CA World Service Office Board Meeting
October 23, 2003
Approved minutes
PRESENT:
Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: Treasurer Members absent: none.
Visitors: John F., Webservant; Brian W., Acting Treasurer; Jay S., Archives Chair.
Meeting called to order at 7:07 p.m. Brian read the 7th Tradition; Jay read the 7th Concept.
- Motion (Elizabeth/Mark) to approve the minutes of 10/16/03 as corrected passes.
- Motion (Elizabeth/Mark) to approve the minutes of 09/25/03 as corrected passes.
OLD BUSINESS:
- WSC Committee assignments for WSOB members: Judy – Literature, Chips & Formats; Mark – Conference; Elizabeth – Finance; John – Conference; Brian – Finance; Patty – Convention; Earl – Convention; Bob – Structure and Bylaws; Mike – will move from H & I to PI; Jon F. – Internet; Jay S. – Conference,
OFFICER REPORTS:
Chair:
- Had meetings with Office Manager and signed checks and tax returns. Had phone calls with John B. & Terry.
- Wants to discuss having an additional meeting 1st week of December instead of only one in November and one in December.
- Worked with Brian W. on per diem memo, and Brian is going to complete it.
- Website violations/problems: First contact includes informal communication between Regional Trustee & Webmaster of problem site.
- Check to pay for charms for CAWS 2004 Convention changed – one check issued from CAWS 2004 Committee for 1st two invoices (silver charms). 2nd check issued from WSO for 3fd invoice (gold charms) and office will take back profit from CAWS 2004 Committee.
Vice Chair: See written report.
- Conference Committee will have daily reports to office in time for December mailing.
- Vice Chair will provide office with copies of all 2003 referrals.
Secretary:
- Please clean up the office after meeting.
- Will have minutes for 8/29/03 meeting (at Conference) for 11/13/03 meeting.
Treasurer:
- Motion Patty/Elizabeth to accept Brian W. as new Treasurer passes.
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- Met with Office Manager today to discuss expectations, responsibilities, etc.
- Needs to get clarification on some things regarding per diem policy (e.g. employees vs. volunteers, profit vs, non-profit).
- Will have comprehensive report for 11/13/03 meeting.
- California does not permit 50/50 raffles.
Director 1 (Mike G): No Report.
Director 2 (Earl H): No written report. Pulled the last 12 months’ bills for phone services. Is putting together a refreshed request for proposal. Has resigned his GSR positions and will soon be done with PSR Convention, so WSOB wilt be only voting position.
World Service Office Trustee: See written report. Received requested minutes.
- Sat in on 3 hour conference call on Sunday. Brian Wolf elected WSOB Director. No decision reached regarding placing Co-Anon Chair contact information on CAWS 2004 website.
- Please put together suggestions for procedures to interview and select Directors for WSOB and give to Elizabeth by 11/13/03.
World Service Trustee: No report.
Office Manager: See written report.
- Request from Canada – blank medallion (no year) so that they can take them to a jeweler and have year put on.
- Will soon need to reorder French book (soft cover only).
- Conference transcripts will be delivered tomorrow.
- We put in 8 orders for the PSA at $65 price. Vendor will not ship PSA’s until CAWSO receives and reviews copy with changes made.
- PI poster available with local numbers inserted,
- Sales for October are as expected.
VISITORS’ REPORTS:
Jon F. – Webservant –
- Credit card information is not sent by email as previously thought.
- Looking at web hosting alternatives.
Jay S. – Archives Chair –
- Working with Karen to establish policy and procedures to get information from Conference for archives. Only missing Daily Reports from this year. Will have completed procedures by January.
- Will have request in next mailing for material for archives – donation or loan. Will have archives display at CAWS 2004 Convention.
- Newsgram will have page for World Service Contribution Program.
- Motion (Mark/Earl) to table the minutes of 08/20/03 passes.
NEW BUSINESS:
- Motion (Mike/Mark) to accept Jay S. as Newsgram editor passes.
- Motion (Patty/Mark) to approve reimbursement request for Jay S. for $337.30 passes.
- Motion (Patty/Mark) to approve reimbursement request for Harrison J. for $349.68 (includes a $188 non-delegate reimbursement). Motion (Mike/Earl) to table passes.
- Motion (Mike/Earl) to suspend the rules passes.
- Motion (Mike/Earl) to extend meeting to 10:30 p.m. passes.
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- Motion (Mark/Earl) to reconsider motion to approve reimbursement request for Jay S. for $337.30 passes. Motion (Mike/Patty) to table passes.
- Motion (Patty/John) to pay $7913.13 4~Points hotel bill passes.
- Motion (Patty/Mike) to accept the expense of $190.00 to update our website Miva shopping cart prior to implementation of newly designed website passes.
- Motion (Patty/Mike) to implement redesign of website passes.
- Motion to adjourn (Mark/Earl) at 10:10 o.m. passes.
Next Meeting: 11/13/03
Respectfully Submitted,
Judy Weissman
WSOB Secretary
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