Sep 2, 1999 – Day 2 Summary of Motions and Activities

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Cocaine Anonymous World Service Conference Thursday, September 2, 1999, Day Two Summary of Motions and Activities

  1. Session called to order
  2. Serenity Prayer
  3. Mary Hukill: Announcements
  4. Spencer Barton: Announcements
  5. The Motion presented on the floor yesterday, the intent was good, and the chair’s ruling on 2/3 of the votes versus the majority was incorrect. The motion to suspend the rules was a standing rule and it takes 2/3 vote. The process was at work.
  6. Memorabilia can be sold after the session and before the session. There is no selling memorabilia during the session. During breaks, if it gets too hectic and people aren’t in the room, we will ask you to stop that.
  7. Roll Call.
  8. 133 V oting members present
  9. Quorum is 89
  10. First item on the agenda is to approve the 1998 Conference Minutes
  11. Joy “Don’t forget the T” Hutcheson: Motion to approve the 1998 World Service Conference minutes
  12. Approved Unanimously
  13. No old business on the agenda
  14. World Service Conference Responsibility statement
  15. Referrals to Committee:
  16. Danny Falcone: Public Information: Concern about “CA” referring to another fellowship. On a personal level I agree with the referral, but I don’t believe CA should.
  17. Jim Holder: Literature, Chips & Format and the Trustees: Getting the long form of the 12 traditions written and approved for use at meeting, district, area and world levels as to give clarity of the Traditions. Has this been written, approved or visited?
  18. Brad Miller: Unity: Define “Unity”. More specifically the present statement of purpose seems generic, clarify.
  19. Vanessa Mathews: Literature, Chips & Format: A CA group would like to know if the book entitled “Recovery Bible” can become approved CA literature to be used in addition to the big book, “Alcoholics Anonymous”, the “Twelve & Twelve” and the CA Storybook, “Hope, Faith & Courage”.
  20. Lisa Jones: Literature, Chips & Format: That the committee consider tabling the reading of the survey results because of the controversy caused by the wording of the survey.
  21. Rose Jones: Conference: To consider CATW to be a part of their standing committee.
  22. Rose Jones: Structure & Bylaws: CATW have their own standing committee and that the chair have one vote.
  23. John Sparks: Internet and Public Information: To devise a solution in which we can refer addicts to other places for help on the CA web-site when CA is not present in that area without compromising traditions or bylaws.
  24. Mark Keaser: Internet: Establish an oversight protocol to be certain areas know what is on the web concerning them. Especially sites linked to the ca.org site. Set a password email system to each CA area’s Internet rep to provide some form of security. If there are questions we get a direct line of accountability to the area in question
  25. Mark Keaser: Convention: From the Pacific South Regional Meeting, All WSC memorabilia have the CA Logo.
  26. Mark Keaser: Finance: To explore the disadvantages and the advantages of having delegate chairs.

