Sep 1, 2004 – Day 1 – Daily Summary – WSBT Opening Reports

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Trustee Reports:

Teri K.:

ATLANTIC SOUTH REGION

CONFERENCE REPORT

Submitted: August 2004

WSBT Activities

This year has been a very busy one for me as Atlantic South Region Trustee and as a member of the World Service Board of Trustees.

• Served as Chair of the WSBT and worked closely with members of the WSBT.
• Attended all three WSBT quarterly meetings and conference calls.
• Attended the CAWS Convention in Los Angeles, CA
• Maintained daily participation on all WSBT on-line discussions and activities.
• Attended my regional assembly in Gulf Shores, AL and regional caucus held
  during CAWS 2004
• Worked on various WSBT sub-committees including; Long-Term Planning,
  NewsGram, Trustee Orientation, and Trustee Election Committee.
• Worked with the WSOB Chair and the World Service Office Trustee to insure
  open lines of communication between the two Boards.
• Attended on CAWS 2005 Convention Committee meeting in January, 2004;
  participated in two conference calls with the CAWS 2005 Spending Committee and the WSOB Chair and WSO Director regarding convention finances and budget and maintained an open line of communication with the CAWS 2005 Chair, Treasurer and the CAWS Convention Committee Chair.

Atlantic South Region Activities & Updates

Area Growth and Activities:

There seems to be only a small amount of growth throughout the Atlantic South Region. This is fact is supported by the low number of starter kits being sent by the World Service Office to the Atlantic South Region with less than a dozen starter kits going out since the last World Service Conference. There have been 21 H&I request received from the Atlantic South Region. The most frequent requests come from Florida (12), Louisiana (4), Georgia (3), Tennessee (1) and Arkansas (1) respectfully.

The Alabama, Arkansas, Florida, Georgia and Tennessee areas have been financially supportive of the CAWS 2005 convention hosted by the Atlantic South Region and since the last conference, have donated $2500 toward pre-convention donations. This is an outstanding example of “we can do together!”

Area Visits:

Although there were budget restrains continue for this year, I have had the opportunity to visit only five of the ten areas in the ASR which include:

• Georgia: attending several Atlanta district events

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• Alabama: two area meetings, anniversary event and Atlantic South Regional convention and assembly
• Louisiana: conducting workshop at their mini-convention
• Florida: area meeting and area convention Tennessee: CAWS 2005 convention committee meeting

I continue to work to build and maintain relationships all of the Areas in the region by e-mail and telephone especially when area visits are difficult however in each instance where I have visited (out of Georgia), there has been financial assistance and hospitality provided directly to the Trustee to defray costs so that I could attend. I wish to thank the Atlantic Region for their support any my gratitude for the privilege to be of service!!!

7th Tradition:

In addition to financial support provided to the Trustee, there has been a lot focus on 7th Tradition this year in the Atlantic South. The appeal to the Areas to support CA World Services through the 7th Tradition continues to hold steady. Donations also came from areas where they gave what they could. In Mississippi, an area not yet recognized by the conference, an increased their annual donation of $6.77 for the year, an increase from the previous year. It goes to prove that no donation is insignificant. This year, the 7th Tradition donations for the Atlantic South equaled $11,460.56. Although this total annual donation is a decrease from the previous year by $7,988.47, it in no way represents the financial support the Region is providing to CA as a whole considering the donations being made to CAWS 2005 and directly to support Trustee travel.

7^TH TRADITION SUMMARY

Area	YTD Total
Alabama	1,083.89
Arkansas	750
Florida	2,419.68
Georgia	7,169.61
Louisiana	0
Mississippi*	6.77
North Carolina	5.61
South Carolina*	0
Tennessee	25
Virginia	0
Anonymous	0
ASR Total	11,460.56

*Areas not currently recognized by the CAWS Conference.

I am extremely grateful and very proud of the Atlantic South Region and to have the privilege represent them here at the Conference as well as the opportunity to be of service to the fellowship of Cocaine Anonymous.

In love and service,

Teri K.

Atlantic South Regional Trustee

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Elizabeth S.:

World Service Office Trustee Report to the Conference

Dear 2004 Conference Members,

On a personal note, over the past three years as the WSOT, my husband and two children have been very supportive of me. The time commitment that this position requires gave them adjustments in their schedules, absence nights out, weekends and two weeks gone from them. I want to publicly thank them all for there commitment to me. They know how important I feel about giving back to Cocaine Anonymous my time, my voice and commitment to the fellowship that saved my life and has given me all the blessings I hold today.

