World Service Conference of Cocaine Anonymous
Daily Minutes
Day 1 – September 1, 2021
Session to open at 7:00pm
Trevor calls to order at 7:00 PM PDT
Trevor S.: We open with the serenity prayer.
I am your world service conference chair – 37th Conference of Cocaine Anonymous. Tamarah, please come up and read Who is a Cocaine Anonymous
Tamarah W. reads Who is a Cocaine Anonymous
Trevor S.: Thank you Tamarah.
Please make sure you read/speak directly into the mic and you are welcome to remove your mask when you speak.
I have asked Rhonda to read the 12 Traditions.
Rhonda W. reads the 12 traditions.
Trevor S.: thank you Rhonda. We have asked Kim to read the 12 Concepts for us.
Kim G. reads the 12 Concepts of Cocaine Anonymous.
Trevor S.: Thank you Kim. Before we proceed with roll call, you’ll see I am not wearing a mask, but no one is within 6-8 feet of me. Although it is a mandate of the state to please cooperate and wear a mask unless you are speaking or eating/drinking. Turn off all devices, on silent. Online, you must keep cameras on, display your names and no virtual backgrounds. Please keep as quiet as you can esp during roll call, please don’t approach the dais. We are proud to say that we are going to start roll call with the online people, then to the room and go from there. We are going to start the conference today with a moment of silence. We have lost a lot of people this year and ask for this moment of silence….
Thank you – Roll call online starts with Russell.
Trevor S.: Please come to order.
Cameron F., please confirm your number of votes: 1 vote
3 votes claimed by CALA are not allowed for a late registration.
Vote Count: 162 votes
Quorum: 108 votes
Please hang on for 2 minutes as I confirm with Russell on a matter….
Trevor S.: thank you Tom.
Parliamentary Inquiry:
Tom P.: We have 3 areas that have the same issue – is this one motion or 3 separate motions?
Motion 1
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Motion: to suspend the rules to allow Joseph N., Evans S. and Sheryl B., Michael A., Tyrone H., Brad S., Carol P. a vote at the 2021 Conference.
Seconded
Trevor S.: Have all delegates registered/paid?
Tom P.: yes
George M.: yes
Clay P.: yes
Tom P.: I speak in favour – there was a lot of uncertainty regarding the conference and were not in a position to be funded by the area but have paid their own way.
Trevor S.: No further debate: please prepare yourselves to vote. Hold up a fist for 1 vote; 2 vote –
- fingers. Vote for: Opposed: 0
Passes with unanimously
Parliamentary Inquiry:
Justin C.: is it possible to withdraw a proxy once submitted?
Trevor S.: is the proxied person present?
Justin C.: the person given the proxy is present.
Trevor S.: This is a moot point if the proxied person is not present.
Please, can we have roll call for the new delegates with votes: restate your credentials.
We have 7 new votes.
Votes: 169
Quorum: 113
Trevor S.: The next part of the agenda is going to be taken care of at this time.
Thank you and welcome to everyone. I am thrilled to be a part of the 1st hybrid conference, although with challenges that we have overcome. The results are up to God. Please participate and show up the best we can. Russell, please unmute and Maria introduce yourselves.
Trevor S.: We are being facilitated by the three of us all week and ask for respect. Alex was unable to be with us and thank her for her service. We will be electing in a secretary shortly.
I am thrilled to be here and be here with all of you, those online, and those that are new. This is my 18th conference, and is the greatest week of the year for me. And yes, I cry – I’m a crybaby.
I know what this means for the people out there.
This is Jessi Garza, please meet our Conference Committee chair.
Jerico M., our coordinator.
Cindy C. was unable to attend as our coordinator.
Please see Jerico M. for any issues or needs you may have. PLEASE SEE JERICO M.!!! We have all worked incredibly hard to plan for something we didn’t know if it was going to happen. We planned for all in person, all virtual and hybrid. We worked really hard to make this happen.
Wifi is available. Please only have 1 device linked to the wifi. DO NOT log into zoom if you are in this room. Give them a wave. Wifi code is available: Conference.
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Joe, please come up and give us the rundown on speaking into the mic.
Joe: roll call was great. Please make sure you can speak clearly into the microphone.
