World Service Office Board of Directors Meeting
October 23,1997
Proposed Minutes
MEETING was called to order at 7:43 PM
SERENITY PRAYER led by Scott
TRADITION SIX was read by Joe
CONCEPT SIX was read by Chuck
ROLL CALL
Scott Stevenson, Chairperson Jeff Schachter, Vice Chair
Chuck McCollum, Secretary (present only for executive session)
Steve Edwards, Director at Large and acting Secretary
K.D. Zager, WSO Director of Operations
Susan Turnbull, WSO Trustee
Joe Stephens, Pacific South Regional Trustee
QUORUM was met VISITORS:
Kevin Murphy, WS Public Information Chair
Motion: to suspend the rules in order to consider the first item of new business (Chuck). PASSED.
Motion: to consider the first item of new business (Chuck). PASSED.
In executive session, the WSO Board received the employee evaluation for the Director of Operations, which was delivered earlier today. Discussion re: compensation adjustment was deferred until the meeting of November 13,1997.
Motion: To approve minutes of October 9,1997 as amended. PASSED.
OFFICER’S REPORTS
Chairperson: Scott reported that the Director of Operations’ employee evaluation took place today. The letter to the accountants will be addressed at the next meeting.
Vice Chair: Jeff had nothing to report.
Treasurer: Ed was not present. Scott reported that the Finance Committee is considering the possibility of presenting financial information to the WSO Board monthly rather than at each meeting. Secretary: Chuck left after the board adjourned from executive session.
Director at Large: Steve reported that he assisted the Director of Operations with the Newsgram, and a draft of the copy was circulated for the board to review.
TRUSTEE REPORTS
P.S. Regional Trustee: Joe attended the latest Convention Committee meeting. He advised that committee of spending/fundraising problems (i.e., spending $3200 on the first two fundraisers when total seed money is $2500 is inappropriate). Good response from areas and districts re: wanting to help with fundraising. There was also discussion with the Conference Chair, to the effect that all changes will be in final form and submitted to the WSO in time for the December mailing.
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WSO Trustee: Susan had no trustee report; she’s been too busy. There is a trustee meeting coming up on November 7,8 and 9.
WS Trustee: Meredith was not present.
OPERATIONS REPORT – K.D. Zager
K.D. was not present due to illness, but submitted a written report.
COMMITTEE REPORTS
PUBLIC INFORMATION
Kevin reported that he needs to coordinate with the new printer/typesetter for the Newsgram for posting on the web page. The Spanish literature translations are full of scanner errors. Existing Spanish translations include “Self Test,” “What is CA?,” “To the Newcomer,” and either The First 30 Days” or “Crack.” Kevin suggests we look for a bilingual or multilingual printer when we next put printing out to bid. There are also requests for German translation.
OLD BUSINESS
Postponed
NEW BUSINESS
Motion: (Steve) To table Raise Range to meeting of November 13,1997. Motion CARRIED.
Motion: (Susan) To raise the petty cash fund to $200.00. Motion CARRIED.
Jeff suggested the office look into lowering our long distance telephone rate; the issue was referred to the
Director of Operations, with a report requested at the meeting of December 1997
Motion: To adjourn at 9:29 PM. Seconded. PASSED.
MEETING ADJOURNED at 9:30 PM with the Lord’s Prayer
Respectfully submitted,
Stephen D. Edwards Assistant acting recording secretary