I have been very blessed over the past three years in serving as the WSOT. I have worked with many talented individuals on both boards past and present. I want to thank each of them for their talents, expertise and great communication in helping facilitate my goals as the World Service Office Trustee. As the Trustee of the WSOB I have attended all but two meetings throughout the year. I have been the conduit of communication between the two boards as set in motion from the WSBT and WSOB boards. Throughout this year I have worn different hats for the fellowship. The following is an outline of those duties:

• Chair of the Trustee Election Committee (TEC)
• Trustee assigned_– to the World Service Conference Finance Committee
• WSBT Sub   committee: Finance and TEC

I attended the World Service Convention here in Los Angeles and thank the CAWS 2004 Committee for a fabulous multi-faceted World Services Convention. The energy and excitement of celebrating Cocaine Anonymous World Services was far and wide. Thank you.

I also attended the Regional Assembly and Regional Caucus of the Pacific South Region, communicating with the members in the region about different concerns and questions they had about the Service Structure, World Service Manual, Twelve Traditions and Twelve Concepts.

As the assigned Trustee to the Finance Committee, I want to thank the Finance Committee to bringing real solutions to the financial crisis that we were in when I began my position. The Finance Committee brought the high standard of real budgets; innovative fundraising ideas (Contribution Program) and this past year creating Finance

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Guidelines that will be presented at this conference. I am grateful to the members for bringing their financial experience to helping bring a level of realness.

World Service Office Board

In my last year of serving, I have found the WSOB working well together in the business meetings. I am very proud that our board during times of difficulty the spirit and principle of the Twelfth Tradition remained. I would like to thank Bob C., WSOB Chair, for his wisdom, experience and understanding of the process and role of the WSOB. I also want to thank each WSOB member; John B., Patty F., Earl H., Brain W., Judy W., Mike G. and our newly elected Jon F., for their commitment of time, expertise, and knowledge that they bring to our bi-monthly meetings. Thank you again to the entire WSOB for making my experience as your Trustee a life changing service commitment.

Again thank you to all for the opportunity to be among a group of such talented members of trusted servants. I trust that you all will continue to serve the fellowship that I love with sound judgment to business matters, passion and generosity of spirit.

I want to thank each and every one of you who have touch my life with your generous spirit, love and openness of your heart.

I humbling thank you for letting me be of service,

Elizabeth S.

World Service Office Trustee

Tony D.:

MIDWEST REGION CONFERENCE REPORT

August 2004

Tony D., Midwest Regional Trustee

WSBT Activities

This year proved to be very exciting and challenging physically and spiritually. As a new member to the board, I think I underestimated the time involved. In addition, I have had many changes to my family in the last three months that have proven to be equally as challenging. I thank the board and others that have stood by my side through this challenging process. And, I thank those that encouraged me and helped give me the strength to balance my position and family. I have learned a tremendous amount about the Traditions and Concepts over the last year. As a board we had many heavy issued to weigh and discuss. I have truly begun to learn and experience the notion of an informed group conscience and how my high power speaks through this process. There were moments of laugher, tears and frustration, but in the end I believe a touch of God was present.

Midwest Region Activities & Updates

Area Activities:

There has been growth in some areas and a loss of meetings in others. On average I think the Midwest has stayed at an even level with the number of meetings and H&I panels. Many areas are reporting a stronger financial position, primarily due to fundraising and

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stronger 7^th Tradition. Michigan will host the Midwest Regional Convention, the first weekend in November. The Wisconsin Area is also submitting a bid for the 2006 World Convention, they have put together a very experienced committee and are extremely excited to present the bid.

Area Visits:

 

7th Tradition:

I am incredibly grateful to have been blessed with this position. I come from a great Region, the best Region! And, I am truly grateful to serve CA.

In love and service,

Tony D.

Midwest Regional Trustee

Cynthia C.:

PACIFIC NORTH REGIONAL TRUSTEE REPORT

CAWSC 2004

Submitted by: Cynthia C.

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conscience. I remain grateful for the opportunity to be of service and for the contributions this experience has made to my personal growth.

