CA WORLD SERVICE
BOARD OF TRUSTEES
REGULAR QUARTERLY
MEETING MINUTES
November 9-11, 2001
APPROVED
Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).
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Friday, November 9, 2001
The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 12:35 p.m.
1. Quiet Time & Serenity Prayer
2. Roll Call
| Spencer Barton | Midwest Regional Trustee | Vice Chair |
| Amy Beech | Atlantic North Regional Trustee | Chair |
| John Bodkin | World Service Trustee | |
| Jahi Boseda | Trustee at Large | |
| David Choate | Pacific South Regional Trustee | Secretary |
| Heidi Jonathan | Pacific North Regional Trustee | |
| Hal Kelly | Southwest Regional Trustee | |
| Teri Knight | Atlantic South Regional Trustee | |
| Leon Mason | Trustee at Large | |
| Elizabeth Saldebar | World Service Office Trustee |
3. Reading of the 12 Traditions – John
4. Read and discuss Tradition 11
Discussed attraction rather than promotion, and if promoting CA, should abide by the law. CA bumper stickers are available. Need to protect our anonymity on the Internet. Discussion on traditions evolving; times are changing. In on-line meetings, we are not anonymous to other members, only to other people. Some meetings show that the emails are coming from, some don’t. However, for those that do, it seems to increase the camaraderie. Don’t think it has anything to do with the meetings.
5. Read and discuss Tradition 12
It’s not who I am that makes this fellowship, one person is just part of a larger thing. It’s about the spiritual principles behind the steps & traditions. Noted that it can be useful when attending a meeting and a member doesn’t know anyone. Sometimes the message is clearer, as there are no personalities to cloud the message. It’s about humility, about being of service. It’s about why we are here. We need to accept everyone who’s in the room. Sometimes we don’t forget our own anonymity, but forget others. We need to respect the position, if not the person. We need to remind the press, radio, television & films about anonymity.
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6. Read and discuss Concept V
The process works. We have to hear all opinions. Have seen people exercise the right of appeal. If an idea is unpopular, but can be proved to be better, then we should listen. We need to hear all views. God speaks through our group conscious and our group needs to be informed. Sometimes it’s hard to pay attention when it grates on us, but it is critical.
7. Read and discuss Concept VI
At first glance, it seems Trustees rule, but our business is decided on group conscious, and the Board has the duty of facilitating the group conscious. The Conference gives the Board things to do, but the decisions are ultimately the Trustees. Sometimes things are killed in committee and not by the Conference, i.e., the one answer survey. It is in our power to set up an ad-hoc committee, which is what the Conference has asked. We really have to do research. When we make decisions, our opinions should not matter, but the traditions, concepts and principles should. Trustees have the business of maintaining the decisions made at the Conference. It should never be killed in committee, but heard on the Conference floor and then sent to the committee. It’s important for Trustees to sit on the committees so that we can know what’s going on. The Trustees are the guardians of the 12 Traditions. Questioned what is “a large matter of general policy and finance.” There are other matters on which we need to make decisions. If it’s a large matter, we refer it back to the Conference, but we need to find a line, so we can make decisions. We should keep this in mind in every matter that we discuss, especially if it is time sensitive. The Conference is the boss of the Trustees. Suggested including this discussion in a Newsgram article. Sometimes it’s conceived that the Trustees are exclusionary, but in fact, they are friends who have worked together and become friends, so it’s natural that they would hang out together. It’s important to keep our egos in check.
8. Chair’s Opening Remarks – Amy
Really excited and honored in this new role. Want to welcome the new members. We’re a new Board now and hope that issues from the past, that are no longer here, can be put behind us and make a fresh start. Let’s be kind to each other and stick to the issues. Everyone gets a chance to say what he or she wants to say. We do work with a group conscious.
9. Review of Agenda – completed
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10. Review Minutes of August 2001 Quarterly Meeting and Accept – MOTION PASSED to accept Minutes.
11. Review Minutes of September 16, 30 and October 21,2001 Conference Calls and Accept
MOTION PASSED to accept September 16, 2001 conference call minutes.
MOTION PASSED to accept September 30, 2001 conference call minutes.
