Sep 1, 2023 – Structure & Bylaws Committee – Day 2

World Service Conference of Cocaine Anonymous Daily Minutes – Day 2 – Friday – September 1, 2023

Russell S. – Seeing no further questions for LCF Please join me in thanking them. Dinner break – please be back at 7pm

Session reopened at 7:07pm

Russell S – thank you for bringing up the issue with the tradition 6 for the flyer. Sydney P — S&B report

Structure & Bylaws

INTRODUCTION AND OPENING COMMENTS:

To say this year and last were tough is an understatement. It was hard on everyone, everywhere. Through the tough times we become stronger, wiser, and more adaptive to the change life inevitably throws at us. This is especially true for our committee. We met every challenge head on. From completing all approved changes to the World Service Manual from World Service Conference 2022 to addressing the delegate count and identifying geographical boundaries of our areas across the globe. I could not have asked for a better group to work with. I am forever grateful for the hard work and dedication each member put in month after month. They inspire me to show up and be present. Our committee has consistent participants as we continue to see more referrals come in.

Thanks for allowing me to serve.

COMMITTEE INTRODUCTIONS:

Sydney P, Acting Chair

Anita L, Acting Vice-Chair

Brad S, Secretary

Patrice F, Secretary

Johan T, Lead Trustee, MERT

Joni E, Second Trustee, WSOBT

Earl H, WSOB Chair

Ernest M, Member

Michael C, Member

Johnny I, Member

Julian H, Member

Vladimir T, Member

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Mel VR, Member

Clifton D, Member

Jo P, Maps Sub Committee Chair

Stephen C, Maps Sub Committee Vice Chair

SUMMARY OF COMMITTEE BUSINESS:

The committee has had a conference call every month since the world conference in September 2022. Throughout the year, various subcommittees and referral-specific committees met to conduct the work needed to bring motions to the conference floor.

REFERRALS UPDATE

REFERRALS STILL IN COMMITTEE:

1. Referral Number: 12241130 Group Submission , 12/30/2022

 The S&B committee of WSC to amend the WSM to better include current and future meeting platforms for C.A. Meetings.

Discussion

C.A. has grown to include more and more members throughout the world. With that we have crafted our guidelines and manuals to advise the fellowship a way to facilitate growth through starting new C.A. meetings. At some point new types of meeting were included in both the WSM and the pamphlet “Yes, You can start a C.A. Meeting”. The wording of the part of new meetings are as follows:

ONLINE MEETINGS:

Email meetings – These are email based and run 24 hours a day, 7 days a week. Voice meetings – These are voice only, voice over internet protocol meetings and are similar in format to face to face meetings.

 These few lines are no longer sufficient, as they don’t include Video meetings online via Zoom or other similar platforms. These meetings are not included in either the manual or literature such as “Yes, You can start a C.A. Meeting”.

 Furthermore, we assume that the future might create possibilities for C.A. meeting in other settings that we know nothing or very little about.

 In our discussions we touched the idea that the wording might benefit of being technology neutral to be able to include current and hopefully also future types of

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meetings and platforms. We also debated the actual definition of a C.A. meeting or group. The current wording is clear:

Quote, WSM:

DEFINITION OF A COCAINE ANONYMOUS “GROUP”

Two or more C.A. members meeting regularly to share their experience, strength and hope with each other, may call themselves a Cocaine Anonymous Group when:

1. The only requirement for membership is a desire to stop using cocaine and all other mind-altering substances.
2. It is fully self-supporting.
3. Its primary purpose is to help addicts recover through the Twelve Steps of C.A.
4. It has no outside affiliations.
5. It has no opinion on outside issues.
6. Its public relations policy is based on attraction rather than promotion

We leave the decision of any action to the respective committee and have no suggestion or opinion on wording or details regarding, but we believe it would be of great benefit to the fellowship to be up to date and current and reflect the fellowship we have today, and that we seek in the future. We also believe that S&B and LCF could work on these matters in co-operation.

2. Referral number: 12854959 Individual Submission Date: 4/11/2023 Summary of Referral:

Add a new Area & District Committee: Directory

With the advent of virtual, hybrid meetings to the traditional face-to-face ones, the job of keeping the area directory (and district if that is separate) has become more difficult. As more an more directories go online themselves, the task of keeping them updated is not only complicated, but has technical barriers.

