Trevor S – Everybody take your seats. Earlier, I know I might have said some stuff about order… however, I am juggling committees around. Up next is Conference Committees and maybe one other before our 5:30pm break.
Jay F – We have really enjoyed seeing these events this week come together, and the surprises that have come our way.
CLOSING REPORT C.A. WORLD SERVICE CONFERENCE 2018
CONFERENCE COMMITTEE
INTRODUCTION AND OPENING COMMENTS
The Conference Committee has thoroughly enjoyed working with you and for you this past week to make our 2018 World Service Conference successful. Thank you to all delegates, committee chairs, Trustees, WSOB members, other Conference attendees, and both new and outgoing members for your service and participation.
Committee Introductions
| Committee Members: | |||
| Jay F – Chair | Jerico M. – Co-Secretary of the Committee | ||
| Jessi G – Vice Chair | Kenny S – member | ||
| Susan L – Conference Coordinator | Maria K – member | ||
| Cindy C – Conference Co-Coordinator | Sarah T – member | ||
| Linda F – Director of Operations | Patrice F – member | ||
| Alesia F – Admin. Coordinator | Vicki R – member | ||
| Loni S – Co-Secretary of the Committee | |||
| Conference Officers: | |||
| Trevor S – Chair | |||
| Russell S – Vice-Chair/Parliamentarian | |||
| Alex ZM – Co-Secretary | |||
| Ruby L C – Co-Secretary | |||
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 73 of 128
Conference Committee Trustees:
Anne M – Atlantic South Regional Trustee
Vanessa MJ – Trustee at Large
COMMITTEE WORK THAT RESULTED IN MOTIONS
Conference 2018-3 From Jay F. Conference Committee Chair and David M. Unity Committee Chair (In-Conference)
Background:
Conference Theme Motions
jointly submitted by the Unity Committee and the Conference Committee
It is the intent of this Referral to have the Conference Committee take over responsibility of selecting and then utilizing the theme for the World Service Conference for each year.
Currently, this task is under the Unity Committee as seen in the Unity Guidelines on Page 12.
CAWSC Theme
It shall be the duty and privilege of the CAWSC Unity Committee to create a unifying theme for each year’s conference. The theme for the upcoming conference will be presented to CAWSC, at each conference.
MOTION
Motion 1 to delete this provision from the Unity Guidelines. (This was done when Unity Committee gave their closing report.)
*****
Jay F presented motion –
Motion 2 — To add a similar provision to the CA World Service Conference Committee Guidelines as new bullet 14 on 3 of the General Guidelines as follows:
14) Each year the Conference Committee shall select a theme for the upcoming Conference which will be presented to the Conference at each Conference.
Trevor S — Seconded. Any debate? Seeing none, prepare to vote. Clicker 25 vote – for 129 // 2 against. Passes with substantial unanimity.
*****
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 74 of 128
Conference 2018-5 From Jay F. Conference Committee Chair (In-Conference)
*****
Jay F presented motion –
Motion to create a new position on the Conference Committee and insert the description on page 9 of the Conference Guidelines as follows:
CONFERENCE ORIENTATION AND PROGRAMS LIAISON:
Responsibilities:
- Assists the Conference Coordinator and Co-Coordinator in all of the above activities
- Is responsible for the coordination of Conference orientation on-site and any new-delegate orientation and workshops planned and to be executed prior to the commencement of and during the Conference.
- Is responsible for the coordination of all programs which occur during the Conference which include any and all meal functions (such as the kick-off dinner and Saturday night dinner); a convention committee meet and greet, and other programming functions as applicable.
Qualifications:
- Four (4) years continuous sobriety
- Previous conference voting member
- Currently serving on the Conference Committee.
- Working knowledge of the Twelve Steps of Cocaine Anonymous, the Twelve Traditions of Cocaine Anonymous, the Twelve Concepts of Cocaine Anonymous and the Conference Charter. Good organizational skills
- Previous hotel, event, and/or programming or convention experience recommended
Length of commitment: 2 years. No person may serve more than 2 consecutive terms.