Starter Kits: The WSO sent out two starter kits within the Region this past year, to Cheyenne, Wyoming and Soda Springs, Idaho. It is exciting to see CA in Wyoming again, and I am working with the Southwest Regional Trustee to create a support network between the Wyoming group and the nearby fellowship in Denver, Colorado. I have also offered my support to the founder of the Soda Springs group.

Regional: The 2004 Pacific North Regional Assembly was held in Seattle this past March. Since the convention was in my hometown, I was able to participate in every committee meeting. Representatives from the Alberta, British Columbia, Idaho, Northern Alberta, Northern California, Northern Nevada, Utah and Washington State Areas attended the Assembly. A slate of four candidates was ratified and presented to the Trustee Election Committee.

Area Visits: I attended the Recovery in the Rockies convention in Utah in early October, the River Unity convention in Northern California on Halloween weekend, and the Oregon/Southwest Washington Area convention in February. I spent a weekend in Calgary in early May to meet with the CAWS 2006 committee at the request of the WSBT. In July, I had the pleasure of presenting a cake at a birthday meeting in Vancouver, B.C. Everywhere I go, I enjoy the opportunity to meet new people, see old friends and be reminded why I love this fellowship so much.

Thank you for allowing me to be of service.

Respectfully submitted,

Cynthia C.

Jahi B.:

Trustee at-Large Conference Report

August 30, 2004

This year has been very special to as it brought me closer to our spirit of rotation. It has been a pleasure to work with my fellow board members and those in the World Service office who have been gracious, courteous, and professional with their assistance.

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their mark. I know just how many of you feel because as a delegate I felt the same way but let me tell you what I found out. I found out that there are no them it is only us. All of us, Delegates and Trustees are here to ensure the continued existence of our fellowship so we can help the still suffering addict. So there is no us or them, it is WE, just as it says in the first step or Our as it starts off in tradition one.

I have had the pleasure of assisting the H&I Committee with the production of their H&I video I have also worked on revisions to TAL guidelines and have the pleasure of serving with a great group of individuals. I have attended all but one quarterly meeting and participated in all conference calls and on-line discussions.

Thank you for allowing me to of service.

Jackie S.:

Jackie S. – Atlantic North Regional Trustee

World Service Conference Report September 2004

During this second year of being your Trustee I have continued to learn and grow into my position and it has been an amazing experience. I have been very active and participated fully with the WSBT throughout the year. I attended all our quarterly meetings, conference calls and have found this to be both rewarding and challenging. During this 2^nd year of my commitment I have continued to learn what my responsibilities are to the fellowship, and I have tried to be of maximum service to my Area, Region, and the fellowship and to whomever my higher power has placed in my path. This commitment continued to thrill me and I have so much love for this fellowship which I try to serve, using principles, traditions and concepts to the best of my ability. I would like to thank my sponsor, all of you, the WSO and the rest of the WSBT for your many kindnesses, your wisdom and the opportunity to be of service.

Within the WSBT I am on 4 sub-committees these being Legal, Long Term Planning, Newsgram, and Trustee Negotiating Committee. The legal committee has had a full agenda, dealing in part with new license agreements, researching vendor licensing, prosecution policy and other issues. I joined the Long Term Planning committee which has been active throughout the year and it has taken a lead of some project i.e. International translations and National and International outreach which are close to my heart and I hope will help us move forward with carrying the message of our wonderful blessed fellowship into new places and through new mediums in the coming years.

Of course, I have been active in the general activities of the Board of Trustees and we have worked hard throughout the year on responding to referrals, dealing with issues of policy and finance and looking after the interests of Cocaine Anonymous as a whole, as we are charged with by the conference. This has meant_– at times making some tough decisions, specifically in respect to the 10^th concept however that is part of what this commitment entails and foremost in my heart has been what is best for CA as a whole in order to continue to carry the message of recovery around the World.

Since last years conference I have changed conference committees and now serve on the Public Information Committee and I am looking forward to working with the members of

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the committee over the coming week. The Public Information Committee has been working throughout the year and it is a strong committee and we look forward to continuing with the great work and providing up to date information for the fellowship once we have collated the new census and survey. Finally, like all other members of the Board I am on the Trustee Election Committee and whilst it saddens me to see wonderful members of the Board rotate off it is awesome to see the dedication and commitment for the fellowship of all those who we interview whether selected or not.