Page 1 CAWSC 1999 DAY 2 September 2, 1999

  1. Una Hogan: Hospitals & Institutions: If H&I has more than 3 month operating money, can the excess be donated to the district if the district suffering financially.
  2. Una Hogan: Hospitals & Institutions: Can an H&I can be used for H&I and 7th tradition in addition to the regular 7th Tradition even if it is stated that the can is being used for both.
  3. Phil Landau: WSO and Convention Committee: The 2001 Convention Comm. Would like to give the fellowship the option to prepay the room rate during pre-registration period through CA World Service Office. This would save $38 a night in taxes or $114 per room for a 3- night stay. CA World Services would charge 25-30 dollars total for providing this service.
  4. Terry Bradford: Board Of Trustees: Policy on an addict selling Memorabilia as a private enterprise and returning a $1 profit to the district for a $15 shirt with the words Hope, Faith & Courage on the shirt.
  5. Terry Bradford: Board of Trustees: An addict selling HFC hats and give nothing back to the area.
  6. Cleveland, Ohio referral: Board Of Trustees: Addicts being allowed to enter CA sponsored dances and conventions under the “No addict turned away” policy.
  7. Literature, Chips & Format: An addict expressed a desire to add the words “Thank God” should be added to Tradition 2.
  8. Roy Rowan: Literature, Chips & Format: If we can make chips and medallions in Canada
  9. Roy Rowan: Literature, Chips & Format: Make 30 years + medallions.
  10. Glen Tucker: World Service Office: Received mailing and got a pack here, notebook had thesame information, now I have 3 copies of the same information. Can you make sure handoutsare not duplicated?
  11. Ron Hill: Literature, Chips & Format: Feasibility of a new edition of the “Hope, Faith &Courage” book to include Step Work.
  12. Leslie Groter: Convention: In the guidelines positions added assistant to hotel liaison andtreasurer to avoid burnout.
  13. Shauna Weatherspoon: Finance: Is there a policy for funding non-delegate chairs. If not,please give more definite guidelines in this area, not just a feeling.
  14. Jay Finesilver: Literature, Chips & Format: develop piece on the concepts.
  15. Charles Johnson: Trustees: To prepare a statement of purpose to be included in the WorldService Manual.
  16. Allen Bozeman: Literature, Chips & Format: Is it possible to get “Hope, Faith & Courage”and other literature on tape.
  17. Rick Hoffman: Literature, Chips & Format: Structure & Bylaws: 2/3 vote in favor beforewriting book
  18. Jahi Boseda: WCCCC: reconsider prayer of choice and institute Serenity Prayer as the prayerat the convention.
  19. Rodney Davis: Convention: See the book “Hope, Faith & Courage” more prominently a partof our CAWS convention.
  20. Jahi Boseda: WSO and Conference Committee: That the World Service Office Board seekand implement having members on this board from outside the Los Angeles Area.
  21. David LaBell: Internet: CA Web-site to provide a link to a PDF file viewer.
  22. David LaBell: Internet: CA Web-Site be permitted to post on their individual web-sites CAapproved literature without the necessity of linking out to ca.org.
  23. Samuel Simmons: Literature, Chips & Format: There needs to be a piece of literature onrelationships.
  24. Jim Schodowski: Trustees: To implement the position of international trustee to address the need for CA in foreign countries for still suffering addicts and to develop specific ways to start CA meetings internationally.

Page 2 CAWSC 1999 DAY 2 September 2, 1999

  1. Jim Schodowski: World Service Office: Clarify responsibility of WSB PI committee including their interaction with the WSC PI committee and include in writing in the World Service Manual.
  2. Rodney Davis: Unity: Some CA events single out hard of hearing and deaf persons on fliers.
  3. Kevin Murphy: Literature, Chips & Format: Adopt the following concept for a book project.A collection of remembrances by CA’s early members regarding the founding of CA. Suggested format would be 20 or so short histories from each individual’s viewpoint, without regard to consistency, detailing the first few years of CA.
  4. Kevin Murphy: Literature, Chips & Format: Adopt the following concept as a book project: A 2nd storybook volume, with additional stories from members who did not have an opportunity to write for the first volume. Not intended to replace, but to supplement the current storybook.
  5. Kevin Murphy: Convention: Bar auctions, drawings or other merchandising events during the spiritual breakfast.
  6. Kevin Murphy: Convention: Limit opportunity drawing at CAWS Conventions to 1) CA memorabilia 2) Convention hotel rooms, 3) convention registration packages. In particular, prohibit awarding merchandise or service prizes, which may imply affiliations or endorsements.
  7. Kevin Murphy: Trustees: It has been said that CA has a special relationship with Co-Anon. This implies that Co-Anon is not just an outside organization, which would be dealt with by Tradition 6 and 10, but that Co-Anon has some unique status with respect to CA.
  8. Patty Zegers: Literature, Chips & Format: To adopt page 127 from the CA Storybook to be included in the starter kit.
  9. Randy Groen: Convention: Review the potential policy change allowing host areas to share at some prudent level in the profits generated by the convention.
  10. Matthew Riley: Literature, Chips & Format: Request the production and availability of four and five month chips.
  11. Rudy Rios: Literature, Chips & Format: Does a group meeting have to read “How it Works”? Are there required readings that groups must read?
  12. Rick Hoffman: Literature, Chips & Format and Hospitals & Institutions: That bookmarks be made that recognize clean time over two years to take to correctional institutions.
  13. Rick Hoffman: Structure & Bylaw: That CA should obtain a 2/3 vote in favor before writing its own recovery text.
  14. Rick Hoffman: Public Information, Literature, Chips & Format and World Service Office: Develop guidelines for handling calls from areas where no CA is available
  15. Rick Hoffman: Literature, Chips & Format: Add more literature and format options to the meeting starter package.
  16. Rick Hoffman: Literature, Chips & Format: Place in approval process the piece drawn from the CA Storybook “Hope, Faith & Courage”, entitled “There is a solution” as an alternative step reading in the formats.
  17. John Rosa: World Service Office: To contact UPS about discounts and incentives.
  18. John Rosa: Unity: Whatever happened to Unity breakfast at the convention.
  19. Karmen Kron: Structure & Bylaws: Limit the number of consecutive terms of each CAWSOBoard member to two terms instead of three as stated on page 5.3 of the World Service Manual.
  20. Karmen Kron: Trustees, World Service Office and Structure & Bylaws: to appoint two trustees from outside the Pacific South Region to the World Service Office Board.
  21. Karmen Kron: Convention: to change page 5 under statement of purpose where it states “we request that no record be made of the convention either by photography, moving or still or by videotape” to add “at all public areas and functions”.

