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- COMMITTEE REPORTS
- Hospitals and Institutions Committee Report – Jim Brown; WSC H&I Committee Chair
- INTRODUCTION AND OPENING COMMENTS: ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE
- WILL CONTINUE WORKING ON THROUGH THE YEAR: N/A
- ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES:
- Referral # 1006, All conference committees to adapt the 12 point approval process for all publications including PSA’s and instructional videos.
Re: #1006 – TO: Structures and Bylaws; Trustees FROM: WSC H&I Committee
The H&I Committee refers this item to the above committees for the following reasons: The referral as written does not fit our committees needs.
Any clarification possible.
- Referral # Unknown, from Sunday, Sept. 5,1999
“ H&I committee look into situation where members of the 12 step fellowship set up a board within the correctional facility. Joining somehow to assist in placing meetings into the facility.” Response: Yesterday, we were given a presentation by a member of the Office of Substance Abuse Programs, which is a division of the California Dept. of Corrections. We offered our cooperation and assistance guided by the principle of non-affiliation.
- REFERRALS THAT DID NOT RESULT IN MOTIONS:
- Referral # 1445, To have tele-conference via audio and or visual, the main open speaker meeting @ CAWS conventions, to institutions, i.e.; correctional, overseas countries.
The WSC H&I Committee will provide the WSC Convention Committee with contact names, numbers and information if they choose to take action on this referral.
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- NEWLY SELECTED COMMITTEE TRUSTED SERVANTS:
Chairperson: Harrison Jenkins
Vice Chairperson: Veronica Sanders
Secretary: Eric Rosene
- SUB COMMITTEE REPORTS:
- Creative Writing Committee – Ken M.
- Correctional Referral – Rodney D.
Asking for assistance from ALL delegates in getting contacts for this H&I database. I need all names, phone numbers, and email addresses of all your district and area H&I chairs, and panel chairs and leaders. Harry B. is responsible for the Eastern side of the country and I am responsible for the West. So, please help us.
Video – Art B.
- A referral was made to examine the dev. Of a video to be used as a lead in in getting CA into institutions, by giving them information on what is CA. We decided to pursue the development of a video to address this purpose. We had hammered out a preliminary script and circulated it to the conference last year. Only 3-4 people returned this year on this subcommittee. What you have in your packet, is a script that went through a significant amount of rewriting, though the original concept remained intact. The people who run the prisons need a reason to let us in there. We wanted to present in a very short presentation, that we can offer a method to offer the addict hope and a way of living. We are going to request in our budget that we fund this project. We have also contacted this year the H&I chairs in all of your areas. 90% of your chairs told us that this video could be used in their areas and would be a valuable tool for their use in attempting to introduce themselves to hospitals and institutions. The script was read by committee members.
- It will cost approximately $2,000/minute and the video is approximately 5 minutes long. I am going to sign for the trustees the disclaimer, although this was a group effort. We submit this to the Trustees as part of the 12-point approval process.
- MOTIONS:
- Motion 1: To move to accept the draft of the H&I presentation script which will place us at point seven of the 12 point process. Seconded. Motion passes.
46.
- Discussion on the motion ensued.
- DOORBELL
- Andre: Some people do not have the script.
- Joe: Friendly amendment: Would you be open to changing the word “video,” to something else.
- Art: How about “presentation?”
- Joe: Yes, that would be good.
- ?: What is the cost per video?
- Art: The cost that we have given you is based on the $2000 a minute.
- ?: What is the cost to the Areas?
- Art: None.
- Joy: You are saying you are at point 7. With this 12-point process, do you really think you are going to spend $12,000 next year for this? Are you sure you are going to ready to spend this money next year.
- Art: Yes
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- Michael R: Concerning your price of 12k, how many companies did you get to bid on this.
- Art: We received 2 bids today. We are going to resource our options, however, we have been advised that these costs will not go down.
- Michael: How long have you been trying to get these bids. A month, a day…?
- Art: One day.
- Leslie: Point of Order – I thought all we were doing was approving a motion on the script, not on how much the video was going to cost.
- Jean: Question – How does our approving the script place this at the 7 point of the process?
- Art: I think that…we have been reviewing the process…our best belief is that upon the acceptance of the draft by this body and the submission that I made to the Conference Chair. That is our committees’ belief of where we are.
- Frank: Call for the vote. Motion passes.
- Vote on the main motion. Motion passes.
- Motion 2: For the Conference to approve $12,500 as H&I budget. Seconded. Motion carries.
- Discussion:
- John: What year will this $12,000 be spent.
- Jim: This year.
- Joy: Ok. One more time. I have to speak against this motion. I am in favor of your 500 dollars, but I am against the 12k item. I believe if you are going to use the 12 point process, I don’t believe you are going to be through that in time. I think you should budget for it the following year.
- John: At what point would you actually need the money to get started…
- Deneen: I speak against this motion since they do not need the money right now.
- Are you going to look into getting other bids?
- Art: That is an incorrect assumption, we’ve been at it for 2 days not.
- Chair: Are you speaking for or against the motion.