So onto the Atlantic North region which has experienced tremendous growth both in terms of meetings and in terms_– of distances this past year. The Atlantic North Region now has over 360 meetings spread over various continents. Thanks to technology and the dedication of the delegates and members we have stayed in constant touch despite being unable to travel very much and our geographical challenges. The Atlantic North email loop allows for good communication within the limits of email. I would like to stress that this does not and cannot replace the importance of meeting with others face to face, heart to heart_– and member to member. Rather it is doing the best we can with the tools available rather like on-line meetings are great but we need a home group and area. I am delighted that our next Regional Assembly will be held in Pennsylvania in November and I am very hopeful that in this location we will see maximum participation from within the Region.

I did go to the Torca convention last November and I appreciated the warmth and hospitality shown to me and the opportunity to be of service. That was it as far as travel to the Canadian and North American part of the Region goes. Within the UK I have been able to attend their convention, several Area meetings and as stated in my quarterly reports the UK Area has experienced huge and consistent growth and a strong message of recovery is being carried. There has also been growth in the S. Ontario, Quebec, Pennsylvania Areas and more H+I meetings have opened in all areas of the region.

I am bringing petitions for four new Areas to this conference from Scotland, Holland, Hong Kong and Sweden. Whatever the outcome I applaud and appreciate the willingness of the new groups and countries to participate in the World forum and I trust that our fellowship will continue to grow in Europe and elsewhere with this attitude of being of service and participation. Scotland will be holding its first convention on the 6^th November and they would welcome any visitors.

The new meetings in South Africa and Spain are fabulous. I cannot begin to describe how wonderful it is to hear reports of newcomers finding Cocaine Anonymous in these Countries. How the groups are growing and they are running out of chairs_– and sitting on the floor as members crowd the rooms and god willing they will grow and so will we.

Thank you for the opportunity to be of service.

Jackie

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Jay F.:

Opening Conference Report Southwest Regional Trustee

Aug 15, 2004

Jay F., Southwest Regional Trustee

As a newly selected Trustee from last year’s Conference, I have been honored and blessed to be a new member of the board of trustees. I attended the initial trustee meeting in January of this year and the quarterly again in May at the CAWS Convention and have participated in all Trustee Conference calls. It has been my pleasure to serve as the Trustee on the Structure and Bylaws Committee who completed the World Service Manual revisions on time this year, thanks to the committee for doing this and making the Manual available to the fellowship earlier than ever. The committee has been working this entire year and even met at the CAWS Convention and worked on some of the end of Conference referrals in detail.

I have served as a member of the Trustee Legal Subcommittee where we have done substantial work in creating working agreements related to the CA trademarks and a royalty agreement with the UK and out WS Office. The legal subcommittee has also investigated issues involving the legal impact of theft within our fellowship, vendor licensing, when trust is lost and is revising a guide to incorporating for area use. I also served as a member of the Trustee Long Term Planning Subcommittee and there is a wonderful detailed report you all will see when this quarter’s trustee minutes are finalized. I have also worked on the Trustee Finance Subcommittee.

Within out board, we have worked hard on many referrals which have been pending and have been earnest in responding to each with thoughtful and loving consideration. Many of these matters will be heard as a portion of our motions and referrals when we reconvene Friday or Saturday of this week.

Now turning to the Southwest Region. Our region continues to thrive. 9 areas over 6 states, with over one thousand miles of territory to cover, still we are more unified than ever and have welcomed our two newest areas in Texas into the fold. We have over 340 meetings and 225 H& I meetings in our Region. We had full participation at our Regional Assembly last October with all Area Chairs and delegates being present and voting for the first time event; and we had over 45 people in attendance at our Regional meeting held in LA at the CAWS convention this past May in LA.