Trevor S.: Who knows why we are here? To party? I am so honoured to do the business of CA.
you are here as a rep for CA world services, please keep that in mind. Someone out there hasn’t
heard of us but we will get there. I get goosebumps watching new areas and regions become a
part of our fellowship ie: Iran and to see someone here from China. Thank you for the work you
do on a world level. Countries that get new representation are an honour to have and thank you
for being here.
Points:
Don’t repeat yourselves
You are here with a full name, area and position and number of votes.
When you line up, you don’t know who I have on my list first.
Please proceed to the mic when doing your committee reports and lineup as soon as you have been recognized. Don’t be surprised if I ask you to stand aside to allow someone else to go first. Announce whether you are for, against, making a sub motion or ask a question.
If you have spoken on a motion, you can speak again but you will yield to everyone else on the list.
If you disagree with me, you may APPEAL my decision. Not challenge the chair. The term is APPEAL.
Please remember that there is nothing we can do that will screw up this fellowship. The right thing will happen regardless of what we do. If you don’t understand something, ask. Someone else is thinking the same thing as you, you are not alone so please ask questions.
We are using the BOX again this year. Please get familiar with the box and if you have any questions, see Jerico M., the dais etc.
When is it OK to talk to the secretaries? Never during session.
Every year we have this conference, we usually have Russell here in person, he is online.
Message/email/whatsapp him if you need to contact him regarding anything.
Stay in your permanent seat. If you cant see me, I cant see you. Please be visible.
Our primary function is to help you guys, be prepared, short and concise.
Please bring up whatever you need for your question or when you are speaking at the mic. Keep side convo to a minimum. YOU ARE NOT QUIET: we can hear you. Sales of memorabilia is not ok during session. Please purchase what you need outside of session hours. Business hours for the office tend to change, they are flexible.
Do not repair any equipment if something goes wrong. Talk to Jerico M.
If you are in debate, do not communicate your support etc. with clapping or whooping etc. you may sway someone from speaking their mind if you are in a position of approval/opposition. Take breaks but be ON TIME at all times. Do not be disruptive coming back.
Please be respectful of those online as well. This is a long time to sit online and pay attention.
The agenda has been sent out. It only changes by motion of the floor.
Social media is a no no. Please do not post anything on social media and respect the rules of the conference. This is out of place.
Those of you that were here earlier, I want to indicate that we will be electing someone fora full position and Maria’s position will also be up at the end of this conference, as well as myself and Russell.
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Please join as many committees as you like, but you can only vote on one committee. Go where you are passionate about. Go where you have great interest. Please choose a committee where you will be drawn to and have passion for.
No smoking on the floor – not even e-cigs or anything that smells of fruit loops.
Dispose of garbage in the waste bins.
Do not obstruct the aisles.
If you are in the office, please do not load any programs.
Please see Jerico M. for anything you need.
There are flash drives available for sale.
Do not leave anything in this room. It is not secure. Take your valuables at the end of the day.
Do not leave anything tomorrow as we will not be back until Friday night in this room.
Russell, do you have anything to add?
Russell S.: Nothing, you got it all.
—————————————————-Break is called – be back at 9:00PM————————————-
Trevor S.: Please take your seats.
It is now 9pm in LA, please take your seats.
We will be making new motions for the new areas. If you wish for these new areas to have votes at this conference, it must be effective immediately.
Motion 2
Jason L.: Motion effective immediately that China become a recognized area of CA.
Seconded.
No debate.
Prepare to vote
Russell, did the motion pass on your end? We have a unanimous vote. China, welcome.
Motion 3
Jason L.: Motion effective immediately that Indonesia become a recognized area of CA. Seconded
Debate? Not at this time.
Prepare to vote.
Motion passes with substantial unanimity. Welcome Indonesia.
Motion 4
Sarah T.: Motion effective immediately that Whales become a recognized area of CA. Seconded
Debate: none
Motion passes unanimously. Welcome Wales!
Motion 5
Sarah T.: Motion effective immediately that West Country become a recognized area of CA. Seconded
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Debate: none
Justine K.: the boundary petition contains a boundary around an area that doesn’t have any meetings.
Sarah T.: can we have the rep from WC respond to that please?
