World Service Office Board of Directors Meeting
October 12, 1995
Approved Minutes
MEETING was called to order at 7:25 PM
SERENITY PRAYER led by Scott
TRADITION ONE was read by Ernie B.
CONCEPT ONE was read by Bob C.
ROLL CALL
- Scott Stevenson, Chairperson
- Jeff Schachter, Vice Chair
- Chuck McCollum, Secretary
- Susan Turnbull, Director
- K.D. McCann, WSO Manager
- Brian North, WSO Trustee
- Roger Gray, WS TrusteeLee Arter, Pacific South Regional Trustee
QUORUM was met
VISITORS:
- Ernie B.
- Bob C.
- Kevin M.
Motion: To approve minutes of August 22, 1995. Seconded. PASSED.
Motion: To approve minutes of September 28, 1995 as amended. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: • Scott reported that he has not yet drafted the letter to Bill A. in Atlanta
re the transfer of responsibility regarding WS Conventions. • As we always cancel the
1st Board meeting after the annual WS Conference, (which happens to be the 1st
Board meeting of the month), and the second meeting of the month is traditionally
closed, we will, from now on, switch the open & closed meetings; i.e.: 1st meeting of
the month will be closed, and the 2nd will be open.
Treasurer: (Acting Treasurer: Scott) • Cash flow statements of 08/30/95 and 09/28/95 were reviewed. • More PSA contributions have come in.
Vice Chair: No report.
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Convention/Conference Liaison: (Susan T.) • The contract from the Raddisson has been received; CAWSO has no copy yet. • There was a Convention Committee meeting in Atlanta on October 1; no minutes available yet.
TRUSTEE REPORTS
WSO Trustee: (Brian N.) Has not yet written letters to Committee Chairs. • Have left message for Sharon re H & I Workbook, she called K.D. and signed off on it. • Spoke with Structures & Bylaws chair re getting the updated manual by November 1 so it will be ready for December delegate mailing.
She is waiting for the Sunday minutes from the conference which contains the motions that will be reflected in the manual. It is unlikely that we will have the S & B manual in time for the December Delegate mailing. • There was some concern at WSBT about the motion of 09/28/95 changing the title of the senior staff person at CAWSO.
Motion: To reconsider the motion of 09/28/95 changing the title of the senior staff person at CAWSO. Seconded. PASSED.
Motion: To change the title of the senior staff person to Director of Operations contingent upon concurrence of CAWSBT. Seconded. PASSED with one abstention.
WS Trustee: No report.
P.S. Regional Trustee: • There was an inter-area group meeting the 1 st Sunday of October. Five resumes were submitted for Convention Chair of the San Diego Convention in 1998. The Caucus approved all five candidates: Daryl S., Bill Z., Ken K., Neal B., & Ken C. These names have been sent to the WSC Convention Committee Chair. • The issue of restructuring the area boundaries between Central & Northern California, Inland Empire, and San Fernando Valley was addressed. The issue will be taken back to the areas for group consciences. The proposition is that the Inland Empire area take Las Vegas, San Fernando Valley area take Bakersfield from Central California, Northern California take Fresno From Central. • Los Angeles area is seriously short on funds. They have even had to cut back the hours of their Office Manager. They are planning a pancake breakfast Saturday, November 11 at 9 AM at Fellowship Hall, 80th & Sepulveda.
COMMITTEE REPORTS
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Public Information: Chuck M., CAWSC PI Committee Liaison, reported regarding PSA’s: We have one informal bid (not including recording of voiceovers) from KnightLine Productions, a company in Texas. Lewis K., (a member of the fellowship), the owner, has seen our storyboards and has offered to do the whole video package, including a Spanish version of each for $5,000.00 ($2,500.00 for the two simple ones and $2,500.00 for the “Crack in the World” spot. I will stay in touch with him for a more formal bid. Another company called SIZE cold-called us, coincidentally, and Chuck will get boards to them. We are waiting for Bram R. of Film Roos (the company that produced “Escape Cocaine for us) to return to the country for a bid on this package as well. Kim Marie has nearly completed a preliminary Spanish translation of all three boards. Will look into finding Spanish-speaking actors within the fellowship who might be willing to donate their services.
