WORLD SERVICE OFFICE BOARD MEETNG MINUTES FOR
October 20, 2018
OPEN MEETING @ 9:05am
SERENITY PRAYER – Led by Randy Moss
TRADITION 10 read by Brenda M.
CONCEPT 10 read by Yvette F
BIRTHDAYS: Alesia 10 years
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Brenda M. (Secretary.), Ron D. (DAL), David C (DAL) Pierre K (DAL)n Kevin M. (WSOT) and Yvette H. (WST). Quorum is met.
CHAIR ANNOUNCEMENT(s)-
1. Alison was not ratified as WSOB Treasurer. Without an open Director at Large position her commitment on the WSOB is complete. We thank her for your service. We are actively recruiting for a Treasurer.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – 7/21/2018
MOTION to approve the minutes as corrected of the September 15, 2018 WSOB made by Linda F and seconded by Alesia F. Motion passes unanimously
SEVENTH TRADITION
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights
Corrections of dates for committee discussion for future contracts with the Sheraton not 2023&2024 should be 2022 &2023. This began a discussion on the WSBO thoughts and concerns with signing contracts for additional years. Discussion of guidelines for hosting the conference in other regions was covered. Randy M will send a memo to WSTB outlining the reasons why they don’t support signing contracts with the Sheraton Gateway beyond 2021.
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DIRECTOR REPORTS
Chair – Randy M. – written report submitted
Highlights: The final accounting for the Montreal is pending until monies in the Montreal convention account are transferred to CAWSO. This would reduce loss for the convention by $10,000.00. (See treasurer’s report)
Vice Chair- Alesia F – No Report – No Highlights
Treasurer – Open – written report submitted by WSOB
Highlights: Linda reported an increase in the use of PayPal for reoccurring 7th Tradition donations.
Secretary – Brenda M. Written report submitted
Highlights: H.R Projects are on track. Job descriptions are written and submitted for review. Will schedule Harassment training for the office staff and volunteers in December.
Director at Large – Pierre K. – Written report submitted
Highlights: The South Africa Convention is schedule for Nov 2 – 4. Darkness to Light.
Director at Large – Ron D. – Written report submitted
Highlights: Minutes from the last Unity committee meeting are attached to his DAL report. Scheduled to attend the October conference call.
Director at Large – David C. Written report submitted
Highlights: Working on a strategies for consideration by the eight members Ad Hoc Committee. The first conference call in forthcoming. The committee’s goal are to made recommendations to the WSOB which may result is referrals.
TRUSTEE REPORTS
WSO Trustee – Kevin M – No written report
Highlights: Participated in Trustee and committee conferences calls.
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WS Trustee – Yvette H – Written Report Submitted.
Highlights: Quarterly Trustee meeting is scheduled for Dec 7-9. Expressed concerns about CA signing additional contracts with the Gateway Sheraton. A vote on the matter is pending with Trustees. Supported the Chair’s decision to communicate today’s discussion on the subject with the Trustees. Next Trustee call scheduled for October 28th.
COMMITTEE REPORTS –
Finance – Open
Structure & Bylaws – Kevin M.
Highlight: No Highlights
Convention– Brenda M.
Highlight: Attending conference on Oct. 21st at 10a.m.
Conference –Linda F. and Alesia F.
Highlights: None
Unity– Ron D.
Highlights: Was unable to connect on last conference call. Attached committee minutes for review. The next call is schedules for Oct.28th
Literature, Chips & Formats – Pierre K.
Highlights: Involved in the What’s up apps for H&I an LCF. Looking for minutes of prior meetings to review.
Hospitals & Institutions – Pierre K. (See DAL report)
Involved in the What’s up apps for H&I an LCF. Looking for minutes of prior meeting to review.
Public Information– David C (See DAL report)
North America PI Summit held in Arizona in Feb 2019
Euro PI Summit held Germany May 2019
IT – Randy M.
Highlights: New committee members reviewing assigned tasks
Archives – Yvette H.
Highlights: None:
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European sub – committee – Randy
Highlights: None
CAWS CONVENTION REPORTS:
A. CAWS 2018 -Montreal – Robert F.
– Transfer of funds from Canadian bank requested and pending.
B. CAWS 2019 – Sweden –Johan T. – No written report
Highlights:
Linda reports that she send an email to remind the convention committee that all check request should be at the office on/or before the 3rd Wednesday prior to the WSOB Meeting. The check approval process takes 3-7 days. She advised them of the need for a monthly call with WSOB Chair and DOO to review banks statements. All artwork requires WSOB approval
CAWS 2020 – Austin – Susan L.
Highlights: Fundraising is underway, committee established.
C. CAWS 2021 – New York – Alan S.
Highlight: New York is fundraising and creating a steering committee.
GUEST REPORTS:
None
ONLINE BUSINESS:
None
UNFINISHED BUSINES
A. Office assignments
B. 800 Number – Earl / Linda
C. Ad Hoc Committee – David C
D. Conference Referral
Review referrals to be assigned at the Nov meeting.
NEW BUSINESS
None
A. WSOB Meeting Dates to the end of the year.
1.November 17, 2018
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2. December 15, 2018
Executive Session – None
Motion to Adjourn by Alesia Meeting adjourned at 11:05am
Submitted with Love, Peace and Gratitude
Brenda Mabin
Secretary
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