Jetske Kalf: one of the reasons we have included the county you talk about is because there is keen interest in starting a meeting in that county.
Rose J.:
Point of information: where is West Country?
Trevor S.: in the UK. Any other debate?
Prepare to vote
Motion passes unanimously. Welcome West Country!
Now we are going to welcome anyone to roll call from China that is here… 2 votes
Anyone from Indonesia? 2 votes
Wales? 2 votes
Point of order:
Patrice F: should the new person from indo be a delegate and not an area chair?
Trevor S.: I think that is the person they chose to carry the vote, despite being the chair, is also
the delegate. My ruling is “its a’ight”.
West Country? 2 votes
Is there anyone else from any of the new areas?
We have a new confirmed vote total of 177 and quorum being 118.
Qualifications of the conference co secretary read by Trevor S. Co secretary is going to be a full 2 year term.
Any nominations: Albina K., Patrice F., Jen R.
Any other nominees? X3
Nominations are now closed.
Please give us a short resume of your qualifications.
Albina
Patrice
Jen
Please call the nominees back into the room.
Point of order (out of order during a vote)
Parliamentary Inquiry to the mic
Robby S: do the candidates get a vote?
Trevor S.: I asked them to leave the room, so no.
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Lets have a 15 minute recess to bring Albina into her new role.
————————————————–Session break until 9:45——————————————————–
Trevor S.: Please take your seats.
Welcome back. Reminder: please smoke away from the doors and step away to play in traffic.
Russell S.: I have received several complaints about the mic quality. We cannot hear those of you in person please speak clearly into the mic. We could not hear the last 3 ladies. If I can’t hear you, I will ask you to stop and start again. The Mic is not broken.
Trevor S.: WSBT, please present your report.
George M. to the mic.
Motion 6
Motion: Change Conference Charter Article 3 to include AA’s later* clarification:
- Conference Relation to C.A.: The Conference will act for C.A. in the perpetuation and guidance of its world services, and it will also be the vehicle by which the C.A. movement can express its view upon all matters of vital C.A. policy and all hazardous deviations from C.A. Tradition. Delegates should be free to vote as their conscience dictates; they should also be free to decide what questions should be taken to the Group level, whether for information, discussion, or their own direct instruction.
But no change in Article 10 of the Charter or in the Twelve Traditions of C.A., or in the Twelve Steps of C.A. may be made with less than the written consent of three-quarters of the C.A. Groups. except by first asking the consent of the known C.A. Groups of the world. [This would include all C.A. Groups known to the recognized Areas around the world.] These Groups shall be suitably notified of any proposal for change and shall be allowed no less than six months for consideration thereof. And before any such Conference action can be taken, there must first be received in writing within the time allotted the consent of at least three-fourths of all those Groups who respond to such a proposal (not counting abstentions).
- See AA World Service Manual, 2018-2020 edition, Appendix B, page 104 (see highlighted section of copy below)
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AA World Service Manual, 2018-2020 edition, Appendix B
A Resolution
Offered by Bill W. and Adopted at the
20th Anniversary Convention of A.A., in 1955.
(This Resolution Authorizes the General Service Conference
to Act for Alcoholics Anonymous
and to Become the Successor to Its Co-Founders.)
We, the members of the Twentieth Anniversary Convention of Alcoholics Anonymous, here assembled at St. Louis in July of the year 1955, declare our belief that our Fellowship has now come of age and is entirely ready to assume full and permanent possession of the Three Legacies of our A.A. inheritance — the Legacies of Recovery, Unity and Service.
We believe that the General Service Conference of Alcoholics Anonymous, as created in 1951 by our co-founders, Doctor Bob S. and Bill W., and authorized by trustees of the Alcoholic Foundation, has now become entirely capable of assuming the guardianship of A.A.’s Twelve Traditions and of taking over full guidance and control of the world service of our Society, as provided in the “Third Legacy Manual of World Service”¹ recently revised by our surviving co-founder, Bill W.,² and of the General Service Board of Alcoholics Anonymous.
We have also heard with approval Bill W.’s proposal that A.A.’s General Service Conference should now become the permanent successor to the founders of Alcoholics Anonymous, inheriting from them all their former duties and special responsibilities, thus avoiding in future time all possible strivings for individual prestige or personal power; and also providing our Society with the means of functioning on a permanent basis.