So, a suggested short description of the duties of a Directory Committee would be:

Responsible for adding and maintaining an accurate current list of meetings, their dates, times, formats and what, if any, online access is available. The Area and/or District Directory is absolutely critical to the newcomer, and potential online attendees must also rely on it.

3. Referral number: 13114394

Individual Submission

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Date 5/31/2023 (preconference/post SR14)

In an effort to better prepare the annual budget for timely presentation to delegates, the WSC Finance Committee requests the WSC Structure & Bylaws Committee to make the following changes to the World Service Manual, Page 57, Standing Rule 20:

Current:

20. World Service Committee budgets submitted to the Conference floor for approval shall include their subcommittee budgets.

Change To:

20. World Service Committee budgets submitted to the Conference floor for approval shall include their subcommittee budgets. Preliminary budgets shall be submitted by all World Service Committees, including the WSBT and the WSOB, under SR-14 requirements. It is understood that these preliminary budgets may change up to final presentation at the WSC. Any revised final budget presented to the WSC Finance Committee at Conference will have all changes from the Preliminary Budget clearly identified and/or highlighted.

 

4. Referral Number 13242666 Individual Submission Date 6/24/2023

 Summary: I would like to request that a section be added to our WSM and any relevant service documents that gives clear helpful suggestions and good guidance on how to work through a “vote of no confidence” in a member of a service body.

I have had experience of trying to help groups, members, districts in this area and have found that we have no guidance laid out in any of our manuals to help in this sensitive matter.

5. Referral Number 10918970

Individual Submission 4/4/2022

C.A. World Service Manual 2022 Edition – Page 55

Please revise the description of referrals to improve language and more clearly describe the referrals process in its entirety as per the attached suggested language.

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Thanks for your service

Referral Number #9989331

6. Individual Submission date: 10-08-2023

Meetings that are listed in multiple areas

7. Referral Number 13471925

Individual Submission

Date 8/11/2023

Summary: Please review Standing Rule 1 (WSM page 54)

Only elected Conference Delegates, Trustees, World Service Office Directors, World Service Director, Non-Delegate Conference Committee Chairpersons and Alternate Delegates carrying a vote may make and discuss motions on the Conference floor and may vote on all motions and resolutions brought to the Conference floor.

Please remove ‘WORLD SERVICE DIRECTOR’ from the verbiage. It is a duplication and leads to confusion. We do not have such a position within our fellowship structure.

SUMMARY OF SR14 MATERIALS:

SUMMARY OF COMMITTEE MOTIONS TO BE MADE AT CONFERENCE OPENING REPORTS:

1. Motion to approve the following packet of information using the polling process as outlined in the WSM page 59. Please see attachments 1 and 2.
2. Motion to change the suggested sobriety term for the group PI liaison from one year to six months. Pg 25 WSM 2022

1. Referral # 12245313

a. Group PI Liaison – Suggested sobriety time: One Year 6 months

Term: One Year

3. Motion to include the following paragraph in the description of a home group on p. 21 of the World Service Manual.

1. Referral # 11597021

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The importance of the Group, what it constitutes, and its functions cannot be stressed enough. Maintenance of our recovery depends on the sharing of our experience, strength and hope with each other, thus helping us to identify and understand the nature of our disease. A group typically meets at a regular time each week. Those that meet multiple times in a week are known as multi-meeting groups.

A multi meeting group is defined as a group that meets on multiple occasions during a day and/or week.

A group consists of one GSR who carries the voice of the group (representing all the meetings) at the District, and/or Area level.

It is suggested each group, regardless of the number of meetings, maintains only one bank account. *For more guidance, please refer to the Financial Guidelines.

**For any other guidance we suggest referring to Tradition 4 on page 11 of the World Service Manual.

4. *Motion to revise the organogram on page 13 of 2023 WSM as follows (chart from 2023 Edition Reflecting actions from the 2022 WSC.
   1. Referral# 11511419
   2. Please see attachment 3 (all changes to page 13 on one chart)

5. Motion to strike line item 1 on page 79 of the 2023 WSM under heading

a. A member desiring to speak or make a motion shall raise their hand until recognized by the Chairperson. For motions not requiring recognition, the member must stand and speak, interrupting the current speaker. Motions where this is in order are:

1. The Motion to Reconsider

2. 1. Objection to Consideration

3. 2. Appeal from Decision

4. 3. To Rise to a Point of Order

5. 4. Parliamentary Inquiry

6. Motion to make the following change on page 46 of the WSM: WSC COMMITTEES STATEMENTS OF PURPOSE WSC COMMITTEES

DESCRIPTIONS AND STATEMENTS OF PURPOSE.