Seconded.
Trevor S – Any debate for the Committee?
Jay F – I do want to talk about the changes of the budget, the cost of this position would be $240, and $500 airfare, would be an average of $740 maximum.
Stu E – My question is, when I read the length of commitment, serving two terms; is your intent that they can take a break and come back?
Jay F – As I understood the written intent, this position would be 4 year term, period.
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 75 of 128
Jason L – These are separated out from the original document from the guidelines, and this particular item I noted you had, the language “previous conference voting member” I took that as someone who was no longer a voting delegate. Where is the language that it could be a delegate?
Jay F – There was another bullet that was removed that had stated no voting status at conference. The intent was that you couldn’t be a first year delegate.
Jason L – There are so many delegates, why couldn’t it be a delegate?
Trevor S – It could be a delegate.
Jason L – If every post could be a delegate, why would the conference committee put in a position to not be a delegate?
Jay F – Why are we terminally unique to need to define this? We currently have two non-voting positions, and this was to be an additional position. It is clear in our committee that we do not always attract the love, we only have three new people, that have been delegates that have not been us. In the cycle, where we are, we need to get some help we wouldn’t have needed before. Its time.
Katie B – Shouldn’t the hotel cost for the hotel stay for this position be considered in the budget?
Jay F – It is in our budget as a staff bunk.
Stu E – Would you consider a friendly amendment to strike the word consecutive in the motion Jay F – We would not accept, thank you.
Kevin M – In that case, in favor of the motion, it allows more terms to be served. I like that. Yvette H – I was going to ask the same thing Stu asked, and say the length of commitment is out of order, in the spirit of rotation.
Trevor S – I am not sure you can call the commitment length out of order in a suggested term.
Jay F – I am confused. To me, it says, you can serve two years, non-consecutive terms. This means 4 years to me.
Rodney D – I speak in favor, as someone who was able to participate in the new delegate workshop and I really enjoyed it. The highlight was to interact with someone who has not been here, my concern is that some of the key members of this committee is getting older, and we do not have individuals that will be able to fill in those positions. I believe that was the real intent to these positions.
Jason L – I suppose a point of order? Parliamentary Inquiry, this document went out in SR14 mailing, guidelines, and there was a motion there for those guidelines, this was part of those guidelines, it’s not the same though, there has been a change to it, and there is even a debate to be made on the floor. There has been questions to any changes to documents, more than 0% has been made compared to the sr14 mailing, and I suppose there will be lots of changes than what went out in the sr14 mailing, is this reasonable? Or out of order? I would have thought sr10, as it’s been broken down and is not quite as cohesive.
Trevor S – I am glad you asked that question, because I have a good answer to that. The reason this is in order, yes it was part of a larger guideline, and the committee was allowed to break it
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 76 of 128
down as a whole. It has been changed, and has been read into the record. The committee has the prevue and is allowed to make any changes up to and even on the floor to make editing. It is much like anything else that separates and divides, it does not negate its opportunity to exist. We will vote on this committee until there is a vote down or removal.
Jason L – Can they divide to any degree?
Trevor S – Yes.
Jay F– The bulk of the document was withdrawn, these are the only two documents pulled, and they were placed separately from the guidelines in its origin.
Henry A – I speak for the motion, I don’t know all that you guys do, I don’t even want to see what it looks like. You should have all the help that you can get. As far as the issue of terms, the spirit of rotation is fed by the originally stories and organically created by members.
Wade S – I’m coming from a different angle, I understand it’s a liaison/assistant, my question is that its for qualification that they must already be serving on the conference committee, or do you feel the skill set required might be that they have more experience.
Jay F – You have a good point, thank you.
Vanessa MJ – That qualification is put in just like other committees, you come in and don’t get voted in immediately, you have time to sit on it and then get voted in.
