Sunday, September 1, 1996
200. Roll call taken.
201. Quorum established. 78 is the quorum.
202. Announcements
203. Convention Committee ( Condensed their Motions from hand-out in order to save time)
204. Motion 96: Chairperson- 5 #3 to read: Immediately following the election of the Chairperson, the chairperson is encouraged to coordinate with the Trustee Negotiation Committee on site selection and negotiations.
Chairperson Duties- Pg. 5 #1 to read: Immediately subsequently to the above mentioned appointment, within 120 ( one hundred twenty) days the WS Convention Chairperson shall submit a minimum of 2 ( two) candidates with resumes along with recommendations for offices of Vice-Chairperson, Secretary, Treasurer and Hotel Liaison to the board for approval. Verification of approval by above board within 60 (sixty) days from submittal. Any positions rejected or replacements needed must be resubmitted to the above mentioned board, within 30 (thirty) days for approval. This last procedure to be repeated until all positions are filled.
Chairperson Duties- Pa. 5 *** NOTE*** to read : It is the policy to select officers and committee heads from as wide a local geographic area & Region as is feasible to maximize group representation and participation. It is recommended that the convention resume forms be sent to all area delegates & chairs within the host region, immediately following the appointment of the chair of the Convention.
Chairperson Duties – Page 6 #8 to read: Is one of the authorized signatories on t bank account, until 1998 when all moneys will be handled by the WSO.
Chairpersons Duties – Page 6 #13 to read: Is responsible to forward, immediately after the convention, the on-site registration list to the WSO. This list will be added to the data base for use in future conventions.
***Note*** Beginning in 1998, the WSO will handle all pre-registration.
Motion Passes.
205. Motion 97: Treasurer- Page 17 ***Past Service Work Required*** to read:
Participation on a C.A. Convention. Acted as a treasurer in a C.A. Convention and/or at a district, area, or world level in CA.
Treasurer- Page 17 *** Qualification *** to read: Strong leadership skills. Accounting experience, Computer Skills & gainful employment. Must qualify as a signatory on a bank account.
Treasurer Duties- Page 17 #1 to read: Works with WSO to maintain records and accounts for all funds (cash and checks) received and dispersed as per WSCFC and WSO procedures.
Treasurer Duties- Page 17 ***NOTE*** Treasurer is responsible, upon election, to contact the WSO to get the current accounting procedures. This should be the first order of business after the Treasurer is elected.
Treasurer Duties- Page 17 #2- 10 &15 to read: Duties outline in #2- 10 & 15 will be turned over to WSO ’98 Convention.
Treasurer Duties- Page 18 ***NOTE***: Delete Note #3. under item 15 Treasurer Duties- Page 18 #16 to read: Treasurer will submit check requests to the WSO 1 week prior to WSO Board Meeting.
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Motion 98: Spending Committee- Page 18 *** Past Service Work Required *** to read: Participation on a C.A. Convention, or related business experience, or service work at a area district or world level in C.A.
Spending Committee- Page 18 , Article D to read: DWSO
Spending Committee Duties- Page 19 #2 to read: WSO & Spending Committee authorizes expenditures in excess of $100.00 ( One Hundred Dollars) providing a minimum of three bids have been received.
Spending Committee Duties- Page 19 #3 to read: The Spending Committee and the WSO is suggested to, but not necessarily required to, contract the lowest bidder.
Spending Committee Duties- Page 19 # 4 to read: The WSO has final approval of expenditures of over $100.00 (One Hundred Dollars).
Spending Committee Duties- Page 19 *** Policy*** to read: All bids submitted to the spending committee & WSO must be submitted in writing only. The purpose of the spending committee & WSO is to oversee and approve the expenditures of the convention. Whenever possible, services should be performed by volunteer members of the fellowship.
Spending Committee Duties- Page 20 #2 to read: Proposes budget for each event to spending committee & WSO within 30 (thirty)days of each individual event.
Motion passes.
Motion 99: Memorabilia Chairperson Duties- Page 21 #2 to read: Research products to be submitted to the general committee & WSO within 6 (six) months prior to convention.