MOTION PASSED to accept October 21,2001 conference call minutes. Conference call minutes are attached.
WSBT OFFICER REPORTS
Chairperson – Amy – Nothing to report.
Vice Chair – Spencer – Nothing to report.
Corresponding Secretary – David
Asked that all be patient as he learns how to take minutes of conference calls.
TRUSTEE CONFERENCE COMMITTEE REPORTS
- P.I. Committee -Teri See attached report.
John gave Teri an “AA at a Glance” piece of literature to be submitted as a suggestion for CA.
2. H&l Committee – Jahi
Spoke with Chair Harrison J. this past weekend and committee has lots of works in progress. Asked that whoever is doing the writing, to please contact him. H&l video still at WSO, searching for entity to do it; bids have been re-submitted.
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3. Convention Committee – Hal
Spoke with Evan and committee is doing well at contacting the committee members and seems to be making them responsible. All the conventions seem to be doing well. Concern about the Chicago email, but it was directed to the Regional Trustee. Concern with one area having awareness of need to use established by-laws for CAWS conventions.
a. CAWS 2002 – Heidi See attached report.
The group running the PI portion of the convention has contacted 3 local newspapers and 4 television channels. The press would like to interview Trustees prior to convention; more will be forthcoming. Discussed what is it that CAWS wants to say to the world. Need to discuss this further. What is CA’s public relations policy? A Trustee should be the representative since it is a CAWS convention. This would be a good opportunity to discuss anonymity. The important thing is how it is delivered. Depends on what they are looking for, whether it is a personal story or about CA as a whole. Heidi will forward all Convention Committee minutes to Trustees. Discussed who will be allowed to sign for invoices on-site at CAWS Convention. Suggested providing contracts prior to events so that John will have time to review them. Need to know which nights the WSBT requires rooms (noted that WSBT meeting begins on Tuesday night).
b. CAWS 2003 – Spencer
Attended the last Convention Committee meeting, which was very informative. Treasurer is Mitch. Accepted 3 additional resumes for Secretary and Kelly N. is now the Secretary. All committee chairs are in place, except for one. T-shirts were sold at a regional convention. Committee is working on fundraisers. They sent out their committee minutes, but noticed some names were missing. Will advise Secretary of correct email address. Convention will be held at a Hilton and several meetings have been scheduled for next year. One meeting will be held at the hotel. The CAWS convention committees are usually given $2000 petty cash and $2000 seed money. Need to check to see if they are planning on paying for meeting space being held at hotel prior to the convention. Noted that as a result of fundraising opportunities for CAWS convention, it can affect the area’s own fundraising generating less money than usual.
c. CAWS 2004 – David
Still collecting resumes. There are good candidates for Chair. Will submit to Evan and other committee members. Noted that 2001 CAWS convention
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guidelines indicate Chairperson Selection Board consists of WSCCC Chairperson, Vice-Chairperson & Secretary. Supposedly intent was to include Trustee. Discussed role of Trustee in selection process.
MOTION PASSED to refer to Conference Convention Committee to address in Convention Guidelines, the voting right of Trustee on Selection Committee for CAWS Convention Chair with a recommendation that Trustee not have a vote.
d. CAWS 2005 -Teri
After WSBT conference call and concern that the Convention Guidelines don’t address a committee being in existence so far in advance, indicated the need for resumes and are in the process of getting submissions. There is concern with booking so far in advance in lower profile locations.
Personal Sharing was done.
Set time for next meeting for Saturday at 9:00 a.m.
Adjourned meeting at 10:55 p.m.
Closed meeting with Serenity Prayer.
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Saturday, November 10, 2001
The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 9:00 a.m.
- Roll Call
| Spencer Barton | Midwest Regional Trustee | Vice Chair |
| Amy Beech | Atlantic North Regional Trustee | Chair |
| John Bodkin | World Service Trustee | |
| Jahi Boseda | Trustee at Large | |
| David Choate | Pacific South Regional Trustee | Secretary |
| Heidi Jonathan | Pacific North Regional Trustee | |
| Hal Kelly | Southwest Regional Trustee | |
| Ten Knight | Atlantic South Regional Trustee | |
| Leon Mason | Trustee at Large | |
| Elizabeth Saldebar World Service Office Trustee | ||
Discussion concerning conflicts between members of the WSBT and issues arising through use of email.
