OPEN MEETING @ 10:45 AM

SERENITY PRAYER – Lead by Tim A.

TRADITION 11 – Read by Kevin M.

CONCEPT 11 – Read by Yvette H.

BIRTHDAYS – Alesia F. (9 years)

ROLL CALL & QUORUM DETERMINATION

Present were Tim A. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Randy M. (Secretary), Allison M. (Treasurer), Kevin M. (WSOT) and Yvette H. (WST).

Quorum is met.

Guests: Pierre K. (via Skype), Darrell.

CHAIR ANNOUNCEMENT(s)-

1. We have 3 Director at Large positions open we need to fill ASAP
2. If you have not heard by now, we have a new meeting in Dubai!!! Pierre K. states we also opened a meeting in Cape Town, Africa

APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – 9/16/2017

MOTION to approve the minutes of the September 16, 2017 with a few minor corrections WSOB made by Linda F..; seconded by Alesia. Motion passes unanimously.

SEVENTH TRADITION – passed around OFFICE DIRECTOR REPORTS

Director of Operations- Linda – Written report submitted Comments

• The Treasurer and DOO skyped with 2018 CAWS Convention committee.
• Bookkeeper and treasurer met on October 26th. Set up a new company “CAWS” which will own the intellectual property rights. Trustee Kerry was also on the call.
• International, French and Swedish editions of HFC II were ordered and received. MOTION to transfer a total of $2,989.25 from Publishing account to the Operating expenses to cover the printing invoices. Seconded by Allison. Alesia – is this in the budget? Yes, as the account was set up specifically for that. MOTION passes unanimously.
• Since last meeting we received 17 requests for starter kits and the trustees were notified immediately. Report breaks down how the requests were handled and will keep an ongoing account of activity.
• Specialty coins have sold well. We’re losing money on shipping costs, however. Linda is working with Cameron on options, including a “handling” fee to help cover the costs. See written report for breakdown of charges. Tim clarifies these are shipping costs for specialty coins. Yes. When Chris set this up they said they weren’t going to charge us, but Chris’ original agreement was for $3.00 per purchase, but it ended up $3 for 3 coins. Kevin – These are sent directly b Wendell? Yes. He noticed they don’t charge us for one coin? Linda, yes that’s the deal. Linda clarifies the report. Someone needs to discus with Wendall an alternate agreement. How much do we make on each coin? We make about $6. Per coin. Tim – before motion we need to clarify why Wendall is billing the way they are. Linda will do more research. Kevin also suggests raising the cost to $20 and cover the shipping (suggestion).
• Linda emailed copy of employee manual. Kevin M. is to review it. Yvette H. has begun looking at it.
• She’s also working on procedure manual, which is a continual work in progress. She’s about 2/3 of the way into this. She will have some employees help by reviewing the tasks listed in the manual.
• Montreal CAWS has 28 registrations. Swedish committee has asked that we approve their logo. MOTION to approve the proposed logo for the Swedish CAWS convention, with the exception of the item “Do You Have a Problem with Drugs or Alcohol. So did we.” made by Randy M. Seconded by Allison M. Yvette H. asks where some of the text to be used on? Linda states they were not specific about that. Kevin M. – friendly amendment. Alesia F suggests we break it out. Kevin M. – comment about the “Do You Have a Problem with Drugs or Alcohol”. The logo text itself (Stockholm Syndrome) makes him feel uncomfortable. Linda clarifies the definition, but Kevin M. takes exception based upon the actual event. Yvette H. – she would like to see a friendly amendment to exclude the item “Do You Have a Problem with Drugs or Alcohol” – approved by maker and seconder. Alesia speaks against the motion so that we can talk about all other issues. MOTION passes with noted abstention.
• Nothing new on Austin. Alan Segal has been selected as Convention Chair.
• Kevin M. read the Wikipedia definition as a fifth concept statement. Yvette H. defends the committees’ decision to use the logo.