Yvette H – I would like to make friendly amendment Conference orientation and program liaison may serve no more than 2 terms.
Jay F – We accept that. Amended portion of Motion would now read:
…Length of commitment: 2 years. No person may serve more than 2 terms.
Kevin M – Sorry, I support this motion, I believe that consecutive coming out makes it more like what the committee has in mind. The requirement that it has to be a standing member in mind, disallows a member with qualifications for this position. I think it’s a great idea.
Maya B – I speak in favor, if we keep this position closed to being a non-delegate expense. It is unfair for the delegates to be sent and not have representation.
*****
Earl S – Call to question.
Seconded.
Trevor S – Question has been called, requires a 2/3 majority vote.
Clicker 26 vote – for 116 // 21 against. Call to question passes.
*****
Jason L – Before we go to the vote on the original motion, before we vote can I make a statement or should I wait for the concept 5 statement?
Trevor S – We have to vote first.
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 77 of 128
***AMENDED MOTION:
Motion to create a new position on the Conference Committee and insert the description on page 9 of the Conference Guidelines as follows:
CONFERENCE ORIENTATION AND PROGRAMS LIAISON:
Responsibilities:
- Assists the Conference Coordinator and Co-Coordinator in all of the above activities
- Is responsible for the coordination of Conference orientation on-site and any new-delegate orientation and workshops planned and to be executed prior to the commencement of and during the Conference.
- Is responsible for the coordination of all programs which occur during the Conference which include any and all meal functions (such as the kick-off dinner and Saturday night dinner); a convention committee meet and greet, and other programming functions as applicable.
Qualifications:
- Four (4) years continuous sobriety
- Previous conference voting member
- Currently serving on the Conference Committee.
- Working knowledge of the Twelve Steps of Cocaine Anonymous, the Twelve Traditions of Cocaine Anonymous, the Twelve Concepts of Cocaine Anonymous and the Conference Charter. Good organizational skills
- Previous hotel, event, and/or programming or convention experience recommended
Length of commitment: 2 years. No person may serve more than 2 terms.
Clicker 27 vote – for 119 // 29 against. Motion Passes. <Motion then amended again during questions to the Conference Committee>
*****
Jason L – I just think there was a misrepresentation in the debate, the question was asked, how much it would cost if this position would be filled by a non-delegate, and it would be roughly $740 because there would be no room charge, as there are already rooms provided. There is already all these other people staying in this room. I know they are a friendly bunch, that there are no additional costs to this position and the position next on the floor, the chair of the finance committee came up and stated favor if there was an addendum that this would be a delegate role. There is no budget for this, the financial has gone up for this committee. I really think more consideration should be taken, because we are assigning these positions to non-
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delegates. If we don’t use the staff rooms, we can take them out of the contract. I think that we should’ve taken some due consideration to what this entails.
Jay F – I am tempted to respond, but that’s kind of weird. So hopefully the next part will answer that.
Conference 2018-6 From Jay F. Conference Committee Chair (In-Conference)
*****
Jay F –
Motion to create a new position on the Conference Committee and insert the description on page 9 of the Conference Guidelines as follows:
CONFERENCE COMMITTEES LIAISON AND REFERRALS/SR14 COORDINATOR:
Responsibilities:
- Assists the Conference Coordinator and Co-Coordinator in all of the above activities
- Is responsible for the coordination and interface by and among the Conference committees and the Conference Committee itself.
- Is responsible for the coordination of the Chair/Secretary orientation by and among the various Conference Committees which occurs just before the Conference opening session and just before the voting on the Saturday session of the Conference (probably on Friday evening).
- Responsible for the update and then circulation of Conference report forms/templates for each committee for the opening reports, closing reports, and after Conference reports.
- Is responsible for the coordination of all referrals received by the Conference Committees throughout the year, including dissemination of the referrals to the applicable Conference Committees.