TRUSTEE CONFERENCE COMMITTEE REPORTS, continued…
3. Unity Committee – Spencer
No action being taken by committee at this time.
4. Structure & Bylaws – David & Elizabeth
No action being taken by committee at this time. David hasn’t received a response via email from Chair, so he will call Chair and Secretary regarding status of manual. He will also check with Karen & Una.
5. Finance Committee – Heidi
No action being taken by committee at this time. She will contact Chair and report at next conference call.
6. Conference Committee – John
Very little going on. Noted that written reports are good if very complex. Will be collecting at least 3 bids for 2003 conference. Bill from last Conference has been reviewed and paid.
7. Internet Committee – Leon
Revised Internet Guidelines and signed off by WSO on Thursday. Discussion on meetings and copyright issues. Problem is SFVCA has a great informative site with a library of CA literature and lots of other areas are Jinked to their web-site, which some in SFV believe is a problem. Noted that primary purpose is to carry the
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message, so still in discussion. Trying to deal with webmasters in areas, but may use Regional Trustees to cc copies of notes sent out to areas. There is a problem getting events listed on CAWS web page. Steve E. receives and responds to emails regarding timely changes on web page and then he forwards info to web master.
Will begin calling Steve rather than emailing to speed up process. Has been a problem having to use WSO Chair to make changes to web site, it’s been too cumbersome. Believe WSBT should be able to go direct to web master.
8. LC&F Committee – Amy
No action being taken by committee at this time.
TRUSTEE REGIONAL REPORTS
- Atlantic North Trustee -Amy – See attached report.
- Atlantic South Trustee – Teri – See attached report.
- Midwest Trustee – Spencer – See attached report.
- Pacific North Trustee – Heidi – See attached report.
- Pacific South Trustee – David – See attached report.
- Southwest Trustee – Hal – See attached report.
- Trustee at Large I – Leon – Still working on Trustee Web page, but need to work on email addresses
- Trustee at Large II – Jahi – See attached report.
- World Service Trustee – John – Did receive quarterly report on trademark status. If anyone is on a committee who is interested in that, John will provide as requested. John
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agreed to provide that to Legal Committee. Discussed challenges of WS and WSO Trustees of serving on both WSOB and WSBT.
10. World Service Office Trustee – Elizabeth
Discussion on how Trustees’ hotel rooms will be paid at quarterly meetings. Discussed invoices due from WSO for $16,296.30. Those Trustees who have been asked to provide documentation for payment for their own personal portion of room nights are encouraged to do so as soon as possible. Advised that this amount is usually transferred every year at this time to pay for the CAWS Convention and Conference.
MOTION PASSED to transfer $16,296.30 to operating checking account to pay bills.
TRUSTEE COMMITTEE REPORTS
- Conference Committee – Heidi & John
No action being taken by committee at this time.
2. Trustee Election Committee – David, Hal, Heidi & Jahii
Going to look at the questions and procedure in light of last year’s TEC’s opinion that they needed some work. Hal will call the members of last year’s TEC.
3. Finance Committee – Elizabeth, Heidi & Leon
Still working on assignment for Trustees, will incorporate what was passed on Conference floor and should have by next meeting.
4. Legal Committee – Amy, Jahi & Spencer
Waiting for release forms from Patty. Spencer has been speaking with Tony Drake and hope to get a move on it. Still waiting for the music, to find out what music was used. Spencer will give it to Jahi when he gets it.
5. Negotiation Committee – Elizabeth, John, Leon & Spencer
No committee activity at this time. Added Teri and deleted Elizabeth to/from committee. Amy agreed to be added to committee to review contracts prior to signing. John will provide contracts that he is currently reviewing to other committee members. Amy agreed to be added to committee to review contracts prior to signing.