1. Referral# 11160050

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7. *Motion to make the following change on page 13 of the WSM as seen in the organogram (chart from 2023 Edition Reflecting actions from the 2022 WSC):

1. reference #

2. Please see attachment 3 (all changes to page 13 on one chart)

*Motion’s #4 and #7 of this Opening Report will be consolidated as a single motion that will be present to the WSC Floor. After review of each we determined that the changes requested to pg. 13 were overlapped in the referrals. To ensure consistency of acknowledging referrals as received they are listed individually but were resolved collectively.

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

Referral reference # 12606052

1. Individual Submission date: 2/21/2023

Summary of referral: Motion: To refer the following changes to the World Service Manual (WSM) as it applies to the election process for the World Service Office Board (WSOB) to the WSC Structures & Bylaws Committee.

World Service Manual – 2023 Edition – Page 71-72

World Service Office Board of Directors Interview Process:

Directors of the World Service Office Board (WSOB) to be interviewed and/or elected by the World Service Board of Trustee’s (WSBT):

1. The WSOB Chairperson
2. The WSOB Treasurer
3. The WSO Paid Director(s)

The aforementioned Directors will be interviewed by the current World Service Office Board (WSOB). The WSOB will then submit all interviewees to the WSBT for final interview and election along with the WSOB’s recommendation. It is suggested that the WSBT take the WSOB’s recommendation into serious consideration; however, the final election will be at the discretion of the WSBT.

Directors of the World Service Office Board (WSOB) to be interviewed and elected by the current World Service Office Board, subject to ratification by the WSBT:

1. All Directors other than the WSOB Chair, WSOB Treasurer and WSO Paid Director(s).

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World Service Office Volunteers Interview Process

Volunteers of the World Service Office to be interviewed and selected by the current World Service Office Board:

1. The NewsGram Editor
2. The Web servant
3. Archives

Process of the Candidate Interview:

1. Except for the Paid Director, the potential candidate must have attended at least two WSOB meetings prior to submitting their resume to either the WSBT or the WSOB.
2. Except for the Paid Director, complete a service resume and submit it to the Chair of the applicable interviewing boardWSOB.
3. Chair of the interviewing Board to set time of the interview.
4. Chair of the interviewing Board to introduce the process of the questions to the candidate.
5. Chair of the interviewing Board shall contact candidates not selected during the process and advise them of the outcome prior to notifying the candidate chosen.
6. The list of interview questions for the candidates shall remain confidential.

The Board of Directors of CAWSO shall be elected as follows:

1. All Directors, other than the Chair, Treasurer, Paid Director or Trustee Directors, will be elected by the Board of TrusteesWorld Service Office Board (WSOB) after consideration of the specific qualifications of each prospective All elected Directors are subject to ratification by the World Service Board of Trustees (WSBT).
2. The Paid Director, being a Director automatically after employment, will be installed by the CAWSO Board of Directors at the first meeting of the Board after the hiring of the Paid Director.
3. Trustee Directors will be elected in accordance with Trustee election procedures contained elsewhere in this manual and become a Director of CAWSO immediately upon the beginning of their term of office.

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4. Quorum of any meeting of CAWSO will consist of a simple majority (51%) of all currently filled Director positions.

Note: transferred to WSBT, outside our scope.

2. Referral reference # 12593163 Individual Submission

date: 2/19/2023

Summary of referral: Modify description of Director of Conventions and Conferences, Item 4 (WSM, Page 70) from:

“4. Sits on all active steering committees (as a non-voting member (fa)*) of all CAWS conventions in the planning stages.”

to:

“4. Sits on all CAWS convention steering committees as a voting member.”

Note: transferred to WSBT, outside our scope.

3. Referral reference # 12606034 Individual Submission

 date: 2/21/2023

Summary of referral: Motion: To refer the following changes to the World Service Manual (WSM) as it applies to the World Service Office (WSO) to the WSC Structures & Bylaws Committee.

