Sep 1, 2018 – Day 4 Daily Minutes – Public Information Closing Report

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Trevor S – Please take your seats. PI committee is next, following that we will have the IT committee.

Stuart J – presents report –

CLOSING REPORT C.A. WORLD SERVICE CONFERENCE 2018

PUBLIC INFORMATION REPORT

INTRODUCTION AND OPENING COMMENTS

Firstly, let me introduce myself I am Stuart J, the PI Chairperson. I would like to introduce my committee who have worked extremely hard and diligently on all the items and motions I will be presenting to you shortly.

Committee Introductions

Stuart J Chair

Jeanette J Trustee

Richard B Vice Chair

Jon H Lead Secretary

Members

Carol P Co-Secretary

Vivian W

Sub-Committee Chairs

Marcus M

Megan B Pi members Area

Simonne M

Rose J NADCP

Bart Van Der P

Kimberley C Northern American PI

Troy L

Joanna H PI Survey

Darline L

Danny H PSA/Media Outreach

David C

Caroline H European PI

Keith E

Melissa W Helpline

Kenny R

Trustees

Whiz C

Jason L Trustee

(Insert PI Rocks Video)

Stuart J – This is a flavor of some of the stuff that has resulted in the work of the last PI Summit.

Sub-Committee Reports

European PI

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It was an honor to serve this committee and getting international experience in Public information and also getting experience in chairing a committee and see smaller areas grow by whatsapp group and many questions being answered. Thank you.

PI Rocks

The 2nd PI summit 2018 was a great succes on the 1st European region. Several motions put forward to World PI Committee. During the year the theme PI Rocks coming back on PI events and conventions in the European region. PI Rocks PSA is also a result of the work.

For next year we also conduct a European PI survey. To gain a accurate demographic for the whole region. We expecting bids next call for hosting European Summit 2019.

The call will be monthly by skype. The next meeting will be 9th of september.

A message from the new European PI Chair – Caroline

I would like to continue the amazing enthusiasm already in place for PI across Europe to build new relationships with emerging and support them in PI efforts.

PI Members Area

Pimembersarea.org website

Sub-committee:

Thea R

Michael T

More to come!!!

It is an honor and a privilege to serve as your chair for this website. This sub-committee provides information and Conference approved materials to our PI Committees; To that end, we would like to show a short presentation to you of a meet and greet we have developed for PI areas who wish to use it, in their work with the professional and health care communities enabling them to carry the message of CA to the Professional Community.

Darlene L presents report –

Committee involved in the Meet and Greet created this video in order to be used by any member interested in sharing this information with the professional community. Presentation contains all conference approved items. (Shows Meet and Greet PowerPoint)

  • At this point the presentation concludes and questions are opened to the professional community.
  • The PI committee is available for the professional committee and has the outreach tools.

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Stuart J – Thank you

Darlene… continues report –

I am still learning, and “winging it” when it comes to this. I am aware that this is not going to be an overnight endeavor, but we are beginning to define our goals.

-Formulate sub-committee with duties for each subcommittee member -Ensure all members have WhatsApp and are in all relevant groups -Discuss PI Conference calls with subcommittee members

-Ensure the chair has administrative permissions for website

-Review Public Information Manual with subcommittee members present at conference

-Ask other sub-committee members to review Public Information Manual -Send a request for PI materials, see what happens

Some of these have been accomplished already, and some are still in progress. By the end of conference, we hope to:

-Receive request and delegate responsibility for a customized poster -Complete process of customization for poster -Post final product on website

Fulfill requests from areas/districts

Stuart J– Fill out the forms on the website to provide a request and a communication to customize PI tools to your Area.

Rose J presents –

NADCP

NADCP is a Conference for professionals we collected 88 contacts–. We will be giving WSO contacts that want starter kits. We will also give info to Delegates and PI chairs, to fulfill the requests professionals asked for in their areas, i.e; rides to meetings for clients, meeting lists, literature etc… In communication with the drug court professionals they expressed Cocaine had resurfaced as a primary problem again. Sixty percent had never heard of Cocaine Anonymous. We were, encouraged to hear that there were a number of professionals that are including 12 step meetings in alternative sentencing. Our goals are to continue reaching out to our contacts from NADCP and PI chairs, to provide the tools they need to be successful. The 2019 NADCP is in Washington DC, July 14 thru 17th, we have been asked to submit a presentation, by October 15th, 2018. If accepted, this will be our first time to be a presenter and

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exhibitor. We are working to develop a presentation. I am honored to be a part of this wonderful fellowship and carry the message to the still suffering addicts.

Stuart J – Again, a special thank you to Rose. The effort put in has been amazing. This year, our subcommittee for North American PI has already reached out to the local Area chairs and invite them to participate in the monthly calls.

North American PI

This year our North American PI subcommittee is off to a great start. We have commenced the work of compiling an updated list of local area PI Chairs so that we can contact them all individually to see how we can best support them in their local efforts. As we contact the individual areas we invite and encourage them to participate in our monthly PI calls which have been developing over the past 4 months and growing steadily. Currently we have every single area PI chair in Canada and many of the North Atlantic Region on the call. Our aim is to provide a conference call forum for all the Areas in North America to share PI strategies and ideas to raise awareness of CA to the public and to support the smaller or less experienced areas in any way we can.

We will use various tools to stay connected including Whats App, Messenger PI Groups, Conference Calls and Email. We are currently working on outreach to the Canadian Drug Treatment Court Association to see how CA can be a part of the solution for addicts involved in the Canadian court system. We are in the process of starting a North American wide Poster Blitz to be held throughout the month of October. We are excited and enthusiastic to do the work to raise public awareness of our lifesaving fellowship in the US and Canada.

Survey

Now regarding the survey….AND your don’t have to answer out loud…who here has taken the

survey? Who here has taken this info back to their areas and asked them to fill out the survey? Who in this room is willing to do that this year….ask people in your area to fill out the 2 minute survey?

All information gathered out of the survey remains anonymous and helps the PI Committee make the Fact Files. Any question a member does not like or feels uncomfortable answering, may be skipped. Information like the Fact Files helps us reach out into our communities and the professionals working in the communities. The PI Committee is charged with the task of getting Cocaine Anonymous out into our communities, so people know there is a solution. The survey is one small tool in helping us achieve our overall goal which is helping the addict that is still suffering.