Newsgram Committee – Hal, Jahi & Teri
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Elizabeth would like to be added to committee. Teri looked into style manual that was previously used for Storybook, but hasn’t been able to locate as of yet, so she created a first draft of a Newsgram Style Manual and Newsgram Guidelines. It has been understood previously that the Trustees review the Newsgram for tradition violations, regional trustees get submissions from their regions and that the editor is in charge of the design. The WSO is well aware of concerns of Newsgram Committee with the last issue. Discussion on role of Board of Trustees in articles listed under their own name and in Trustee’s Corner. Discussed putting statements or positions put out by WSBT in Trustee’s Corner. Trustee’s Corner began publishing in Newsgram the last quarter that Andy W. was Chair. It appears that we are establishing a precedent that Board approves any article written by this Board prior to publication.
MOTION PASSED that, when WSBT makes a formal statement, the formal statement be part of the Trustees’ Corner in the Newsgram, and that, whenever possible, an article written by a Trustee with an explanation accompanies said statement in same edition, and this article is approved by members of WSBT.
MOTION PASSED that WSBT approve the “Property and Prestige” article written by Hal for the next issue of Newsgram.
MOTION PASSED that WSBT approve as written the “Holiday” article written by Jahi for the next issue of Newsgram.
MOTION FAILED that any Newsgram article written by a member of the WSBT must be approved by the WSBT prior to publication.
A policy was established by a prior Board whereby all letters, publications or documents generated by the WSBT or any member were reviewed and approved by the entire board. Teri asked that Amy write down the policy for further discussion by the WSBT. A written policy needs to be established for this Board, Some felt that a Trustee should be able to write anything they want as an independent member of CA and not as a Trustee if they so desire.
MOTION PASSED that for December Newsgram only, any articles written by a member of the WSBT will be reviewed for publication by the entire board.
Letters from individuals from South Central Texas Area:
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Heidi gave a report on her investigation. Extensive discussion concerning the role of regional trustees, especially in their home districts. Agreed to send a letter to those individuals thanking them for their letters and acknowledging their concerns and encouraging them to put principles before personality and to try to work out local issues by all working together.
JOINT WSOB/WSBT MEETING
WSOB Present: Steve E., Kevin M. and Patty F.
- Office Manager Report – Patty
The Info line, 800 # on bumper sticker, needs support. On a quarterly basis, the WSO calls these numbers to make sure they are still working and it costs about $35 month to make the calls. Upon calling the 800#, a recording comes on, and asks to enter your area code and then gives the number of the local area. Alternatively, you can leave a message. The WSO received several phone calls as a result of a PSA on local TV station, channel 7. The WSO is working on jewelry sales, have requested bids on a pendant and a ring with 14k gold and silver. Explained the financials given to WSBT. In the future, will have a one page financial report available. Jahi will provide a copy of a graphics financial report that he is familiar with to Patty for comparison. The new computers are in. Patti needs a production resume from Jahi regarding the H&l video for her presentation to the WSOB. Three bids received for video are less than $3000, but have problem with one scene with bars. The WSOB is clear that the H&l Committee needs to be involved in the production process. If Trustees know of any areas sitting on H&l money, money is needed now for the production of the video. Suggested printing an article about need for money in the upcoming Newsgram H&l corner.
2. Chair Report – Trying to get the best treasurer we can. A couple of resumes have already been submitted and asking for submissions by December 1.
Others aren’t sure they can serve as treasurer, but are willing to serve however they can. Hope to have recommendations for other positions soon. For the first time in two years, we will be having a 4th quarter Newsgram and should be going to typesetter by next week. Happy that Leon is still attending and will be chair of the WSO Internet Committee. Our Office Manager received a glowing personnel review. She was able to get us a new photocopy machine that will save money in time and paper. In an effort to set an example, the WSOB is now collecting a 7th tradition at every WSOB meeting. Later, it will be listed on the Newsgram and a challenge will be written for others to follow suit. Trying to prioritize what needs to be accomplished this year and have come up with 5 projects. 1) revise employee manual, 2) policy & procedures manual, 3) addressing revocation of royalty agreements, 4) CAWSOB Bylaws revision – will form an ad-hoc
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committee to look at and 5) getting H&l video completed. The royalty agreements were revoked so that we could negotiate new ones, as the royalty agreements were not equal. Canada wants CAWSO’s help in getting non-profit status. Amy, Heidi and Steve will work on it. Amy offered to help on revising the Employee Manual since her expertise as an attorney is in employment law.