Page 3 CAWSC 1999 DAY 2 September 2, 1999

  1. Karmen Kron: Structure & Bylaw and Trustees: Extend the term of the trustees or re-align the term to end at the second quarterly meeting following the conference.
  2. Karmen Kron: Convention: To add item 21 on to the general guidelines of the WSCC Guidelines to state: If there is a controversy regarding any issues that might arise during the planning of a World Service Convention. That it be solved by a group conscience which includes the WSOB Chair, WSCC Chair, the Host City Chair and the Trustee for the region.
  3. Brigid Buretta: Hospitals & Institutions, Trustees Legal Committee and Public Information: To make available the video presentation shown at the 1999 World Convention for Public Information and H&I use.
  4. Brigid Buretta: Convention: That all needs and concerns regarding the hotel continue to go through the hotel liaison for the duration of any CAWS convention.
  5. Brigid Buretta: Structure & Bylaw and Trustees: That a trustee shall serve on the same committee for the duration of their term.
  6. Brigid Buretta: Structure & Bylaw: The World Service Board of Trustees asks for the resignation of any member of the board that misses three consecutive board meeting.
  7. Brigid Buretta: Convention: Limit the Newcomer Scholarships for CAWS conventions to those with 6 months or less sobriety.
  8. Dale Schneider: Literature, Chips & Format: To change the catalogue description in the Hazleton & any other outside enterprise selling our book. It is listed as our basic text of CA and defines how the 12 steps apply to CA, as this is not what our book does. It is not our basic text.
  9. Dale Schneider: Convention: Clarify what the scholarship fund should be used for and what it should cover.
  10. Dale Schneider: Convention: To clarify who in the WSO has final approval on Page 19 under spending committee rule #14.
  11. Dale Schneider: Convention: On Page 19 under spending committee Chairperson: section C: trustee please clarify which Trustee and under section D: WSO, clarify who on the WSO.
  12. Dale Schneider: Structure & Bylaw and Finance: That the practice of sending the entire WSOB to any CAWS convention be reorganized to only sending the WSOB Trustee, WSOB Chairperson and WSO Manager at CA’s expense.
  13. Hal Kelly: Literature, Chips & Format: Consider the creation of a book that depicts the theme from Alcoholics Anonymous like CA Come of Age, a historical perspective.
  14. Hal Kelly: Convention: The publication of memorabilia books depicting addicts (Brag and Cheer) Pictures with special notes such as to my loving friend or sponsor.
  15. Jean Ferretti: Convention: At WSC all conference committee chairs (in attendance) and trustees should be introduced prior to the main speaker meetings.
  16. Jean Ferretti: Convention Committee: Public Information at WS Conventions locally and nationally.
  17. Jean Ferretti: Convention: As stated in the CAWS Convention Guidelines on page 22, item #1, that CA logo’s be on ALL fliers and memorabilia at the WS Convention.
  18. Jean Ferretti: Convention: That memorabilia auctions be done at another time if possible, the auction could be a specific event that people could attend, as opposed to during the breakfast.
  19. Jean Ferretti: Convention: WSCCC Conference approved meeting formats be used.
  20. Jean Ferretti: Convention: Breakfast on last day should have a spiritual connection.
  21. Jean Ferretti: Public Information: Create a PSA with the intent of attracting methamphetamine users to CA.
  22. Jean Ferretti: Structure & Bylaws: Print a World Service Manual bi-annually (send out amendments and addendum only). Will save money and paper.
  23. Jean Ferretti: World Service Office: Put a procedure in place to notify a WSC delegate when starter kits are requested from their area.

Page 4 CAWSC 1999 DAY 2 September 2, 1999

  1. Patrick Hall: Convention: Host city send minutes of the committee meetings to the WS Convention committee chairperson as directed by the CAWS Convention Committee Guidelines, page 8, item 5.
  2. Patrick Hall: Convention: Pre-registration should get you entrance into the dances, etc. as a bonus for pre-registering.
  3. Patrick Hall: Convention: Regional Trustee that serves on the convention committee should not be from the same fellowship as the host convention city.
  4. Patrick Hall: Convention: In the CAWS Convention Guidelines on page 30, strike the special notes.
  5. Patrick Hall: Convention: at least 2 bids should be submitted to the WS Conference for consideration of a host convention city or the convention not be held.

