CLOSING REPORT
C.A. WORLD SERVICE CONFERENCE 2011
ARCHIVE REPORT
INTRODUCTION AND OPENING COMMENTS
I want to take a moment and thank God for helping this committee grow. It is a dream that I started in 2002 to see our fellowship not only preserve our history
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but to care for it in and out of this committee. I want to thank everyone in this room who has purchased one of our Commemorative Chips, thank you for helping Cocaine Anonymous remember where we come from. There are still some available and you can see one anyone of us if you’d like one. Our work load has considerably improved this year. We have some motions for the approval of fliers and chip production, which we need your continued support to finish. We have begun a process that will get your Areas excited about the future by remembering their past. I am happy to report that all the referrals submitted this year have been worked on and responses will be soon to follow.
I want to make my committee introductions.
Committee Introductions
Chair: Patrick P.
Vice-Chair: Susan B.
Secretary: Kathy M.
Archivist: Ira L.
Archivist: Dwight J.
Archivist: Frank P .
Archivist: Dot T. (Not Present)
Archivist: Shannon S. (Not Present)
Trustee: Kim S.
COMMITTEE WORK THAT RESULTED IN MOTIONS
- MOTION: To approve the Area Information Form for oral Archive
Second.
Tony D.: Is there any debate?
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Patrick P.: The form we have is general information.
Tony D.: Any other debate? Motion carries unanimously.
- MOTION: To approve the 24-hour chip promotional flier.
Second.
Tony D.: Would you like to speak to your motion at this time? Patrick P.: With limited marketing on our behalf we have sold 400 out of 1000 so far. There is an order form at the bottom of the flyer. Tony D.: Any other discussion?
Bob L.: Where are the chips kept and being archived?
Tony D.: Bob, you can ask that in the question and answer period.
Bob L.: Thank you
REFERRALS THAT RESULTED IN MOTIONS
- REFERRAL #6550 5 year Plan for Commemorative CA Chips
That the Archive Committee is to implement a 5 year plan to re-issue subsequent commemorative CA chips to be available at the next 5 WS Conventions.
MOTION: Motion to implement a 5-year plan to complete the 8 chip commemorative series. Please see Powerpoint Show and Exhibit A attached. Showed Powerpoint. Second
Tony D.: Any discussion?
Valerie C.: Is it possible to get the chip translated in French?
Patrick P.: Not currently. It was originally done in English and we have not explored that option.
Elizabeth S.: There is a difference in the chips that I saw. The original chips I received in Atlanta were different than these chips.
Patrick P.: The ones available and approved at conference last year were the
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ones we produced.
Cynthia C.: If this motion is passed, is it addressed the budget?
Tony D.: This motion only addresses the production of the chip.
Peter DeR.: I speak against the motion. This is a great idea, but not at this time. I believe our funds can be used better in other areas. Sonya S.: How much is the chip?
Patrick Potter: $10.00
Kellie F.: I speak against the motion. $10.00 is just too high and could take away the sales of other chips. I love the look of it but I don’t think this is the right time for it.
Paul M.: I speak in favor of the motion. At a time when the fellowship is in need of revenue, a wonderful idea such as this is needed.
Tom W.: I speak in favor of the motion. I think this is a fundraiser that will bring in revenue.
Earl H.: Where there ever any 18 month square chips?
Patrick P.: Not that I am aware of.
Brian T.: This is a commemorative chip, $10.00 is adequate. I speak in favor of the motion.
Scott K.: I speak in favor of the motion. We just received information about revenue sliding down and down and I believe this is a great project to generate funds.
Marjie M.: I call the question. Second.
Tony D.: Prepare yourselves to vote on the motion to call the question. Motion passes with substantial unanimity. Original motion passes with substantial unanimity.
Bill H.: MOTION to reconsider the previously passed motion.
Second
Tony D.: You have to have voted on the prevailing side in order to make a motion to reconsider.
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Bill H.: Mr. Chair, I did vote on the prevailing side. I do not believe the number presented are accurate because they are based on a chip run of 1000 for the first chip and 500 chip runs of the remaining 7 chips. There is potentially a $5000.00 difference in gross revenue.
Roy R.: I am opposed to the motion to reconsider.
Michael A.: I speak against the motion
Jennifer S.: I am against the motion to reconsider as I believe that Robert’s Rules of Order is being used to manipulate this motion.
Patrick P.: I speak against the motion to reconsider because of the same reason as Jennifer said.
Tom P.: I speak against the motion to reconsider as I feel like I was fully informed when I voted and the vote was good.
Bill H.: I would like to withdraw my motion to reconsider.
Tony D.: Since there is no opposition, the motion to reconsider is withdrawn.
Patrick P.: The bottom line with this idea and motion is to raise revenue for CA. Patrick P.: MOTION: To approve budget of $2,500.00. See Exhibit C. Second. Discussions ensued; however, the discussions were not transcribed to these Daily Summaries due to the fact that the Archive Committee was going to represent this motion in writing/electronically.
Tony D.: Motion to approve Archive budget of $2,500.00 passed (per Chair’s notes on the motion).
REFERRALS THAT DID NOT RESULT IN MOTIONS
- REFERRAL # 6753 Right of Rotation re Archive Chair
WSM has term limits for Conference Committee Chairs of four years – Page38. How can the current Chair be the Chair for this long, since 2005? In the spirit of rotation, there should be a new chair at this Conference for this Committee. After 6 years, it is someone else’s turn.
