Oct 17, 2025 – WSOB Minutes

WSOB MINUTES OCTOBER 17, 2025

• SERENITY PRAYER – Randy invites the room to open with the Serenity Prayer.
• TRADITION – Jason read the 10^th
• CONCEPT – Justin the 10th Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

• Randy G, Chair
• Tai B., Director of Operations
• Jesse G., Director of Conferences and Conventions
• Kimberly C., Secretary
• Jason S., DAL
• Morten V., DAL
• Wesley B., DAL
• Jonathan H. WSOT
• Justin C., CAWS 2026 Chair

Guests:

• Jesse G, Member at Large
• Kalob T, Member at Large
• Simonne M., Member at Large
• Maria K, Member at Large
• Russell  , Member at Large
• Nadz L, Member at Large
• Patrice F, Member at Large

CHAIR ANNOUNCEMENTS

September 20, 2025, minutes were approved.

SEVENTH TRADITION

Observed in the office, online members are directed towards ca.org.

Page | 1

CAWS CONVENTION REPORTS

CAWS 2026 (Florida) Justin C.

Highlights:

• The CAWS 2026 Convention continues to build on progress and enthusiasm!
• We’ve already booked well beyond our contracted 1150 room block, and the hotel continues to honor our rate. The hotel has a total of 1217 suites and 120 2br Villas, so we’re about 25% of their capacity that weekend.
• Registrations have trickled in, as expected, and rooms are still available for booking. We’ll being reconciling the registration to rooming list closer to the end of Regular Registration, which is February 28^th, 2026.
• We unfortunately had to cancel the planned Spiritual Retreat due to the venue becoming unavailable. However, in the coming months there remain several events planned in the districts throughout the Florida Area.
• We continue to ask for members of our Service Boards and Committees to please spread the word to their Group/District/Area/Region that we are seeking their support and partnership in our Fundraising efforts. I have sent an email to my contacts in each Area of the ASR soliciting their partnership in Fundraising as well.

CAWS 2027 (Washington) Nathan H.

Highlights:

General:

• Steering/General Committee: Both the committees will now meet monthly starting 08/25 @ 9am on Zoom.
• The steering committee will meet at 8:30 monthly prior to general committee. o All Steering Chairs to be holding downline committee meetings.

Fundraising:

• Fundraising committee meets the 2^nd Monday of every month @ 7:15pm in person and via Zoom. Ideas are being discussed for larger events, small events, and merch. Budgets, dates, locations, and additional details being discussed for 2025 and for 2026 accordingly.
• Seahawks ticket raffle completed, and winner drawn.
• Monthly donation via “Give Butter” in the works of being setup after additional information is collected and brought back to the committee.
• A mystery murder event is in progress.

Registration:

• Chair had Conference call with Reg-Fox.
• Chair has been working on gathering information from previous chairs and from pass it on reports.

Program

• Monthly meetings have been happening. We have ideas and are ready to lock in a couple of those ideas once discussed further with committee.

Page | 2

Special Events:

• Committee has been meeting monthly. We will need to start making deposits and lock in dates accordingly for committee approved events soon.
• Golf, Argosy Cruise, Underground Tour, and more.

Hotel/ Events Liaison:

• Held first downline committee meeting and will continue to meet monthly.

IT:

• Currently working on gathering two more app development bids and going to talk again to the 2026 CAWS Convention IT Chair to touch base on website and registration ov

Transportation:

• Going to do a dry/test run using sound transit from Airport to hotel. Would like to offer the information to all coming in out of town. We will also be looking into additional parking near hotel for off site parking.

CAWS 2028 (Scotland) Crawford B.

Highlights:

• We had our committee meeting on the 5th of October and as always, it was filled with great ideas, knowledge and enthusiasm.
• The treasury committee has finalized the use of the European bank account, and this will allow us to input the funds already raised so far for the CAWS 2028 Convention which are currently in The Scottish area bank account to allow us to pay for anything that is required in the interim.
• The fundraising committee is in the process of arranging our first event and this will take the form of a “white collar boxing event” in June 2026. The most stringent levels of organization and planning will go into this event, and it should prove to be very successful both in attendance and revenue.
• We are currently looking into insurance around this event and the strict guidelines that are required to undertake an event like this to make sure everyone’s safety and wellbeing is paramount.
• The logo has been voted on by the committee and has been approved by the WSOB and is currently with the Trustees for ratification.
• The Steering committee chairs have had a great response in resumes for their respective sub committees from all over the European region and after ratifying more chair positions, we now have 28 general committee chairs in place.
• Our hotel liaison and trustee brought to the committee that the 3 hotels on the bid document were in their own respective ways and due to circumstances out with our control were found to be unsuitable to host this convention.
• The hotel liaison, trustee have been hard at work along with the DOCAC seeking out a venue that is more tailored to this type of event. I am pleased to say that the talks are going very well with the venue, and we are in the process of finalizing a contract for submission to the trustees for negation. This will enable us to approach 3 hotels of various pricing structures in very close proximity to the venue for negotiation. This will create a pricing structure that is tailored to the full fellowship.

