:

Steve Edwards, Chair
Tony Seaton, Vice-Chair
Kevin M, Secretary
Joy Hutcheson, Treasurer
David Choate, Pacific South Trustee
Meredith Glaser, World Service Trustee
Patty Flanagan, Office Manager

Visitors:

Leon Mason, Trustee-At-Large
Robin C, Los Angeles
Patrick P, Santa Monica

Meeting called to order at 7:40pm.
Leon read the 6th Tradition;
David read the 6^th Concept.

Minutes of August 17, 2000

• Motion (Joy/Meredith) to approve
• Approved.

OLD BUSINESS:

• Employee handbook
• Price setting policy
  • Past sales still under review.
• Offsite storage
  • Kevin will report next meeting
• Non-profit Organization/Non-governmental organization listing policies
  • Referred to Trustees for reconsideration/review

OFFICER REPORTS:

Chair: Written report attached.  Chair welcomes new members.

Vice Chair: Not present.  Report attached.

Treasurer: Attended conference.

• Need to adjust budget 2001-2002 to reduce deficit.

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• CAWS 2000 committee account closed.
• CAWS 2000 trust (27,484) will close in next two weeks.
• CAWS 2001 committee account $394, Trust 4754.
• CAWSO operating 480, MM 96,185.
• CAWS 2002 accounts will open soon.

Secretary:

Attended conference.  Created e-mail aliases for all Trustees & WSO Chair.

Director-At-Large:

Position vacant.  Chair reports that Q4 Newsgram deadline is 10/1/00.

World Service Trustee:

Confirmed new room block with CAWS2001 hotel.  790 room nights out of 1260 already reserved.  CAWS2003 (Chicago): Discussed convention with host committee delegate at Conference.  Trustee conference call coming up Sunday.

Pacific South Trustee:

Getting oriented in job.  Planning to attend area meetings in region on regular basis.

World Service Office Trustee: Position vacant.

Trustee-At-Large: Going through Trustee Archive.  Working on Trustee corner for web site.

Office Manager:

Written report attached.  All catalog items now in stock.

(BREAK)

COMMITTEE REPORTS:

Webmaster: 

Webmaster has two forms that he would like approval for.  1) Trustee/Office feedback form.  2) Area event submission page.  Also attached is a letter to one of the online meetings which was published in a book of “Letters of the Century” with assistance of WSO.  Two items regarding web sites will be discussed in new business.

Finance: Rewrote expense reimbursement policies for CAWS-reimbursements, and revised cash handling policies for world service conventions.

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Convention: Prayer issue resolved by autonomy with reference to non-affiliation.  Child-care issue places requirements on host committee IF they wish to offer child-care.

Internet: New procedure adopted for resolving ca.org linking questions.  Trustee Internet committee shares responsibility with WSOB.  ONLY WSOB Chair should contact Area/District if problems need correction.

David L WSCIC chair.  Policy posted to WSCIC list, with a request that WSCIC members not intervene in discussions.

Conference: Enlarged committee.  New delegate members.  Kevin F re-elected chair.  Jay F re-elected conference co-ordinator.

LCF: New chair for book subcommittee (Patrick P).  Three stories have been submitted for Storybook 2.  Four new pamphlets approved.

H&I: Now working on H&I video.  Budget authorized by conference.

PI:  Announced results of PI survey.

NEW BUSINESS:

• Fulfillment company bids:
  • Donnely (printer/drop-ship fulfiller) leaving fulfillment business.
  • More expensive according to two fair bids.  Other less fair bids were also obtained.
  • Motion:  (Patty/Joy) We accept the “Outsourcing” bid for storybook warehousing at $15/skid and fulfillment at $2.50/case.
    • (28 cases/skid)
    • Shipping billed to office UPS account.
    • Accurate Outsourcing, Inc.  is located in Indianapolis, IN.
    • Passes unanimously.
• Taping company contract issue
  • Tabled
• DSL options
  • Tabled
• CA San Diego site:
  • Motion: (Joy/Patty): Have WSO chair contact San Diego Area regarding web site non-compliance.
    • Passes unanimously

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CA Speaker tapes:

• Web site offering audio files of CA WS Convention tapes.  Site claims that these tapes are not copyrighted and in public domain.  Site makes clear that they are not affiliated with CA.
  • Motion (Joy/Meredith) to suspend for time.
  • Motion to extend time until end of agenda.
    • passed
• Speaker tape issue tabled.

Trustee feedback page

• Motion: (Meredith/Joy): To approve feedback page with the following corrections:  Retitle as “World Service Board of Trustees Feedback Page” and remove text “Verbage”.
  • Passes

Regional event form page

• Motion: (Metedith/Joy) accept regional event form page as submitted.
  • Passes

Travel mugs

• Motion (Patty/Joy): Accept “Absolutely Apropos” [name of company] bid of $610.56 for travel mugs for CAWS 2001.
  • Passes

Executive session (10:10)

• WSOB ratifies Chair’s recommendations to WSBT regarding new director candidates.

Motion to adjourn (Joy/Meredith)

Next meeting 10/12/00

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