COCAINE ANONYMOUS WORLD SERVICE OFFICE
MINUTES OF BOARD MEETING SEPTEMBER 10, 1987 (*note date typo on first page – see pdf)
ATTENDEES
Meeting was called to order at 7:30PM with the serenity prayer.
Steve P. read the long version of Tradition 12.
Minutes of August 20, 1987 Board Meeting were read by Helene.
Motion: To accept minutes as read. Seconded and Carried.
Treasurer’s Report ~ Linda H. no report – Linda was on vacation.
COMMITTEE REPORTS
Directory – Helene & Linda
Linda to complete the final corrections in the computer. Helene to bring it into the printer. Artwork not done. Will use the Velox(logo) as cover and print Copyright 1987 on front. Cover will say Cocaine Anonymous World Service Directory.
Intergroup – Jim B.
Coco will communicate with Jim regarding the cover letter for the Starter Kits.
Chips and Literature – Cory
Orders are being completed on time. Orders have increased. We are going through approximately 2500 Newcomer Chips weekly, 2000/30 day chips, 90 day and 60 day chips weekly. Steve quit and Cory got the approval to hire Julie as an assistant for 9 hours weekly 0 $5 per hour. Julie will assist Cory in getting the orders out and the inventories taken.
Newsgram – Jim B.
Newsgram will be steady on or about the 1st of October. Delayed because of personal vacations.
OLD BUSINESS
- Billing from attorney – Rusty will contact Mr. Gans if necessary for more of a breakdown on the billings. We agreed to send $1000 towards the balance due.
- Conference – Helene to take on the position of Chairperson (Temporary) Mandatory meeting of the Board of Directors and the Board of Trustees Friday, November 13, 9AM for breakfast. Conference to begin at 11:15am (Orientation for new delegates then noon official opening of the Conference). The board will ask for meal expenses for the Conference to be paid thru the office. This will be brought to the Conference, for approval.
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OLD BUSINESS – ContM
C) Conference minutes are being done by Fenn P.and Bob L. in San Francisco. They expect them to be edited prior to the conference and will go out to the delegates.
D) Office Furniture – estimate to be prepared to bring to the conference for approval. It was agreed that we purchase a coffee pot now. A small refrigerator should be included in the estimate.
E) San Francisco is sending $5961.57 from the monies collected at the Convention and this will be the final payment. Total net profit from the convention was $10,961.57. This money will close out the Convention account in San Francisco.
F) Insurance – all searches have ceased due to conversations with other 12 Step program offices and the difficulties they have experienced with trying to obtain insurance,
G) Invite Orange County, San Fernando Valley, San Gabriel, Santa Barbara, Los Angeles, & San Diego Chairpersons to a board meeting. Upcoming board meetings are: 9/24, 10/8, 10/22, 11/5, 11/19, 12/10.
H) Metal Chips- to be postponed and brought to the Conference floor; expand denominations to go from 1 yr. thru to 10 years. Ask conference for approval to make years 6-10.
I) Connection – Reggie will submit letters regarding suspension of the Connection during the re-organization of this committee. The following letters will be written:
- A letter in the newsgram
- A letter to be sent to correspondents
- A letter to current subscribers
- A letter to all new subscribers and return their checks.
The letters will explain the temporary cancellation of the Connection and that all present subscriptions will be picked up from where we left off.
NEW BUSINESS
- San Gabriel requested that the W.S.O. obtain the mailing list from the Quo Vadis Corporation. We informed the San Gabriel fellowship that the mailing list was not a World Service mailing list.
- Mailing list from July San Francisco Convention – Cory to contact Bob L. for this mailing list which would be stored in the World Service Office.
- Chicago Convention – Chicago will want to open a Convention Checking Account for 1988. Suggest that we open a checking account in a nationwide bank to be used solely for this purpose.
Motion to adjourn – 9:15PM
Next Meeting September 24, 1987, 7:30PM
Thank you for letting me be of service
HELENE HEURTIN
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