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The committee reviewed the referral. Please see attached for our response. See Exhibit B.
- REFERRAL # 6779 Physical Archives
That the WS Archive committee in conjunction with the WSO works in compiling a “physical” not digital archives display, which would be available for an actual, archives display at the WS Convention. The physical items at CAWS 2011 were well received more so than the digital display.
We have initiated contact with the WSO to begin a feasibility plan.
NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE
Interim Chair: Patrick P.
Vice-Chair: Susan B.
Secretary: Kathy M.
Archivist: Ira L.
Archivist: Dwight J.
Archivist: Frank P .
Archivist: Dot T. (Not Present)
Archivist: Shannon S. (Not Present)
Trustee: Kim S.
CLOSING COMMENTS
The most amazing experience a person can have, here at conference, is watching something as small as a referral grow into a fully functioning,
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manifesting, thriving force. That has been my experience as the Chair of this Committee. As I said in my opening comments I thank God for driving people passionate for our history to Archives. I look in to the future of this next year with the release of our chips and the furtherance of our goals. Thank for letting us be of service.
Bob L.: I am concerned about the materials at the office. Who is going to be in charge of then?
Patrick P.: We have begun a relationship with the WSO and the archiving process will begin.
Richard L.: Do you know how many chips are at the office right now?
Patrick P.: The Office let me know today that there are currently 5 chips in stock.
Eric T.: The ones we are going to recreate, is there a variance?
Patrick P.: They are the ones that were approved at Conference last year. Michael A.: Have you considered sending some of the remaining chips back with delegates to sell in their areas?
Patrick P.: You can take the flyer back and the chips can be ordered online from the WSO.
Tony D.: Any other questions? Seeing none, please thank the committee. Notice: there will be a motion to amend the previously passed motion regarding the Area Information form for oral archive Interviews.
EXHIBIT A
CHIPS TO BE APPROVED FOR PRODUCTION IN THE FOLLOWING YEARS
| 2011/2012 | 30 DAYS & 60 DAYS |
| 2012/2013 | 90 DAYS & 6 MONTHS |
| 2013/2014 | 9 MONTHS & 18 MONTHS |
| 2014/2015 | 1 YEAR |
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EXHIBIT B
In response to Referral #6753
We would like to thank the C.A. member responsible for this referral. The Archives Committee utilized all the resources available including its own group conscience to address this referral and we believe we have emerged invigorated and energized by the process.
The referral directs the current chair of the committee to step down in the spirit of rotation. Tasked with the preservation of CA’s history, this referral was unexpected. Unsure as to how to address this referral, we thought it prudent to use the resources of this conference to make an informed decision so a sub committee was formed to collect all the relevant information. We consulted the maker of referral, our Trustee, former Trustees and the Structures and Bylaws Chair for guidance.
- Our Trustee cited the WSM suggested guidelines for conference committee chairs was a 2-year initial term with limited-one year terms thereafter not to exceed four years.
- We had a surprisingly informative consultation with the Structures and Bylaws Chair, including two former Trustees. All seemed to agree that the spirit of the Fourth Tradition gives our committee the autonomy to have its own group conscience. And if the group has autonomy then that group’s conscience needs to be accepted and respected unless it is affecting C.A. as a whole.
- Another point made during the S & B conversation directly addressed the spirit of rotation, rather than the letter of law. The point was
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made that in order to rotate, there needs to be someone to rotate to. In a small meeting, group, or area, for example, the qualified and willing are, at times scarce. Therefore a G.S.R. or other persons of service may have to extend their commitment for the lack of willing and/or qualified candidates. The Archives Committee can appreciate that at the beginning of C.A. the first members did everything necessary for however long it took, until the spirit of rotation could be observed. The size of the Archive committee, from its inception through today, has always been challenged by the number of both the willing and qualified.
Our subcommittee has brought all their relevant information back to the committee and we looked at this referral from all angles. We realize that the
WSM is the suggested guidelines, often referred to as the letter of the law, but we had to look at the overall effect of proceeding without a committee chair. We discussed the traditions, the concepts, and the overall impact would have on the Archive Committee and CA as a whole and we have arrived at our conscience.
The 9th Concept states, “good service leaders” are “indispensable”. The Archives committee believes that our current chair is indispensable and the heart of our committee and our guiding spirit. In the spirit of the 11th Concept, and in providing “the best possible standing committees”, the members of this committee sincerely believe, without question, that the best possible chair is our current chair. Therefore, we have elected to extend the current chair’s term for another year.
Note: see commemorative chip images on next page.
*****************************END DAY 4, SESSION 2*******************************
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Tony D.: Everyone please take your seats. We are calling this session to order. This is the evening session on Friday at 7:30 pm. I have a couple of announcements. Everyone remember that we are recycling. We will be getting money back and saving the Conference some money. The Conference Committee will give their report next.
Bill H.: 5th Concept Statement – regarding the motions for Archive chips and budgets. To me, $5000 is a lot of money. To my Area, that is a lot of money. To have it turned as a typo is an insult. The anticipated revenue of $50,000 – it is either an 11% overstatement or a serious shortfall. I thank the Chair for his ruling for allowing me to make the motion to reconsider. It was not my intention to obstruct and it may have blinded some to my concerns about the misstatement of revenue. I don’t believe that my words were heard and the negative energy that flowed, bordered on personal. Nevertheless, I will recover and will be back. Tony D.: Conference Committee whenever you are ready.
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