World Service Conference of Cocaine Anonymous
Daily Minutes
Day 2 – September 2, 2021
Session to open at 9:00am
Trevor calls to order at 9:00AM
Trevor S.: WE ARE under a mandatory mask order. Please, lets not incur fines or the like. Make sure you speak into the mic. It is your friend. Lets start rollcall. Vote count is 170
Quorum: 113
Trevor S.: let’s open with the Serenity Prayer
Let’s begin with the WSOB with the motion that was on the floor from yesterday.
Wait, let’s read we can recover from Rafeal.
Rafeal M. reads We Can Recover.
Trevor S.: thank you – Russell, please go ahead
Russell S.: for those online, please use the “raised hand” logo. We will remove your hand when you have been recognized. Some of you have bright lights and it hinders our view. You are not that spiritual that you have a halo, please turn down the lights.
Trevor S.: First up for debate
Motion on the floor from WSOB:
Motion 19 (cont.)
Motion to establish a World Service Office Convention Bid Financial Vetting Committee (WSOCBFVC). [attachment 2]
Debate
John H: I am for the motion. There were some good points brought up. Convention and finance think this is a good idea. The range of finances are 15-30% of what comes in for CA. We are risking every dollar we have brought in across the world by not having a vetting cmmte. This is not to eliminate a bid, but to help them financially with what happens at a convention.
Dawn M.: I speak against this motion. Thank you for all the work done on convention contracts. It was in good faith that the information being brought forward would be reviewed. It also talks about steering committees and convention committees as the director positions and I speak against this motion.
Joseph N.: I think we need to be good stewards of CA money. We need someone to overlook all aspects of the convention. We need to have all correct info to make an informed decision, we are losing money, this will allow someone to overlook locations and everything on the contract will happen when we get there
Stuart J.: My point has been made, ty.
Trevor S.: Jason L., you will have to wait as you’ve already spoken twice.
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Dan P.: Is this a committee that will do the balance sheets etc, for the convention? Before it goes to the convention committee?
Robert B.: yes
Jane: Pass
David L.: I speak for. My point has been made
Claudia W.: I speak in favour. If there was a moment for the responsibility to rise. This is an important decision to be made. I would feel supported and we cannot eliminate the risks, however with this process we would share the risk. On The collective fellowship. This is diligent and it is my experience that God is in the numbers. I hope we never have to say that so-and so has lost money. This is a matter of prudence. We should share risks.
Kerry W.: when Robert took this position, the projected budget was different from the preliminary budget presented. The original was erroneous, and we need some sort of vetting process. It will go to Convention and Robert and the committee. Let’s give this group conscious budget. We rely on revenue to pay for this and other things. We need the right numbers. This is not to hurt anyone but to help.
Jason I: for, this committee is looking at numbers to see if it is realistic, if an area presents a bid and the numbers line up, they will be given the direction to present at the conference.
Daniel S.: I speak for this motion, I am a delegate in OC. We need to be responsible for the committee we are not professionals and do not have financial degrees, this is party time. Primary purpose is to carry the message. The PP needs to be adhered to.
Robby S.: I am opposed – vetting is eliminating the process for bids. Education to the fellowship is a big thing. No where do I see fair rep from international members. Without it, it is lopsided and will be American centric.
Rose J.: in favour –
Parthi T.: question – does this proposed committee have the power to eliminate an area for making a bid?
Robert B.: no. this is to help them submit a bid, does not prevent anyone from anything
Henry A.: for both sides.
Motion 21
Henry A.: Motion to call the question
Parliamentary Inquiry: Ernest M.: Due to the intensity of this, can we allow this debate to go further?
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Trevor S.: This motion is not out of order. There was equal representation for and against.
Vote Motion passes meeting the ⅔’s requirement.
Point of information:
Trevor says is not in order at this time.
Please vote on the main motion (motion 19).
Motion passes
Trevor S.: Jason is up for a 5th concept, followed by Robby.
Jason L.: some of the information we were considering was incorrect. Sweden Made money. Montreal made a loss but due to lack of review of the contract. The dutch convention stated that it was in the same place as presented to the conference. I do not believe this committee can mitigate loss. Wsob already has a committee and has ideas to mitigate loss and the decision was misinformed.