DIRECTOR REPORTS

Chair – Tim A – written report submitted Comments

• What is going on with lighting fixture in the warehouse? We’ll have to find another electrical contractor. Randy M. will contact previous contractor to see if he still willing to make the change.

Vice Chair- Alesia F – no report.

Comments

• xx.

Treasurer – Alison M-written report submitted.

Comments

• There was a password issue going on and it has been resolved with Linda.
• Financially we are doing well.
• Had to reschedule Finance Skype call. They did have the call
• She now has access to the bank account. She sees that the language will be a barrier during the negotiations. She is going to brush up on her French in the coming months.
• They have questions about credit card machines. They are checking into the costs. She brought up the fact that they used the “Square” for specific situations. Montreal may also want to use the “Square”. She puts it to the board. Tim A want to clarify – he did not meet with anyone regarding the “Square”.
• She is going need to have two helpers for the convention.

Questions:

• Kevin – have we gotten to the QB reports? Question: On the P/L there is a line item for COGS, should it be something else? Are these simply goods that we have purchased? Allison clarifies that this is an inventory line item. Under COGS (Tim) going down the line items, Why do we have a negative COGS? The subtracting number is a difference in inventory. Linda discussed what some of the discrepancies may be. Kevin M. thinks it may also be miscounted inventory. Alesia, wouldn’t this be a positive number? Kevin M. clarifies additionally for Tim and Alesia
• Alesia – she is against using the “Square” for the convention. Tim – let’s bring this up during the CAWS 2018 in the agenda.

Secretary – Randy M – written report submitted.

Comments

• Discusses the Skype meeting of the International Structures and Development committee. Tim A – should we add International Structure and Development Committee item to the agenda?

Director at Large – Open

Director at Large – Open

Director at Large – Open

TRUSTEE REPORTS

WSO Trustee – Kevin M – written report submitted.

Comments

• He also attended the ISD committee. Also had a Trustee Orientation Skype.
• Kevin submitted his report to the Yahoo! Group.
• WSBT wants to know if there is an annual limit on individual donations? Is there a limit on bequeaths? Kevin seems to think it’s $5,000 – Linda thinks it may be $10,000.00 annually.

Questions:

• None

WS Trustee – Yvette H – Written Report Submitted

Comments

• Trustee Quarterly Meeting is December 8 -10.
• There will be a B2B meeting during this time.
• Having trouble with the attorney’s invoice? There were some overcharges ($3,200) from the attorney. WSBT Chairperson was curious why this did not come out sooner. Linda thinks the check / invoice crossed in the mail.
• Team Building Retreat was a success! – thank you, Yvette.

Questions:

• Alesia F. – have we already paid them, or are they waiting for payment? Yvette H. explains
• Someone scans the bills and they are sent to Linda. Tim A. wants the hard copies to be kept separately. Linda F. states that they are. Tim A. asks for clarification on the timing of the receipts for the invoices. Clarifies the time lines.
• Darrell – is this a one-time problem, or a continuing problem? Tim is trying to get to the bottom of that. Kevin M. clarifies that the process of approval contributes to the issue of how long it takes to pay an invoice.
• Tim A. looked into the charter – when does it get signed? (The new trustee charter: Linda F. will have it ready for the Board to Board in December.
• Yvette H. reads from Anne’s (WSBT Chairperson) email. Trying to get to the bottom of the delay. Same question that Tim A. is asking. Linda F. states we received it when the “received” stamp was on it.
• Alesia F. – can’t we just scan the envelope? Yes we can.

COMMITTEE REPORTS –

Finance – Alison M- Sub Committee also.

Comments

• Had first conference call and discussed what they’d done at the last conference. And discussed the international banking subcommittee. There will be discussions with the bank rep who attended the conference call about exchange rate and banking in other countries.
• Would we want the bank representative to come to the WSOB meeting to help us with ways we could also save money? We can have him call in or be present at a future board meeting. Item tabled.