- Andy: Madam chair, may I speak on that motion. This budget starts right now, it starts on 7/1/2001 until June, 2002 there would be no money spent until the quarter that we have the next conference in. If we find bids for less, we would of course look at those. Our intention is to put the entire cost in front of the conference before moving forward with the production of this. This is the closest idea we have for how much we should budget for this.
- Michael: Speak against this motion, because not enough time has been spent researching the cost.
- Dale S: Question – est. 12k, what happens and we get into this and we find out we need more money then budgeted for. I’m against this motion until further thought has been given to this.
- Jahi: I speak in favor of this motion. Industry standard is 1500/minutes is very low for this type of production. The figures I got…I had sent the committees information to production companies in my area.
- Kevin M: I speak in favor. 1993 request for video at $25,000. This request was turned down. This request seems reasonable. First date to use money is 10 months from today. This is for broadcast quality tape.
- POI: John S. on motion.
- Chair: go to the back of the line
- Elizabeth S.: $12,000 to produce final video?
- Steve E. Motion to table. Seconded. Motion fails.
- Steve: Point of Information – should we stay in line.
- Chair: Yes.
- Jim: I’m not underestimating…what month and year do you est. spending money so I can understand
- Chair: it’s a budget for the entire year. They have est. 3k a quarter. That’s all they need to do at this time.
- Jim: My question is what month/year do they plan on beginning to spend funds?
- Art: July 1, 2001.
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- ?: Is the budget necessary at this time…if we do not approve this at this time, does it stop your process.
- Art: Yes
- Joe: Against the motion. In a previous motion, the language was changed to explore other options. We do have a book called, “Hope, Faith & Courage.” That is available. I think funds would be more prudently spent in the printing of our second edition, which has been mentioned is planned at this conference.
- Ron: Call for the vote. Seconded. Passes.
- DOORBELL
- Glen: POINT OF ORDER – I’d like to challenge the quorum.
- Kevin: Parliamentary inquiry, does the chair have to take a division of the house, or can the chair decide by view whether there was a quorum?
- Chair: I could not determine because of the amount of empty chairs.
- Chair: We have 124 votes
- Steve E.: Move to reconsider the committee’s first motion. Seconded.
- Kevin M.: – point of order, can motion to reconsider be done on the same day
- chair: yes
- Chair: In your WSM on pg. 6.1.2 a motion to reconsider is described. We will vote on the motion to reconsider first, then again on the main motion.
- Mark: Objection to reconsider.
- Brenda: An objection to reconsider is only valid on the main motion.
- Chair: I need to look that up, could you give me just a moment please? She is correct, an objection is out of order.
- Steve: I do not make this motion to reconsider lightly. The reason I’m doing this is is that bringing this into the 12-point process will make this impossible. It is unclear in the process, with a video, what part of this is the “draft.” I would be in favor if we did not have to fold this into the 12-point process.
- Chair: Any more debate.
- Chair: Vote on motion to reconsider.
- Art: Point of information, how many votes are needed?
- Chair: Simple majority.
- Motion passes.
- Paulette: Point of information. Were the counters told that some voters have a fist and some have two fingers.
- Chair: One of our counters did not know that.
- Vote is recounted.
- Motion to reconsider passes.
- We may now have discussion on the main motion which states:
- Motion 1: To move to accept the draft of the H&I presentation script.
- Steve: I’d like to offer a friendly amendment to strike all words in the motion after the word, “script.”
- Chair: Do you accept this friendly amendment?
- Art: Yes.
- What guidelines then do we have to follow?
- Committee: The 12-point process was what we were going to follow. May we have a moment please?
- Chair: Yes
- Jim: Madam Chair,
- John: MOTION to suspend the rules…
- Chair: There is a motion on the floor, however, so could we wait to make that motion.
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- Jim: We would like to amend our motion as follows:
- Motion 1: To accept the draft of the H&I presentation script, submit the presentation to the WSBT to review for tradition violations and conflicts with other Fellowships. Then, presentation to go into production. Seconded.
- Paulette: MOTION: To divide this motion into two motions. Seconded.
- First motion to read: To accept the draft of the H&I presentation script.
- Second motion to read: submit the presentation to the WSBT to review for tradition violations and conflicts with other Fellowships. Then, presentation to go into production.
- Motion fails
- Scott S: Friendly amendment – Strike words “after approval by” and insert the words “submit the presentation to the WSBT to review for tradition violations and conflicts with other Fellowships. Then, presentation to go into production.
- Motion 1: To accept the draft of the H&I presentation script, submit the presentation to the WSBT to review for tradition violations and conflicts with other Fellowships. Then, presentation to go into production. Seconded. Passes.
- Deneen: Call for the vote. Motion passes.
- Vote on the main motion. Motion passes.
- Joy: Motion to suspend the rules to finish the H&I report. Seconded. Passes
- JOY: Motion to extend the time to allow H&I to finish their report. Seconded. Passes.
- ANNOUNCEMENTS
- On behalf of the IL area we would like to pass out information pertaining our bid for the 2003 CAWS Convention.
- Chair: I have been given notice that their will be a motion to rescind the H&I motion on their budget tomorrow.
- Deneen: Motion to end this evening’s session. Seconded. Passes.