- Also responsible for the compilation of all referrals into a working document for all Conference attendees, broken down by Committee
- Responsible, along with both Co-Secretaries for redacting all reports to remove last names in the spirit of anonymity.
- Also responsible to coordinate the compilation and ultimate distribution of the SR14 delegate mailing complying with all then current SR14 time and date requirements.
Qualifications:
- Four (4) years continuous sobriety
- Previous conference voting member
- Currently serving on the Conference Committee.
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 79 of 128
- Working knowledge of the Twelve Steps of Cocaine Anonymous, the Twelve Traditions of Cocaine Anonymous, the Twelve Concepts of Cocaine Anonymous and the Conference Charter. Good organizational skills
- Previous hotel, event, and/or programming or convention experience recommended
Length of commitment: 2 years. No person may serve more than 2 consecutive terms.
Jay F – we would like to strike “consecutive” from our requirements.
Trevor S – You may.
Jay F – This is another position we want to create, that have another set of responsibilities that we (myself, Cindy, and Susan) currently do, but it is a lot to tackle. As appropriate and as we put together all the referrals that you will receive. Then handling the task to sort out how we are going to send out the sr14 mailings and everything that goes to it. There are 10 staff rooms right now, there are three people in the rooms, we are very mindful of those expenses, it is not a party, it is not a social time. Those are cherished and allocated and are shared with trustees and others if unneeded, we bunk people up. Thank you.
Kevin M – I am going to speak against the motion, although I have many questions…. I will get back into line. I just feel like you just created one new position at some expense, I do not see the need to create another one. I feel that we are patching a broken sr14 process that used to work. Sure, maybe we double up the room, but there is the airfare, and the cost, I just do not see the point yet.
Wade S – Thanks jay, I appreciate all the work that goes into this. I do understand that even under times of financial stress. I do feel as though this is being handled currently within the committee. I would love to see a little more consideration of this.
Dawn M – I speak against, and it breaks my heart to do that. I would look forward to fulfilling this commitment, and made a suggestion as to a monitor for referrals, however serving the last year on finance committee, and the number of non delegate chairs, my antiquities do not allow me to choose to represent and incur a cost to the fellowship if I came back to serve in this position, as this commitment.
Anne M – I thank you committee for the hard work that you do, I appreciate that you do the work of two or three people, I feel that this position could be distributed better. The budget already caters to the co-secretaries that do this tasking work, prior to the conference maybe when the sr14s and such need to be handled. As well as the new position that has already been created, maybe the duties can be distributed to the other positions.
Rose J – I speak in favor of this motion, I understand about the financial worry about the fellowship, I would almost bet my bottom dollar that everyone in this room has not enrolled in the smart dollar to help. No matter how carefully we design our service structure, appropriate authority. Our productivity cannot function well in a poorly designed structure of our fellowship. We should be willing to get these people to do the job they need to do and help our fellowship grown.
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Yvette H – I speak in favor, this year the referrals and SR14s and streamlining, this lets me know they are overwhelmed, this process could be done streamlined, correctly, I think it could be worth those few dollars.
Zach A – Question, 240/diem 500/airfare, how sure are we that it would take that to get a European representative here?
Jay F – The amount stated was a best guess, we were using a known figure to plot a general average.
Ernest M – I speak in favor, the committee is asking for help. At the beginning of the conference, we were told there were more people here, and there were more people on my committee that I had plenty to assist. We do not want to overwhelm this committee.
Tom P – I speak in favor, because this is the largest conference that we’ve had, one of our principles in concept 10, granting authority for responsibility this committee is all on board with this and they struggle and does its best work to carry its responsibility for the fellowship and this is part of its best work in order to carry out their work for the fellowship. I looked at the revised budget, and we are still proposed to break even , I know there are some assumptions made on that. Our financial principle is to just get by with just enough prudent reserve. I trust that they are thinking about that and giving their best effort to keep those things in mind.