Memorabilia Chairperson Duties- Page 21 #4 to read: Upon approval from spending committee & WSO contacts vendors and requests samples to be presented to the general committee within 30 (thirty) days.
Memorabilia Chairperson Duties- Page 21 #5 to read: Upon satisfaction of products, coordinates the placement orders for production of products with Treasurer Spending Committee & WSO.
Memorabilia Chairperson Duties: Page 21 after #8 ***NOTE*** to read: Prices should be coordinated with Spending Committee & WSO.
Memorabilia Chairperson Duties: Page 21 #13 to read: Coordinates with Registration for any giveaways into Registration Packages.
Motion passes.
Motion 100: Registration- Page 22 *** Qualification*** to read: Strong leadership skills. Organizational Skills and Computer skills. Our registration program is Access.
Registration Duties- Page 22 #1 to read: “Install operation and train others on the Registration Committee in computerized processing of all registration forms.”
Registration Duties- Page 22 #2 to read: Coordinate updated registration reports with WSO all general Convention meetings.
Registration Duties- Page 23 #9 to read: Registration to consider a variety of pricing options which may include early registration discounts as well as package prices.
Motion 101: to amend Motion 5 to include Motions 6-21 of the Convention Committee.
Motion passes. Abstentions and oppositions noted.
Motion 102: to table the amended motion (#5 being 5-21 of the Convention Committee). Motion fails.
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Motion as amended is to accept Motions #5 through 21, that are the changes to the World Service Convention Guidelines.
Motion passes.
For clarification and those who do not have or did not retain their handouts from the Convention Committee the motions that were presented in consolidated form are as follows: These Motions were not read into the transcript.
Secretaries Duties – Page 7 #8 to read: Responsible for submitting requests to the WSO for expenditures as per the spending guidelines.
Secretaries Duties – Page 7 #9 to read: Responsible for maintaining Convention Committee Office during the World Service Convention.
Vice-Chairpersons Duties – Page 8 #3 to read: Responsible for submitting requests to the WSO for expenditures as per the spending guidelines.
Public Information Chair Duties – Page 9 #7 to read: Coordinate with the WSCS PI Chairperson to provide Web Page information related to the convention for use on the CAWS Home Page.
Outreach Chairperson – Page 9 **Sobriety Requirement** to read: 2 years continuous sobriety.
Outreach Chairperson Duties- Page 9 #1 to read: Generation and distribution of information at the World Service Convention from the previous year.
Outreach Chairperson Duties- Page 9 #2 to read: Generation and distribution of information at the World Service Conference from the previous year.
Outreach Chairperson Duties- Page 9 #3 to read: Utilizing the resources from the previous World Service Convention and the data base maintained at the World Service Conference Convention Committee.
Outreach Chairperson Duties- Page 10 #8 to read: Pass on mailing list to the World Service Office.
Hearing Impaired Outreach Chairperson- Page 10 title to read : Hearing Impaired/ Special Needs Outreach Chairperson
Hearing Impaired Outreach Chairperson- Page 10 Sobriety Requirement to read: Sobriety Requirement: 2 years continuous sobriety.
Hearing Impaired Outreach Chairperson- Page 10 #4 to read: Coordinate the Convention services for those with special needs.
Program Chairperson Duties- Page 12 #5 to read: Coordinates WSCC & WSO workshops at the WSC Convention.
Workshop Chairperson Duties- Page 12 #1 to read: To propose each workshop topics for approval by the general committee at least 8 ( eight) months prior to the convention.
Workshop Chairperson Duties- Page 12 #2 to read: Insure that all workshop speakers have a working knowledge of the 12 Steps and 12 Traditions of the program & WSCCC statement of purpose.
Workshop Chairperson Duties- Page 12 #3 to read: Must propose a workshop speaker slate for approval by the host city Program Chairperson and General Committee.
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Workshop Chairperson Duties- Page 13 #11 to read: Coordinates WSCC Workshops at Convention with the WSO & WSCC Chairperson.
Speaker Chairperson Duties- Page 13 #1 to read: Responsibility for proposing no less than 2 (two) speakers for each slot to be filled. Final selection of the speakers for each slot filled would be chosen by group conscience by the host city program committee & submitted to the general committee for approval to be at least 9 (nine) months prior to the convention.