Page | 3

• As the convention will be held in Scotland, we are in the process of designing and registering a tartan that will belong exclusively to Cocaine Anonymous.

CAWS 2029 (SOCA) Parthi T (Interim)

Highlights:

• As there is currently no committee in place or chairperson elected, this is a preliminary report outlining our progress to date.
• We have received four resumes for Chairperson through our bid document and are continuing to solicit additional submissions from the fellowship. These will be reviewed and ratified at our next
• All ratified resumes will then be forwarded to the WSCCC as soon as possible for a vote.
• We are also in the process of securing the CAWS 2025 Facebook page from Arizona for use by CAWS 2029.

Yours In Service, Parthi T. SOCA Delegate

OFFICE DIRECTOR’S REPORT

Director of Operations- Tai B.

Highlights:

• I continue to meet and/or communicate with the WSOB Chair, WSO Trustee and paid vendors when necessary. Communication with Bookkeeper weekly.
• TC Meeting December 10^th 9:00 AM. MERT added to WhatsApp
• CRM ADHOC, meetings continue to be scheduled every Friday (not before Conference), Shopify complete, QBO still working on (WSOT Completion), then Hubspot. (Ast. Manager to research training)
• ADHOC Delegate Mailing to be scheduled, Tentative (Timeline needed from WSC Committee o WSOB Chairperson master checklist revisions and updates weekly.Intellectual Property (Discussion) WSOT to follow up
• Working with WST and registered agent to complete California to Arizona transition. Effort/Progress is still being made to operate in Arizona according to state laws. Complete

Office Update:

• CAWS2027 Acct. Complete for Chase account, RegFox access, Stripe and Paypal Complete.
• Need to start searching for Translator (Swedish, Dutch, French and Spanish o Amended 2025 Budget Completed 9/2/2025
• 2026 Approved Budget to be complete 1/2/202
• Websites (PI, IT, Museum and CA.org) (Discussion)
• C.A. Brand Guidelines updated on PI and CA.org (will be included in Delegate Mailing)
• CAWSO Publication Guidelines sent to LCF. (will be included in Delegate Mailing)
• Will facilitate DAL interviews with WSOB

Page | 4

Merchandise:

• UK Distribution communications are going well. Next order of 50K units last week in October. Quality Control procedures being implemented. (Final order to complete Proforma Contract) Will negotiate contract last week in October
• Recalling The Early Days of C.A. sent to printer, 100 Hard Cover and 1500 Soft Cover perfect bound. (on its way)
• Merchandising add, complete and in NewsGram
• Swedish Chips discussed in Area meeting. (solution in progress) o Merchandise Committee (Discussion)
• Full Book Pricing until 8/2026 (Attachment)

Translation Committee:

• Meeting December 10, 2025
• Tradition 11 language request to international language sent. -20250331, have French, Danish. DAL to help. (NEED ALL MEETING TRANSLATION FORMATS), also Pamphlets and Books) Denmark asked to stop printing current books.
• Revised Royalty Agreement in process. A lot of confusion and discussion with regions., copyright have begun to be completed. Still a lot of reorganizations is happening. Meeting with ERT, MERT, SWRT, ANRT, WST meeting 10/09/2025. (Agreements will be revised)

CRM ADHOC:

• No Meetings
• Hubspot Access has been made.
• Training for QBO, Shopify and Hubspot not complete for staff –Asst Manager to schedule)

LCF:

• WSOB Vice Chairperson contact. (WSOB Liaison to be established)
• Early Days Book out for printing.
• Publication Guidelines
• Meeting October 19, 2025
• CAWSO Publication Guidelines sent

NEWSGRAM

• NewsGram Guidelines to be revised. (attachment) Motion to Follow:

Referral Response:

Would advise to have literature items.