Questions:

• Tim A. – where is the finance report? It is on the Yahoo! Group.
• Alesia F. – is the Finance committee supposed to know everything that we know? Do they have privileged information? Yes, they prepare the annual budgets. Allison M. explains what data is discussed at the committee. Yvette H. – the Finance committee makes the budget so they are privy to all the accounting information. Tim A. requests Finance Committee guidelines from the WSM. Tim A. suggests she come up with banking solutions (from the bank representative) to bring to the board for us to discuss. Allison clarifies that she is talking about Keith, our representative at the bank who consults to her about ways to save money at the bank account. Darrel also suggests that Allison M. should still discuss the items off line with Keith and then bring the solutions to the board. Kevin M. – What he is getting from Allison M. is that bank rep has a number of things to present that he can bring to the board, which would be better if he explained it to us rather than have it “carried” to the board by Allison. MOTION to have Keith come to the next board meeting to bring to us options they have which may help us save money. Seconded by Alesia. Linda F. clarifies that he should be looking at just presenting the information and knows we will not be making a decision at that time. MOTION passes with substantial unanimity.

Structure & Bylaws – Kevin M.

Comments

• To my knowledge, there was no October meeting.

Convention– Yvette H.

Comments

• She was not on the call. She is the second for Convention.

Conference –Linda F. and Alesia F.

Comments

• Linda F. they had a call and she could only be on it for a short time. Susan and her are looking at hotel bill, and we do not have a final bill. Alesia F, – she has several bills on her credit card that need to be reimbursed.

Unity– Kevin M.

Comments

• No report.

Literature, Chips & Formats – open

Comments

• None

Hospitals & Institutions – Tim A– report submitted

Comments

• Please request the new chair inform Tim A. of all upcoming meeting and reports.

Questions:

• None

Public Information– Alison M.

Comments

• Four of them on the call. But changed the time to two hours later.

IT – Randy M– written report submitted. Comments

• None.

Questions:

• Alesia F. – do we approve websites for areas? Randy – yes.
• Linda F. – does the Regional Trustee have to sign off on it first? Randy M. will have to check on that.
• Linda F. – can we put disclaimers on the bottom of the websites? We’re looking into
• Kevin M. – trustees deferred to the IT committee looking over websites. Clarifies that IT committee approval means they can be linked to ca.org. Kevin M. – on the disclaimers – the Trustees did originally set up disclaimers, including the one about links or endorsements. Should be a trustee issue – not a WSOB.

Archives – Yvette H.

Comments

• Attended the meeting. Discussed the conference. Discussed the interviews that Norma Jean is doing with the elder members.

International Structures and Developments Committee – Randy

Comments

Attended the meeting

Kevin M. – there is a theme going on here where we are going to move forward on global basis as the fellowship is continuing to grow internationally.

Tim A. – we already have royalty agreements. Can we prepare pamphlets where the color situation was already done? Referring to Linda F,, can this be accomplished? She is thinking that once we do a royalty agreement, we can, yes. Kevin M. has the colored template, and he can send to us for review. The office has the PDFs for each language. Linda F. can get information from the publisher. Linda F. and Kevin M. will bring back to the board next month.

CAWS CONVENTION REPORTS:

1. CAWS 2018 -Montreal – Robert F. – Meeting Monthly

Talking about fundraising and keeping the money in Canadian banks. They still need approval from the WSOB for cutting checks via Check Requests; this will operate the same way as if the funds were in our own bank. Once the convention is final and the hotel bills are paid, we will transfer the money once. Kevin M. , maybe some of these items should be deferred for when Keith (Bank rep) comes here. We can ask him about the checks and balances for this Canadian bank. Alesia F.– is all the money is going to be there? It’s not, no. The RegOnline money will come directly to our account.

**Vice Chair takes the gavel.**

MOTION to allow Montreal CAWS convention to have their own checking account for them to deposit fundraising funds, drawing checks as approved by the WSOB, with the WSOB having access and oversight, which will remain open until the convention closes and there will be one transfer once all expenses are paid. Seconded by Yvette M.. MOTION passes with substantial unanimity. Allison brings up the idea of the committee having access to RegOnline.