Kevin M., CAWSC PI Committee Chair, reported that that a new membership survey is being created, hopefully will be ready to go out in the December 1 delegate mailing. Also, the billboards that were placed in several places last year were very unsatisfactory; They came down at the slightest drop of rain. Apparently. There is also a World Wide Web page project. Even now the page now has WSO information. A newer, more detailed page which will also allow for electronic questions & feedback. At that point, someone will have to be able to respond to such. There will be the potential for a considerable amount of E-mail. It was suggested that we go “on-line” with some sort of gateway I.S.P. (Internet Service Provider) such as CompuServe or other in order to receive and respond to E-mail. Discussion TABLED to Old Business.
OFFICE REPORT – K.D. McCann
Office Report read and incorporated into these minutes. Notable discussions:
- How are we soliciting bids from editors for the storybook? Brian has a list of editors for review. WSO Trustee to coordinate with office staff to locate Editors. (To-do List).
- The French translation is complete, although we do not have the final installment in our possession yet. We now owe Res Publica another check.
- We do, in fact, have a 501 (c) (3) determination. All original accounting and tax record were given to Steve L. three conferences ago. Included in that was the determination letter from the I.R.S. for CAWS Inc. K.D. to contact Steve L. to locate determination letter as well as CAWS Inc. minutes circa 1984-5. (To-do List).
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- As the office report becomes a part of the minutes, we will omit last names of fellowship members other than board members.
OLD BUSINESS
-Public Information (E-Mail):
There are a lot of people asking for our E-mail address. Kevin M. recommends CompuServe.
Motion: To approve CAWSO “going on-line “with CompuServe. PASSED.
-French Translation
TABLED. We need to have estimated numbers of French Storybooks needed for printing. CAWSO Manager to coordinate with WSOB Vice Chair on obtaining these estimates. (To-do List).
-Second Printing of Storybook
It is estimated that, at the rate we are selling storybooks vs. how many we have in stock, they will last us only five to six months. (Donnelly now has 6,524 softcovers, 3,297 hardcovers and 1,796 H & I editions. We should print 20-30,000 more ASAP. We need to find out if Donnelley’s most recent bid is still valid (To-do List). We need to know if we still need to get two more bids or can we “sole-source” it. It was discussed that the biggest holdup of the original printing was waiting for final editions of soft-cover pamphlets that were to be printed in the back. We must find a professional editor for the “Guide To The Twelve Steps” so it can be included in the next printing ASAP. Brian has a list of professional editors; Susan knows someone that has access to editors as well. All should get their information to K.D. within the week. (To-do List). Discussion of inclusions or exclusions TABLED until next meeting. K.D. to compile a list of changes and additions for the new edition to be sent out with these minutes (To-do List).
-Indiana Personal Property Tax issue
K.D. had a meeting with Scott Brown at Brown & Co. They are looking into it, and will take care of it.
-Office Equipment (phones & computers)
Kevin found six computer systems; he has passed the numbers along to K.D.; Kevin communicated some possible voice-mail options we may want to
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consider with regard to the phone system. Office Equipment discussion TABLED to next meeting.
-Health Benefits & Employee compensation TABLED until after Trustee meeting.
NEW BUSINESS
– New Director
Scott appointed Ed Godfrey as a new Director with the consensus of the group conscience of this board, pending approval of the CAWSBT.
-Video tapes
Brian has video tapes of Signers signing at speaker meetings during Salt Lake’s local area convention in September. We need guidance from the Trustees as to the issue of selling such tapes.
-Big Books & Twelve & Twelves
As discussed in K.D.’s office report.
Motion: That CAWSO carry AA’s Big Book and Twelve & Twelve as part of its inventory for distribution to the fellowship, pending approval by the CAWSBT Seconded. PASSED with one abstention.
Motion: To adjourn at 9:43 p.m. Seconded. PASSED.
MEETING ADJOURNED at 9:43 PM with the Lord’s Prayer
Respectfully submitted,
Chuck McCollum
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