ALMOST Gratitude month

Respectfully submitted:

Tai Bullion, Director of Operations

Page | 5

DIRECTORS’ REPORT

Chair – Randy G.

Highlights:

• I spend time every week at the WSO office. Jonathan and I have continued to meet once a week with Tai to go over finances, sign checks and discuss the implementation progress of our new platforms. Gary and I have set up our chair-to-chair calls for Mondays, and I look forward to the participation.
• As everyone has begun to settle into the new year, I have participated in some rather high intensity and passionate issues and concerns regarding our fellowship and our intellectual properties.
• I have received some solid guidance and support from all of you and I continue to believe that we will find a solution to these issues.
• As normal course of business after a conference would be to jump into the interviews and process of filling the open board positions, I have to admit that some of that has taken a back seat to the efforts of finding solution to the sensitive issues that truly pose a larger threat to our fellowship than a couple of open positions. But I recognize that I have to get us back on track for the normal course of business as well.
• Special thanks to Tai and Jonathan for helping me stay somewhat current.
• As most of you know, I am not a band-aid type of guy, so we are working diligently to put together the policies, contracts and procedures for a secure and efficient organizational structure – not just a quick fix. I appreciate the latitude that you all have provided me to do so, and I never forget to get the board’s approval before implementing any of the changes or contracts that I believe are in the best interest of the fellowship.

ILAS –  Randy G

VICE-CHAIR REPORT

Highlights:

TREASURER

Highlights:

SECRETARY’S REPORT– Kimberley C

Highlights:

• First and foremost, I apologize for not being able to get the minutes in earlier as I had initially planned to have them in last weekend. My time was completely jammed with family issues (both elderly parents in 2 different countries, both not well and needing assistance), plus Thanksgiving plans that cut into my service schedule.
• I was not able to attend H& I for October as it fell squarely into my family’s Thanksgiving, however I am waiting for H&I vice chair to send me minutes.

Page | 6

• There was no recording last month so if I have missed something in any Board member’s report or missed a motion, please let me know as soon as possible so that I can correct the record.
• Hope to be able to work with Morten and Wesley on a ‘new director’s basic guidelines’ project.

Yours in Service

Kimberley C

WSOB Secretary

Director of Conv & Conf – Jesse G.

Highlights:

CAWS 2025 – Arizona

• Still need more pass-it-ons

WSC Conference 2025 – DFW – 27-AUG-2025 to 31-AUG-2025

• Missing some rooms for Joni and Robert to be discussed in New Business
• Getting room rebates of approx. 6230.00 from hotel and 4361.00 from Visit Irving

CAWS 2026 – Florida

• Chair
  • Working on budget
  • Timeline on track
• Treasurer
  • Final Budget received on 8/2/2025 and sent to WS finance committee chair – passed
  • All major items under budget and will be continued to be monitored
• Fundraising
  • All major categories are under budget, with positive variances across the boar
  • Next Steps: Focusing on Fundraising Activities during the next 8 months.
• Registration
  • 267 total registrants; Bismark 34, Sabal 99, and Royal 134
  • 144 banquets and 172 breakfasts
  • Special events selling well
• Program
  • A PI Roadshow is scheduled for Saturday at 2 pm.
  • 8 confirmed workshops
  • Paid and free entertainment events included in draft program
  • No definite on Co-Anon presence yet, we’re hoping to learn about any commitment from them soon.
  • speaker slate

Page | 7

• • Sample letters in report submitted by Justin
• Hotel
  • Convention is about 25% of booked nights = 1922 room nights
  • $2500.00 to meeting F&B minimum
  • 90 days prior to event for credit application. 14 days prior to the event full schedule. 6 months prior to event is BEO order check. 14 days prior final cut off for BEO’s

WSC Conference 2026/2027

• 2026/2027 contracts fully executed
• Have sent contracts to Stevie Ray signed by WST for him to review and sign; still waiting
• Have discussed with Robyn the need to reassess room nights due to the inconsistencies of room nights over the last 3 years; hotel has sent me room averages for last 3 years
• Have received potential addendums regarding the following items but waiting on word from WST as to how many room nights the TNC/WSBT would be willing to commit to be efficient in the process… still waiting
  • Going over room nights
    • Same rate for regular rooms if we go over
  • Ice cream social prices
    • Price between 2025 and 2028*
  • Boxed lunch prices
    • Prices between 2025 and 2028*

*I have already received RFPs from them for 2028 and 2029

CAWS 2027 – Washington State

• Chair
• Treasurer
• Fundraising:
  • cmte meets monthly;
  • Seahawks raffle was a success
  • Give Butter being set up,
  • murder mystery event in the works
• Registration – in the works – RegFox
• Program
  • Entertainment – in planning please
  • Special events
  • Go!
  • Argosy cruis
  • Underground tour

Page | 8

• Hotel Liaison
  • Working on additional parking near hotel that is affordable
  • I did an unofficial tour of hotel, and it is stunning and in a great location!