Linda F. – They have access to all of the data, but they cannot add / subtract items to individual registrations. Linda F. is willing to accept changes sent to her and she can make the changes on RegOnline. Kevin M. – his question is about this registration money. They would put cash registration money into their local, fundraising account? Linda – yes, but we need them to use the same system that we use here for all deposits, detailing the amounts deposited for which specific line item in the on the registration form. That way we can keep track of how many people have signed up for which events, etc. Kevin M., discussed how the registration process would mimic the deposit in the fundraising account. Randy M clarifies that the registration should be tied to the deposit. Darrel, how do we communicate with them so they know that we are working together? – keep it simple.

Tim – that is why we have these Skype calls. The communication has to happen, and the breakdowns have to lessen. Yvette H., – just a thought, can we have a separate account just for registration? There are additional costs for setting up an additional account. Discussion of petty cash account. Linda thinks there needs to be a separate petty cash account. Darrel, what does that mean as an expense for us? Linda thinks a petty cash account should be pretty cheap considering we already have the fundraising account. Yvette H., if the petty cash account is $500, and the bank is going to charge us, then why can’t they have a cash box with the $500 cash in it? Allison discussed her conversation with Yves (convention hotel liaison) on the number of events, as well as the cost for the petty cash account. They want only one account. Kevin M. sees 3 -ways, – petty cash account in the same account. Petty cash “cash on hand”, or in a separate account. Tim – MOTION that the petty cash be separate from the main account is made by Tim A. Linda F. seconds. Tim A. speaks in favor of the motion. Allison M. speaks in favor of the motion. Kevin M. speaks in favor of the motion. MOTION passes with substantial unanimity.

**Chair Tim A. takes back the gavel.**

Allison M. – back to the credit cards. Should stay with the credit cards due to how they can track expenses. Linda F. speaks against the “Square” also, as there are drawbacks. Kevin M. speaks about the Square – he would not use the system when it’s tied to the other charges as well. Tim A. suggests more research into the “Square” system. Says we should also keep an open mind about the new technology. Alesia F. – comments on the fact that Washington was only available to use one credit card machine. She had two in Chicago; but only one in Seattle. Tim A. explains there were other reasons for the line at the Seattle convention. Linda F. – does the Square use the tip? Yes, Kevin M. explains. Pierre K. says the mobile pay works well there in South Africa.

B.    CAWS 2019 – Sweden –Johan T.

xx

C.   CAWS 2020 – Austin – Susan L.

xx

D.   CAWS 2021 – New York – Alan S.

xx

GUEST REPORTS:

• Pierre K. – He got roped into the idea of DAL, but sitting in on this meeting and watching how we function, it is clear that there is a lot of information about things going on outside of America that would be helpful for us to know. He would like to bring the European awareness into the WSOB. He has made a few notes. Tim asks if he knows the requirement for a DAL. You have to give up your delegate commitment. You also have to attend the conference at the office expense. WSOB discusses the process for him becoming a DAL. Kevin M., one more thing is that the DAL is not one who is paid to go to the convention.
• Darrel – this is his second meeting. He needs to fill out his resume and we can set up an interview for the next one. Alesia F. – confirming you don’t have any area positions? Correct.
• Tim discusses Henry’s desire to assist the board. Linda sees no problem with this. He can participate without a vote. Kevin M. would suggest he could be more use if was a volunteer during office hours.

ONLINE BUSINESS: 

UNFINISHED BUSINESS

1. Look over guidelines –House Keeping of position names

Addressed – Tim has discussed this with trustee chair person Anne.

B.    Process and procedures updated in the book – Linda (April) Deadline?

addressed

C.   Employee Handbook updated -Linda (April) Deadline?

addressed

D.   CA German Book Trial with Germany

1. Royalty Agreement for the book – draft was sent to all members through the Yahoo! Linda put the input from the German letter. MOTION to approve royalty agreement for the German edition made by Kevin M., seconded by Linda F. Linda F. is printing the royalty agreement for review by the board. MOTION passes with substantial unanimity.