Vanessa MJ – I speak in favor, I am a trustee in the conference committee and when I came on to this committee and these three people the chair conference coordinators and such. Their descriptions in our guidelines are not represented by that. They save this fellowship thousands of dollars and look at every single line in a contract. And really do the work of about 8 or 9 people. I am very frugal when it comes to the money of Cocaine Anonymous. We need to look beyond today and to next year, and they will rotate out, and there are many conference calls throughout the year, doing due diligence. The line of a non-voting member was taken out to allow for a delegate member, but we would like to align for the possibility of a non-voting member. The experience we have in this committee that have as many staff rooms and saving money sharing with other committees, we need more people. When you give somebody a task and responsibility they are more apt to do it and delegate, simple committee members may not be able to follow what is laid out. We can be successful with these positions.
Jason L – Parliamentary Inquiry — Is it open to people that want to speak against?
Trevor S – It hasn’t deviated from the list.
Susan L – I will pass, Vanessa said what I wanted to.
Tammy L – I speak in favor, as the conference is growing there is obviously a lot more work to be done, and if there were more people sharing the work the glitches could be resolved.
Wade S – Friendly Amendment
Currently serving ((or having past experience)) on the Conference Committee Jay F – We would accept that.
Trevor S – Any objection? Amendment has been adopted.
*****
Ryan A – Call the question
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 81 of 128
Seconded.
Clicker 28 vote – for 134 // 14 against, motion to call the question passed
*****
Wade S – Parliamentary Inquiry – based on discussion going by list if there was more discussion…
Trevor S – Only if I would feel that with a grossly out of balance type of discussion/opposition. I do not feel like that with our discussion.
AMENDED MOTION
CONFERENCE COMMITTEES LIAISON AND REFERRALS/SR14 COORDINATOR:
Responsibilities:
- Assists the Conference Coordinator and Co-Coordinator in all of the above activities
- Is responsible for the coordination and interface by and among the Conference committees and the Conference Committee itself.
- Is responsible for the coordination of the Chair/Secretary orientation by and among the various Conference Committees which occurs just before the Conference opening session and just before the voting on the Saturday session of the Conference (probably on Friday evening).
- Responsible for the update and then circulation of Conference report forms/templates for each committee for the opening reports, closing reports, and after Conference reports.
- Is responsible for the coordination of all referrals received by the Conference Committees throughout the year, including dissemination of the referrals to the applicable Conference Committees.
- Also responsible for the compilation of all referrals into a working document for all Conference attendees, broken down by Committee
- Responsible, along with both Co-Secretaries for redacting all reports to remove last names in the spirit of anonymity.
- Also responsible to coordinate the compilation and ultimate distribution of the SR14 delegate mailing complying with all then current SR14 time and date requirements.
Qualifications:
- Four (4) years continuous sobriety
- Previous conference voting member
- Currently serving or having past experience serving on the Conference Committee.
- Working knowledge of the Twelve Steps of Cocaine Anonymous, the Twelve Traditions of Cocaine Anonymous, the Twelve Concepts of Cocaine Anonymous and the Conference Charter. Good organizational skills
- Previous hotel, event, and/or programming or convention experience recommended
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 82 of 128
Length of commitment: 2 years. No person may serve more than 2 terms.
Clicker 29 vote – for 117 //28 against, Motion passes with minor opposition.
*****
Trevor S – Due to a situation with the hotel, dinner is now served. They are ready for us. We will adjourn for 1.5 hours, and we will be back at 6:35 pm.
Trevor S – Before we start up again, Linda is going to make an announcement.
Linda F – I am here to let you know that if you want the 1-week chip, we have them in stock in almost all languages. If you want to order some, get with me tonight and I can bring them back by tomorrow afternoon so you can hand-carry them home. You must pay for them before you get them.
Trevor S – Welcome back everyone. Going back to Conference Committee to finish.
Conference 2018-7 From Jay F. Conference Committee Chair (In-Conference)
*****
Jay F – We are withdrawing this motion.