Robby S.: It was asked if this committee can refuse bids and this document states that the committee can be rejected and can be reviewed. A proposal that is rejected cannot be reviewed by the WSCCC. I have seen 3-4 proposals come to this floor that cannot take a look through the numbers.
Ernest M.: I respect the committee, this process eliminates the opportunity to allow conventions to bring bids. This process eliminates opposition. This committee would say we cant do it in my area.
Jenn S.: I voted with the prevailing side and I motion to vote to reconsider.
Motion 22
Jenn S.: Motion to reconsider
Seconded
Trevor S.: Any Debate: I feel information presented was misinformed. Some of the information is misconstrued and needs further debate.
Kevin M.: I speak against motion. Listening to the 5th statement. I heard people say good bids can be rejected, this is not true. This is misleading. I’ve been a trustee for 5 years. Not one bid was rejected. When we propose 900 rooms and only get 400 rooms, that’s an issue. I would like to go to amsterdam etc. but if no ones checks out
Point of order: Lucas S.: are we speaking to the motion? Or the underlying motion
Trevor S.: I am doing my best Lucas
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Kevin M.: the reason why this motion was stated was there were a number of statements in opposition and the body has considered both sides.
Lucas S.: in favour of the motion to reconsider.
Susan B.: I speak in favour. I believe we should be prudent , there is no way to predict the direction of the fellowship. The bids that cannot be vetted or reconsidered would be premature. See what you need in order to correct the process.
Tammy L.: against – the intent and info given was sufficient.
Tom P.: Pass
Ewan C.: favour – the motion on the table falls short of all aspects of business. The motion is in rules and resp. And it should be considered by the committee. The motion by wsob also falls short.
Wesley: against. I am not sure what will be rehashed in this process. The conference has decided already. The convention and finance committee has already done this,
Henry A.: We heard 5th concepts. I call the question.
Motion 23
Motion to call the question
Motion passes
Motion to reconsider is back on the floor (motion 22).
Please vote
Motion clearly fails.
Turns the floor back over to WSOB.
Robert B.: We have some minor wording changes in our next motion. Please allow.
Trevor S.: If it is minor, please go ahead.
Motion 24
Motion to formally change the 2024 Convention Dates from 23-May-24 thru 27-May-24 to occur at any time between 1-May-24 and 15-July-24 as allowed by the Convention Committee Guidelines. [attachment 3]
This wording is correct and is allowed. It was loaded in the box.
Seconded
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Debate
Robert B.: We have found the negotiating tools in Europe and we are bringing this motion to allow some flexibility on these dates.
Dawn M.: question – is there any idea of when the dates will be? This is quite vague. When will this occur? Is there any idea when the date will be neg and finalized?
Robert B.: yes – ideally July 15 but we wanted to allow some movement but it will end on July 15, 2024.
Dawn M.: May I repeat the question. When will the date be finalized?
Robert B.: The dates will prolly allow us to finalize the dates with the steering committee within 1 or 2 months
Kevin M.: May 31 means nothing in Europe. Is there another holiday we are targeting?
Robert B.: Not that I am aware of. It is an ideal date in the US, later dates for Europe.
Henry A.: I pass
Jason L.: question: Arizona put forth a bid at the same time as Holland. When was the Arizona bid for?
Robert B.: I don’t have that information.
Trevor S.: it would have been Memorial day weekend.
Motion 25
Rose J.: Motion to call the question.
Seconded.
Motion: passes with substantial unanimity
Motion is brought to the floor (motion 24)
Motion passes almost unanimously.
Brenda M.: Thank you for allowing us to be of service.
Trevor S.: Any questions?
Dawn M.: Thank you for being chair, Brenda, looking at your referrals in committee. I have 3 questions. 1 referral remains in committee. Can that referral be acknowledged?
One referral was transferred but i have no information on that
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One motion was closed.
Our members make these referrals with an expectation that they will be responded to. Can we address these?
Trevor S.: more information was needed for these referrals
Point of order: Tom P.: I don’t appreciate the conference floor being held hostage to do committee business.