E.    Office assignments

1. Electronic Meetings -GoToMeetings – Linda – the office has an account and the money comes out of the IT budget – need to review capabilities and number of users and how to schedule.
2. Financial procedure for the office –Allison
   1. Office costs (copy paper)? In order to get a cheaper rate, we would need to buy in bulk. But there is not sufficient space to house bulk orders. Darrel, is it possible to buy in bulk but no get delivered in bulk? Kevin M.- Delivery charges would be prohibitive.
3. Translations
   1. Cost to translate manual
   2. Cost to proofread

F.    Conference referrals – Chair states we will defer the conference referrals to next month.

1. WSOB 2017 1 – CAWS Office Store –Please be sure that the Office is selling items in the CA Office Store during ALL days that the Conference is in session. It makes no sense to me and others here that the store is not open today (Saturday) since every delegate is here all day today. We missed some big sales today. I know it was announced that the store would not be open, still, in my opinion, the store should be open today.
2. WSOB 2017 2 – CA Logo Stickers – That the WSO produce foreign language C.A. logo stickers for all of the established Areas of our Fellowship. We are a global fellowship. It seems a great oversight to have stickers available in English only.
3. WSOB 2017 3 – (Referred from Finance 2016 1) – Add or increase a line item amount to allow for the World Service Office to carry out translations of our World Service Manual for all Areas recognized by The World Service Conference that do not have English as their first language. The amount to be adequate for said translation works to be carried out by the World Service Office without the requirement for participation of the individual Areas. The current number of required / outstanding translations to have adequate funding within the next two years and an ongoing line item to allow for newly required translations to be commenced immediately upon the recognition of a new Area.
4. WSOB 2017 4 – (Referred from LCF 2016) – That the Committee revise the Newcomer Booklet to include the reading “Who’s A CA. Member?”

The WSOB will be working on this referral throughout the year.

1. WSOB 2017 5 – (Referred from the WSBT) Please allow Areas to produce and distribute C.A. keyrings, medallions and Books under Royalty Agreement
2. WSOB 2017 6 – (Referral from IT 2016-1) – Digital delivery of Speaker Audio files – as we proceed in the digital world, and as more and more conventions are transitioning toward uploading digital files from workshops and speakers, should there not be a WS standard (bit rate, frequency, format, compression and production origin) for these files? Furthermore, is it possible to create on the CAWS site a file distribution system, or at least a link to a page, so that members worldwide can access the media as it is produced and posted?
3. WSOB 2017 7 – NADCP Funding – A Motion will be brought related to this SR14 Notice which will be addressed to both the WSC Finance Committee and the WSOB to cease (not fund) participation by C.A. World Service at the annual United States National Association of Drug Court Professionals (NADCP) Drug Court Conference; and only then reinstated thereafter if and when it can be substantiated that the significant funds which are being spent on C.A.’s participation each year provide an acceptable return on C.A.’s investment in terms of measurable results, including without limitation: the number of new meetings started directly after CA Drug Conference participation, new C.A. cities / states / countries colonized where there is little, if any, C.A. now, and judges and referees sending their people specifically to C.A (how many people were sent).
4. WSOB 2017 8 – Best C.A. App – Have a contest to see who in the fellowship can make the best computer App. The creator of the winning App would get a designated prize, and all rights and ownership of the App would be turned over to the WSO. A contest of this nature would tap into the great technical skills that many of our members have as well as eventually providing much desired services to our entire fellowship. If an App was created for the meditation book, it could even help generate income for CAWS.
5. WSOB 2017 9 – Draft Publications Guidelines – Please consider adopting the attached draft Publication Guidelines (or something similar). (These Guidelines are available for review related to this Referral. Inquire to the Conference Committee for a copy please. These Guidelines are NOT attached here to this report. )
6. WSOB 2017 10 – Publication Information Repository – If this has not already been done, please consider creating a central repository for all information related to the publication of C.A.’s books. This would include source files (from original publishing software, where applicable, as well as PDF and / or “e-book” formats), lists of fonts types and sizes for each element of the book, cover art and colors, etc. Ideally, this information would be readily accessible to members of both Boards and backed up to multiple secure locations.
7. WSOB 2017 11 – Cost of Currency Exchange – The fellowship appears to be not informed regarding the cost of managing multiple currencies and converting to USD. Request that the WSOB Finance Committee monitor, record and report on the cost to the fellowship 2017 conference to 2018 conference of managing all financial matters in multiple secure locations.