World Service Manual – 2023 Edition – Page 70

The World Service Office Board (WSOB or “CAWSO Board”) acts upon directives from the World Service Conference (WSC) and is responsible to the World Service Board of Trustees (“WSBT”) and acts upon directives from the World Service Conference (“WSC”). Each of the board positions approved by the WSC has a voice and a vote at the Conference. The CAWSO BoardWSOB is subject to and must abide by the Twelve Traditions.

Note: transferred to WSBT, outside our scope.

4. Referral number: 12912514 Individual Submission

Date 4/21/2023

To bring as a proposal : 

“Regional restructure of CA world in line with the long term planning committee

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presentation”

I believe our entire fellowship would benefit from this happening.

As we continue to grow, the longer we leave this, the more difficult it will become to action and if we are to continue to be effective our structure must start to replicate close that of AA. Create a structure we can continue to grow into rather than the structure we have now which we have out grown.

Note: referral forwarded to WSBT, outside our scope.

5. Referral number: 12982775 Individual Submission

Date 5/4/2023

As chair of Essex District (CAUK Area) our district committee has ask that I send a referral from our district. This was discussed at district meetings and at our Essex District service workshop before being voted on and the decision was unanimous.

Please bring as a proposal:

To action the regional restructures laid out in the Long term Planning Committees power point presentation called “Regional restructure”

Our district has 46 meetings now and 5 H&I meetings we are currently looking at forming a new district within the Essex boundary. It wont be to long before we want to become an Area but to do this under the current structure makes no sense to us. we are part of a region called the European region which has no one form Europe in it. There are Areas in our region that are many thousands of miles away. We would like to be part of a region that can help out neighbouring Areas for Regional Liaison for H&I , PI Literature Unity etc under the current structure this cant work effectively. Change has to come and the sooner we can get the process started the better for CA as a whole

Note: referral forwarded to WSBT, outside our scope.

6. Referral Number 13135574 Individual Sumission

Date 6/5/2023

Summary: Change the composition of the TEC to provide more weight to the voice and vote of the fellowship and less to the current WSTs: The WSTs should be selected by the fellowship, not the WSTs. The current composition is 11 trustees and 8 delegates, so essentially the WSTs are choosing who they want on their Board rather than the fellowship. They should not have enough votes to refuse to choose a trustee if the delegates of the fellowship have selected one. This means their weighted votes need to be less than 33%

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Note: referral forwarded to WSBT, outside our scope.

CLOSED REFERRALS:

1. Reference # 11608429 Individual Submission date: 08/16/2022

Summary of referral:

This motion is causing some serious concerns and doubt in the process of how these motions are presented to CA as a whole.

The guidelines from the WSM clearly state

All main motions will be submitted in writing and electronic format to the conference Chairperson using bold type for added language and strikethrough for removed language and will become effective at the end of the WSC, unless otherwise stated.

Any motion made at conference which changes the WSC structure or a WSC committee structure or which has significant effect upon the World Service Conference, a World Service Committee, the World Service Manual or CA as a whole must be referred to the appropriate committee

I am confused how the SR14-11 motion 1 can be presented in its current form given there being no clear communication on the changes.

Also motion 2 is vague and not clear in its direction which will lead to more confusion and concern.

SR14-5 was presented with all changes being lined through and the new text in BOLD.

These changes are huge and could have a massive impact on our fellowship as a whole if the process is not followed in its entirety.

Can you please confirm why these motions were sent out to us when the WSM has not been followed.

I look forward to your response

Note: no action taken, response sent to referral maker.

2. Reference # 11596481 Individual Submission date: 08/14/2022

Summary of referral:

With reference to SR14-11, Motion 1 submitted by S&B Committee -“To make changes to the WSM to be gender neutral excluding the 12 steps……” 

Could you please confirm why this motion was able to be sent out as an SR14 when it has not complied with SR10. The proposed changes are not

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shown in strikeout or in bold as per SR10.

This is an enormous change to be considering to a document which is actually our collective conference of the entire world – World Service Manual (WSM), and yet groups around North London have been asking why they are unable to see a document with the proposals set out.

The same with Motion 2 – where it mentions “any service documents published in the future” – this does not set out any proposals and is hugely generic.

