Minutes of the Meeting of
CA World Service Office Board of Directors
October 27, 2011
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:01pm by Chair Teresa N.
II. Tradition 11 – read by Janice C. (Guest).
III. Concept 11 – read by Peter D.
IV. WSM, p.60 Conference Charter #10. – read by Barry J.
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Barry J. (WSOB Treasurer), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO) Peter D. (WS Trustee). A quorum is established.
B. Board Members Absent: Bob C. (Director at Large), DRPD (vacant).
VII. Guest Present: Ryan E. (Webservant), Janice C.
VIII. Guest Reports
A. Janice C. – South Central District hosting 3rd Convention. Please come!
IX. Approval of the minutes of the prior meeting
A. Peter D. motions to approve the minutes from October 13, 2011 as amended. Seconded by Richard L. Passes unanimously
X. On-Line Business – None
XI. Director Openings
A. Janice C. & Patrick P. submitted service resume, scheduling interview for next board meeting (Nov 10).
XII. Website – Ryan E.
A. Working on small bugs, and rough design. Three bids for new host, will present when closer to launch time.
XIII. Publication Projects – Linda F. / Elizabeth S.
A. AA disclaimer – We did decide that, when appropriate, the disclaimers can be formatted as footnotes…with an *, ** etc., and the copy of the disclaimers all be listed together on the back, or bottom of materials. The disclaimers are as follows:
1. Per AA communication on April 29, 2009 Here is the disclaimer that must be used when the “promises” are reprinted:
This excerpt from Alcoholics Anonymous, pages 83-84, is reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”). Permission to use this excerpt does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed therein. A.A. is a program of recovery from alcoholism only – use of this material in connection with programs and activities which are patterned after A.A., but which address other problems or concerns, or in any other non-A.A. context, does not imply otherwise.
2. Per AA communication on May 14, 2009 A.A. has no objection to C.A. reprinting excerpts from Alcoholics Anonymous, but would request the we indicate the source of the material, (the title and the page number), together with the following disclaimer:
The excerpts from Alcoholics Anonymous are reprinted with permission of Alcoholics Anonymous World Services, Inc. (“AAWS”) Permission to reprint these excerpts does not mean that AAWS has reviewed or approved the contents of this publication, or that AAWS necessarily agrees with the views expressed herein. A.A. is a program of recovery from
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alcoholism only – use of these excerpts in connection with programs and activities which are patterned after A.A., but which address other problems, or in any other non A.A. context, does not imply otherwise
3. Per AA communication on December 7, 1990 The Twelve Steps and Twelve Traditions are to be reprinted in the original as well as the adapted version, with the inclusion of a credit/disclaimer which reads as follows:
The Twelve Steps and Twelve Traditions are reprinted with permission of Alcoholics Anonymous World Services, Inc. Permission to reprint and adapt the Twelve Steps and Twelve does not mean that AA is affiliated with this program. AA is a program of recovery from alcoholism. Use of the Steps and Traditions in connection with programs and activities which are patterned after AA but which address other problems does not imply otherwise.
B. Meeting in a pocket – No action, was waiting on disclaimer decision.
C. Other pamphlets – Working on a publication chart.
D. French publication project – Email communication and conversation between the ad- hoc translation committee and French Canadian members have continues. We look forward to hearing more from our French Canadian Fellowship.
XIV. Vendor Licensing Agreements – Linda F.
XV. Royalty Agreements – Linda F.
A. Communication with Holland to inquire about progress, nothing new.
XVI. NewsGram Final Draft Review
A. Barry J. motions to approve Final Draft of NewsGram. Richard L. seconds motion. Linda F. makes friendly amendment correct, which is accepted. Motion passes unanimously pending trustee approval.
XVII. International Banking – Barry J. /Linda F.
A. CAWS 2012 – Articles of incorporation forwarded to UK, now requesting the paperwork notarized. Working on this
XVIII.Translations – Elizabeth S., Richard L., and Teresa N.
A. HFC II Spanish – Working with Spanish speaking members, along with Russell S. on this translation. Setting up Skype appointment with Russell S. to discuss further.
B. Reaching Out to the Deaf – In progress.
C. Farsi – Waiting for trustee sign-off.
D. GLBT – Request from Holland for the pamphlet to be translated to Dutch. Passed to Russell S. and Elizabeth S.
E. Discussion of paying to send a member of WSOB to Montreal in January 2012, to work with local members on French translation concerns.
XIX. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. Working on a template for request to help when obtaining quotes for PSA.
Break 7:52pm
Resume Meeting 8:02pm
XX. Fundraising Ad-Hoc Committee – Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Jason L., and Teresa N.
No Report
XXI. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. New Office Furniture – Working with Barry J. to develop a budget for next meeting.
2. Four Points Bill – Everything is done, waiting on them to send new bill.
B. Chair – Teresa N. – Submitted verbal report
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1. Attended S&B conference call.
2. Attended Conference Committee conference call.
3. Reviewed AA disclaimer authorizations/policy
C. Vice Chair – Elizabeth S. – submitted verbal and written report (see attached)
1. Young People’s Pamphlet – Meeting with Susan D. to finish planning/writing in next few weeks.
2. LCF – Conference call soon
D. Treasurer – Barry J. – submitted verbal and written report (see attached)
1. Operating $38,154.93 (Please remember that approximately $18,000 is for the Four Points that DOO is negotiating for the Conference as transferred last meeting).
2. Even Year $14,651.77
3. Odd Year $5,342.17
4. Savings $122,093.54
5. HSBC $500.00
6. Barry J. motions to transfer $20,000 from savings to operating. Seconded by Linda F. Passes unanimously. Transfer pending WSBT approval.
E. Secretary – Susan D. – submitted verbal report
1. Contact H&I and Unity Committee’s, was added to their Yahoo Groups.
F. Director at Large – Bob C. – Absent, no report submitted
G. Director at Large – open
XXII. Trustee Reports
A. WSO Trustee – Richard L. – submitted verbal and written report (see attached)
1. Thank you for support and the fruit basket.
2. Bob C. notified me he would not be able to make it this evening.
3. Board to Board, Dec 3, 2011, 6pm, at CAWSO.
4. Archives committee coming to WSO on Nov 4, 2011, 11:30 am.
I. WS Trustee – Peter D. – submitted verbal report (see attached)
II. Seventh Tradition
III. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Teresa N. – No Report
C. Convention: Peter D. & Linda F. – No Report
D. Conference: Linda F., Teresa N. & Peter D.
1. Conference call – working on updating guidelines and hotel contact for 2012
E. Unity: Susan D. – No Report
F. Literature, Chips & Formats: Bob C. & Elizabeth S.
1. Conference call – Nov 6, 2011
G. Hospitals & Institutions: Susan D. – No Report
H. Public Information: Richard L., Elizabeth S. & Linda F. – See Attached
I. I.T.: Linda F. – No Report
J. Archives : Bob C., Richard L. – See WSOT report
IV. CAWS 2012 – Linda F.
A. Spending/ Check Requests: None
B. Linda F. will be arranging Skype meeting with Jackie S.
V. CAWS 2013 – Linda F.
A. Hotel Contract signed!
B. Linda F. sent deposit
VI. CAWS 2014 –
A. Working on hotel selection
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VII. New Business – None
VIII. Next meeting: November 10 and December 8
IX. 9:58pm Motion to Adjourn made by Barry J., seconded by Linda F., Passed unanimously.
X. Meeting closed at 9:59pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For all attached documents and reports see: 2011-10-27-WSOB-minutes-final.pdf