PSA/ Media Outreach

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  • Conference Achievements
    • Created structure to verify hotline numbers attached to existing PSAs
    • Created Structure to identify Area PI chairs to create relationships with Area Level o Identified beginnings of a Welcome message to be sent to Area PI Chairs
      • Link to Members Area
      • Instructions on how to download PSA
      • Suggestion to contact media personnel to run PSAs
  • Goals for upcoming year
    • Bring PSA distribution into the 2000s by including digital distribution avenues.
    • Create a full welcome packet for newly elected PI Chairs

*****

Motion presented by Stuart J

Trevor S- Asking for unanimous consent to allow PI to submit motion, without reading the stricken language.

Approved.

Motion: To remove the content of pages 23-28 (How to set up an internet website) of the PI Handbook and insert new language:

HOW TO SET UP AN INTERNET WEB SITE

Two basic items that are necessary for a C.A. Area or District web site are an Internet web site account and a person or committee willing to create and maintain the web site.

The web site account can be obtained from any number of vendors (i.e., from large national vendors to local “mom-and-pop” companies). The generic term for these providers, regardless of size, is “Internet Service Provider” or ISP.

Internet accounts come in several forms. The basic user account provides an internet connection and use of the Internet. It may or may not come with web space storage. If this kind of account is to be used for an Area page, it must include storage. For most Areas, 2GB (2 “gigabytes”) storage will be sufficient. Areas that use extensive graphics will need more space. As of 2009, accounts of this type typically cost $10 per month. Because one will be using a modem to connect to this account directly, the ISP must provide a local phone number for access.

If your web person (traditionally called the “webservant”) already has ISP access, but does not

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have (or cannot use) existing web storage, a “web hosting account” might be a better choice. This kind of account does not provide dial-up access, but just the web space needed. In this case, since the webservant will be connecting to their existing local provider, the company providing web storage can be located nearly anywhere. This kind of account often costs $10/month and is most commonly used for web sites.

Both of the above accounts typically result in web sites with addresses of the form www.providersname.com/localca (e.g.www.pcshost.com/cany).

A somewhat more expensive solution, called “domain name service”, results in web sites with a personalized “domain name” (e.g. www.localca.org). Some Areas prefer this type of account, because: 1) there is no inclusion of the ISP’s name in the address, and 2) the address is portable (i.e., if you change your ISP the address remains the same.

Domain name accounts that provide both internet access and web space often cost

$30-$40 per month. Domain name accounts alone cost $5-$20 per month. There is usually an additional set-up cost for domain name accounts (Examples of domain names currently being used by C.A. Areas are: ca4la.org, caofmn.com, and caofutah.com.) The World Service Office has reserved the domain names ca.org, cocaineanonymous.org, and similar names for its own use.

When selecting a domain name, it is suggested that Areas pick a name easy to remember. Since many domain names are already in use, it is a good idea to have several possible choices in mind when applying for your domain. Domain registrars allow online inquiries to see if a given domain name is available. It is also suggested that, where possible, the domain name be registered such that the Area or District is listed as the “administrative contact”.

This is from the WSCITC Guidelines and Handbook 2012

Concerning Webmaster and/or Internet Committees

The District or Area should take care in selecting the person that will create and/or maintain their web site (i.e., their webservant). Since the web site will sometimes be the first contact people have with C.A. in their Area, it is important that the web site be presentable. Further, because web sites are a form of public outreach, the webservant should be well versed in the Twelve Traditions. It is therefore strongly suggested that the webservant be a member of C.A. and have experience both in service work and in web site design.

It is further suggested that a member of the Area or District Board be assigned to monitor the web site, so as to maintain a link to the group conscience.

The District or Area is reminded that the web site needs to be maintained after it is constructed,

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since some things (e.g., events and meeting locations) may change from time to time.

It is suggested that at least two District or Area members, including the webservant, know all appropriate passwords or access details, and any domain names pertaining to the web site.

This is from the WSCITC Guidelines and Handbook 2012

A Typical Area Site

CAWSO C.A. web properties local area contact page contains links to many Area web sites. This page can be found at www.ca.org/phones.html. It is suggested that Areas wishing to develop their own web site first review some of these sites.

While there is great variation among Area/District web sites, nearly all contain most of the following content:

  • The C.A. Preamble
  • The Twelve Steps and Twelve Traditions of C.A.
  • Current conference approved literature
  • A local meeting schedule
  • A local activities and/or events page
  • Area contact information, including email, telephone, and mailing address
  • Information regarding service committee meetings

There is other content, such as the C.A. logo and certain legal statements, which are required by CAWSO as a condition of having a link to your web site included on the CAWSO local Area contact page. These requirements are discussed in detail in the next section.

Additional content an Area may wish to include are selections from C.A.’s many pamphlets, illustrative graphics, links to other local C.A. web sites, convention information, and downloadable convention registration forms. However, this additional content should be carefully considered, so that the overall website remains within C.A.’s Twelve Traditions. A later section will outline some things to be avoided.

CAWSO also has some content available for download (e.g., graphics. the C.A. logo, approved copyright and trademark statements, the current version of this document, and other useful information). These materials can also be obtained by emailing a request to webservant@ca.org.

Any web sites containing C.A. members’ names, phone numbers, or email addresses, or displaying C.A. business reports or financial statements, need prior written approval from both

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the Area/District and the affected member(s). Additionally, when there is a need to distribute C.A. business or financial documents to members, it is suggested to utilize at least one secure access method (e.g., password protected site, etc.) in order to avoid C.A.’s name being drawn into public controversy, or any other potential violations of the Twelve Traditions of C.A.

The IT Committee will submit a quarterly report to the WSB Trustee assigned to the IT Committee. However, web sites change over time, and should there be any questions regarding something seen on a C.A. web site, please email webservant@ca.org.