CAWS 2028 – Scotland Area

• Chair
  • We have 27 subcommittee chairs in place
  • Theme of the Convention is FREEDOM and logo passed by both boards.
• Treasurer
  • Planning a white-collar boxing event
  • Successful fundraising at the WSC
• Hotel liaison
  • Received updated RFP from EEIC and still does not meet all requirements.
• The ERT, the hotel liaison, and I been in communication with the EICC representative Morag and discussed the RFP and have requested an updated proposal regarding an additional day (Monday), furniture, meeting room for the WSBT, coffee and a few other items. Morag is on holiday and is expected to return on the 28

WSC Conference Committee (WSCCfC)

• Reviewed evals
• Plastic tortillas
• Hotel loves us
• 184 open referrals and allegedly, 34 of them are ours.

WSC Convention Committee (WSCCvC)

• Will be electing chair for 2029 by November per the guidelines; the final slate will be chosen by the Area on 10.18.25 and be posted to the WSCCC chat at that time
• Too soon to expect 2029 to have a report other than that.

Bid Vetting Committee

• Will commence in Feb 2026.

RFP Committee

• Jay F is chair of RFP committee
• Please join u

First meeting is schedule for 10.25.25 at 10 am Pacific

ILAS,

Jesse G

Page | 9

DIRECTOR AT LARGE – Jason S.

Highlights:

ATTENDED:

• Regular WSOB meetings, Conference WSC IT, App Ad Hoc CRM meetings

WSCIT

• Not sure they have met since conference. Their attempt to get that meeting on the books was a little wonky. Kinda like if i had tried to schedule it. But didn’t. Anyway, if they met I wasn’t there.

Ad HOC Tech & Website Committee

Web:

• A couple of calls with Joe. I hope to see additional progress on the Meeting and Service sections on 9/21. Kalob researched using Azure as our hosting platform. We actually have credits we will never use. So, it makes a lot of sense.
• Next meeting was scheduled for 10/19 . Joe is not available this weekend. I am trying to get a meeting set for next weekend.

CRM:

• Lots of exciting things. The Shop went live at conference. Everything went really well with the exception of a few specialty order item. But Kalob fixed it within a few hours.
• Shopify reports over 80 orders for MTD.
• We are using a free version of a form build to gather information about HubSpot customers (members). We will likely need to purchase a subscription to the forms tool. This is a very cost-effective way to build forms without having to pay HS for this type of functionality.

DIRECTOR AT LARGE – Wesley B.

Highlights:

Attended Regular WSOB meeting

PI Update

• Due to family obligations, I missed the PI meetings this month. The committee continues to work on updating content approved at Conference.

LTP Working Group

• Two Year Conference – Working groups are evaluating other conference options in a second round

WSOB – helped finalize Publishing Guidelines.

In Love and Service,

Wesley B

Page | 10

DIRECTOR AT LARGE – Morton V.

Highlights:

Attending:

• Royalties and licenses meeting with South Africa Area
• Royalties and licenses meeting with Germany, Belgium, France, Switzerland and Greece. o WSOB-interviews
• Archives monthly meeting.
• Translation meeting.

Royalties and licenses meeting with South Africa

• Together with our DOO and WSOB chair, we had a meeting with the SA area. This is something we are doing with every area. I will keep suggesting every area in the Mainland European Region to do the same.

Royalties and licenses meeting with Germany, Belgium, France, Switzerland and Greece area

• Another successful meeting. This one was special because of all the different countries that participated. Our DOO has been working hard to close all the royalties and licenses agreements, and all do we are not finished yet; we are getting closer.

Archives monthly meeting.

• A lot of new members are joining archives. Cameron and Jennifer will be coming to the office from Jan. 28^th to Feb. 5^th
• They will also visit Phoenix Archives to get more knowledge of storage documents and humidity.

