CA World Service Office Board Meeting
October 14, 2004
Approved minutes
PRESENT:
Bob Campbell, Chair Earl Henderson, Vice-Chair Judy Weissman, Secretary Brian Wolf, Treasurer Mike Gallagher, Director 1 Elizabeth Saldebar, WSO Trustee John Bodkin, World Service Trustee Patty Flanagan, Office Manager 1
Positions Vacant: Director 2 Members absent: None.
Visitors: Kathy Jo R.
Meeting called to order at 7:05 p.m. Judy read the 3rd Tradition; Jon F. read the 3rd Concept.
Motion (John/Patty) to approve the minutes of 09/23/04 as submitted passes.
EXECUTIVE SESSION: Voted to recommend that WSBT ratify Kathy Jo R. as Director. Mike G. elected Vice-Chair.
VISITOR REPORTS: none.
OLD BUSINESS: none.
OFFICER REPORTS:
Chair: Has been in contact with Teri weekly regarding CAWS 2005, etc. Had conference call with Joe (CAWS 2005 Program Chair) today. Met with Office Manager.
Vice Chair: Open.
Secretary: No report.
Treasurer: Financial reports will be available at next meeting. Accounting is up to date. Reconciliations will be complete in next week or so.
Director 1 (Mike G.): Made some outside sales contacts for Hope, Faith & Courage book. Will continue to work on this.
Director 2 (Jon F.):
■ See written Website Activity and Status Report. CAWS 2005 registration now available on website. Will make a few last changes this weekend.
■ Has been in contact with John W., Chair of International Outreach Subcommittee of Unity Committee. He was unable to attend tonight’s meeting. Trying to get on-line email group going. Will ask John W. to attend next meeting.
World Service Office Trustee: See written report.
Motion (Earl/Patty) to approve minutes from Board-to-Board Meeting at CAWS 2004 Convention as amended passes.
World Service Trustee: Attended CALA Area Meeting.
Office Manager:
- Has resumes for CAWS 2006 spending committee.
- Has 3 quotes for postage contracts for approximately same amounts.
Page 1
- Moving of phones, furniture, etc. is partially completed.
- Conference tapes delivered to transcriber.
- Got refund from Universal Studios.
- Santa Monica Pier refuses to give a refund for the wristbands from CAWS 2004. Currently at a $65.00 loss for that event. Suggests releasing them to a member to sell.
Motion (Kathy Jo/Judy) to turn Santa Monica Pier wristbands over to Office Manager to sell passes.
- Haven’t received Wells Fargo signature cards yet for CAWS even account.
- Coming up with ideas for tools to assist Contribution Program, e.g. piggy banks to send out. ACH is up and running.
- Pass-lt-On report from CAWS 2004 given to CAWS 2006 Committee. CAWSO should add a section to future Pass-lt-On reports.
- Sales for September were less than budgeted but since August was higher, had total $1,500 over budget.
COMMITTEE REPORTS:
Conference – Have bill from hotel. WST and Office Manager will go over it before conference call next Monday. 2004 Conference was in budget.
PI Committee – wants to have same discount as H & I for purchases. Not sure what financial impact would be.
CAWS 2005 – Chair would like WSOB to come up with ways we can help them with outreach. We need to order more registration forms and find out if the first batch were actually distributed.
Motion (Mike/Earl) to suspend the rules passes.
Motion (Mike/Kathy Jo) to continue the meeting for 55 minutes passes.
CAWS 2006 – Committee is doing very well.
NEW BUSINESS:
Motion (Patty/Mike) to have meetings on 1st and 3rd Thursdays of November and December instead of 2nd and 4 , and have no meeting on 10/28 passes.
Motion (Patty/Judy) to transfer $7,700.00 from money market savings Conference fund to Operations pending Trustee approval passes. This became necessary because rebate check from the Hilton for CAWS 2005 has not been received and 4 Points hotel bill and Conference equipment rental bill needs to be paid
Motion to adjourn (Patty/Judy) at 10:20 o.m. passes.
Next Meeting: November 4, 2004 Respectfully Submitted,
Judy Weissman
WSOB Secretary
Page 2