This is from the WSCITC Guidelines and Handbook 2012

Requirements for C.A. Area/District Web Sites

All C.A. Area or District web sites must meet the following requirements in order to be considered for linking by the CAWSO:

a) The Service Committee for the Area or District must have approved the web site, and the CAWSO must be contacted by an elected officer of the Area or District with a statement to this effect.

b) A link to the email address of the Area’s current webservant must be posted on the web site itself. This may be done in a way that obscures the individual’s name, but the link must allow anyone to send email directly to the current webservant.

c) Contact information for the Area must remain current so that any problem not resolvable by contacting the webservant can be resolved directly with the Area or District board.

d) The official C.A. logo, unaltered except for color and size, must be present on the home page of the web site. The size of the logo must be large enough so that the ”®” (which indicates a registered trademark) is visible, and the logo legible. This logo, as a computer file, is available from the World Service Office upon request.

e) The current WSO-supplied disclaimer must be placed at the bottom of the home page of the web site (which is “Cocaine Anonymous is a Fellowship of, by, and for addicts seeking recovery. Friends and family of addicts should contact Co-Anon Family Groups, a Fellowship dedicated to their much different needs.”)

f) The current WSO-supplied trademark statement must be placed at the bottom of the home page, and any other page where the C.A. logo appears (which is: “This site Copyright © 1996-<current year> Cocaine Anonymous World Services, Inc. “C.A.”, “Cocaine Anonymous” and the C.A. Logo are registered trademarks of Cocaine Anonymous World Services, Inc. All rights reserved.”)

g) The current WSO-supplied copyright statement, edited to include the Area or District name, and covering all material on the web site, must also appear on the home page (which is: “This World Wide Web site <your web site url. (Example: yourarea.org)> is a publication of Cocaine Anonymous® <you area or district>,

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Inc.. All material, including, without limitation, trademarks, copyrights and all other rights, presented or included herein, including all subsidiary pages, is registered, owned and/or copyrighted by <your area or district>. Permission is granted to download and store this material for individual, non-proprietary use only. All other rights are fully reserved. Cocaine Anonymous is not affiliated with Alcoholics Anonymous or any other similar organization.”)

h) Any page containing quotes from copyrighted C.A. literature must contain the current copyright notice, and identify the piece being quoted. The books “Hope, Faith & Courage” and “Hope, Faith & Courage II” are NOT available for online reprinting, and are not covered by this provision. The current copyright notice is as follows:

“Cocaine Anonymous World Service Conference Approved Literature. Copyright © <year> Cocaine Anonymous World Services, Inc. “C.A.”, “Cocaine Anonymous” and the CA logo are registered trademarks of Cocaine Anonymous World Services, Inc. All rights reserved.”

i) Area/District newsletters, personal stories, audio and video media must be approved by the Area/District and the Regional Trustee before posting on the Area/District web site.

j) The following Disclaimer must be included on the bottom of the home page of any

K C.A. web site, other than the CAWSO website: “Some of the items contained in these pages are published with permission of C.A. World Services, Inc., this does not imply endorsement of the web site by the C.A. World Service Conference or the C.A. World Service Office. The information provided within this web site is intended to be a convenience for those who visit our web site. Such inclusion does not constitute or imply any endorsement by, or affiliation with, the <your local area> Area or the Districts within the Area.”

When utilizing any of the following:

1) Mapping Services for meetings and events (e.g., to give directions to a meeting location)

2) Online payment gateways (e.g., for the purposes of collecting donations or payments for events) the following disclaimer should be included on the same page and in close proximity to the link, widget or form:

“In the spirit of Tradition Six, C.A. is not allied with any sect, denomination, politics, organization or institution. As such of Cocaine Anonymous and Cocaine Anonymous as a whole does not endorse and is not affiliated with or any of the companies and/or services offered on the site. Any links to external websites or services are only provided as a convenience to our members

This is from the WSCITC Guidelines and Handbook 2012

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Things to be avoided

The following items have been found to be in conflict with the Twelve Traditions, or otherwise harmful to Cocaine Anonymous as a whole, and must be avoided by Area and District web sites:

a) Links to non-C.A. web sites must be avoided, including all of the following: Commercial web sites 

i) Mapping Services for meetings and events (e.g., to give directions to a meeting location), when accompanied by the disclaimer found in the Information Technology (IT) Workbook and Guidelines under the section entitled “REQUIREMENTS FOR C.A. AREA/DISTRICTWEBSITES”, subsection k

b) Online payment gateways (e.g., for the purposes of collecting donations or payments for events), when accompanied by the disclaimer found in the Information Technology (IT) Workbook and Guidelines under the section entitled “REQUIREMENTS FOR C.A. AREA/DISTRICT WEB SITES”, subsection k

2) Government web sites

3) Any web site containing advertising

4) Non-profit organizations web sites (whether involved in the field of recovery or not)

5) Recovery houses, hospitals, and alternative treatment providers

6) Web sites of other 12-Step programs

7)Pages posted by individual C.A. members

8) Any non-C.A. meetings or events

b) Web sites may only post literature that is currently approved by the C.A. World Service Conference for use in C.A. meetings or C.A. service work.

c) No web site may post material in violation of copyright law. 

d) UNDER NO CONDITION SHALL ANY AREA, DISTRICT, GROUP OR INDIVIDUAL POST MATERIAL FROM THE BOOKS, “HOPE, FAITH & COURAGE” AND “HOPE, FAITH, AND COURAGE II”, except for such sections as might be distributed as part of Conference-approved meeting formats.

e) Discussion of, or reference to, outside issues, including (but not limited to) religion, politics or drug policy must be avoided.

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f) No web site may contain advertising, even if required as a condition of web service. This does not include, however, the name of a product or service as it might be used in the course of C.A. business (e.g., a convention hotel’s name).

g) Nothing will be posted or linked to by any Area or District, which breaks the anonymity of any member of C.A., with or without their permission. 

h) Areas and Districts must not post material that brings C.A.’s name into public controversy.

i) Chat rooms must not be used.

j) Non-conference approved audio/video files

k) The proper names of locations must not be used. It is recommended that the generic name of a location be used, such as restaurant, church, hospital, etc. This is from the WSCITC Guidelines and Handbook 2012

For further information, please consult the complete WSC Information Technology (IT) Committee Workbook and Guidelines on www.ca.org.