Noted that WSOB Minutes are being received by WSBT. WSO needs timely submissions of expense reimbursements.
3. Emails re: WSBT & Involvement of WSOB – Leon
Discussion on when information is sent specifically to the WSOB, they need to respond, whereas if sent specifically to WSBT it will definitely be forwarded directly to them.
4. Procedure regarding Web site – Leon
Discussed how changes are relayed to web master from Internet Committee to WSO to Steve to web master. Explained that problem occurred when Steve was out of town and his ISP was down, not getting emails from Leon. Need to be aware that the 800 number still gets more response than the web site.
5. Amount of Profit from CAWS Convention New York City – Elizabeth
The profit is going to change by $1614, with latest dispute resolved, so profit is about $32,000.
6. Structure and Bylaws – Patty noted she has not received any information from the Committee.
7. On-line Ordering – Patty has been behind 3 weeks due to loss of treasurer, but should be in place by January 1,2002.
8. Newsgram – Distributed Style Manual and Guidelines to Kevin & Steve for review and suggestions back to Ten. Kevin indicated that the last couple of Newsgrams have been hit or miss. He would like things submitted so they could be ready for use in future issues.
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TRUSTEE COMMITTEE REPORTS
7. Orientation Committee – Amy, David & Teri
A conference call was held with Elizabeth and John to speak about responsibilities, etc. and it seemed to be an improvement of what was done in the past. Amy is drafting written procedures to review and approve for the Delegate Notebook and Trustee Orientation.
8. Long Term Planning Committee – Elizabeth, Jahi, John & Leon
Jahi will look into advertising agency partnership, as far as combining their services to help out CAWS. They have to do a certain amount of non-profit advertising as required by federal government. Discussed how other 12-step programs might have already investigated this and asking for their assistance. Concern with what the relationship would look like using CA next to their name. Concern with traditions issues. Concern with tax implications with our non-profit status. Jahi spoke to Robin at Conference and she agreed to help. David will contact Robin. Committee asked if any work has been done on the following long-term planning issues: keeping people in our fellowship, structure and unity at local level, or on a procedures policy. H&fs role in the fellowship, how to encourage service, the CA history book. A high priority is getting CA listed in the phone books. Until we get more money, our hands are tied. Suggested getting each committee member to work on one aspect that won’t take any money to get started. Elizabeth will write an article about “Where are the Old-timers?” and Amy offered to help. Heidi asked Leon to put some thoughts in an email and send to her to put into a Newsgram article on how to get more money for the fellowship. Hal was asked to write an article on “What is a prudent reserve?” Articles should be sent to the board by the end of the month.
OLD BUSINESS
- Review Draft of TAL Suggested Guidelines for Approval – Heidi, Jahi & Leon, Discussed suggested changes and corrections.
Motion Passed to implement the TAL Responsibilities Description with corrections.
2. Review Draft of Trustee Finance Committee Suggested Guidelines for
Trustee Expenses for Approval – Heidi
Tabled.
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3. Exit Procedure for Trustees – David, Heidi & Jahi,
(leave on old business, in process)
Tabled.
4. Trustee Section in Delegate Notebook – Spencer, Orientation Committee – Tabled.
5. Trustee Web Page – Leon. – (In process) 0 Tabled.
6. Referral 066: To make available the slide show presentation shown at the 1999 CAWS Convention in Milwaukee for Public Information and H&l use. Trustee legal committee – copyright issues concerning the use of the music and people’s faces. Waiting for releases. – In process
7. Former Trustee Letter – Amy/Jahi – (leave on as a reminder follow-up)
The letter will be sent to as many of the former trustees as we can find. Tabled.
8. Holiday Events – Statement to be Written or Newsgram Article – Jahi to write an article. – Completed.
9. Approval Process for H&l Video – Jahi &Teri – Draft Policy revised.
MOTION PASSED to approve the Approval Process for Electronic Media.