Speaker Chairperson Duties- Page 13 #2 to read: Collect relevant background information on all speakers proposed to the Program Convention Committee, including, but not limited to, length of sobriety, C.A. service work, etc…
Printing/ Design Chairperson Duties- Page 22 #1 to read: Plans layout for flyers, registration forms, printed programs and directional signs. Coordinates with all committees & WSO on any other printing needs.(i.e. workshop, special events, registration, etc…)
Printing/ Design Chairperson Duties- Page22 *** NOTE*** after #1 to read: Insures that the all appropriate CA logo are on all CA materials.
Printing/Design Chairperson Duties- Page 22 #2 to read: Submits 3 bids for all printing to Spending Committee & WSO for approval.
Printing/ Design Chairperson Duties- Page 22 #3 to read: upon approval of printing bid, coordinate production order with the WSO.
Hospitality Chairperson Duties- Page 25 #5 to read: Submit request for approval of cost and itemizations to Spending Committee & WSO at least 30 (thirty) days prior to the convention.
Hospitality Chairperson Duties- Page 25 #7 to read: Monitor amount of coffee that is delivered and save receipts of each delivery. Transfer said receipts to the Treasurer for accounting purposes. Coordinate with Hotel Liaison that all agreements with the hotel are in writing and signed by appropriate Hotel Representative.
Hospitality Chairperson Duties- Page 25 #8 to read: Coordinates with Hotel Liaison availability of Hospitality Suite/Area for Host City.
Entertainment Chairperson Duties– Page 26 # 7 to read: Oversee staffing and collection of tickets and moneys taken at the door and keep accurate records.
Entertainment Chairperson Duties- Page 26 #8 to read: Provide record of event attendance.
Decoration Chairperson Duties- Page 26 #3 to read: Submit to Spending Committee & WSO in a timely manner a list of all expenditures needs, and coordinate with them the purchasing of said needs.
Information/Host Chairperson Duties- Page 27 #6 to read: Insures that all members of the committee that handle money have 3 years of continuous sobriety.
Cash Handling Procedures- page 28 #8 to read: Host/Information and Spending Committee members than deposit money in one of 2 safety deposit boxes.
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Cash Handling Procedures- Page 28 #10 to read: Treasurer, Trustee, and Chair has key for safety deposit box rotating with WSO Treasurer, Trustee and Chair.
Cash Handling Procedures- Page 28 #11 to read: Money should be transported from Hotel vault by Committee Treasurer and a member of Host/Information or Spending Committee accompanied by hotel security (Professional Security Employed by hotel) to be guarded by security while money is counted and returned to hotel vault.
Cash Handling Procedures- Page 28 #12 to read: Money is then to be deposited in convention bank account by Treasurer and the Convention Chairperson, every 2 (two) to 4 (four) hours.
General Guidelines- Page 29 #3 to read: Provide space for committee workshop/forum (Any standing World Service Conference Committee i.e. Hospitals and Institutions etc….)
General Guidelines- Page 30 #14 to read: These Convention Guidelines are not comprehensive and cannot cover all specific situations that might occur in the future. When questions arise that are not addressed in these guidelines, the host city committee is encouraged to consult the World Service Conference Committee Chairperson., the Trustee on that committee, & the WSO for guidance since many aspects of a World Service Convention have the potential to affect the fellowship as a whole.
General Guidelines- Page 30 #16 to read: Closing Prayer at the CA World Convention should be the choice of the individual chosen to read the prayer.
213. Motion 103: To give the Pacific South Region, C.A.W.S. 1998 some flexibility in the selection of hotel site, expanding the area for hotels and timing to obtain the most favorable room rates and the nicest property.
Friendly Amendment to add: the area to be Orange County, San Diego County and Clark County (Nevada).
Motion Carries.
214. Finance Committee Report
215. Motion 104 to approve the 1997 World Service budget for Cocaine Anonymous as presented to the Delegates.
Motion Passes.
216. Announcement: Elections for the Non-Addict Trustees, one Trustee at Large and the Atlantic South Region Trustee will be held at the next conference.