Building a Cocaine Anonymous website is a really effective way to carry the message of your district/area to your local community: from individuals to community groups and other interested parties. CAWS Public Information currently holds copies of conference approved website templates for general use. These templates are pre-populated with all the necessary requirements for a Cocaine Anonymous website and are a useful starting point to build from. Conference approved website templates are available to download from the WSC PI Members Area www.pimembersarea.org/website-templates/ For full details on how to set up an internet website, please refer to the most up to date IT Committee Workbook and Guidelines which can be found on www.ca.org/service/service-document-downloads/

Motion seconded.

Trevor S – Any debate?

Kevin M – Having written most of the language in 1998, I applaud you for getting rid of it. Clearly outdated. I speak in favor of the motion, with one question, I think this is a good refer to the changing items on the website. I do wonder why the IT Committee isn’t the repository for updating the website, as they were the Internet Committee.

Trevor S –The idea is to direct it back as they will always remain current as they change. Seeing no further debate, prepare to vote.

Clicker vote 04 – for 151 // 2 against – Motion Passed

*****

*****

Simone M – Presents Motion:

MOTION: To create a new service position to be included in the PI Handbook on page 7

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The language is as follows:

GROUP PI LIAISON

Suggested sobriety time: 6 months continuous sobriety

Term: 6 months

The purpose of the Group PI Liaison is to attend their local PI committee meeting, collect CA literature /posters and distribute these locally.

The Group PI Liaison is the one who will carry the information between their group and their local PI committee.

DUTIES AND RESPONSABILITY

Familiarize yourself with PI guidelines and C.A.’s 12 traditions

-Act as a liaison between your group and your local PI committee

-Actively support your group by placing literature / posters in your meeting venue / local area on a regular basis

– Keep group members informed of upcoming PI activities and opportunities for service

Seconded.

Trevor S – Motion has been Seconded. Repeats motion. Any debate from committee?

Dawn M – The motions you are referring to in the report, the PI handbook, is this an amendment to the guidelines, instead of the handbook?

Simone M – It is the handbook.

Jason L – Dawn, the PI guidelines is called the handbook, it is the same handbook/guidelines available on the website.

Stu E – Shouldn’t this be addressed in the World Service Manual since it is affecting at the group level?

Stuart J – S&B will present that referral.

Trevor S – It would simply be a matter of housekeeping.

Zach A – Why have we chosen a 6-month term instead of a year?

Richard B – It depends on the Area, in the New York area, terms are 6 months

Stuart J – We see this as a guided position, and we would like to keep it open for more people to be able to serve.

Rodney D – Correct information given, S&B will be bringing a motion, cause it will be changing guidelines.

Stu E – Friendly amendment, would you put SUGGESTED term of 6 month? Trevor S – Any objections? Friendly amendment accepted by committee. ** Amended Motion without the stricken language **

GROUP PI LIAISON

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Suggested sobriety time: 6 months continuous sobriety

Term: Suggested 6 months

The purpose of the Group PI Liaison is to attend their local PI committee meeting, collect CA literature /posters and distribute these locally.

The Group PI Liaison is the one who will carry the information between their group and their local PI committee.

DUTIES AND RESPONSABILITY

Familiarize yourself with PI guidelines and C.A.’s 12 traditions

-Act as a liaison between your group and your local PI committee

-Actively support your group by placing literature / posters in your meeting venue / local area on a regular basis

– Keep group members informed of upcoming PI activities and opportunities for service

Rose J – I speak in favor of this motion. It goes along with Tradition 4, a group is autonomous.

This would give them an option if they would like to incorporate this into their group/area.

Vanessa MJ – I speak in favor. I think this is a great way to get more people into service and take some responsibility off the GSR.

Megan B – I speak in favor. As Stuart mentioned, it is a position for someone who may be new, not too much responsibility. They might have had more recent interaction with institutions of this type. They might have those contacts that are a lot more recent than someone who has more sober time.

Vanessa MJ – Because of the responsibility of the position, it puts me on mind that the GSR position is for one year, why did you choose 6 months?

Trevor S – I am going to say that question was already answered.

Ernest Martin – You guys did a great job! When would this information be available online? Simone M – As soon as it passes.

Ernest M – As soon as this Conference is over, I will be able to download this?

Trevor S – Yes, it is already available online in the Box, however, it will not be Conference approved until after the gavel falls at the end of this Conference. Seeing no further debate. (we are voting on the amended motion) If you click the wrong button on the clicker, you can re-click and change your vote

Clicker 05 vote: for 143 // 7 against MOTION PASSES. Substantial unanimity.

*****

*****

Megan B presents motion –

MOTION: To replace verbiage in the WSCPI Handbook starting on page 57 with the following verbiage

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WSC PI Committee Structure

Statement of Purpose

The purpose of the Public Information Committee is to carry the message of Cocaine Anonymous to the still-suffering addict. We achieve this by making our presence known to the individuals, community groups and interested parties affected by drug addiction. We also have the task of keeping our own Fellowship members informed and up-to-date on changes with respect to Cocaine Anonymous.

Committee Organization

The PI Committee consists of a Chairperson, a Vice-Chairperson, Lead Secretary, and a co-Secretary, one or more Trustees, one or more members of the World Service Office Board, and delegates and members of the Cocaine Anonymous Fellowship with a willingness and desire to serve. Members attend all committee meetings and assist discussing and maintaining in all matters relative to the WSCPI committee work. They work closely with other committee members throughout the year via e-mail and conference calls as well as the PI Summit. PI utilizes the Cocaine Anonymous World Service Manual guidelines regarding the WSC Committee officers’ duties, qualifications & selection. In addition, PI requires that the Chairperson and Vice-Chairperson have one full year of service on the WSC PI Committee.

Functions

This is a handbook containing some guidelines and suggestions on how to carry the message. The information gathered here came from many different areas of the world of Cocaine Anonymous. The information inside this handbook has been proven to be successful.

Sub-Committees

There are currently 7 WSCPI sub-committee’s setup inside the WSCPI Committee. They are as of 2016, but definitely not limited to: Survey, Drug Court, Website, PI Summit, CPC, and Public Information Area Liaison. The purpose of each subcommittee is to bring a specialized focus to its function to enable, support and maintain the overarching purpose of carrying the message to the still suffering addict.

  • North America PI
  • European PI
  • Survey

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  • NADCP
  • PSA and Media Outreach
  • PI Members Area website
  • Helpline

Timeline

Here is a procedural timeline for what happens at the WSC and throughout the year.

