Oct 16, 2003 – WSOB Minutes

CA World Service Office Board Meeting
October 16, 2003
Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee

Positions vacant: Treasurer

Members absent: Patty Flanagan, Office Manager

Visitors: Jon F., Webservant; Jim H., CAWS 2004 Chair; Brian W.

Meeting called to order at 7:20 p.m. Mark read the 6^th Tradition; Elizabeth read the 6^th Concept.

OLD BUSINESS:

1. CA stories – Amy Beech has agreed to send them to Pacific North Regional Trustee Cynthia using our UPS account, but has not sent them yet.

OFFICER REPORTS:

Chair: Has been staying in contact by phone with Office Manager. Still working on per diem statement. Brian W. will assist. Doing workshop at Pacific South Regional Convention.

Vice Chair: See written report. WSOB has been asked to do a presentation at C.A.L.A.’s Love in Service seminar on December 13, 2003.

Secretary: I will have minutes for other meetings at next meeting. No report.

Treasurer: OPEN.

Director 1 (Mike G): Office has some articles for Newsgram. Deadline 11/1/03.

Director 2 (Earl H): See written report.

World Service Office Trustee: See written report. Reminder – all communication between Boards should go thru WSOT. Draft of current year to date WSBT budgets and disbursements received from Office Manager. Hard copy attachments of 7/10/03 minutes received from Secretary. Still needs 7/24 & 8/14.

World Service Trustee: Has been in contact with office in various areas. Don F. & Hummingbird Productions would like to increase price from $65 to $70 for PSA because of shipping costs from Canada to U.S.

• Motion (Mark/Earl) to increase price for PSA from $65 to $70 with the same terms and conditions as before passes.

Office Manager: Absent. Written report submitted.

• Motion (Mark/Earl) to transfer $19,000 from CAWS 2003 account to CAWSO Operating account passes.
• Motion (Mark/Earl) to transfer $14,000 from CAWS 2003 account to CAWSO Money Market account passes.

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VISITOR REPORTS:

Webservant: Jon F. – See written report. Has only received feedback from one person about website redesign. Hasn’t received any comments from Trustees. Will be discussed in Trustee meeting 10/19/03.

• Motion (Mark/Mike) to approve changes to website passes.

Office staff has given him suggestions for changes to Online Store. Will require new service provider to fix problems with calculation of shipping costs. He will shut down emailing of orders with credit card numbers for security reasons, and instruct office staff on how to access orders through the Administrator. CAWS 2004 information will be in Online Store 10/20/03.

COMMITTEE REPORTS:

Conference Committee – Mark – Conference calls are on Thursdays, so hasn’t been able to attend all meetings. Leslie G. from New York is new Conference Coordinator. Jay S. will be in Los Angeles 10/23/03 to tour several hotels for possible locations for future Conferences.

CAWS 2004 – Jim H. – See written report. Regarding Item #4: Petty cash account is open and check doesn’t need to be reissued.

• Infosource chair wants to have babysitting info available at info table. Per Bob, refer people to the concierge for this information.
• Want to have child’s plate (12 and under) available – Hilton will give lower price.
• Need clarification regarding state laws about 50/50 raffles. Brian W. will look into it.
• Gold charms – How to handle line-item added to budget? Jim is opposed to issuing check and adding to budget, although it was approved by group conscience. It was voted on in Steering Committee and not in Spending Committee as it should have been. Bob – they could take line item out of budget and put income in miscellaneous income. We will not issue check now pending further decision.
• Question about putting Co-Anon Chair’s contact info on website will be brought to Trustees.
• Motion (Earl/Elizabeth) to suspend the rules passes.
• Motion (Elizabeth/John) to extend the meeting to complete CAWS 2004 report, approval of Memphis contract and discussion of Vice-Chair’s question about being Chair of his Area’s convention, and have Executive Session after close of regular meeting passes.

NEW BUSINESS:

• Motion (John/Elizabeth) to approve Memphis Marriot contract passes.
• Motion (John/Elizabeth) to approve Memphis Cook Convention Center contract passes.

Executive Session:

• Motion (Elizabeth/Mark) to approve Brian W’s resume for Treasurer and submit it to the Trustees for approval passes.
• Motion to adjourn (Mark/Mike} at 10:30 o.m.

Next Meeting: October 23, 2003

Respectfully Submitted,

Judy Weissman, WSOB Secretary

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