Brenda M.: the referral was not understood…
Trevor S.: Please submit something through the referral process. We ask for questions. These are the opening reports.
Susan B.: question for Robert: how do you propose economic or government changes where they are being vetted in your closing report.
Trevor S.: Thank you to the WSOB.
————–Break until 11:10am———
Trevor S. calls to order at 11:10am
Trevor S.: 5th concept was given. When you are called to the podium, you will not be introducing your committee, please just introduce yourself.
Dawn M.: The 5th concept was in respect to my grievance prior to closing. My referral – as a concerned member I wish to give my input and felt that my wish to speak about them was negated.
Trevor S.: To all committees: when responding to referrals, please respond to them in a timely manner, if you need more time, please follow up with the committee that submitted the referral.
Trevor S.: Archive committee (Cameron F.)
Trevor S.: Are there any questions for archive? None seen, we look forward to hearing your closing remarks.
Trevor S.: Conference committee up next.
Jesse G.: I have the best committee
Trevor S.: Any questions?
Thank you Conference Committee.
Trevor S.: next up Convention committee
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Nathan H.: Convention Committee report
Trevor S.: Are there any questions for Convention? None, thank you
Trevor S.: Finance committee up next
Johnathon H.: Are there any questions for Finance?
Trevor S.: Are there any questions? None, thank you
Trevor S.: H&I up next
Ed S.: H&I committee report
Trevor S.: Any questions for H&I, none, thank you
Trevor S.: IT is next
Robbie S.: Any questions for IT? None, thank you
Trevor S.: LCF up next
Justin C.: We are a committee who writes the most books.
Trevor S.: Are there any questions for LCF?
Justin C.: would like to make a statement: the 12 step companion guide has been approved and is available for pre-order and is available on the kindle.
Trevor S.: This is the highlight for me, I remember when that book was preapproved. Any questions for LCF? None. Thank you.
Trevor S.: Public Information is next
Stuart J.: please join us for any concerns.
Trevor S.: Any questions for Public Information, none, thankyou
Structure and Bylaws is next
Jeanette J.: Question
Trevor S.: Is it a question that can wait until closing?
Jeanette J.: Yes
Taylor F.: Structures and Bylaws
Trevor S.: Any questions for Structures and Bylaws, none, thank you.
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Trevor S.: Unity committee up next
Ty S.: Does anyone have questions regarding our report, thank you for letting me be of service
Trevor S.: Jeanette J., please ask your question (and to which committee which this question is directed to)
Jeanette J.: My question is to the conference committee – in regards to the opening response, I don’t recall any postings for 2022-2023 conference bids for the hosting area.
Jessi G.: The requests for proposals were sent out and various cities did receive the requests, we got some RFP’s back and we will present that in our closing report.
Kevin M.: I’m confused, why are we talking about bids for 2023/24, shouldn’t we be talking about 2025?
Jessi G.: She is asking about 2025
Jeanette J.: I was hoping to hear more and do not recall seeing any requests for 2025 bids about the upcoming conference.
Trevor S.: I will answer: the conference is not hosted by anyone, it is hosted by the WSC. It’s our responsibility to gather the information on this, and we have kept it in-house. It is our responsibility, we sent requests to hotels, etc to find out more information.
Barbara: Question: In regards to the convention, upon completion of negotiations, the TNC is the signing authority for the signing contract. Isn’t that in contrast with what we just voted on? The TNC doesn’t negotiate the signing contract.
Trevor S.: This could have been asked during that debate, if you wish further clarification, please submit a referral as it’s already been debated. Robert B. will be in touch to answer that question.
Trevor S.: TNC signs all our contracts
When Jay was in charge of signing the contracts, he made the fellowship aware that the conference would be in charge of this. We felt like we should be informed with the communications.
Trevor S.: the fellowship doesn’t have to be involved in all areas.
Jenn S.: My question is with LTP – what is going on with this committee?
Jason L.: LTP and WSBT will answer those questions.
Jenn S.: Is there a PI logo?
Jason L.: The logo in the brand guide and the colors and suggested font was just an example of what we might want to use in case you want to create a PI poster.
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Lucas S.: On the very last page, the power of PI (that specific logo) why is a logo being added in the PI report?