I have been blessed to be able to travel throughout the Region quite extensively this first year of my trustee term. I have made new friends throughout the region, have had a ton of fun and fellowship, have been to meetings all over such as the overcomers group in Houston to the no more delusions group in phoenix and even coconuts in Tucson. I made it Kansas twice once for their area elections and a great day of recovery and then again for the funeral of one of our dear friends Bruce O who passed in April who was a former delegate here and was serving as area chair when he passed. I was in Arizona three times, once to attend their District Sun Valley Intergroup meeting and then an

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Arizona area meeting and election of area officers, at their celebrate around the world event in phoenix in March and then again in July for a wonderful and very spiritual State convention in Tucson. They had a twenty year celebration this past spring in Phoenix. Speaking of conventions, the Regional this past fall which was in Tulsa was a great time as well and thanks to former TAL Chris P. and his committee for planning the event. I’d like to salute Oklahoma for forming an area this year and will look forward to visiting with their fellowship later this fall. We will be in New Mexico this November for the Southwest Regional and I thank them in advance for their planning efforts. Shane has registration forms if anyone is interested too. Colorado, my home area continues to thrive and we have a bid for you all to host CAWS 2008 in Denver as a follow-up to our hosting the CAWS convention back in 1997. We have just passed the twenty year mark as a fellowship in Colorado and are blessed with almost two full generations of CA’ers. We did have earlier this month our own western version of the addiction lickin chickin pickin as a fundraiser for the Colorado bid. Thanks again to Bobby H for the idea.

Now to Texas. I have been blessed to visit several times this year. I was in South Central Texas for their area meeting in July in San Antonio and met with their delegates and area chair in Austin. They are planning their first area convention for next March, as is Oklahoma for that matter. I was in Houston visiting and working with the Texas area service group twice in May for a love and service workshop and area wide inventory which has produced some great unity and healing by and among them. We even did a letting go ceremony with some balloons and some resentments, ask their delegates about that for more info. Then last month I was at the Texas Area Service convention, which was over the top. Over 400 people at their banquet and this year’s Texas area style fashion show was the most memorable ever. They have also come together and have worked all summer and have a bid for you all to host the CAWS convention in 2006 in Houston which you will hear more about later in the week. I have been working with the new North Texas area via phone and email and will see them sometime this fall as well and the same goes for the new Valley area.

As to starter kits and growth, we continue to open up new parts of our region to CA recovery and I am pleased to announce that there are now meetings starting in some cities in Mexico as well.

I would humbly like to thank you for the opportunity to serve as a trustee this past year and to have been able to be of service to our fellowship and this conference over the 13 years. Being a trustee has been a great learning experience, both personally and spiritually. It has been truly rewarding and unbelievable and we have had to make some very hard decisions this year. A wonderful experience which I will look forward to continuing. It has been an honor for me to work with all of the current and past W.S.B.T. members, all the W.S.O.B. members, the office itself and its wonderful staff, the trusted servants within my region, and all the Conference members. It is amazing to me how God has put so many talented individuals, with so many different professional and personal experiences into the business of CA. I would also like to thank all of the past W.S.B.T. members that have walked in front of me, and for taking their time to share their experience, strength and hope with me. Thanks too for my mentor trustee Jackie S. and to our two rotating out trustees Jahi and Elizabeth for their service. Thanks too to the delegates and non-delegate chairs rotating out and those of you who will be with us in the

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years to come. Thanks for allowing me to be of service to our fellowship and to our region.

John B.:

World Service Trustee Report

August 2004 Quarterly Meeting/Conference

I continue to be grateful for the opportunity to serve the fellowship. The following is a synopsis of my activities in areas falling under the scope of my commitment as World Service Trustee.

World Service Board of Trustees:

• Regularly in attendance on all conference calls
• Teleconferenced with several WSBT members on varied topics ñ Convention, WSO,
• Attended Several Regional and Area Events ñ Los Angeles, San Fernando Valley
• Concluded CA WS 2004 duties and responsibilities
• Participated in Regional CALA ìGSR appreciation dayî Concepts workshop
• Attended Regional assembly at Convention 2004

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• Teleconferenced with Hyatt Hotels regarding site selection for _§ CAWS Conventions and Conference 2005-06.
• Honored to serve with 2004 Steering committee to re-negotiate last minute facilities issues with respect to program and function space. Participated in 2004 event with committee. Notably – Committee devised its own ‘Confirmation’ form to secure commitments of specific ‘need to have’ goods and services from members that wish to contribute to the event by donating time and resources.
• Contacted CAWS 2005 Hotel Liaison concerning status of room block and forthcoming agreements needed to secure services for the event.
  • Presently working on the following ongoing issues:
  • CAWS 2004 – Hilton Executed ñ Re-negotiated banquets – concluded
  • CA WS 2005 Marriott contract Executed
  • Memphis Cook Convention Center Executed – $500 Deposit made.
  • Hyatt Regency downtown Los Angeles WSC 2005-06 Executed.
  • CAWS 2006 Calgary Site – Hyatt Regency – function space issues –
  • CAWS 2007 steering committee selected ñ Site selection pending

WSOB:

Thank you for letting me be of service,

John B.

