Draft Minutes of the Meeting of CA World Service Office Board of Directors
October 8, 2009
Opening – Tom called the meeting to order at 7:06 with the Serenity Prayer.
Tradition 10 – Read by Yvette H.
World Service Manual – Page 47 – Yvette L. read to the end of the Director positions.
Birthdays – none.
Roll call and Quorum Determined
Voting Members Present: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer), Richard L. (WSOB Vice Chair), Willie B. (WSO Trustee), Yvette H. (Director at Large), Judy L. (Secretary), Yvette L (DOO). A quorum is established.
Voting Members Absent: none.
Guests Present: Robin L., Elizabeth S. and Teresa N.
Approval of Previous Minutes – Richard L. – Motion to approve the minutes of 9/24/09 as amended. Judy seconded. Motion passed.
Guest Reports – Teresa – is considering staying on the Board and wanted to discuss that with the Board.
Old Business –
- Minutes of 8/20/09 – Barry – Motion to approve the minutes of 8/20/09. Willie seconded. Motion passed.
- We are waiting for letter from General Manager of AA giving us written permission to sell the remaining inventory of HFCII.
- WSOB Director openings/resumes – We still have one opening on the Board.
- org in Spanish – Tom will call Pablo.
- Bank consolidation of accounts – Barry is now a signer, and Hayward and John have been removed.
- Update on Referrals – no new information. Teresa gave the referrals to Yvette H.
Office Director Reports:
DOO Report – Yvette L. – Written report submitted. Yvette gets 60-80 emails per day. Got in touch with Cynthia regarding pamphlets approved at Conference. The spelling of the word Transgendered may need to be changed to Transgender.
Yvette L. – Motion for the DOO to have access to Wells Fargo online banking for informational purposes only. Barry seconded. Motion passed.
We will also need to change access for all persons who currently have access to online banking to informational use only so that no unauthorized transfers, etc. can be made.
Spending request was received for CAWS 2010 Center Piece in the amount of $760.00 which is within budget. It would also be nice to see a picture of what the center piece is going to look like. Willie – Motion to move this discussion online. Yvette L. seconded. Motion passed.
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Yvette L. – Motion to accept speaker slate and budget for CAWS 2010 as presented. Willie seconded. Motion passed. We would like the Committee to give us a more detailed breakdown of exactly which speaker is getting what in the budget.
We need to find a new Webservant. The Trustees should put it out to their Regions that we are looking for someone to fill that position.
Break.
Director Reports –
Chair – Tom P. – Has been here in the office and has observed that we do have inventory issues.
So we need to do inventory. Revenue is still down.
Vice – Chair – Richard L. – no report. Will expedite the on-line business.
Treasurer – Barry J. – written report submitted. Has spoken with Willie and met with Tom and Yvette L. Discussed with Tom a possible place to move the Office and is working on it. Will speak with bookkeeper to introduce himself. We need more revenue. We still have received no money from CAUK or CALA. Willie – what is the Office doing to promote “Can Month” and encourage 7th Tradition contributions? Tom – We are leaving this to the delegates. Barry plans to have detailed reports for the first meeting of each month. He is currently working with Yvette L. on cleaning up QuickBooks. Willie – When can we expect 7th Tradition report? Robin will ask Shannon to provide it tomorrow if she can. Robin – CALA is sending a donation for $5,000.00. Robin – we should consider hiring a bookkeeper who is more available to physically come into the office and answer daily questions.
Secretary – Judy L. – Needs access on Yahoo! Group to be able to edit uploaded files. Please send any written reports to her electronically so that she can include them in the minutes when she uploads them.
Director at Large – Yvette H. – no report.
Trustee Reports –
WSOT – Willie B. – written report submitted. We need to get a physical inventory of the books located in storage in Simi Valley. Are we paying anything for the storage to keep us in line with being self-supporting by our own contributions?
WST – vacant – being filled by Richard S., TAL – absent.
Seventh Tradition
Committee Reports –
Finance – no new information to report.
S&B Committee – Teresa – tried to have a mid-week conference call, but many members were unavailable. Will attempt another call 10/19/09.
Convention Committee – Yvette H. – no report.
Conference Committee – Yvette L. – no report.
Unity Committee – Willie B. – Pushing to start a Yahoo! Group. Trying to push registration for local Areas to sign up for local Unity Committees. Sent Willie updated guidelines which he will have Office put on the website.
LCF Committee – Tom P. – Office must get new pamphlets printed and available before deadline set by Conference (within 90 days of receipt). Office is getting them professionally edited and typeset.
H & I Committee – no report. Judy will be on H & I. Willie will forward Mona Ibrahim’s email address to Judy so that she can get added to their Yahoo! Group.
Public Information Committee – Richard L. – will be having teleconference 10/25/09. Committee is getting bids for PSA and tallying survey results. Russell will find out during teleconference whether we still need to enter the surveys that didn’t get entered yet.
IT Committee – no report.
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Archives Committee – no report.
World Service Conventions –
CAWS 2012 – UK
Starting to talk to Wells Fargo about international banking. No new items for discussion.
New Business – none.
Willie – Motion to adjourn. Yvette H. seconded. Motion passed. Meeting adjourned at 9:45 P.M.
Next WSOB meeting will be 10/22/09 at 7:00 p.m.
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