MOTION PASSED to refer the approval Process for Electronic Media to LCF.
10. Role of Regional Trustees – Amy Tabled.
11. The Autonomy of H&l Nationally? – Hal – Tabled.
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12. Internet Included on 11 Tradition – David – Tabled.
13. Letter from Bob Lemon to Karen – Former Chair of Structure & Bylaws – David – check to make sure that Structure and Bylaws Committee corrected the wording. Tabled.
14. Comprehensive Audit of Office (not just financial) – Jahi Tabled.
15. Fundraising – Heidi Tabled.
16. Regional Trustees Being Sent to Area Conventions – David Tabled.
17. International Trustee Issue – Heidi Tabled.
18. TEC Chair be TAL – Heidi Tabled.
19. TAL Sit on WS Convention Committee – Heidi Tabled.
20. Policy on Committee Guideline Approval – Amy & Leon Tabled.
21. Ad Hoc Committee for CA Recovery Text – Leon Tabled.
22. Area Bylaws that Use Group Conscience as Advisory Only—David Tabled.
23. Conference Calls—Subjects/Length – Hal Tabled.
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24. Permission to yourorg.org/recoveryhouse to Use Portions of the CA Storybook on its Web site – Leon
They take an excerpt out of a story and use it for the thought for the day and give credit to where it came from.
MOTION PASSED for us to grant permission to yourorg.org/recoveryhouse to use excerpts from the CA storybook on their web-site on a provisional basis of 6 months.
MOTION PASSED that part of the provisions includes a link back to CA.org web-site.
Amy and Leon will work on provisions to be written in letter and sent by email to Board. Leon will let him know we are working on permission letter.
Meeting adjourned 12:10 a.m.
Set time to meet Sunday at 9:00 a.m.
Meeting closed with Serenity Prayer.
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Sunday, November 11, 2001
The regular quarterly meeting of the CA World Service Board of Trustees, at the Sheraton Four Points Hotel, was called to order at 9:15 a.m.
Roll Call
| Spencer Barton | Midwest Regional Trustee | Vice Chair |
| Amy Beech | Atlantic North Regional Trustee | Chair |
| John Bodkin | World Service Trustee | |
| Jahi Boseda | Trustee at Large | |
| David Choate | Pacific South Regional Trustee | Secretary |
| Heidi Jonathan | Pacific North Regional Trustee | |
| Hal Kelly | Southwest Regional Trustee | |
| Teri Knight | Atlantic South Regional Trustee | |
| Leon Mason | Trustee at Large | |
| Elizabeth Saldebar World Service Office Trustee | ||
OLD BUSINESS, continued…
25. Request from office to transfer reserve funds to pay operating expenses – Elizabeth. Completed on Saturday—details previously in minutes.
26 Bad Debt A/R at office – Elizabeth
Some checks have been returned by banks for merchandise that was purchased at CAWS 2001. Another order for merchandise was received from same entity or individual. A letter was sent to them indicating that no new orders would be accepted until the debt is cleared up. Will send to the Regional Trustee to handle as they see fit.
27. Referrals from 2001 Conference – Amy – Completed.
28. Use of Conference approved seal on website – John (trademark?/we do not own?) – Tabled.
NEW BUSINESS
- Form Letter from Area – David
Discussed an area that is sending a letter requesting direct donations from businesses. Indicated that this practice violates traditions and is manipulative because it tries to get around them. Suggest replying to area and also addressing in Newsgram Trustees’ Corner.
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MOTION PASSED to send a letter to SFVCA concerning the form letter soliciting funds from sources outside the fellowship.
MOTION PASSED that WSBT make a formal statement condemning the violation of the 7th tradition by solicitation to outside entities for fundraising purposes in the name of CA. By entities we mean corporations, businesses, individuals, churches, schools, etc. (4 ayes, 2 nos, 2 abstentions).
Suggest that Pacific South Regional Trustee David C. send the letter conveying our sentiment as a Board. David will work with John and email to Board prior to sending.