World Service Trustee

Questions?

Greg U.: Question regarding the CAWS 2006. Question regarding how prudent reserve is being threatened.

Teri K. – Detailed response will be provided at a later time.

Question – “revised budget not realistic.” How?

Same response

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What were the estimated best and worst case scenarios?

Teri K. – Question to chair – can we prepare an answer and respond back, and get a list of questions?

Chair – We will entertain the questions now and can respond later.

Greg U. – “Lack of successful convention” What are the conditions set forth in the letter?

Having only one bid, and site location, isn’t that the norm?

Trustee minutes reflect a question regarding the border crossing, but it was not addressed in letter. Why?

Noelle W. – Additional questions. Clarification on getting only one bid. Hasn’t there only been one bid in recent past?

Teri K. – It is the hope that there is more than one bid. It is not the norm, it is just the way it turned out for the past couple of years.

Noelle W. – Referrals regarding necessity of having more than one bid have failed.

Jay G. – Question regarding budgetary limitations. What can fellowship do in general to assist?

Teri K. – Increase to 7^th tradition will allow for these types of incidents not to happen. Bobbie H. – Parliamentary inquiry. Wouldn’t the Calgary issue fall under old business?

Chair – We can take questions at this time regarding Calgary and address them to the Trustees. A motion can be made later, but at this time we are only asking for questions.

Freeman H. – Why, when there was a letter prepared, are the Trustees not prepared for these questions?

Teri K. – Not prepared for a response with the level of detail requested.

Dan S.M. – Can responses be made to the general conference in a formal forum?

Chair – Yes. The responses will be given in a conference session at some point.

Additional questions can be asked at that time.

Kevin M. – Given the number of recent international areas that have been approved, is there a timeline for a possible international region?

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Jackie S. – We looking at the geography and growth and it has to be directed by the groups and the areas. We have looked in a general way and may be entertaining a petition in the next few years after examining the situation and the group conscience.

Kevin M. – What would be the procedure for an area that would wish to become part of an uncreated region? How does this come from the bottom up?

Chair – There is nothing in the WSM that addresses the question. The question can be put in the form of a referral.

Brian B. – Question to Jay F. – The Area inventory in Texas – who ran the inventory? It would be good for his Area as well.

Jay F. – Materials can be made available.

David L. – Letter that was sent to Calgary – Line regarding concern regarding border crossing. Why is it a concern when it has never been an issue with people traveling into the United States?

Tony D. – Will respond concisely as a board to all the questions so the board can respond in unity.

Pilar R. – To Jay F. – where are the meetings in Mexico?

Jay F. – Playa Del Carmon, Cabo, near Guadalajara

Stacy K. – She would like area inventory from Jay_–as well. Items listed in the referral responses that were to be worked on through year were they worked on?

Jahi B. – Yes.

Billy H. – What is the date when first the Trustees first informed Calgary of decision? Teri K. – It was the date of the letter – May 25, 2004.

Billy H. – Did the people send a list of questions that are being asked today?

Ivan L. – Was there substantial unanimity in decision? If not, can we hear from the minority opinion?

Jahi B. – We strive for substantial unanimity. There was a minority opinion in the unapproved draft of the minutes.

Ginger L. – Did the trustees try to ask other fellowships whether they had border crossing issues?

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Jahi B. – Yes.

? – Can we have a copy of the unapproved minutes?

Teri K. – No, not at this time. We will have a better response when we reconvene. The approved minutes will be available at a later date.

Bernie S. – The BCC area has submitted a letter to revoke. Shouldn’t you be prepared to respond?

Chair – Is it the item submitted in the delegate mailing?

Yes.

Jay F. – We are prepared to respond should there be a formal appeal filed on the floor. There is a response to both parts of the Motion. This is a separate set of questions that will be responded to.

Billy H. – Can I ask a question of the person who asked the first question?

Chair – No.