Translation meeting.

• Next meeting is the 10th of December.

Interviews for open positions on the WSOB

• Being part of the interview process has been interesting.

Ideas:

• DAL Orientation for new directors?
• Create a template for director’s report o Merchandise from the WSO?

Page | 11

• Could i do something in Europe? WSO could create a merchandise committee and sell merch both online and at world conference and convention. I would be willing to do this at both events.
• Replica t-shirts from the first world convention would be awesome and would sell big time, I think.
• Freedom Fund, what can we do better?
• Should WSO be present at bigger conventions? Tai has sent me the approved flyer

TRUSTEE REPORTS

WST TRUSTEE –

Highlights:

WSOT TRUSTEE – Jonathan Havens

Highlights:

Summary of General Activities:

• Met for WSBT Mid-Quarterly Call 10/11/2
• Participated in Online Business for WSBT and WSOB as Required
• Communication with WSO Chair, DOO, Asst. Manager, Bookkeeper, and other WSOB Members as required.
• Temporary Treasurer Responsibilities
  • Pulled all financial reports and uploaded to OneDrive.
  • Sent all financial reports to Finance Committee
• 2028 Logo approval motion passed
• Conference committee guidelines due 11/24/25 was shared with WSBT o Newsgram
  • Request to ensure Newsgram issues are brought to the Editor and WSOB in writing was confirmed by WSBT

ISD

• new chip vendor idea was discussed and there has been no formal action to find a new chip vendor for the UK.
• The ISD will continue to examine items or issues and make appropriate recommendations to the WSOB.
• Suggestion to have a DAL sit on the committee to participate with future discussions.

Page | 12

Trustee Assignment

• Jonathan is working to review the documents to collect all new trustee assignments on conference committees, sub-committees, and other committees.
• Suggestion to have a DAL sit on the committee to participate with future discussions.

Training and Doc Signing

• Link to Sexual harassment training provided to WSBT
• Request for all docs provided to WSBT to either sign, or provide prior signed copies to DOO for records.
• List of who has the items completed was provided to WSBT

Licensing and royalties

• Idea to have WSOB involved with printers and distributors to approve or be included on orders was brought to WSBT. Idea seemed well received, no action taken yet.

WSC IT Committee (Lead Trustee):

• Met 9/27/25

WSC PI Committee (2nd Trustee):

No meeting attended yet

WSBT Finance Sub-Committee (Lead Trustee):

• No meeting attended yet

Long Term Planning (Member):

• At Meeting 10/5/25
• Several projects in process; the following are projects currently being worked on:
  • Book Development and Approval Process
  • Global Fulfillment
  • Investigation of North American Roll-Out for Pamphlet Licensing
  • News Gram Updating
  • Global Growth Initiatives
  • Conference Scheduling

Upcoming Meetings of Note:

• WSBT Q4 Meeting – 12/5/25 to 12/7/25
• WSBT Q1 Meeting – 3/25/26 to 3/27/26

Best Regards,

Jonathan Havens, WSOT

Page | 13

NEW BUSINESS

Request from WSBT for the WSOB to spend $2500 to purchase an inventory of speaker tapes and CDs from HB Audio, the company that used to record our speaker meetings. These recordings would be kept and put into the Archives. Board requires more information before making a decision on spending this amount of money.

Open Board Postings – Interviews of the candidates for the Board positions will be scheduled over the next month and a half approximately.

Review the Pricing of CA merchandise once a year during the last quarter to be effective for the following year.

MOTIONS

SPENDING COMMITTEE MOTIONS:

MONTHLY MEETING MOTIONS

ONLINE MOTIONS

Motion to approve CR 2027-008 for $1210.09 for fund raising items, seconded. Passed unanimously

Motion to approve CR#2027-032 for $1014.16 for speaker travel, seconded. Passed unanimously.

Motion to approve CR# 2026-033 for $688.96 for speaker travel, seconded.

OTHER MOTIONS

MONTHLY MEETING

Motion that an annual review of the pricing for all merchandise sold by Cocaine Anonymous World Services be conducted in the last quarter of the year (Q4), to be effective for the following calendar year, seconded. Passed unanimously,

ONLINE MOTIONS

Motion to approve the independent contract for our bookkeeper, seconded. Passed unanimously

REFERRALS

Waiting for update on referrals

Page | 14