Maya B – presented report
CLOSING REPORT C.A. WORLD SERVICE CONFERENCE 2018
FINANCE REPORT
INTRODUCTION AND OPENING COMMENTS
Opening Comments
The Finance Committee has been very busy, as usual, trying to find money for all your Committee requests. We hope you are pleased with our efforts. We have also made great progress with our consolidated Financial Guidelines and hope to have a version ready for next year’s SR-14 mailing.
Both the WSO and the Finance Committee are thrilled with the increase in 7th Tradition donations this last year. That doesn’t mean that you can stop! We know that just over $30,000 of that was a one-time donation that we shouldn’t expect next year (which is why the 7th Tradition budget decreased from 2018 to 2019). We would like to take a moment to pass the basket to the Conference floor to help further support the efforts of the World Service Office. We appreciate your generosity here and all year long.
Committee Introductions
| Chair | Maya B | Trustee | George M |
| Vice Chair | Paul S | Trustee | Kerry W |
| Secretary | Jim G | Member | Bert S |
| Treasurer | Allison M | Member | Caryl S |
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| Member | Dawn M | Member | Jonathon H |
| Member | Freddie P | Member | Pierre K |
| Member | Gareth L | Member | Stephanie K |
COMMITTEE WORK THAT RESULTED IN MOTIONS
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Paul S –
- MOTION: To approve the Proposed Amended 2018 Budget. Seconded
Trevor S – Does the committee wish to speak to it?
Paul S – There has been some concern about the convention in Montreal. It isn’t quite as bad as we had thought it would be. Other income coming in has increased greatly. Product sales have increased. Income from Conference have increased as well. Even with the Montreal losses, we are still to be in plus on the revenue. Bank charges are lower as well as office expenses. It is not as bleak as what you may have heard. The EU folks sent over a huge donation, as well as are other areas of revenue are up. We are pretty fiscally healthy.
Trevor S – Any other debate? Seeing none, prep to vote.
Clicker vote 37 – 132 for, 2 against, passed with substantial unanimity
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Maya B —
- MOTION: To approve the Proposed Draft 2019 Budget. Seconded
Trevor S – Does the committee wish to address the motion? Maya B – Not at this time?
Trevor S – Seeing no questions, please prep to vote
Clicker vote 38 – 135 for, 5 against, passed with substantial unanimity
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REFERRALS THAT RESULTED IN MOTIONS
None.
REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR
None.
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REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES
None.
REFERRALS THAT DID NOT RESULT IN MOTIONS
Referral: Convention 2018-6 (Transferred from the Convention Committee)
“Develop a method of using electronic transfers from audited accounts, so that their expenditures can be tracked, and no cash received at the convention is spent directly.”
Response: Thank you for your suggestion. We will make sure to include this recommendation in our new consolidated Financial Guidelines.
Maya B — introductions
NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE
| Chair | Maya B | (801) 671-9645 | aunt.maya@gmail.com |
| Vice-Chair | Jim G | (801) 243-7604 | jimut2501@gmail.com |
| Secretary | Gareth L | gareth.la@ntlworld.com |
Maya B —
CLOSING COMMENTS
Have you noticed these fantastic matching shirts we have on? Well, this is our new fundraising idea I alluded to in my opening report. These are loosely based on what would be available on a special-order basis. Let me make this clear – this is an idea (or concept) that we wanted to see if members of CA would support before we get started. The official shirt would mimic exactly what the specialty coins look like now: with your sobriety year listed as Roman Numerals in an outer circle, and the CA logo on front (where is says “12”). If we feel like enough people would support it, we will investigate our options throughout the next year with an announcement in the SR-14 mailing. By a show of hands, who would be interested in purchasing one of these for themselves, a sponsee, or a sponsor? Of those with your hand up, would you still buy one if the price was $25 (including shipping)? What about $35 (including shipping)? Thank you, if we feel that is enough to validate the work necessary to further this idea, expect to see an announcement soon!
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We ask that all committees please be mindful of their spending. This includes both the remainder of this year and next due to the unexpected cash shortfall. Just because it shows in your budget, doesn’t mean you have automatic authorization to spend it. We suggest you check with the World Service Office before you pay for something out of pocket expecting to be reimbursed. Until you check with the office, there is no guarantee of reimbursement.
To focus on fiscal responsibility for the Fellowship as a whole, the Finance Committee has submitted a referral encouraging all committees to select Chairpersons who would fulfill their two-year commitment while still within their term as Delegate. This would help alleviate the costs incurred by non-Delegate chairs, while keeping Concept 9 in mind.
Respectfully Submitted in Love and Service,
Maya B
Maya B – We have one 1 extra shirt that will go to the highest bidder after session. Trevor S – Any questions for the committee?
Tom P – Thanks for the work and the report. In the 2019 budget, the line items for convention income, it is everything bunched together. Can you break that out?
Maya B – This info came from the bid, we will give it to Jay to upload.
Gary M – In the opening report, it was mentioned that there was a $30,000 shortfall. Now you are saying it isn’t that bad. What info can I take back to my Area as we hosted the convention?
Maya B– Final numbers have not been received yet. To be clear, it was the WSO who gave that $30,000 shortfall figure. Today, doing more research, we show a $7,000 income. The Office Board may have better info, but this is what we gathered for the budget.
Tom P – Can they report back to their $163,000 projected income, $160,000 projected expenses…. Can they report back to their Area with those numbers?
Maya B – I need someone from the Office to provide final figures. This is the best info Finance has at this time.
Kevin M – WSOB trustee, this is the issue we have with July conventions. It doesn’t give us enough time to finalize the info before the Conference.
Dane S – What is the timeframe that they have to submit the final report?
Maya B – The WSO needs to answer that.
Marie K – Why 60 days after a convention, why don’t we have the final figures? Why is there a $35,000 fluctuation in the past 3 days?
Maya B – That needs to be directed to the Office as I don’t have the specifics on those figures. I do know one of the issues was the bank statements were received in French, that was hard to read.
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Jean Pierre S – Do you have a charity status here? How does the bank work with charities? Is there a pro bono option here?
Trevor S – That might not apply to Canada and the USA. Robert H — Will we have figures by the year end? Maya B – Probably
Dane S – Why was it brought up in the opening report such a large loss without complete figures?
Maya B – I can’t answer for the Office.
Albina K– Where are the budgets for me to see? Maya B – These are in the box, Closing Reports folder.
Justine K – On the reoccurring donations which you are encouraging, is there something that can be set up for EU regions so we don’t get charged for making a donation?
Maya B – We just promote the program, creating something new needs to be addressed to the WSO.
Trevor S – Seeing no further questions, thank the committee.
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