100. Marie Pascale: Trustees: The Quebec Area demands the right to deal directly with the printer for ordering and paying for French edition of the Hope, Faith & Courage Book.

101. Marie Pascale: World Service Office: That a field be added to the order form and H&I committee order form to specify language.

102. Jerry Miller: Structure & Bylaw: That on any motion made that a voting member only be allowed to speak twice on that motion. Allowing the author to speak first and last on motion made.

103. Kellie Federici: Unity: That in the Spirit of Unity CA adopt a version of “What you see here, What you hear here, when you leave here, please let it stay here.” Or at least a short reading that speaks to the importance of anonymity.

104. Kellie Federici: World Service Office: That requests made to CAWSO for starter kits be sent Directly to the area in which they are requested in a more timely fashion.

105. WSO Board: Convention Committee: Regarding Childcare at the WSC. All childcare will be done by licensed day care professionals, naming CAWSO as additionally insured, with a minimum of $2 Million coverage per occurrence.

106. WSO Board: Finance and Literature, Chips & Format: Regarding the storybook, create a policy statement strongly discouraging reproduction of the Storybook in any electronic format.

107. WSO Board: Convention: Hotel Liaison: Amend the guideline to coordinate complimentary rooms or room night received from hotel and contract as follows: Speakers, Treasury Room, Committee members as outlined in convention guidelines.

108. WSO Board: Convention: Strike from the guidelines “spending committee chair person” and include duties under position treasurer of host city.

109. WSO Board: Convention: Two members of the spending committee independently count and verify all monies received and then write receipts.

110. WSO Board: Convention: Add to cash handling procedures #9 between except and treasurer, add host city.

  1. WSO Board: Unity: To consider forming a sub-committee on international outreach
  2. WSO Board: Convention: #10, page 23. Insure the establishments of one master account

all trustee and WSO expenses paid by WSO directly.
113. Mike Webb: Trustees: in support of our Traditions of being fully self supporting through our own contributions, it is recommended that CA stop selling CA materials to outside enterprises at a profit.

114. Mike Webb: Structure & Bylaw: That the current piece on clubhouses in the NewsGram be permanently adopted and included in the service manual.

115. John Wishard: Convention: At CAWS convention, we should give a CA storybook as well as a big book and a 12&12 to the newcomer at the sobriety countdown.

  1. John Wishard: Convention: No specific deity be related at the beginning of the prayer.
  2. John Wishard: Convention: Only CA Approved memorabilia be sold at conventions which means all memorabilia sold at CAWS convention should have been approved by the

Page 5 CAWSC 1999 DAY 2 September 2, 1999

district or area from which it came. And no specific religious affiliation on memorabilia material.

118. John Wishard: Convention: Suggest that the number of readings before a main speaker meeting be limited.

119. John Wishard: Convention: Suggest that the banquets and meeting be a lot less than 5 1⁄2 hours long.

120. John Wishard: World Service Office: Immediate contact with the nearest delegate to request for a starter kit in order to offer support to entity requesting the material.

121. John Wishard: Structure & Bylaw: That each voting member of the conference be restricted to the use of their voting power on the conference floor and to one committee per conference.

122. Jim Brown: Public Information: Concerning the subcommittee “CPC” cooperation with the Professional Community, please consider both of the following and choose one. 1) Create a two-year standing ad-hoc committee called CPC at the WSC 2000, 2) Turn this under utilized tool over the H&I Committee.

123. Dan Dickey: Internet, Trustees and World Service Office: Create a district/area or region for Internet online meetings, are currently found by word of mouth or links on the local areas sites only. This makes it very difficult for newcomers to other addicts to find them.

124. Bryan Seid: Structure & Bylaw: Advice on how to change current areas bylaws to remove or change the 51% of all GSR’s to constitute a quorum to make changes to our structure and bylaws.

125. Bob Lemon: Structure & Bylaw: Reference page 1.9 world service manual, highlighted portion of page. Please provide clarification when it is appropriate to use the block letters of CA and when to use the logo. Clarify limits of each.

126. Aurora Rios: Literature, Chips & Format: reconsider creation of daily meditation book specific for CA members.

127. Ronald Antoine: Literature, Chips & Format: Consider concept of writing some CA literature not so sterilized, using everyday language.