Patricia J. – Will we have a response before the 2006 bid is decided?

Chair – A motion will need to be made for consideration. If there is no motion brought, then we will wait for the trustees to respond during their report. We will try to get an answer prior to that occurring.

Rick H. – If this body votes to overturn the 10^th concept decision, then will convention be held in Calgary?

Chair – It will be dependent upon the motion, but it could be that the convention would return to status quo, and therefore back in Calgary.

Steve M. – Motion to appeal the decision of the board of trustees.

Chair – Motion is out of order without suspending the rules. After Trustee report we can have a motion to suspend the rules to hear a motion out of order.

WSBT Questions continued.

May 27 letter to Fellowship:

Dear Fellowship,

As charged by the Conference, the WSBT is responsible to serve the best interests of the fellowship. We are necessarily concerned with all things that may endanger the existence of our Fellowship or limit our growth.

In light of this awareness and our collective experience, we, the WSBT, have concluded that we must invoke the 10th Concept and have decided that the World Convention in

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2006 should not be held in Calgary. The reasons for this 10th Concept decision are as follows:

-Finances

Over the past few years, the WSBT and WSOB have been tracking trends for World conventions. This has led to a new level of awareness and responsibility in reviewing budgets and other convention operations, which now include detailed and continuing fiscal oversight.

After reviewing the estimated best and worst-case net profits, the WSBT believes that Calgary cannot raise the necessary funds to support World Services.

-Convention experience and resources

The host committee’s lack of successful convention experience.

Hotel and committee resources may be insufficient to fulfill the conditions set forth in the World Service Conference Convention Committee Guidelines.

-Informed group conscience

Page 44 of the AA Service Manual Combined with 12 Concepts for World Service states, in pertinent part: “Therefore it becomes clear that ultimate authority is something which cannot be used indiscriminately. Indeed ultimate authority should practically never be used in full, except in an emergency. That emergency usually arises when delegated authority has gone wrong, when it must be reorganized because it is ineffective, or because it constantly exceeds its defined scope and purpose.” Having only one bid for CAWS 2006 limited the ability of both the WSC Convention Committee and the Conference to form an informed group conscience. Multiple bids would allow the WSC to more aggressively review budgets and convention site locations.

Many important questions were not asked at the 2002 Conference, when Calgary’s bid was selected, due to the lack of recent experience with international conventions on the part of the Conference, including the WSBT. This has resulted in an ongoing need to obtain additional information to facilitate an informed group conscience.

-Why now versus later

We believe this is an emergency requiring immediate action pursuant to the 10th Concept and SR 14. If we did not act now, we would not be fulfilling our fiduciary responsibilities. Action now would facilitate selection of an alternative site as quickly as possible, thus allowing full participation by the World Service Conference and Cocaine Anonymous as a whole.

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In love and service,

The World Service Board of Trustees

Elizabeth S.- This was a difficult decision. We believe this was the right thing for CA. It was a heavy hearted business decision. We as a board have never taken this lightly.

Jay F. – List of items used as background for pulling the Calgary bid.
Report on progress
Convention Committee minutes and WSOB minutes
The Memphis bid and Chicago
Pass it On materials
Final numbers from Phoenix and New York
The Financial needs; Lack of experience
2004 WCC Guidelines Writing materials
It is difficult to explain the process we went through.

Regarding the prudent reserve-Deep concern about the financial viability
Diminish the prudent reserve. Revised budget was not realistic
Our past experience is that the budget received was not realistic.
Lack of convention experience.
Cynthia C.-The concern was that this area had not hosted a World Convention and the recent area convention had lost money.
Jay F.-In Reference to one bid, the fact is there was only one.
There is nothing in the manual about the process of one bid.
Border Crossing- the WSO had researched that issue and it was not part of our consideration at that level. The minutes: as a part of the process, our board meets with the WSOB and looks at those and then meets as a board and then go over them and release them to the fellowship. We are not trying to hide the minutes. The 5th Concept issue.-There was a 5th concept statement it was in, in May and the person filing that will read that later. We can not release the minutes unapproved. We have a prepared answer to the appeal
Craig B.- In regards to the 5th concept statement will it be forthcoming now.
Cynthia C.-5th concept statement

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End written statement

Cynthia C.-I truly believe that at this time the impact of this decision has had such a devastating effect on the fellowship in Calgary Alberta, that I now believe it is not possible for Calgary to pull off the 2006 World Service Convention. I must stand behind the Board’s Decision.