As I am sure the Conference committee will agree, they had to produce intricate details of all proposed changes in SR14-5, but it seems S&B have omitted to adhere to this protocol. I am concerned about the format and how it is being presented, as it is a huge issue and not made clear.

For instance, any gender neutral language is not easy to convert; “they, them” can often imply the plural, this could cause many miscommunications within the manual guidelines themselves, if not written with great care and grammatical vigilance. To merely say “to be gender neutral” can also be very subjective, and not always clear cut.

I look forward to hearing from you.

Thanks for looking into this.

Note: no action taken, response sent to referral maker.

3. Reference #11875164 Individual Submission Date: 09/29/2022

Summary of referral:

Hello. In updating the list of C.A. literature included at the back of our books, I realized it needs to be updated in the WSM as well. Here is the complete list of books and pamphlets so you can simply copy-and-paste. For the “Other Materials” section in the WSM, you may want to simply say “Meeting

Formats” since there are also speaker and business meeting formats in the standard pdf packet. Thank you.

Note: referral handled as housekeeping.

4. Reference # 11690965 Individual Submission date: 08/30/2022

summary of referral:

Please clarify the requirement for the WSOB chair to have to reside a certain number of miles from the WSO. On page 69 of the WSM is the job description there is no mention of this, yet current lore says 75 miles or up to 125 miles depending on who you talk to. Let’s remove this please and make the Chair position available to others who might be qualified.

thank you

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Note: no action taken, outside our scope.

5. Referral reference # 11608429 Individual Submission

date: 09/02/2022

Summary of referral:

Security clearance is required so that the number of people who have access to our personal information is limited. Who will be the SPOC (Security Point of Contact) for those needing access? What will be the criteria to gain access?

Thank you.

Note: no action taken, outside scope. 

6. Referral Reference #: 11730994 Individual Submission

Date: 09/07/2022

Summary of referral:

Referral to add new text to WSM section “District Service Representative”

Background

The DSR has an extra responsibility towards the 5th concept stating that we always should let the minority be heard.

When groups vote among them at ASC or DSC, one group may have a separate opinion based on their own facts, opinions, and experiences.

A minority voice expressed at DSC, in an area where DSR represents the

GSRs at area, will only be heard if the DSC actively forwards the minority’s voice.

To more clearly point out the need to communicate the minority voice I suggest that the World Service Structure and Bylaws Committee facilitates a change to the WSM, by housekeeping or by the World Service Conference to add new text (in bold) to WSM, section “District Service Representative” on page 24 as follows:

As a member of the Area Service Committee, the DSR passes on the Group’s tenets to the Area’s Delegates and the Area Service Committee. The DSR is also responsible for carrying minority opinions expressed from the groups to the area. 

DISTRICT SERVICE REPRESENTATIVE

1. Two years continuous sobriety.
2. One year commitment.
3. Six months of active service in C.A. including prior service as a Group

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Service Representative (GSR).

d. Represents a District in the Area Service Committee.

e. Provides communication between the District and the Area.

f. Communicates with other District Service Committee members.

g. Keeps GSR informed about WSC activities.

h. Acquaints GSR with the C.A. World Service Manual, the Twelve Concepts for World Service, and all other WSC-approved service materials. i. Attends all

i. Area and District Service Committee meetings.

j. Communicates to groups the responsibilities and importance of general service work.

Note: no action taken, outside our scope.

7. Referral number: 13113530 Individual Submission Date 5/51/2023

I would like to propose an amendment to the delegate count Delegates should be, in my opinion rewarded in a common-sense mathematical equation lets say the average meeting has 15 people. 2 meetings per week. 8 meetings minimum a month 120 members (some repeat) 1 delegate 4 meetings a week 16 month 240 members 2 delegates 25 meetings 3 delegates

Now it is up to you guys as I don’t have the appropriate data to fill in the blanks. Something tells me it should increase as it gets higher.

45 (+20) 4 delegates. 70 (+25) 5 delegates. 105 (+30) 6 delegates and increase by adding 10 each in each jump Keeping in mind ANY large area may split into 2 smaller areas if they feel the need to have more representation. Make it common sense, make it mathematical, not just some whimsical idea. play with these numbers as you choose. the older way was start with 3 and as a new delegate I thought it was to give diversity to an area, yet not thinking about the cost or lopsided representation it created to larger areas.