217. Announcement: The site of the 1997 World Service Conference will be the Radisson Hotel, Manhattan Beach, CA. The date of the Conference will be Wednesday, August 27 through and including Sunday, August 31, 1997. (This is the same place we held the Conference this year, 1996)
218. Motion 105: to add the section entitled “Helpline Guidelines” to the Public Information Workbook.
Motion passes unanimously.
219. Motion 106: That the Conference Committee consider adjusting the agenda to make new business the first item on the agenda on the last day of the Conference. Any Committee Motions not yet addressed would follow old or new business.
Motion passes.
220. Motion 107: To suspend the rules, to consider a Motion to extend future conferences, starting in 1998, by one day, Tuesday through Sunday, so that the business of our growing fellowship can be conducted in an orderly manner.
Motion to suspend the rules passes.
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Motion 108: to extend future conferences, starting in 1998, by one day, Tuesday through Sunday, so that the business of our growing fellowship can be conducted in an orderly manner.
222. Motion to table.
Motion to table passes.
223. Motion 109 to suspend the rules to direct the World Service Convention Committee to hold the 1998 convention over Memorial Day Weekend.
Motion passes.
224. Motion 110 to direct the World Service Convention Committee to hold the 1998 convention over Memorial Day Weekend.
Motion fails: the count is 32 in favor and 43 against.
225. Motion 111: To reimburse delegates serving on the Trustee Election Committee for 1996. (This Motion was made and Motion Passed yesterday for future conferences).
Motion passes.
226. Motion 112: To have a time slot made available for the Unity Committee to facilitate a grievance resolution meeting of the 1997 World Service Conference and report the findings to the floor of the 1997 Conference.
Motion passes.
227. Motion 113: to designate the Conference computer/copier room as a non-smoking area for all future conferences.
Motion carries.
228. Motion 114: To direct the Celebrate Around the World sub-committee to allow approval of artwork for Celebrate Around the World on the Conference floor.
Friendly Amendment: insert “to be limited to the final three (3) selections made by the Celebrate Around the World Committee, as is, without modification” after Conference floor.
Motion passes 35 to 32.
229. Pursuant to Standing Rule 13 this item will be referred to Committee for action at the next World Service Conference.
230. Quorum questioned.
96 present.
231. Motion 115 to suspend the rules for the purposes of forming an ad-hoc committee for the purpose of reviewing a piece of literature. (For clarity the literature piece referred to is known as “The Tiebolt Papers”.)
Motion 115 to suspend the rules fails.
232. Motion 116: No Reproduction of any copyrighted Conference approved literature, publications, books, manuals, formats, merchandise or other to be restricted to Cocaine Anonymous World Service Office, Inc. or Cocaine Anonymous World Services, Inc. pursuant to federal copyright laws, without the expressed written consent of C.A.W.S.O., Inc. This Motion shall supersede any and all previous Conference Motions regarding reproduction of such.
Motion passes unanimously.
233. Motion 117: That all committees clearly date and title all handouts to the Conference members including minutes, manuals and lists of If such is updated or revised, a full revision date, including the year and or time should also be on the document.
Friendly Amendment to include page numbers.
234. Motion 117 withdrawn and referred to each committee.
235. Motion 118: To direct the Conference Committee to develop guidelines to institute a sponsor-buddy system to assist first time delegates or alternate delegates at future World Service Conferences.
236. This has been ruled to fall under Standing Rule 13 and is referred to Conference Committee for action at the 1997 Conference
237. Motion 118 is now a Motion to refer.
Motion passes.
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238. Motion 119: The World Service Office Board and/or the World Service Board of Trustees aggressively pursue the unauthorized use of various printed media, materials not authorized by the C.A. Fellowship.
239. Question the quorum.
Count is 84 present.
240. Motion 119 withdrawn.
241. Motion 120 to extend the 1998 Conference from Tuesday to Sunday.
242. Motion 121 to table.
Motion carries.
243. Motion 122 to adjourn.
MOTION PASSED
See everyone next year!!! Thank you for letting me be of service.
Deneen.