128. World Service Board of Trustees Referrals: Literature, Chips & Format: Create pamphlet “Could you be an Elder Statesman”

129. World Service Board of Trustees Referrals: Literature, Chips & Format: Develop meeting format for old-timers

130. World Service Board of Trustees Referrals: Structure & Bylaws: WSCC Convention Meeting should it be information only or for business, or should we keep committee business at the conference

131. World Service Board of Trustees Referrals: Structure & Bylaws: Interview of candidates of unapproved slate

132. World Service Board of Trustees Referrals: Structure & Bylaws: Pacific South Regional Trustee attendance at WS Board meetings.

133. World Service Board of Trustees Referrals: Structure & Bylaws: Look at schedule of rotation of WSOB and WST members

134. World Service Board of Trustees Referrals: Convention: WCCC Comm: Need for guidelines of procedure for 7th tradition

135. World Service Board of Trustees Referrals: Convention: Should CAWS chair attend conference following the convention

136. World Service Board of Trustees Statement of Referral to Conference Convention Committee: Although CA is not affiliated with Co-Anon, we recognize we have a special relationship and would like to cooperate with Co-Anon in anyway possible, without compromising our traditions. The WSBT recommends the Conference Convention Committee implement a policy regarding Co-Anon registration at CAWS Convention and Co-Anon involvement in CAWS convention Committees.

Page 6 CAWSC 1999 DAY 2 September 2, 1999

137. Scott Botz: Literature, Chips & Format and Public Information: Explore slide show use (presented at 99 convention) as PSA and approved literature

138. Michelle Kapter: Structure & Bylaw and Trustees: Members feel so strongly on written material, can LCF committee have 2 trustees to help them out or create ad-hoc committee to help with growing needs

139. Tom Stokes: Convention and Trustees and World Service Office: Extend the time from 1 hour to 1 1⁄2 hour for conference committee meetings

140. Tom Stokes: Convention and Trustees and World Service Office: All funds collected go directly to operating of WSO.

141. Hal Kelly: Structure & Bylaw and Finance and Literature, Chips & Format: Create CD or disk that incorporates how to begin an area, setting checks and balances and develop a shell on how to create balance sheets and incorporate.

142. Michael Richker: Finance: Create policy regarding conference committee chairs attending convention at the fellowship’s expense.

143. Leon Mason: Internet, Trustees, WSO: put the link to HFC and the email back on ca.org so it can be found

144. Leon Mason: Literature, Chips & Format: start new storybook subcommittee now, so next reprint of the HFC book is ready. In the writers own words not the committee

145. Leon Mason: Structure & Bylaw: no survey put out without being placed on the floor first

146. Leon Mason: Literature, Chips & Format: in the interest of unanimity the committee should trash the survey put out last year

147. Robin Chase: Request to adopt 12 concepts illustrated pamphlet, not approved, we would like to pass it out.

  1. Leon Mason: Remove Co-Anon link from ca.org
  2. Jim Gorman: Trustees: provide this conference with job description of Trustee at Large
  3. Jeri M.: H&I: who is enough of a member to carry message in H&I
  4. Jeri M. : Direction to areas in PI
  5. Literature, Chips & Format, Trustees and the World Service Office: 1996 brought to the attention of conference, two sentences were removed from meeting in a pocket. Editing the literature. Whose job is it to make sure we send the correct information?

153. Jay Statland: Internet: for all chairs to have a link to the site so it doesn’t have to go through the WSO.

154. Brenda Bell: WCCC create time slots for Spanish marathon meetings and French ones with the same language readings

155. Literature, Chips & Format: Make an eternity medallion to commemorate those who remain sober until their death.

156. Kevin Murphy: Internet, Trustees: allow creation of online meeting inter-group with supervision from Trustees to allow link for this from Ca.org

157. John Sparks: Literature, Chips & Format: Conduct another survey on our own CA big book that adds doctor opinion on cocaine addiction.

158. Announcements

159. Unity Luncheon tickets on sale

160. Amy Beech: Motion to suspend the rules at this time in order to consider a motion to go into our committee break out sessions at this time rather than commencing them at 1:30 p.m.

  1. Motion to suspend carried.
  2. Amy Beech: Motion to go into our committee break out sessions at this time rather than commencing them at 1:30 p.m.
  1. Motion carried. Opposition noted.
  2. We are now adjourned.

Page 7 CAWSC 1999 DAY 2 September 2, 1999

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