World Service Office Board of Directors Meeting
October 24, 1996 Proposed Minutes
MEETING was called to order at 7:47 PM
SERENITY PRAYER led by Scott
TRADITION TWELVE was read by Jeff S.
CONCEPT TWELVE was read by Ron
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
K.D. Zager, Director of Operations
Meredith Amos, WS Trustee
Joe Stephens, Pacific South Regional Trustee
QUORUM was met VISITORS:
Steve E.
Ron B., WSC Convention Committee
Motion: To approve minutes of October 10, 1996 as submitted. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: Scott reported that he spoke with John Henson, WSBT
Chairperson. He visited the WSO during construction. He will be working on voice mail system with K.D., and on CAWSO By Laws. Scott welcomed the visitors, and explained participation procedures.
Vice Chair: Nothing interesting to report.
Treasurer: Tabled until Ed phones in with his report (he is out of town). Ed phoned in with his report. Beginning balance in the Operating Account is $17,318.97. Income this month is $18,394.37 distributed as follows: Transfer from Trust (to close the account) $3,600.74; Travel reimbursement from Trustee $271.50; Sales-C/L $9367.06; Sales-Books $4081.80; 7th Tradition $1073.27. Expenses to date are $23,616.35. Transfers to reserves are $3083.82 for books. Ending balance in the Operating Account is $9013.17. Reserve Balances: WSO Prudent Reserve $41,028.74; Book reserve $12,748.13; PSA fund $182.00 for a total reserve account balance of $53,958.87.
Secretary: Chuck is out of town also, no report.
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TRUSTEE REPORTS
WSO Trustee: Susan was unable to attend tonight’s meeting. Joe distributed the updated “Pecking Order Proposal” Susan has been working on.
World Service Trustee: Meredith had nothing to report.
P.S. Regional Trustee: Joe reported that Chris P., Trustee at Large attended a function in Utah. The WSBT will be discussing and evaluating the need for this in the future. John H. asked about the status of the Hazelden catalog, why we weren’t’ in it. K.D. reported that there are actually three Hazelden catalogs, we are only in one of them. It has been a constant attempt to have them list us in all three. K.D. will follow up further. John also asked a question of Ed, why an area had sent in for a PSA and had not been able to get one from the WSO. K.D. reported that the new PSA’s were not available yet. She will follow up with the customer and be sure the situation is taken care of. The Convention Committee Guidelines (1997 Edition) were distributed to the Trustees. Discussion tabled until committee reports.
COMMITTEE REPORTS:
Finance – Not present/No report
Structures and By Laws – Not present/No report
Convention – Ron submitted the 1997 updated Convention Committee Guidelines. They were given to Joe for Trustee Dsign offO and will be submitted to the WSO for inclusion in the December delegate mailing, and for distribution to the groups. The appendices have not changed. The content that has changed was noted by strikeout (old) and italics (new). Joe raised the issue of expense reimbursement policy for the World Convention Committee, specifically for mileage and expenses for site selection. Discussion. Joe thinks the WSOB should address this. Scott suggested we do some research as to what the other committees have done in the past, and report back. Tabled to New Business at the next meeting. The motion from the last day of the conference was unclear (according to the transcripts) of the location alternatives for the 1998 convention. Most likely will be the Holiday Inn Harbor in San Diego at a cost of $85-$90 to the fellowship. Another option was the Town and Country, but it is the consensus that this hotel will not meet our needs. Committee discussed using Clark County Nevada as a possible location for a fund raiser in October of next year.
Conference – K.D. spoke with Deneen regarding the minutes. She is willing to complete them. K.D. will forward her transcripts to do so. K.D. reported that she received the Conference hotel bill and will be auditing it. Copies will then go to Susan T., Randall 0., and John H. for additional review.
Unity – Not present/No report
Chips. Literature and Format – Jeff. No report
H&l – Not present/No report
P.l. – Not present/No report
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OPERATIONS REPORT – K.D. Zager
-Kevin M. (WSC P.l. Chair} phoned in. He can have our web site hooked up to Netwizards for a flat fee of $25.00 per month. Prices ranged from $20 – $500 with no apparent difference in service. Kevin recommends Netwizards. There will be a one time set up fee of $55.00 in addition to the $25. This will require a direct access provider, of which we have already obtained with Pacific Bell. New mailing address will be <CAWSO@ca.org >.
Motion: To suspend the rules to consider Kevin’s recommendation. Seconded. Passed.
Motion: To accept Kevin’s recommendation of Netwizards to migrate our web site at the cost of $55.00 set up, and $25.00 per month. Seconded. Passed.
CAWSO will have full access to it’s web page. Billing will be quarterly by invoice to CAWSO, Inc. Internick will be sending an annual domain name registration fee for ca.org. The cost is $50.00 per year.
BREAK
OFFICE Report (Cont.)
CAWS ’96 – K.D. has reconciled the bank accounts. She is awaiting information from the Treasurer to finalize the reports.
CAWS *97 – K.D. Obtained information from several government entities (see office report}. Question arose if the convention reports should be separate from the Office report. Discussion. It was agreed that they should be part of the Office Report because they are ongoing office projects.
CAWS ‘ 98 – Joe reported the Committee will be visiting the proposed convention sites individually and will be reporting back.
OLD BUSINESS
Phone System – Ongoing. Nothing new to report. K.D. asked if anyone had experience with phone systems to please contact her. (Help!}
Voice Mail System – K.D. and Scott will work on this.
Taping of WSQB Meetings for Archives – Discussion. Tabled until we have a full board.
Raise Range for 1997. Scott discussed with the WSBT Chairperson. Scott clarified that the WSOB reviews the raise range for all employees on an annual basis.
Motion: To set the range of raises at 0%-5% for the calendar year 1997. Seconded. Much discussion. Vote was a tie at 2 to 2. Rather than break the tie, Scott chose to abstain. Motion Fails.
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Referrals from Conference Committees – Tabled. K.D. to submit the list for the next meeting.
NEW BUSINESS
Compensatory Time Off Policy – Tabled. Moved to Old Business. Scott asked board members to gather data and report back at the next WSOB Meeting.
Window between K.D.’s and the Front office. K.D. thinks a window will be a good idea with Mary moving to the new office, and no one being in front full time.
Motion: To approve the construction of a window in the wall between K.D/s office and the front office at a cost of $375.00. Seconded. Passed.
Carpet Bids. Three bids were submitted. K.D. recommends S&J Biren as they are the landlords’ carpet company and their price is reasonable.
Motion: To approve carpeting bid from S&J Biren at a cost of $1053.00 for carpet, tile, base, installation and tax. Seconded. Passed.
K.D. will confirm the bid in writing as it was a verbal bid before proceeding.
Motion: To pay James Ferguson an additional $165 in labor and materials over and above his bid. Seconded.
Motion to Table. Seconded. Passed.
Discussion. Jeff will talk to him to find out exactly what the additional charges were for.
Motion: To adjourn at 10.08 p.m. Seconded. PASSED.
MEETING ADJOURNED at 10:08 PM with the Lord’s Prayer.
Respectfully submitted,
K.D. Zager
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