Motion to approve the Conference Committee Guidelines as modified per the previously posted redlined copy.
*****
REFERRALS THAT DID NOT RESULT IN MOTIONS
Conference 2018-1 From Rodney D. Missouri Area (Post-Conference)
Would it be possible to place sr14 items in box.
I saw new delegates unable to find their copies of the SR14s. Placing it in The Box might make it easier for all of us to switch back and forth between Closing reports/motions and SR14 items.
Response: Thank you for the suggestion. This has been done for this Conference.
Conference 2018-2 From Bart CA Holland and David CA UK (Pre-Conference)
Can the appropiate committee consider making it clearer who can make a referral.
On the ca.org website making a referral; is listed under CA Area Delegates and Trutstees, which could be misleading and give the impression that the process is exclusive.
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 83 of 128
In my understanding everyone can make a referral and the layout of the website should reflect this principle. It would be good to encourage this process of ´making referrals´ and suggest LCF create guidlines for the world service manual to highlight and makes it clear! This will empower our membership and encourage the practise of concept one. The final responsibility and the ultimate authority for AA world services should always reside in the collective conscience of our whole Fellowship.
Please reply to both of us
Hugs and Love, Bart
Response: Thank you for this referral. We believe the process is well established and clear in its current form. There is a referral link now on the Conference tab at ca.org also.
Conference 2018-4 From Jay F. Conference Committee Chair (In-Conference)
Motion withdrawn, no action take now to change the vote to move the Conference location.
Conference 2018-8 From Bart CA Holland (In-Conference)
This is a MOTION to addopt and invest in a new tracking system to track all previous motions that are in the process, motions that worked out in the past as a decent database to do research and to see all the referrals in the process during the years.
I am interesting too if this debatable motion will be come up for discussion on the conference floor. Lots of referalls dissapear and circling around somewhere.
I believe all the hard work we do together during the years deserves a more transparancy working system, a database to make it möre easy and efficient and a way we not reinvent the wheel.
Thanks, Hugs and love
Bart, Delegate ca-Holland
Response: Thanks for bringing this referral. We do not agree with your implication that referrals disappear or are not addressed. We believe it is up to the Committee responding and the maker of the referral to follow the referral through response, if any. That said, we also believe that the referral process is fully transparent, with each referral listed in one document and then sent to all Conference participants.
We will continue to address this in Committee.
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Conference 2018-9 From Lucas S. Southern Alberta Area (In-Conference)
I was hoping that we could look into food alternatives for gluten free alternatives. Celiacs is becoming a more common disease and it would be really nice to be able to participate in the meals.
Response: We will look into this over the next year. Thanks for the referral.
Conference 2018-10 From Lucas S. Southern Alberta Area (In-Conference)
Can we create a meeting list for new delegates that are close by to the hotel location for the world conference?!
Response: Please refer to ca.org for a meeting directory of local meetings. We will look into this over the next year. Thanks for the referral. We also may consider some sort of an on-site meeting for the Tuesday evening before the Conference starts. More will be revealed in this regard.
Conference 2018-11 From Susan B. OSA (In-Conference)
- Kindly remove the reading “How it Works” from the Conference agenda and replace with “Who is a C.A. Member.” – See Saturday, Sept. 1st.
- Please include the % of sales tax charged for accurate calculation of room cost for Delegates when sending Conference info to Delegates.
Thank you for your consideration!
Response: Thanks for these two referrals. The Chair, who sets the Agenda, may consider switching up the readings in future years. As to the % of sales tax, we will work to include that information as well as all other Hotel taxes, on the Hotel information for next year and future years.
Conference 2018-12 From Cynthia C. Washington State Area (In-Conference)
Please consider implementing a process whereby someone submitting a referral can elect to be e-mailed or texted a copy of the response presented to the Conference. Conference reports are typically not shared verbatim with members of a Delegate’s home Area, so it can sometimes be difficult to ascertain what has happened with a referral. Thank you.