1) Referrals are received from the WSO WS Conference Committee before, at, and after the prior to, & at the WSC.

2) The chair & vice-chair shall review all referrals and distribute to the appropriate sub-committees

3) While in sub-committee, each sub-committee should craft a response to be presented to the PI Committee, either through creating a motion, or by explaining why there is no action taken or passed on to a different committee

4) If a sub-committee completes the addressment of their given referrals before the breakout session is over, they should split up and help the remaining sub-committees.

5) Once all referrals have been addressed by all the sub-committees, the PI Chair or Vice Chair will facilitate a review by the entire PI Committee. This effort is for the PI Committee as a whole to have substantial unanimity in the responses presented to the Conference Floor. If substantial unanimity is not reached in the PI Committee, we may decide to hold the referral(s) in committee, to be revisited throughout the year.

6) If the referral passes on the Conference floor, the PI Secretary makes the appropriate changes in the PI Workbook or other PI media

7) Referrals that are held in committee shall be distributed to the PI Committee, in electronic form, 35 days after the close of the Conference.

8) Referrals received post conference shall be distributed to the PI Committee, in electronic form, 30 days from the date the PI Chair receives them from the Conference Committee.

9) The PI Committee will meet via conference calls and online throughout the year.

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WSCPI COMMITTEE OFFICERS DUTIES, QUALIFICATIONS & SELECTION

The PI Committee should nominate and select its own officers each year at the beginnings of the first committee breakout session at Conference. In the selection of all of these officers, there are some qualities that might be considered: temperance, perseverance, being teachable, a team player, diligence, thoroughness, detail oriented, —etc vision to the growth of the Fellowship.

PI COMMITTEE CHAIRPERSON

  1. Preside over all committee meetings.
  2. Oversees and attends drug court
  3. Oversees WSCPI Stewards of PI sub-committee
  4. Appoint sub-committees and designate sub-committee chairs as needed.
  5. Prepare committee agenda, including agendas for the monthly conference calls.
  6. Oversee all committee budgeting matters.
  7. Interact with other WSC Committees, the Trustees and the WSO.
  8. Submit a quarterly report to the PI Trustee.
  9. Prior service of at least one year on a WSC Committee.
  10. Serves a two-year term.

PI COMMITTEE LIAISON TO THE EUROPEAN REGION

  1. Functions as WSCPI Chair to the European Region.
  2. Appoints their chair for the European Region.
  3. Creates sub-committees.
  4. Proposes budget for PI in the European Region.

PI COMMITTEE VICE-CHAIRPERSON

  1. Acts as parliamentarian
  2. Reviews and presents referrals to the committee.
  3. Oversees Helpline and Survey sub-committees

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d. Serves as treasurer if the need becomes necessary
e. Becomes Chairperson and assumes all Chairperson responsibilities, for balance of Chair term in event of Chairperson vacancy.
f. Take notes during the appropriate session(s), as to what referrals are “Held in Committee”.
g. Assist the Chairperson in distribution of the “Held in Committee” & “Post Conference” Referrals.
h. Communicate with Chairperson in the effort to facilitate productive progression throughout the year.
i. In absence of Chairperson, performs Chairperson duties.
j. Prior service of at least one year on a WSC Committee.
k. Serves a one-year term.

PI COMMITTEE LEAD SECRETARY

  1. Responsible for opening, closing, and after Conference reports to be submitted to the Conference secretaries in a timely manner.
  2. Maintains the Google Group
  3. Maintains contact list of all committee members
  4. Prepares quarterly reports
  5. Review the redacted dailies to ensure that the changes you have are correct that the PI workbook and other media changes are correct.
  6. Serves a one-year term.

The Lead Secretary may also serve as secretary to Drug Court- if the lead secretary is unable to attend the PI Chair will appoint a secretary in their place.

  1. Maintains notes on each drug court contact
    • Are they interested in a presentation?
    • Do they want a meeting in their facility?
    • Would they like a literature rack and pamphlets to make available to their clients.
  2. Organizes and schedules volunteers for NADCP.
  3. Compiles all contact information received at NADCP and distributes to CAWSO, WSOB, and Stewards of PI Chair.

CO-SECRETARY

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  1. Take minutes at Conference, attend all steering committee and general conference calls and take minutes (distribute minutes prior to next conference call).
  2. Take notes during the Conference as to what changes have passed through the Conference floor.
  3. Serves a one-year term
  4. Submits a monthly report including minutes from all conference calls.

SECRETARY TO SUB-COMMITTEES

Each sub-committee should elect their own secretary and keep minutes of their sub-committee at Conference.

Each sub-committee secretary will maintain contact information for all subcommittee members, takes minutes on all calls of their sub-committee, distribute minutes, send monthly conference call reminders, archive and submit a monthly report including conference call minutes to the Co-Secretary.

PI COMMITTEE SECRETARY

a. Keeps accurate minutes of each meeting of the PI Committee, including conference calls and the PI Summit.

b. Take notes during the Conference as to what changes have passed through the Conference floor.

c. Serves a one-year term

SUB-COMMITTEES

STEWARDS OF PI NORTH AMERICA PI/ EUROPEAN PI

The role of the North American and European PI chair is to encourage and enable area PI Chairs to be effective in their perspective areas; to create unity and facilitate the sharing of ideas and experiences for other areas to utilize. Helps facilitate initial contact between NADCP contacts and area PI Chairs. Facilitates Monthly Conference Calls and invites Area PI Chairs to participate and be engaged with the PI Committee’s Statement of Purpose.

PSA/MEDIA OUTREACH

Maintains a list of media and PSA contacts with phone numbers and email information for local newspapers, radio and television stations. They stay in communication with their contacts, keeping up to date on any local drug-related specials that might be airing. They

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research and submit PSA materials according to the media outlet’s preference, in the format and length requested, making sure to follow up and thank the contact. All PSA and media distributed will be conference approved material only.

SURVEY

Many of us in PI found it very hard to give facts about C.A. when we had none. Knowledge of our Fellowship is important. Every year the World Service PI Committee conducts a survey which gives us information for the C.A. Fact File which provides information that assists the World Service Office in determining the needs of the Fellowship. This subcommittee reviews comments from prior year survey and updates information on a yearly basis at the approval of the committee and updates the C.A. Fact File annually.