Jason L.: It is just an example, I don’t believe it’s a new logo.
Stuart J.: That logo was created in 2020 and that was the theme used for Scotland. It is just an example of the logo.
Jason L.: it’s not conference approved and should be removed from the document, although Trevor can make the call not to remove
Trevor S.: We’re going to accept that this was PI approved.
Kevin M.: parliament inquiry – would it be in order to make a motion to amend the passed motion to remove the last page?
Motion 26
Motion: to amend the previously passed motion from last night that approved the branding guide.
To remove the last page that includes the PI logo.
Trevor S.: This is a reminder that we are appealing the decision of the chair, not challenging the chair. The decision is in order and debatable. That document is conference approved and has been passed.
Parliamentary Inquiry: there are more problems with this document: restating of the motion to reconsider the passed motion regarding the entire document “CA branding guide”
Seconded
Point of Order: Henry A.: can we reconsider now (or does it have to be right away), or can we rescind?
Trevor S.: The motion to reconsider is out of order.
Cynthia C.: When I was reading the older version of RROO #35(?) (language lost)
Trevor S.: motion to reconsider is out of order
Kevin M.: to rescind the previously passed motion regarding CA branding guide.
Kevin M. to debate: in favour, the PI image is in several places and requires several change. Further there is a logo of a 3rd party firm in the doc (pg 9). This needs to go back to the committee working on the document.
Trevor S.: any other debate to rescind?
Tyronne: against the motion, it’s in the box, we should be doing our due diligence before the conference not when we got here.
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Claudia W.: clarification: we voted on the brand guide, these are not issues of the brand guide.
Tom P.: looking at the brand guide, it is on the document in question
Lucas S.: Some things tend to get missed, we can’t move forward without this being passed.
David L.: My point has been made.
Susan B.: I speak against the motion to rescind the document. This did come out of the PI committee, we are in desperate need of a branding guide. We are old enough to start doing things the way they should be done.
Jason L.: it is an example, the last page – the logo is not in there. We are only talking about color. It is only an example, it is not an approved logo. It was thought that it is the actual logo, but it is not. Talking about how the colors work together. It would be a shame to wait another year for this.
Tom P.: I speak against the motion to rescind, Jason just noted it’s a color discussion and is really a housekeeping issue by the WSBT. I would hate to have to wait a year.
Michael C.: favour of the motion. Believe that PI did their best due diligence.
Ty S.: Pass
Jenn S.: I speak against the motion but i support the brand, it is very important to have the C.A. logo, we need a brand guide but if the last page can be removed during housekeeping that would be good
Wade S.: I speak against the motion, some confusion, the document presented last night is the brand guide. The example of the logo only appears on one page.
Henry A.: our job to get these things right and if issues are being brought up, it should be discussed further.
Stuart J.: I speak against the motion. Materials are coming to the floor and the format is reasonably good.
Kevin M.: against the motion, points already stated.
Trevor S.: Prepare to vote.
Motion fails with minor opposition. Housekeeping will take it up.
————————–Break at 12:15pm. Everyone please return by 12:23pm.—————————
Call to order at 12:23
Trevor S.: when the minutes were recorded by the secretaries in 2019 during the mainland were different than what was said. Russell verified what was said.
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Minutes be approved as corrected.
Motion 27
Robby S.: Motion To accept the minutes as adopted.
Seconded
Motion passes unanimously
Trevor S.: An old business? None.
Few announcements: Committee chairs, please see Jerico for the keys for your room. If you are not registered, there is a $50 fee for a day pass. Please no TV’s or monitors in the breakout rooms. Merchandise available for sale. Please respect the office hours.
Russell S.: We’ve done very well during our sessions, there’s been some concerns how the voting will be handled, I will speak to Trevor. When we open for the next session, things will be worked out technology wise.
Trevor S.: When regional caucus’ are done, please go to your breakout sessions. 2 years of work to be worked on. Any other announcements?
John Busby: Do we need to remove laptops from this room?
Trevor S.: please take all valuables, we will not be back here until Friday 7pm.
Trevor S.: We are adjourned (at 12:31pm.) See everyone tomorrow at 7pm.
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