BE IT THEREFORE RESOLVED: That the General Service Conference of Alcoholics Anonymous should become, as of this date, July 3, 1955, the guardian of the Traditions of Alcoholics Anonymous, the perpetuators of the world services of our Society, the voice of the group conscience of our entire Fellowship, and the sole successors of its co-founders, Doctor Bob and Bill.
- Now called The A.A. Service Manual. ² Bill died January 24, 1971.
AND IT IS UNDERSTOOD: That neither the Twelve Traditions of Alcoholics Anonymous nor the warranties of Article XII of the Conference Charter shall ever be changed or amended by the General Service Conference except by first asking the consent of the registered A.A. groups of the world. [This would include all A.A. groups known to the general service offices around the world.]³ These groups shall be suitably notified of any proposal for change and shall be allowed no less than six months for consideration thereof. And before any such Conference action can be taken, there must first be received in writing within the time allotted the consent of at least three-quarters of all those registered groups who respond to such proposal.⁴
WE FURTHER UNDERSTAND: That, as provided in Article XII of the Conference Charter, the Conference binds itself to the Society of Alcoholics Anonymous by the following means: That in all its proceedings, the General Service Conference shall observe the spirit of the A.A. Tradition, taking great care that the Conference never becomes the
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seat of perilous wealth or power; that sufficient operating funds, plus an ample reserve, be its prudent financial principle; that none of the Conference members shall ever be placed in a position of unqualified authority over any of the others; that all important decisions be reached by discussion, vote and, whenever possible, by substantial unanimity; that no Conference action ever be personally punitive, or an incitement to public controversy; that though the Conference may act in the service of Alcoholics Anonymous and may traditionally direct its world services, it shall never enact laws or regulations binding on A.A. as a whole or upon any A.A. group or member thereof, nor shall it perform any other such acts of government; and that, like the Society of Alcoholics Anonymous which it serves, the Conference itself will always remain democratic in thought and action. (This Resolution was adopted by the Convention by acclamation and, in the Conference, by formal resolution by vote.)
St. Louis, Missouri, July 3, 1955
-
- Resolution: It was resolved by the 1976 General Service Conference that those instruments requiring consent of three-quarters of the responding groups for change or amendment would include the Twelve Steps of A.A., should any such change or amendment ever be proposed.
- Bill uses the term “registered.” A.A.W.S. neither monitors nor oversees the activities or practices of any A.A. group. Groups are listed solely for purposes of accurate communications.
Motion passes with substantial unanimity.
Trevor S.: We will only count votes when it is close. Please trust Russell and I.
Motion 7
Motion: Adopt the following procedure for polling the Groups of C.A. to make any changes defined in Article 3 of the C.A. Conference Charter, to be placed in the WSM following “Referrals”:
- Upon authorization by a 2/3rds vote of the World Service Conference (WSC), the Structure and Bylaws Committee (S&B) shall prepare a ballot describing any such change to the 12 Traditions of C.A., the 12 Steps of C.A. or Article 10 of the Charter, along with such arguments for and against that it deems proper, along with instructions for Areas and Groups, and present these to the World Service Board of Trustees (WSBT).
- The WSBT will review this material and may return it to S&B for revision.
- Upon WSBT approval, the ballot question and all related materials will be submitted to the next WSC for final approval by a 2/3rds vote. This submittal must conform to the Standing Rules of the WSC.
- Upon WSC approval, the ballots will be disseminated by a Delegate mailing from the World Service Office (WSO) to all known Areas in such a time and manner that every Group therein could expect to have 6 months to consider the requested changes.
- Groups not yet within an Area, but known to the WSO, shall be sent a ballot directly.
- Areas (or Districts) shall disseminate a ballot to each and every Group therein, previously validating each ballot with the Area Chair’s signature.
- Groups shall return their ballots as per the instructions provided.
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- Upon the conclusion of the voting period, the WSO will tabulate the votes, resolve any ballot defects by contacting the Area’s Delegates or Chair, and report the vote totals, along with the estimated Group response rate, to the WSC S&B Committee and the WSBT.