Note: no action taken, motion has not been put into effect at this time

8. Referral number: 13112834 Individual Submission Date 5/31/2023

It had come to my attention last year that the pamphlet “Yes you too can start a CA meeting” is not aligned with the world service manual.

I would be much easier to reword the manual than to have the pamphlets be

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destroyed. I don’t believe any long lasting effect will come from changing the WSM.

In my day, we used to hand make fliers, sometimes all by hand as copy machines were not the norm at homes, over coffee and sobriety at peoples homes.

It is my belief that there should be some latitude towards new meetings needing approval from the local body. Wordage like probationary or preliminary and added to the website to “get the word out”.

In addition if a trusted member of the current GSO is involved or with the grace of the accreditation or meeting service board, it should be a no brainer.

The use of logo as well should be given latitude as long as it does not break any traditions.

I made a referral before conference to LCF but heard no mention of it during conference. I will be available during conference with Convention committee to share my personal experience in this matter.

Note: no action taken, outside our scope.

9. Referral Number: 1675786

Looking at the way AA chooses the committees their delegates serve on could the conference adapt it in some way to allow understaffed conference committees to gain more members. AA world service manual page S60

Note no action taken, outside our scope.

10. Referral Number 13135574 Individual Submission

Date 6/5/2023

Summary: Change the composition of the TEC to provide more weight to the voice and vote of the fellowship and less to the current WSTs: The WSTs should be selected by the fellowship, not the WSTs. The current composition is 11 trustees and 8 delegates, so essentially the WSTs are choosing who they want on their Board rather than the fellowship. They should not have enough votes to refuse to choose a trustee if the delegates of the fellowship have selected one. This means their weighted votes need to be less than 33%

Note: no action taken

COMMITTEE STRUCTURE AT START OF THIS CONFERENCE:

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Please use the following format:

Position	Name	Email	Phone
Acting Chairperson	Sydney P	Syd.peterson1993@gmail.com	425-344-7730
Acting Vice-chairperson	Anita L	Anita.l.lewis@gmail.com	713-363-4496
Secretary	Brad S	Silver.bradsilver@gmail.com	856-266-0520
Secretary	Patrice F	Trice956@msn.com	614-886-5185
Maps Chair	Jo P	jopcauk@gmail.com	44 7854660612
Maps Vice Chair	Steve C	stcroslin@gmail.com	714-330-0416
Lead Trustee	Johan T	mert@ca.org	+46707972100
Second Trustee	Joni E	wst@ca.org	858-353-6898
WSOB Chair	Earl H	earlhenderson@att.net	818-207-1665
Member	Michael C	michaelhchiki@yahoo.com	778-886-6019
Member	Ernest M	Trudge2@att.net	209-601-7034
Member	Johnny I	Delegate1@ca-london.org	44-7780758861
Member	Julian H	julianh@midassolutions.co.uk	44-777-207-
Member	Vladimir T	Vst78ru@gmail.com	918-424-5250
Member	Clifton D	indianwest@dslextreme.com	909-653-6833
Member	Melanie VR	Melvanrooyen2017@gmail.com	27-62-251-0366

CLOSING COMMENTS:

The past year on the World Service Structure and Bylaws Committee has provided an opportunity for growth and adaptation for all members. We experienced turnover, as well as new members who brought new excitement and enthusiasm. Many of the referrals received allowed the general committee an opportunity to apply our traditions and concepts to engage in thoughtful and provoking discussion in determining the referrals that fall outside of the scope of this committee.

Respectfully Submitted:

Sydney P

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Sydney P – There was turnover on the committee this past year, so this is why I am the acting chair.

Motion 20 — to approve the following packet of information using the polling process as outlined in the WSM page 59. Please see attachments 1 and 2.

2023 Structure and Bylaws Attachment 1 pa

2023 Structure and Bylaws 2023 Attachment 2pa

Seconded

Russell S — Speak to motion?

Sydney P – Not at this time.

Russell S – Any debate, please vote

Motion passes with minor opposition.

Jules – Motion 21 — to change the suggested sobriety term for the group PI liaison from one year to six months. Pg 25 WSM 2022

1. Referral # 12245313

b. Group PI Liaison – Suggested sobriety time: One Year 6 months

Term: One Year

Seconded

Russell S – Speak to motion?

Jules – Not at this time

Stu E – Why are you changing the time to 6 months when it states that it’s suggested time?