NADCP

Each year the PI Committee will select a Regional DCP Conference for local members to attend. A chair from that region will be elected to attend and support the conference. The chair will create a budget.

HELPLINE

Whether you call it a hotline, helpline or info-line, each C.A. phone line is a lifeline to the addict who still suffers and is a basic PI necessity. This is the touchstone of PI work. The Helpline subcommittee will collaborate and communicate with the WSO to always have an up to date Infoline pamphlet. This committee will maintain a database of local Help line contacts.

PI MEMBERS AREA WEBSITE

This subcommittee will maintain and assure all material on the www.ca.org and PI Committee Areas Website is current and up to date. The PI Committee Areas website will link from the ca.org/service/picommittee.

CONFERENCE CALLS

  1. Steering Committee and Subcommittee Chairs – facilitated by WSC PI Chair.
  2. PI Committee – facilitated by WSC PI Chair.
  3. North American PI Chair – facilitated by the WSC NAPI Chair.

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4. European PI – Facilitated by European PI Chair .

Seconded

Kevin M – Printed copy awareness.

Trevor S – Seeing no further discussion, prepare to vote Clicker 06 vote for 142// 5 against, Motion Passed *

****

*****

Danny H – Presents motion to approve-

MOTION: To approve the “Did your drug keep you here poster, male and female versions (attachment 1 and 2)

Seconded

Trevor S: Any debate? Seeing none.

07 clicker vote for 142 // 4 against. Motion passes

*****

*****

Megan B presents Motion for approval –

MOTION: To insert in the WSCPI manual page 23 as a new heading, PI Members Area with the information as follows:

PI ONLINE MEMBERS AREA

http://www.pimembersarea.org

The purpose of the PI Members Area is to provide information and Conference approved materials to our PI Committees; enabling them to carry the message of CA to the Professional Community and still suffering addict, regardless of language or location.

Customized Material – Posters & PSA’s

Conference approved posters can be customized to your Area or District, and translated if required. The customized posters will provide the details of the specific Area/District, Helpline number and website address.

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Public Service Announcements for television and radio, have been produced by the WSC PI Committee. The PSAs can be localized for specific Areas and Districts, detailing website, helpline and email contacts.

Customized posters and PSA’s can be requested via the Contact PI page on the Members Area website.

Logos & Artwork

Copyrighted Cocaine Anonymous logos for use in the design of literature and media can be downloaded in high resolution format from the PI Members area.

The “Hope, Faith & Courage” logo is available in multiple colors and backgrounds. The logos can be translated, upon request to the WSO, into numerous languages.

(Attachment 3 Logos)

When using any media containing a WSC approved CA logo (printed, electronic or otherwise), refer to the Statement of Policy in the World Service Manual for terms of use.

Website Template

Areas and Districts have access to a Conference approved website template which can be localized and populated with their relevant details and information. Instructions are provided, with support also available through the WSC PI committee.

Contact PI

Enquiries to CAWS PI can be made via the online contact form. This service facilitates requests for the customization of:

  • PSA Video for an Area or District
  • PSA Radio for an Area or District
  • Website for an Area or District
  • Poster for an Area or District

General Information

The PI Members Area acts a central repository for all PI related information, news, updates and access to the WSPI Handbook.

CA Members can participate in the PI Survey via the website and find the previous year’s findings in the PI Fact File (which is available for download). PI and Area committees have the

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option of embedding the survey on their respective websites in order to broaden the reach of the survey.

Any news and updates relating to matters concerning PI, such as upcoming PI regional Summits are published and updated on the Members Area.

(Insert PI posters)

Seconded.

Trevor S – Any debate for the committee?

Megan B – No.

Susan B – I have seen the use of the Welsh logo in the presentation, which to my knowledge has not been approved and is not available from the WSO, why is it included in the video?

Megan B – It went through the approval process through the WSO.

Susan B – I was not given that logo. I was given nine approved logos.

Stuart J – I noticed the Welsh has been approved, but the Russian one has not been through the process.

Linda F – The European Region Trustee had forwarded me the Welsh pamphlets through the process and the local committee made some changes and it was signed off on with the previous Euro Trustee.

Rodney D – In the guidelines, it states to take the policy and use of the logo, will this be on the website as well to download?

Megan B – Yes.

Stu E – Question, did we approve PI Committee creating the pimembersarea.org website? Megan B – Yes.

Stu E – It went through Finance, cause we are obviously paying for it, right?

Trevor S – I would surmise that hosting a website of this nature would be a tag on to the already existing website.

Stuart J – The expense does come out of the PI budget.

Trevor S – So, it has been approved?

Anne M– Thank you for providing the access, when it passed, last year, who has been delegated the responsibility of updating and maintaining the website?

Megan B – That would be me.

Kevin M – How much does it cost to put up this domain name to maintain this year?

Megan B – We will have to consult with the previous members area PI chair, it is a minimal cost.

Cameron F – I built the website, I host it. Its $10/month plus domain registration.

Anne M – Thank you Megan, would you take a friendly amendment to add position title of who would maintain the website to know in future years who to delegate this responsibility. I would just like to have added the certain person of which committee of who will be maintaining the website.

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Stuart J – That is referenced in the previous motion’s guidelines, that position will be listed there.

Stu E – I am leaning against supporting this motion, there is a re-occurring cost added to the fellowship, I believe that has to come on the conference floor… this is all the intellectual property of Cocaine Anonymous, I think it should be controlled by the website of ca.org. as to not align the ownership to a member. Could this not be a link on the ca.org website so the fellowship maintains control?

Jason L – I speak in favor of this motion. We are not talking about creating, this is not a new thing. This motion is to include language which describes it into the handbook.

Megan B – This was approved at Conference last year in the manner in which it is being delivered. In favor of the motion.

Wade S – In favor, the website has already been approved and monetary concerns have already been addressed, those issues are not part of the motion.

Trevor S – Seeing no further debate, re-read motion… Clicker vote 08 – 139 for, 12 against, motion passes *****

Stu E – Parliamentary Inquiry – I just went through the 2016 and 2017 closing reports and there was never a motion made to create this website. Where was this done?