NEW BUSINESS:

1. Board to Board will be December 9th 2017 

NEXT MEETING(s) – November 18, 2017 at 9:00A.M.

Motion to adjourn at 1:00PM made by Linda F.; seconded by Yvette H. MOTION passes unanimously.

CAWSO — Director of Operations Report

• October 28, 2017

I meet and/or communicate with the WSOB Chair, WSBT Chair, Treasurer, and Paid Bookkeeper daily, weekly and/or when necessary.

I continue to work with the Conference committees — via conference calls.

Office Update:

• Treasurer, Chair and DOO participated in Skype call with the CAWS 2018 Convention Treasurer, Vice Treasurer, Hotel Liaison and the new ANRT on October 18th
• Bookkeeper and Paid CPA meet on Thursday, October 26″
• The International HFC II ($884.08), the French HFC II ($1096.95) and the Swedish HFC II ($1008.22) books have been ordered and received.
  • A few books were received damaged in shipment and we have received credit accordingly.
  • I wish to make a motion to transfer a total of $2989.25 from the Publishing Account into the Operating Account to cover these invoices.
• Since our last meeting we have received 17 Starter Kit requests. The Trustees have been notified on the same day as requests received.
  • 5 have been taken care of by the local area
  • 2 have been taken care of by the WSO
  • 7 will be taken care of by the WSO pending info from requestor (per Trustee)
  • 3 are still waiting to hear from the Trustee
• Our YTD report regarding the Specialty Coins Total English — 182 Total French —21
  • Here is the break down by color:

•	Amethyst	E – 11	F – 1
•	Black	E — 37	F —2
•	Blue	E — 10	F — 1
•	Camouflage	E — 16	F — 2
•	Emerald	E — 14	F — 2
•	Ocean Breeze	E — 13	F — 6
•	Orange/Black	E — 11	F — 4
•	Titanium	E —24	F — 1
•	Pink	E — 17	F — 1
»	Violet	E — 11	F — 0
•	Red	E — 12	F — 1
•	Crimson	E — 0	F — 0
•	Green	E — 5	F – 0

• We researched the shipping costs that we are charging and what we are We are not breaking even to only charge $3 per order.
• I am working with Cameron to see how we can have the online store automatically charge a “handling fee” to accommodate this short coming.
• Our recommendations would be:
  • Up to 2 coins — charge $3
  • 3 to 5 coins — charge $6
  • 6 or more coins — charge $9
• I have emailed to everyone as well as posted the Draft copy of the Employee Manual on the Yahoo Group for everyone to Iook through to see if they would like to incorporate any further updates or ..Did everyone have a change to look it over?
• I am working on updating the Procedure Manual that was finalized in This will be a continual work in progress as changes are made to procedures, however, I am about 2/3’s through the process.
  • I will be asking the staff to proof and follow the procedures to verify that no steps have been omitted.
  • My goal will be to have this completed by the WSBT meeting in December.
• CAWS 2018 — Montreal — Regonline Report: 28 Registered $7065.00 CND
  • Working with committee regarding their Opportunity Drawing tickets
• CAWS 2019— Sweden — Johan Tagen has been selected the Convention Chair
  • Copy of the signed Hotel Contract has been received
  • The committee has sent forward their recommendation for a theme, logo and possible memorabilia logo designs for approval.
    • I wish to make a motion to approve the theme and the logos presented by the CAWS 2019 Convention Committee.