Sydney P – this came from the PI committee, and they have areas that are more strict with the time length.

Russell S – prepare to vote. All in favour/opposed Russell S – Motion passes with minor opposition

Johnny I – Motion 22 — to include the following paragraph in the description of a home group on p. 21 of the World Service Manual.

1. Referral # 11597021

The importance of the Group, what it constitutes, and its functions cannot be stressed enough. Maintenance of our recovery depends on the sharing of our experience, strength and hope with each other, thus helping us to identify and understand the nature of our disease. A group typically meets at a regular time each week. Those that meet multiple times in a week are known as multi-meeting groups.

A multi meeting group is defined as a group that meets on multiple occasions during a day and/or week.

A group consists of one GSR who carries the voice of the group (representing all the meetings) at the District, and/or Area level.

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It is suggested each group, regardless of the number of meetings, maintains only one bank account. *For more guidance, please refer to the Financial Guidelines.

**For any other guidance we suggest referring to Tradition 4 on page 11 of the World Service Manual.

Seconded

Russell S – would you like to speak to motion?

Johnny L – Not at this time.

Russell S – Any debate?

Jennifer S – I am not in favour of this motion. This response doesn’t answer the referral, this is more of what is a home group.

Robert Ha – Speaking in favour of this motion. It shows what a home group is.

Yves W – I am speaking against the motion. It’s confusing. At one part you state if you want more information, you direct them elsewhere.

Catherine E – Speaking in favour of this motion. New members are starting new meetings, they want clarity.

Wesley B – Speaking against the motion. This is confusing. I don’t understand why it’s under home group, it doesn’t clarify the thing it’s meant to clarify.

Stu E – Friendly amendment. Since your proposal addresses a district or area, it should also address the GSR and not a DSR.

Sydney P – will not accept the friendly amendment. It won’t fit since it is for the home group and not the DSR.

Jacob M – Speaking in favour of this motion. This gives a very clear idea of what this is. Daniel Su – Speaking against this motion. I have an issue of the group having one GSR carrying the information. They are limited to one group – don’t like this language. Wade G – motion 23 to refer back to committee.

Seconded

Russell S – would you like to speak to your motion.

Wade G – Speaking for the motion to have it referred back to committee to get more clarification. From all the conversations there seems to be pluses and minuses and it should be sent back to committee to have a clear definition of what is being talked about.

Nadz L – Speaking in favor of this motion because it’s really clear.

Sarah T – Speaking against this motion. I was going to offer a friendly amendment, but I am speaking against it.

Wesley B – I speak in favour of referring this back to the committee to work on it. Daniel Sn – Point of Information – is it not the meetings choice to have one GSR? Russell S – Speak to or against the motion to refer back to the committee. Any further debate?

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Johan T – I speak highly against the motion. This gives clear guidance for the home group and maybe with a friendly amendment this would pass on the floor.

Russell S – prepare to vote to refer back to committee.

All in favour/opposed.

Russel S – Motion fails.

Russel S – We continue with the main motion.

Robert Ha – speak in favour of this motion. A lot of people in our area are asking this question.

Daniel Sn – speak in favour of this motion – I believe it’s up to the meeting to decide whether it is a group or not. This just clarifies what a group is. David L – move to divide the motion(motion 24) – Seconded

Johnny I – Motion 22 — to include the following paragraph in the description of a home group on p. 21 of the World Service Manual.

1. Referral # 11597021

The importance of the Group, what it constitutes, and its functions cannot be stressed enough. Maintenance of our recovery depends on the sharing of our experience, strength and hope with each other, thus helping us to identify and understand the nature of our disease. A group typically meets at a regular time each week. Those that meet multiple times in a week are known as multi-meeting groups.

Motion 25 to break for 15 minutes.

Seconded

Unanimous consent given.

**A multi meeting group is defined as a group that meets on multiple occasions during a day and/or week.

A group consists of one GSR who carries the voice of the group (representing all the meetings) at the District, and/or Area level.

It is suggested each group, regardless of the number of meetings, maintains only one bank account. *For more guidance, please refer to the Financial Guidelines.

**For any other guidance we suggest referring to Tradition 4 on page 11 of the World Service Manual.

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Russell S – we read Robert rules of order to guide us. We need unanimous consent. They are asking to take this off the floor and bring it into new business. Is there any object to this? I see no objection.