Trevor S – It was in 2015.

Tom P – The Previous PI Chair and Secretary created it and it was discussed on the floor. It has been around for a while.

Stuart J – 2015 it was approved.

Trevor S – I will research this during break.

*****

Vivian W —

MOTION: To approve, ‘It stopped being fun a long time ago’ poster (Attachment 5)

Seconded

Trevor S – Seeing no debate, please prepare to vote

Clicker Vote 09 – 145 for, 3 against, motion passes with substantial unanimity

*****

*****

Whiz C —

MOTION to approve, ‘Every morning I swear never again’ poster (Attachment 6)

Seconded.

Trevor S – Any debate?

Maxine M – They are beautiful. Have all the sources and images been properly sighted before presentation.

Whiz C – Yes

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 40 of 128

Trevor S – Seeing no further debate, please prepare to vote

Clicker vote 10 – 144 for, 4 against, motion passed with substantial unanimity

*****

*****

Withdrawn from the Conference Floor.

MOTION: To approve the Meet and Greet

*****

*****

Kim C –

MOTION: to insert into Section 3 of the WSCPI Handbook the Chit System WSCPI (Attachment Chit system Overview)

Trevor S – Any debate? Seeing none, please vote

Clicker vote 11 – 137 for, 12 against, motion passes with substantial unanimity

*****

*****

Troy L —

MOTION: To approve A message for Professionals document. (Attachment 7) Seconded.

Trevor S – Any debate?

Wade S – Would you accept a friendly amend . . .

To approve the document A message for Professionals. (Attachment 7)

Troy L – Yes

Susan B – Is there anywhere in the document about on-line meetings?

Troy L – No.

Susan B – Why not?

Troy L – We will add it.

Trevor S – Friendly amend not accepted.

Kevin M – Against this motion, this appears to be a piece of literature and would be distributed by the WS Office and has not gone through the Literature, Chips and Format Committee (LCF) approval process. Not sure where LCF stands on this. In the past, other items similar to this have been ruled out of order for not going through LCF.

Jason L – In favor, this piece of literature/document has been worked up by the PI committee, forwarded to LCF to be worked up as a pamphlet and will go through that process, but that won’t happen until it goes through that process. PI just wants to use it now as a tool. This would not be a piece of literature in a meeting. This is also a motion for this in LCF report.

Justin C – Against, as it is LCF is looking at this and would like it to go through the process.

Rose J – A Trustee and LCF come to our PI sub-committee and we talked about it, so it will go through LCF process. This is just a tool that we can use now.

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 41 of 128

*****

Michael C – Friendly amend, hold this document until next conference and work with LCF to get it properly vetted.

Trevor S – That is a refer back to committee motion, is that what you want?

Michael C – Yes. It sounds like a good piece, but it needs to go through the process with LCF.

Seconded.

Carla S – Against Michael’s motion. I know about this document, it is written well and it will go through the LCF process. PI is just asking for this to use as a tool. Hopefully when it gets to LCF, we can get the OSA info added. PI is asking for an exception to the rule so this can be used as a tool now.

Stuart J – Parliamentary Inquiry – Which motion are we debating?

Trevor S – The motion to refer back to committee, I give some latitude during debate to include some debate on the underlying issue as to why it needs to go back to the committee.

John R – Against the motion to refer back to committee, this is a tool that would help people recover now.

Henry A – It is a long process to get anything through the LCF, that is how it has to be. It is critical that anything that is in print goes through the process.

Zachary A – Against, I think we are losing site of what PI is for, this is going to the professionals, not the fellowship so doesn’t need to go through LCF.

Kevin M – In favor to refer back to committee, this is in the format of a piece of literature and will be confused as a piece of literature. If it was in a full-page setup, my reaction to it might be different. The original motion could set a bad precedence. I don’t want the piece killed, just presented in a different format.

Jason L – Thanks, Kevin. Against the motion to refer back to committee, this is not a piece of C.A. literature. It is in its current format as it was mocked up to give to LCF. It will be in the form of a full page when used for the professional community. If we start suggesting that any document that any committee uses has to go through LCF, then we will hinder every committee here.

Joanna H – Against the motion to refer back to committee, agree with what Jason said, position already stated.

Patrice F – What is the rush for this to get out?

Troy L – This was produced for the professionals at the NADCP to provide them with info about C.A. as requested. This was drafted as a direct response to that request.

Megan B – Against the motion to refer back to committee, if you refer to the Fact File, less than 2% for our fellowship are coming through the professional community, this will help get more.

Stu E – In favor to refer back to committee, people have been dying for thousands of years before this piece. We have a process and we need to follow it.

*****

Troy L – Call the question.

Seconded

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 42 of 128

Trevor S – This motion needs a 2/3rds majority to pass.

Clicker vote 12 — 129 for, 17 against, motion passed with substantial unanimity.

*****

Trevor S – Now voting on the motion to refer back to committee.

Clicker vote 13 – 79 for, 74 opposed, motion passed to refer back to committee.

*****

Susan B – Parliamentary Inquiry – Would it be possible for the PI committee to bring this back in a different format. Can this be tabled?

Trevor S – You cannot table something that was just voted to go back to committee. Susan B – Could the document be brought back at this conference? Trevor S – Yes

Anne M – Can I do a 5th Concept statement?

Trevor S – Yes

Anne M – I am disappointed. Most of the material in this document is already approved info. I went to the Meet and Greet on Tuesday before Conference. They did a good job with this. I am sad it was referred back to committee.

Stuart J – Parliamentary Inquiry – Can you please explain how the 5th Concept Statement process works and how it impacts us?

Trevor S – This process brings the opposition’s opinion back to the floor or maybe something that wasn’t heard before. Sometimes the 5th Concept Statement can change the opinion of the floor. Example of the GLBT pamphlet. That pamphlet would not have been printed it if wasn’t for a 5th Concept Statement. Sometimes it can bring things back to the floor to be addressed.

Carla S – Make motion to reconsider this vote.

Trevor S – Did you vote on the prevailing side?

Carla S – I voted against sending back to committee. I don’t want it to go to LCF.

Trevor S – This is going back to PI, did you vote for the winning side?

Carla S – No.

