OPENING REPORT
C.A. WORLD SERVICE CONFERENCE 2009
ARCHIVE REPORT
INTRODUCTION AND OPENING COMMENTS:
Per our housekeeping for from prior conference we submitted a revised Procedural List that properly secures, communicates, tracks and protects all of the current archive as well as in coming archives.
COMMITTEE INTRODUCTIONS:
Let me introduce our current committee, our Vice Chair Dot Thompson, our Trustee Lawrence Matlock, Mary McGrath and our members: TBA
REFERRALS THAT WERE WORKED DURING THE YEAR:
Our year was spent creating the outline that will become our physical Archive Guide that will be finished by the end of this conference. Additionally, we were unable to address all the referrals from last year which we plan to address this conference, however we have taken one of referrals to create an oral history of CA and we will be in the planning stages of that referral this week.
2008 Referrals:
- REFERRAL NUMBER 1. # 5577
a. MOTION: TO EXTEND CHAIR PERSON TERM TO 4 YEARS.
- I/WE WOULD URGE THE ARCHIVE COMMITTEE TO EXTEND THE DURATION OF THE SERVICE TERM FOR THE CHAIR OF THE ARCHIVES COMMITTEE FROM THE EXISTING TERM OF TWO YEARS TO AT LEAST FIVE YEARS. WILST FULLY ACCEPTING THE PRINCIPLES BEHIND THE SPIRIT OF ROTATION I/WE FEEL STRONGLY THAT A “LONG TERM VISION”
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IS NECESSARY IN RELATION TO THE BUILDING OF A QUALITY ARCHIVE. I OFFER A SUPPORTING DOCUMENT TO THIS REFERRAL AND SO HOPE YOU WILL ALL HAVE THE TIME TO APPRECIATE THE PRINCIPLES BEHIND THIS REFERRAL. (SEE ATTACHED)
I WOULD LIKE TO SPEAK TO THE MOTION: THE ORIGINAL REFERRAL ASKED FOR A 5 YEAR TERM, WE CONTACTED THE REFERRAL MAKER AND OFFERED A FRIENDLY AMENDMENT TO A 4 YEAR TERM SO THAT THE COMMITTEE WOULD NOT BE IN A MANDATORY POSITION TO FUND A NON-DELEGATE CHAIR THUS INCREASING THE BUDGET FOR THE COMMITTEE. HOWEVER, WE ARE AWARE THAT A NON-DELEGATE CHAIR COULD BE ELECTED AND WE WOULD HAVE THE PREVIOUS TERM TO KNOW THAT INFORMATION AND PREPARE A NEW BUDGET ACCORDINGLY. WE THE COMMITTEE AGREES WITH THE PRINCIPLE OF THE REFERRAL. WE FEEL THAT ARCHIVING DOES REQUIRE A FULL TERM COMMITMENT TO INSURE THE PROPER FACISILTATION OF THE ARCHIVE AND THEREFORE WE HAVE MADE THE MOTION TO EXTEND FOR 4 YEAR CONGRUENT WITH THE DELEGATE TERM.
- REFERRAL NUMBER 2.: #4757
THE MAKER OF THIS REFERAL HAS WITHDRAWN THE REFERRAL.
REFERRALS OR ITEMS TABLED UNTIL 2009 CONFERENCE
#5167 Tony Drake, Wisconsin
Please initiate contact with the IT Committee
This referral was tabled until a committee policy is in place.
#5138 Susan Brendan, San Fernando Valley
Create timeline of CA for the 25th Anniversary
This referral was tabled and we hope to have a time line by the 30th Anniversary.
#4971 Caryl Morton, Southern Alberta
To submit Archive electronically
This referral has been tabled until committee policy is in place.
#5135 Ellen Ullig, Greater MO Area
That all conference minutes be available online with last names omitted.
CLOSING COMMENTS:
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We are looking forward to a very productive conference and welcome anyone who would like to be a part of our committee.
Kevin Murphy: no questions for Archive.
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