Abstentions received do not affect the percentages for and against but are reported in the response rate.
- Should 3/4ths of the ballots returned, not counting Abstentions, be in the affirmative, the question, along with the vote counts and estimated percentage the Groups responding will be presented to the WSC for final approval. The WSC may, but is not required to, consider the percentage response rate in its deliberations.
- A final 2/3rd ratification vote by the WSC causes the change to be put into effect.
Trevor S.: Anyone opposed to the non re reading of that motion.
No.
Kevin M: this was the result of several discussions with S&B and WSBT. this is the fairest and clearest method we could come up with regarding the rights of the WSC etc. for the ballot process.
Trevor S.: Any further debate?
Jason L.: To make a change to the steps, traditions etc,. Should that include concepts?
Kevin M.: Concept 12 is the only protected concept as a result of the process.
Susan Bradeau: I have to take issue with no provision for the OSA to do ballots online and as such I speak against this motion.
Trevor S.: Seeing no other debate, please prepare to vote Motion passes with substantial unanimity.
Motion 8
Motion: To approve and adopt the attached ‘Cocaine Anonymous Brand Guide’, to be accessible from our World website.
As part of the work of the World Service Board of Trustees Long Term Planning sub-committee a ‘Brand Review’ was undertaken, please see document attached. Based on the findings of that review a definitive ‘Brand Guide’ has been developed to assist the efforts of our Fellowship, in particular our publications and Public Information work. It is hoped that this ‘Brand Guide’ and associated ‘Downloadable Logos’ and ‘Starting Documents’ (as described within the guide) will prove useful resource to all our Conference Committees and Areas around the World
Seconded
Trevor S.: Is there any debate?
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Jason L.: as part of the WSBT, a review was undertaken. Our publications and PI work.
Trevor S.: Please prepare to vote
Motion passes unanimously.
Point of information: (out of order)
Point of order: Yves White: did we hear a second on that motion?
Trevor S.: yes
Thank you to the WSBT.
Let’s proceed with the ratification of slates. Each portion of the slate is by unanimous consent. If not, we have to pass each candidate individually.
Wade Staples: Please welcome our committee.
Motion 9
MOTION: TO APPROVE THE ATLANTIC NORTH REGIONAL SLATE:
Richard B.
John R
Alan S
Seconded
Passes unanimously
Motion 10
MOTION: TO APPROVE THE ATLANTIC SOUTH REGIONAL SLATE:
Chris M
Randy M
Seconded
Passed unanimously
Motion 10
MOTION: TO APPROVE THE EUROPEAN REGIONAL SLATE:
Stuart J
Dawn M
Seconded
Passes
Motion 11
MOTION: TO APPROVE THE MAINLAND EUROPE REGIONAL SLATE:
Johan T
Claudia W
Seconded
Passes
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Motion 12
MOTION: TO APPROVE THE MIDWEST REGIONAL SLATE:
Rodney D
Patrice F
Seconded
Passes
Motion 13
MOTION TO APPROVE THE PACIFIC NORTH REGIONAL SLATE:
Ruby C
Gary P
Seconded
Passes
Motion 14
MOTION TO APPROVE THE PACIFIC SOUTH REGIONAL SLATE:
Henry A
Joni E
Aurora L
Benjamin S
Seconded
Passes
Motion 15
MOTION TO APPROVE THE SOUTHWEST REGIONAL SLATE:
Susan L
Barry H
Ginger L
Paul S
Seconded
Passes
Motion 16
MOTION TO APPROVE THE WORLD SERVICE OFFICE TRUSTEE SLATE:
David C
Laurie R
Seconded
Passes
Motion 17
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MOTION TO APPROVE THE WORLD SERVICE TRUSTEE SLATE:
Henry A
Joni E
Aurora L
Benjamin S
Seconded
Passes
Motion 18
MOTION TO APPROVE THE TRUSTEE AT LARGE SLATE:
Alan S.
John R
Chris M
Randy M
Stuart J
Dawn M
Johan T
Claudia W
Rodney D
Patrice F
Ruby C
Gary P
Henry A
Joni E
Aurora L
Benjamin S
Barry H
Paul S
Seconded
Passes
Trevor S.: Thank you to the TEC.