• CAWS 2020 — Austin Texas – Susan Loth has been selected the Convention Chair
  • Hotel Contract has been signed
  • Nothing to report at this time
• CAWS 2021 – New York City – Alan Segal has been selected the Convention Chair

Respectfully submitted:

Linda L Francisco

Director of Operations

Attached:

• – Snapshot for CAWS 2018 Convention
• — CAWS 2019 Logo and theme recommendations for approval

 

 

 

 

 

 

CAWSO Treasurer Report for October 28th

Activities and Duties performed since last board meeting

1. Worked with Linda on various financial issues and transfers for EY account
2. In contact with area treasurer for Montreal – working on logging into Montreal account and many steps they forgot about – such as login name and answers to French questions.
3. Assisting with Carrie on various budget questions for Trustees
4. Contact with Bookkeeper on financials
5. Transferred funds to savings from OY convention and to Left some funds in OY until check clears from their granted funds for going over their target.
6. Had Skype meeting with Montreal – will have access to their bank account – All funds will be deposited their account and stay until Hotel is paid due to wire transfer costs. Then huge transfer to EY account at end of hotel payment – Regonline they want to have access to – Linda deciding if good idea or not. This is due to cash deposits they will receive from locals. Two upcoming fund raising events will use their Montreal account for the funds – each event cost about $400 – will always request approval to draw funds out and I and chair of their area and area treasurer have access to the account in Montreal.
7. Montreal will find out cost of renting credit card machines – maybe use Square?

Questions and Statements:

Montreal – WSOB feel about them using Square if cheaper than renting credit card machines? or both? Them have access to Regonline?

I will def need two helpers at Montreal – Maya and Aleshia – only one helper will not be enough due to language barrier and many other unforeseen issues.

Password not working for QuickBooks will try to send info when I speak with Linda

In Love and Gratitude,

Allison WSOB

Treasurer

Secretary Report from Randy Moss October 28, 2017

Since the last meeting of the World Service Office Board on September 16, 2017, I have performed the following:

• Hosted one (1) Skype meeting of the WSC Archives Committee at the WSOB on October 7, 2017
• Attended a conference call for the WSCIT Committee on October 8, 2017.
• I attended a Skype meeting of the International Structures and Development Committee on September 30, 2017.
• Prepared and submitted the WSC Final Report for the 2017 Conference.
• Communicated with the Chair in order to prepare for the board meeting.

Sincerely,

Randall V. Moss

Secretary

WSOT Report 10/28/2017

Attended trustee conference call.

Attended International Structure & Development conference call.

Rested.

I have a question from Jason about maximum donations to CAWSO. Last I heard the maximum amount was $5,000ƒyear and the same limit for bequests. Does anyone have any update or written policy on thsi?

ILAS,

Kevin Murphy

World Service Office Trustee Voice: 310-337-7948

Text: 310-654-3724

wsot@ca.org

World Service Trustee Report

October – 2017

1. Attended Trustee Orientation online, participated in online motions and conference calls
2. Archives Committee – Trustee – The committee continues to work on transcribing voice recordings of elder statesman onto a written manuscript.
3. Conference Committee – Assist−Trustee – Signed 3 new contracts for LAX Gateway Sheraton, (2019, 2020, 2021)
4. Trustee Board – Trustee Negotiating Committee – Reviewed attorney’s Invoice for Payment
5. CAWS 2018 – Montreal− fundraising and registrations going on now.
6. CAWS 2019 – Sweden− signed, sealed, delivered. Preparing Themes
7. CAWS 2020 – Austin− signed and deposit made, okay
8. CAWS 2021− New York− waiting to hear from them regarding their hotel contract
9. Trustee Quarterly – December 8−10, 2017 at LAX Gateway Sheraton
10. Team Building Retreat on October 28, 2017 at 9am

ILAS,

Yvette H, WST

CAWSO

Treasurer Report Report for Finance Committee

10−8−17

Discussed members on line and introduced who was on – talked about exchange rates Montreal next convention event coming up

Budget reviewed what was passed

Discussed subcommittee and will meet after finance meeting is over

Discussed better time for all since everyone in different areas and parts of the world Discussed Expenses for next current year

Better timing for future meetings

Love and service, Allison

Information Technology (I.T.) Committee Report from Randy Moss

October 28, 2017

• I attended the World Service IT Committee GoToMeeting on October 8, 2017.
• The minutes of the WSCITC are attached.
• There is another WSCITC GoToMeeting tomorrow.