Response: Thanks for bringing this to us. We will implement a system where all referrals and placed into one master document along with the action taken by the respective committees and boards. We will make that document generally available to the delegates and other Conference attendees.
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 85 of 128
CONFERENCE COMMITTEE STRUCTURE AT OF THE END OF THIS CONFERENCE:
Jay F does introductions —
COMMITTEE INTRODUCTIONS:
Committee Members:
Jay F – Chair
Jessi G – Vice Chair
Susan L – Coordinator
Cindy C – Co-Coordinator
Linda F – DOO
Alesia F – Admin. Coordinator
Loni S – Co-Secretary of the Committee
Jerico M – Co-Secretary of the Committee
Conference Officers *** subject to any elections which might be necessary Trevor S – Chair
Russell S – Vice-Chair/Parliamentarian
Ruby L C – Co-Secretary
Alex ZM – Co-Secretary
Anne M – Atlantic South Regional Trustee
Vanessa MJ – Trustee at Large
Jay F – Next conference theme is “Service – Many voices, one sound”
CLOSING COMMENTS
Thank you to everyone who came out and made this Conference successful! We are extremely grateful for the full participation of the Conference in the online referral process and the online evaluation process. We also appreciate the chance to have the Conference in the Cloud this year. We will be working out the kinks of these exciting changes over the upcoming year and again, want to thank you for helping us be a lot more Earth-friendly and stream-lining the process.
The Conference Officers and the entire Conference Committee are excited to be here and work with you this week to create a successful 2018 World Service Conference. If you have any questions or concerns during the Conference, please see myself, Susan (Conference
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Coordinator), or Cindy (Conference Co-Coordinator). As a reminder, we are seeking and encouraging all members to join and serve on this Committee.
Thank you for allowing us to be of service to our Fellowship.
Jay F – Conference Committee Chair
Trevor S – Any questions for the committee?
Susan B – Was wondering about the discussion on the two new positions, that they could be filled by delegates. When an Area sends a delegate to this Conference, they expect that person to work on the Conference floor. The Conference committee generally works during session and can’t be on the floor. How do you plan to rectify that?
Jay F – We experimented this year. We were able to get most of this work done when we are not in session, so a delegate in one of these new positions won’t miss the floor sessions.
Wade S – Would you consider under housekeeping, that the friendly amendment I did for the second position, be added to the 1st motions….. that someone who has served on a past conference committee . . . . ??
Jay F– I need to ask Trevor if we can do that.
Trevor S – If no one has any objections. . . I don’t see any . . . If the committee is agreeable, it has been amended.
***AMENDED AMENDED MOTION:
Motion to create a new position on the Conference Committee and insert the description on page 9 of the Conference Guidelines as follows:
CONFERENCE ORIENTATION AND PROGRAMS LIAISON:
Responsibilities:
- Assists the Conference Coordinator and Co-Coordinator in all of the above activities
- Is responsible for the coordination of Conference orientation on-site and any new-delegate orientation and workshops planned and to be executed prior to the commencement of and during the Conference.
- Is responsible for the coordination of all programs which occur during the Conference which include any and all meal functions (such as the kick-off dinner and Saturday night dinner); a convention committee meet and greet, and other programming functions as applicable.
Qualifications:
- Four (4) years continuous sobriety
- Previous conference voting member
Approved – Redacted Conference 2018 Day 4 Daily Minutes Page 87 of 128
- Currently serving or having past experience serving on the Conference Committee.
- Working knowledge of the Twelve Steps of Cocaine Anonymous, the Twelve Traditions of Cocaine Anonymous, the Twelve Concepts of Cocaine Anonymous and the Conference Charter. Good organizational skills
- Previous hotel, event, and/or programming or convention experience recommended
Length of commitment: 2 years. No person may serve more than 2 terms.
Jay F – We are good. Thank you for letting us serve.
– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –
Trevor S – Next up is the Convention Committee
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