WSOB please provide your opening report.
Question for the WSOB?
Justine K.: CAUK has had a royalty agreement. The WSOB has changed this agreement and why is it not in the opening report?
Brenda M.: It was mentioned in the opening report as licensing agreements
Justine K.: why didn’t this come to the conference floor as an SR14?
Brenda M.: because it was never approved at the conference level – it was a process improvement – we were compelled to change the license agreement as an office practice.
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Justine K.: with this decision, my area believes this is overstepping your delegated authority.
Trevor S.: the WSOB is answerable to the WSBT. Questions should go through the WSBT.
Motion 19
Motion to establish a World Service Office Convention Bid Financial Vetting Committee (WSOCBFVC). [attachment 2]
Seconded
Debate
Henry A.: This is just a subcommittee of the Office Board.
Robert B.: There are several committees that work together
Ernest Martin: What is the purpose of this vetting process? Will this eliminate possible candidates?
Robert B.: This is to be vetted for financial liability
Robby Sidhu: Is there a cost to the fellowship for this committee? Will you be flying anyone to locations?
Robert B.: no
Lucas S.: I speak against as it seems we are eliminating those who are able to present bids
Susan L: I speak in favour – the time has come that we need to look at the financial concerns of the conventions. We need to look deeper than we have been. If we cannot be apples to apples, we need to let them know what needs to be changed. We will work with you as much as we need to to make your bid work.
Tammy L – in favour. I am on the convention committee – this is to better our fellowship. Not harm the fellowship.
Jason L: I speak against motion – I have reviewed the document, there are a number of items that are a concern. This is a subcommittee of the WSOB. The WSOB can put together subcommittees as needed. Idk why this is a motion. They may decide to meet in person and this is compiled of many members of the fellowship and will create cost. We need to look at the finances and there are several reasons why there can be issues with revenue of a convention. Robert, why is he not able to review the numbers and why we need the convention and finance to review the same. It is overkill. Robert has a lot of experience. Why do we need to enroll so many people in this process?
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Wesley B: I want to agree with Jason however I am perplexed why there is a need for this. Why is this necessary? The finances should have been vetted all along. I find this odd. I am not clear why this process is already here for a lengthy convention bid.
Jenn S.: I speak against this motion – only the conventions in the US make money – so will the areas around the world not be able to host? It violates traditions 1, 3 and 5
Henry A.: I speak in favour of this motion – i have seen these bid conventions and idk how much of this is real. Idk if this is the solution but this is why i am speaking for it.
Parthi T: What is the financial process as it stands now?
Trevor S.: the conference committee and this floor look at that.
Brenda M.: I speak in favour. We want to have a clear understanding of the convention before it gets to the floor. When we have all this enthusiasm, we need to be clear what will happen with this convention.
Tammy L: I speak in favour – we are not qualified to vet bids that will support our fellowship. The vetting will allow people that are better qualified to do what we need to do as a whole
Cass F: my reasons that I speak against have already been conveyed. The Southern Alberta Area speaks against this motion
Tom P.: I speak in favour – the risk we take as a fellowship is too much and is significant. If we don’t meet our expectations, the risk is substantial. This motion puts in place that these things are solid financially and it’s not arbitrary when we return to a bidding area for changes. When we send something back, it seems all emotional. It needs to be vetted by people who are experts in the area, when something is a problem and the area can fix it.
Paul S: for those who were not here for the conference when we added the new position for the job currently is to be reactive instead of proactive.
Trevor S.: We are scheduled to go to 11pm. We can close down now or we can suspend the rules to continue. Anyone in opposition to extend the session for WSOB to finish.
Henry A.:
Motion 20
Motion: to extend the session until the end of the WSOB report and motions.
Seconded
Trevor S.: is there any debate?
Dawn M: I speak against this motion – it is 7am in the UK. I am aware there is a commitment to adhere to the agenda times. But I speak against this motion.
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Jason L: It’s 7am. It’s very late and I don’t see why we cant see this in the morning. I believe we should stick to the hours. Please take this into account.
Trevor S.: Please prepare to vote
Motion fails.
Trevor S.: Please we are adjourning for the evening at 11:00pm. We will resume the debate in the morning.
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