Sincerely,

Randall V. Moss

I.T. Committee Liaison

IT Meeting

Starts Sunday October 8, 2017 12:10 PMT

1. Attendance: Max, Gustav, Mina, Markus, Johan (Chair), Audz, Randy (WSOB Secretary and IT liaison)
2. Moment of silence for the addict who still suffers
3. Johan read the traditions
4. Agenda Approved
5. How to conduct meetings
   1. Randy discussed the old phone calls and google groups
   2. Having a depository to upload work that we could all comment and work on
   3. Johan: maybe it would be good to use the box because that’s what world uses and it would be easy for everyone to access
   4. Gustav: discussed how versatile google groups are
   5. Johan: all documents available are on the box and it would keep everything on one platform
   6. Everyone voted for box unanimously
   7. GoToMeetings works well
   8. Slack is recommended by Mina/Gustav. Will be set up as CAIT (ask to join)
   9. WhatsApp will be used for quick discussions and Slack will be used for bigger things (ask to join)
   10. Discussed what meeting time works best for future decision on 9 am PDT10 am PMT, wich translates to 6 pm in Sweden
   11. Every area needs to have website approved by the IT committee. What’s the easiest way to do that.
   12. Mina: paste a link to email. We can integrate Slack to email but that’s a bit of overkill
   13. Johan: simplicity is the key so that we don’t lose anything
   14. Once we have our new system set up we need to invite all the previous members. Decision – It’s up to Audz and Johan

6. Randy adds the disclaimers that we had at conference. We looked it over at conference and Randy has it on his plate to take to the WSOB
7. work in cooperation with WSOB to develop an app for CA
   1. needs to be addressed then will be voted on by the conference floor
   2. needs to be programmed, needs to have a budget
   3. Randy: a basic framework using stuff that’s all available from the World website is the best starting point
   4. Audz: start with framework then move on to literature based apps with things like the daily medition
   5. Marcus: meeting in a pocket app
   6. Max: find a meeting
   7. Mina: somewhere a newcomer can get all the information and get all the pamphlets, like a “starter kit”
   8. Gustav: pamphlets, it would save the cost of printing

1. Update the WordPress and the content for a framework for the database
   1. Is there obstacles for creating a database for all of CA to use
   2. Randy discussed the individuals that would need to be involved to the idea such as Cameron Freeman and Marius (spelling?)
2. Asking people what the needs are for the framework. Questionnaire out the fellowship – We would like to ask the fellowship for feedback before we start creating the fellowship to identify all the fields that would be required. It will then be the basis for the app and will need to be updated on a regular basis as contacts and other details change
3. Printing on Demand
   1. Amazon and other places are printing on demand and then you save on the shipping as everything is coming from the US currently
   2. Chips and lit needs to be more available in other areas without toll and tax
   3. Johan will call amazon in Germany to find out feasibility of doing this

10. IT Workbook
    1. It needs to be updated to include more all encom passing social media guidelines
    2. Audz, Marcus, and Max will read through the guidelines and bring back feedback next month with recommendations.

11. Approve and coach areas and district webservants to have sites in accordance to the IT Workbook
    1. Randy and Johan will look into it. It’s all in the box in 2 pdfs

12. Disclaimer thing from conference:
    28. Randy will be taking those comments from conference and take it to the next WSOB meeting on Oct 28.

13. Next Meeting:
    1. Last Sunday of the month running no longer than 1.5 hours
       1. Oct 29 9 am LA
       2. 6 pm Sweden
       3. 10 am PMT

Meeting adjourned at 1:38 with the Serenity Prayer.

For attachments see: 2017-10-28_WSOB_Minutes_final