Dan S.M.- I appreciate the difficulty of this, can you elaborate on any referrals that came out of this.

Jay F.- From our board meetings, our plan was to charge the convention committee with those tasks.

Bids for 2006 and 2008 have had to be scrutinized much more as a result.

Billy H.- Based on the area function that Calgary had and can you tell me how much they lost? _–

Cynthia C. Only 50 people attended the convention in Calgary and the losses from that convention_– were only marginal.

Billy H_–. Did you say they had estimated 1000 rooms?

Jay F. That_– is 1000 room nights.

Billy H. What number would you say we should then use as a figure for future use in regards_– to World Service Conventions.

Jay F. We are now asked to get bids based on 900 room nights.

Rick D.- After invoking the 10th concept has anyone gone to or talked to the Canadian and Alberta members? –

John W._– Has there been any other areas who have stepped up to request 2006? Teri K. Yes,_– there are three bids pending.

Kevin M_–. Did I hear that WSBOT is going to review future bids more strongly now? Teri K. _–It is not the intent of the WSBT to do that

Billy H. I know that May 27th 10th concept statement, I saw a statement from a Delegate in Calgary. Can we read the Delegates’ letter from Calgary?

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Chair – If a member wanted to do that under 5th concept they may do that, however we are not reading– something into the record without permission of said individuals.

Teri K. – We have not discussed that–. ’

John B. Parliamentary inquiry Concern about the lack of clarification of Billy’s question.

John B. Please make a ruling on Billy

Chair- No–it was not appropriate. I believe I have already answered that.

Bryan B. Should the 10th concept be overturned, is it even possible for Calgary to pick up and do– it in two years?

Teri K. –No answer.

Bryan S. Are you working with the Convention Committee to add to their proposals procedures– which will enable other small areas to hold World Conventions?

Jahi B. It is our hope that one day we will not need to rely on the Convention to fund the office–.

Jay F. We have brought up the issue of burn out etc. Working and coordinating this with the –office. There are many branches of this fellowship looking at that.

Rick H. – Did the board talk about returning the decision back to this body?

Tony D. –We felt there was no time and we believe that this was the only way to do it.

Don S.M–. What brought this to the Trustees in the first place. these activities. As we looked at the records of the Convention Committee in Calgary, we became concerned_– with the ability of Calgary to fulfill its responsibility.

Bryan S. What is the number the Trustees are looking for from the Convention to make in terms of dollars?

Elizabeth_–S.- In our letter we stated many items other than money.

Bryan S. What is that number you are looking for so that we can know what to expect for future_– bids?

John B. Right now we are not going to take over and tell you what that number might be. This_– was not just a financial decision.

Jay G. What type of fundraising activities were Calgary involved in that made you believe that they could not fulfill that?

Cynthia C.- In May there was talk of Garage sales, memorabilia, raffles T-shirts sales etc.

Billy H. – What is the WSBT doing for smaller areas in order to help them go forward with having_– convention?

Teri K. There is a process for an area and that is to start with an area convention, then perhaps a_– Regional Convention.

Billy H. Parliamentary Inquiry

What is_– going to happen next?

Chair We_– are going to finish the Trustee Reports.

Billy H_–. Motion to suspend the rules.

Chair _–Out of order.

Billy H. There has been a lot of talk about the finances, have you received an official response from_– Calgary regarding these points?

Cynthia C. I have been in constant contact with the Calgary Fellowship.

Kevin M. – Parliamentary Inquiry considering these items are all on different subjects, how will we move on?

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Chair – We_– will listen and answer all the questions. _… Danny_–H. Parliamentary Inquiry – Is their_–any problem with the WSBT being

Chair That is not a parliamentary inquiry I suggest you read the Concepts regarding this matter_–.

Danny_–H. Did you understand my question?

Chair _– It is still not a parliamentary inquiry. Please check the Concepts.

Al F. Calgary was given some points to take care of in six months and I do not understand_– why we are even going through this, now.

Chair They will answer that question to the best of their ability.

Steve M. – Motion_’ to suspend the rules to hear a motion out of order to appeal and reverse the board s 10th concept decision.

Second

78 against and 39 for

Motion fails.