Sydney P –

Motion 26 Motion to revise the organogram on page 13 of 2023 WSM as follows (chart from 2023 Edition Reflecting actions from the 2022 WSC. Please see attachment 3 (all changes to page 13 on one chart)

2023 Structure and Bylaws- Attachment 3 (1)

Also make the following change on page 13 of the WSM as seen in the organogram (chart from 2023 Edition Reflecting actions from the 2022 WSC): Please see attachment 3 (all changes to page 13 on one chart)

Seconded

Michael C – Speaking For the motion.

Statement given.

Russell S. – Any Debate

Robet H – Speaking against this motion. Statement given.

Nadz L – Why leave the Region in the structure, when its not part of the structure. Michael C – Its still important within our structure. To help members know where to go. Robyn – Speaking against this motion. Statement given. Important that all positions are transparent.

Daniel Su – Isn’t the TEC and slate not part of service structure?

Michael C – Yes its part of structure still.

Tom T – Speaking for motion. Statement is given.

Gregg B – Speaking in favour of motion. Statement given. This will help clearly explain structure as many of our members were confused by the old one.

Parthi T – Speaking against the motion. Statement given. The region still needs to be attached to the service structure.

Joanne P – Speaking against the motion. Statement given.

Earl H – Speaking in favour of the moment. This is not changing our structure.

Statement given.

Crawford B – Friendly amendment.

Could you slot in the new diagram where the delegates fit in on the service structure.

Russell S – Not a friendly amendment.

David L – Friendly visual amendment I would like to have the regions connected to our service.

Sydney P – Accepted

Objection on the floor.

David L – Motion (27) to amend to show the regions connected on the organogram.

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Seconded

Joe C – Speaking against.

Nadz L – Speaking against the motion.

Tom T– Speaking in favour of the motion.

Peter M. – I would like to make an amendment to the amendment.

The region box is connected to the area box by a dotted line.

Susan B – the verbiage he used was wanting to amend the amendment. In my mind that’s a friendly amendment not a motion to amend.

Russell S – No, it is not. I am going to make a decision to refer this chart back to committee.

8. Motion 28: to strike line item 1 on page 79 of the 2023 WSM under heading Recognition.

b. A member desiring to speak or make a motion shall raise their hand until recognized by the Chairperson. For motions not requiring recognition, the member must stand and speak, interrupting the current speaker. Motions where this is in order are:

1. The Motion to Reconsider

2. 1 Objection to Consideration

3. 2. Appeal from Decision

4. 3. To Rise to a Point of Order

5.  4. Parliamentary Inquiry

Seconded

Russel S – Speak to the motion, yes

Speaking about when it is appropriate to receive recognition.

Parliamentary inquiry –

Daniel Su – this appears to be housekeeping, wouldn’t it be in active housekeeping since it’s already there.

**That would be changing a standing rule in CA on how we make rules. We can’t do that without changing a rule.

Debate – seeing none, voting.

All in favour/opposed motion passes with minor objection.

Patrice F:

Motion 29 to make the following change on page 46 of the WSM: WSC COMMITTEES STATEMENTS OF PURPOSE WSC COMMITTEES DESCRIPTIONS AND STATEMENTS OF PURPOSE.

Seconded

Russell S would you like to speak at this time, not at this time.

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Prepare to vote, all in favor/against

Motion passes unanimously.

Sydney – reads closing comments.

Russell S – any questions for S&B

Barry Ha – page 38 under election of trustee candidates……. On page 39, similar language.. on page 41,

Sydney P – Thank you, I made notes of the language that needs to be updated.

Russell S any further questions?

Jen R – Question for consideration, if we have a visual diagram why does it not look like an inverted triangle?

Syndey P – Noted on that.

Russell S – Sounds like a referral.

Susan B – With regard to the visual, would you make it look like the delegates slates come from the region, to show the balance in C.A. I think it would help newcomers understand where they fit in.

Russell S any further questions? Seeing none, let’s thank S&B.

Russell S – it’s almost 9pm. Let’s try to get IT on the floor. We got some really cool stuff. The likelihood is it will run over a little bit. Wesley guesses 30-35 minutes. Are you okay to let IT come up?

Russell S – IT is next.

Wesley B – Reads IT report.

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