COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
November 9, 1989
ATTENDEES:
Bob C.
Mary C.
Pamela K.
Helene H.
Raymond (OC)
Reggie L.
Ray G.
Bill Z.
Meeting called to order at 7:30 pm with quiet time and the Serenity Prayer.
Ramond read the Twelfth Tradition.
Minutes from the September 28, 1989 Board Meeting were read. A motion
was made to accept the minutes and there was no quorum, however, a phone vote was taken at a later date and the minutes were accepted.
TREASURY – Bob C.
Balance of Trust Account: $27,632.84
Balance of Operating Account: $4,899.61
Total working funds: $32,532.45
Segregated funds:$529.24
A financial report for the 3rd quarter of 1989, as well as an October and partial November report, and a Conference financial report and were submitted to the Board. Bob felt that the Board needed to tighten the structure on accepting checks since some of them are bouncing. Some of the suggestions were to compile a list of area chairs to contact in the event this happens and/or to put a stamp on the order forms requesting a daytime contact. Bob suggested setting $7500 aside to apply to the Conference next year. Helene will conduct a phone vote to approve this, as the board members that were present voted in favor of it. Bob wants an interest bearing checking account for excess funds. Helene requested that the financial reports incorporate year to date amounts on everything.
OFFICE MANAGER’S REPORT – Mary C.
An activity report for August through October was submitted to the Board. A letter from the IRS was attached granting CAWSO, INC. tax exempt status. Mary suggested that a prudent reserve be established soon. Sales have dropped in October, but are still up from February’s considerably. Literature has been sent to Russia and the office is now working on trying to get chips in. The total dollar value of the current inventory is $19,989.05. The literature is turning around approximately 1.8 times a month. The self-test literature is moving extremely fast. Ray suggested setting a limit on the self-test literature and let the areas copy off more if they need them. A ratio was suggested to set a limit, for example, totaling the number of Newcomer pamphlets and The First 30 Days pamphlets together the the number of self-test pamphlets to send out. Mary wants to see the office become more professional. She feels that a new answering
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machine is needed, the office should be painted and have nicer desks, and more professional attire should be worn.
NEWSGRAM – Reggie L.
Nancy was unable to attend this meeting. The Newsgram has been delayed for various reasons. Bob suggested a recovery story going into the Newsgram or maybe a referral to the Connection with a subscription form.
CONNECTION – Reggie L.
The next issue is ready for approval. Left-overs from the last issue will be donated to H&.I. The possibility of dropping the price on the next issue was discussed. Bill Z. had some suggestions for cheaper printing costs and this will be looked into. A motion was made to drop the price of the Connection to $.50, give the left-over editions to H&I and get the new Connection on line as soon as possible. A phone vote will be taken.
LTIERATURE AND PUBLICATIONS
Mary will get estimates on the banners and hopefully some sample materials. Possible colors for the 18 month chip were submitted, black was the most favorabe. Mary will order 1,000.
ORANGE COUNTY REPORT – Raymond
The Convention held in San Diego was not a financially successful event. Alot of memorabilia is left.
OLD BUSINESS
A) A letter was received from Mark suggesting installing an 800 number in the office and this was discussed.
B) Only one response was received from the questionaire passed out at the Conference. It was from Maine and they rated the office’s performance as good.
C) Helene passed out copies of the Hazleden pamphlet to the Board members and requested their input.
D) Helene wrote a letter to the post office expressing
dissatisfaction with their service since mail has been delayed, rais-directed, etc. and requested an investigation and a response to this. January 1, 1990 the P.0, box will be discontinued and this was
reflected in the “Chair’s Corner” article of the Newsgram.
E) Two letters are going out to the delegates, members of the fellowship, the Board of Trustees and the area offices: 1) expressing the drop in donations and the need for additional funds and 2) requesting updated directories.
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F) Checks are being re-ordered to reflect CAWSO instead of Cocaine Anonymous.
G) Blank tapes for the audio PSAs need to be purchased. A budget for $100 was approved a long time ago.
H) NHC Insurance Company writes policies for non-profit organisations of all types to include anything from workman’s comp, special events, contents, etc. Bill Z. gave the information to Helene on this company for her to pursue.
NEW BUSINESS:
A) Bill Z. wants to meet with Helene and Ray to determine what his responsibilities would be if he were to serve on the Board, and make his decision from there.
B) Helene asked that if anyone needed anything brought before the Board of Trustees to please let her know. Bob said he would like the Trustees to get the office performance questionaire filled out.
The next Board meeting will be November 30, 1989 due to Thanksgiving.
Meeting adjourned at 9:25 pm with the Serenity Prayer.
It’s been a slice,
Pamela Kelly
CAWSO Secretary Extraordinaire
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