Trevor S – You cannot do this then.

Megan B – Did everyone understand what the Yes vote did?

Trevor S – I surely hope so.

Bart Van Der P – I wanted to ask what Megan asked. Carla S – Can I make a 5th Concept Statement? Trevor S – Yes

Carla S – This was a very close vote. There has got to be an exception. This is a very important piece. PI worked on this a lot. Most of this info is already approved, and hopefully with inclusion of OSA info when it goes to LCF. Please reconsider. PI needs these tools to be able to do their purpose more effectively. We need to do whatever we can to reach out to the professionals.

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 43 of 128

Stuart J – Parliamentary inquiry – Can we submit this later in this conference if we change the format?

Trevor S – Absolutely

Kevin M – Parliamentary inquiry – Could they do it if they worked on it during lunch as we would still be in their report.

Trevor S – Yes, if they wanted to work through lunch.

*****

Ricky W – Motion to extend session to 12:15pm.

Seconded.

Trevor S – Any debate?

Henry A – Against the motion to extend. People in this room followed the rules and we have a process, now people want to debate why the rules should not apply.

Susan B – Parliamentary inquiry – The motion is just to extend past the designated lunch time break, correct?

Trevor S – Yes, Stuart has the floor.

Stuart J – Please let us adjourn for lunch by unanimous consent to allow the committee to work on this during lunch break and bring it back.

Trevor S – There is one objection. So now we are in discussion to extend session to 12:15p (it is now 12:06p)

Clicker vote 14 – 37 for, 105 against, motion fails to extend the session.

*****

Trevor S – Adjourned for lunch until 1:30pm. Please return from lunch at 1:30p

Back in session at 1:30p

Trevor S – Please come to order. Lost & found – a blue tooth and a cell phone can be claimed in the office.

Trevor S – Sorry for not starting at 1:30p exactly, but we had to research a number of things. There are 2 people in line for 5th concept, but they are on hold for a minute. During lunch, we did some research on the PI website. Statements were made that it was Conference approved, but it was not. I have been assured that everything on it is Conference approved. It is just a repository. I am taking a motion at this time, then will go back to 5th Concept statements.

*****

Stu E – Motion to approve the concept of the pi.ca.org with all current content of pimembersarea.org to be moved over subject to the approval of CA WSOB.

Seconded

Tom P – Should this be under new business?

Trevor S – It could be, but I think it fits better here and am hoping the floor will allow it. Does the maker wish to talk to the motion?

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 44 of 128

Stu E – I have been to the site and am impressed. I just want to make sure we do this the right way.

Johan T – The motion is to approve the concept of the pi.ca.org with all current content of pimembersarea.org to be moved over subject to the approval of CA WSOB.

Will the name of the page be exactly this, pi.ca.org? (note – Trevor S – No, it could be slightly different.

Tom P – Offering a friendly amendment, to remove ‘the concept.’

Motion to approve pi.ca.org with all current content of pimembersarea.org to be moved over subject to the approval of CA WSOB.

Trevor S – Does the maker accept?

Stu E – Yes

Daniel H – That domain name might not work, will that be a future issue?

Trevor S – No, it will not.

Cameron F – I am the webmaster, this would be a sub-domain. This domain address will work.

Trevor S – Any further debate? Seeing none, please prepare to vote on the

Amended Motion — Motion to approve pi.ca.org with all current content of pimembersarea.org to be moved over subject to the approval of CA WSOB.

Clicker vote 15 – 140 for, 6 against, motion passed *****

Trevor S – Does anyone wish to continue with their 5th Concept statements?

Carla S – No

Ricky W – No

REFERRALS THAT DID NOT RESULT IN MOTIONS

PI 2018-10

It looks like you’re doing a lot of work with Drug Court in the United States and I wanted to see there has been any efforts put into Drug Court in Canada and if not could we look into making some efforts to start reaching out to Drug Court in Canada.

No Action Taken

The North American sub committee has commenced researching and contacting the Canadian Association of Drug Treatment Court Professionals. We are looking forward to adding CA to the solutions offered by the Canadian Court system.

PI 2018-9

To include this OSA Area approved business card in the PI Handbook and on the PI section of the website as a recommended PI tool.

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 45 of 128

No Action Taken

Housekeeping

Stuart J presents —

NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE

Stuart J Chair recoveryrocks01@gmail.com +447773887078
Richard B Vice Chair rlbradley150@aol.com 212-363-0226
Jon H Lead Secretary jhimelblau@yahoo.com 818-277-5196
Carol P Co-Secretary clp36602002@yahoo.com 850-288-5097

CLOSING COMMENTS

Thank you letting me serve on this fantastic committee which I will serve to the best of my willingness and ability

ILAS

Stuart J

WSCPI Chair

Respectfully Submitted:

Stuart J

Trevor S – Any questions for the committee?

Dawn M – Thanks for all this info. You referred to in your report about a European PI Survey. I have already stated my opposition to multiple surveys.

Bart Van Der P – It is just on the agenda, it will be discussed more with the committee.

Dawn M – There was a request on the budget to attend the International NADCP, but it is not in your closing report.

Stuart J – It is not in the PI budget, it is still under the WSO budget.

Jason L – There is no PI budget for that right now and it is part of the WSO budget. Al P – The posters, is there a cost for those?

Stuart J — We do not charge to customize these items.

Dawn M – I see a number of PSAs and posters from PI, this is great, but do we have any type of monitoring of what audience we are reaching with these items? Are there any plans to monitor where they are placed and who they reach?

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Stuart J – Troy has some experience with this and is the head of the sub-committee. Dawn M – I would like to see something from this committee on this issue.

Stuart J – We will look into it.

Tom P – The PI Rocks video with the Queen music in the background. I tried to copy that and use it on a secret social media group. The owner of the secret group removed it because the music was not approved to be used in our video.

Jason L – We considered that, the PI Rocks video was put together at the European PI Summit and we consulted with the C.A. legal advisory and it is ok to use the music as it is not going outside of our fellowship.

Wade S – Isn’t the purpose of the video only to create enthusiasm within the PI committee? That music is not ok to use outside of that purpose.

Jason L – Correct

Trevor S – Seeing no more questions, please thank the committee. Next up is IT

– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –

Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 47 of 128

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