2. Areas’ Financial Management Concerns – John Tabled.
3. What is CA’s Public Relations Policy -Teri
Should be attraction, not promotion. Our policy should be the one printed in our service manual. We should be told in advance howto respond. Teri, Hal and John are willing to draft something for the WSBT by the next quarterly meeting.
4. Timing/Expense of May Quarterly Meeting – Elizabeth Tabled.
5. Using Same Hotel Chain for CAWS convention – John Tabled.
6. The Hep C group of Cocaine Anonymous – Spencer
Spencer received email regarding desire to start CA meeting for those with hepatitis C. Noted that some areas already have hepatitis C groups, but don’t call it as such, instead catling it by another name. CA doesn’t have special interest groups. Believe WSBT already came to that agreement at the May 2001 WSBT meetings, but dealt specifically with special interest groups at convention. Spencer will respond via email.
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Board Group Inventory – tabled, done a lot of it during meeting (during personal sharing on Friday and time set aside for discussion of certain issues on Saturday morning.
Suggestion to have group inventory at beginning of meeting. Suggestion rejected. The board wants to do it at the end of each quarterly, as was done in past. Suggestion to have at next conference call.
MOTION FAILED that group inventory for this meeting be held on a conference call next week.
Date and time of Conference Calls
Last Sunday of the month November 25, 2001, December 30, 2001 & January 27, 2002 at 6:00 p.m. PST
Date and Time of Next Quarterly Meeting
Set meeting for February 22, 23, 24 from 12:00 p.m. Friday to 1:00 p.m. on Sunday.
Meeting adjourned 1:05 p.m.
Meeting dosed with Serenity Prayer.
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CA WSBT REFERRALS
MOTION PASSED to refer to Conference Convention Committee to address in Convention Guidelines, the voting right of Trustee on Selection Committee for CAWS Convention Chair with a recommendation that Trustee not have a vote.
MOTION PASSED to refer to refer the approval Process for Electronic Media to LCF.
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WSBT Conference Call
September 16, 2001
6:00 p.m. PDT
- Opened with the Serenity Prayer at 6:12 pm.
2. Roll Call. Amy Beech, ANRT, Leon Mason TAL #1, Ten Knight ASRT, Elizabeth Saldebar WSOT, John Bodkin WST, David C. PSRT, Heidi Jonathon PNRT, Hal Kelly SWRT, Spencer Barton, MWRT
3. Finance Issues—Heidi- One issue that we were going to discuss was the limit on transferring funds for the WSO. Elizabeth stated that a motion was passed at the WSO last week, to place a limit of transferring no more than $3000 dollars from the Operating Reserve Money Market account within a 90 day period with WSOB approval Any additional funds within the 90 day period would require WSBT approval*
Discussion: Hal said he thinks all money transferred should be approved by us.
Elizabeth pointed out some background on why the motion came as stated.
Spencer asked if they did transfer the money out, Would we get a report? Yes.
Heidi clarified that $3K would have to be approved by us.
Hal just wants to make sure that if we go into reserves, we need to know about it.
Amy asked if that if it was rolling quarters, or fiscal quarters?
Elizabeth said we didn’t get into that detail, and we should discuss this at the WSO soon, Amy asked if she could get some more specific answers, and bring them to the next conference call in two weeks.
Heidi spent some time talking to Bill W. at the conference on financial issues. Bill stated we don’t legally need a CPA. But if we had tax problems, they will provide legal help in those cases. Leon stated they sent out a letter looking for CPAs bidding on our work, and we had no bites out of ten attempts, Heidi said we should send out a letter to the California board of CPAs, and see if they can recommend someone.
Elizabeth stated when we go over $500K for the year, more CPAs will be interested. Heidi has a line on a CPA in Northern CA.
Amy said we should put this on our next agenda, and gave Elizabeth and Heidi a project each to bring back by next meeting. If there is any detail on this item that can be provided to us by email before the next call, Heidi and Elizabeth will email it to us.
4. Web email to Trustees—Leon: He talked to Kevin, and explained that who ever set this up would have access to the emails. Kevin told Leon what the software was, and will explain how its used once Leon gets it downloaded,
Amy- Which one? The email address where the members of CA could ask us individual questions, or the email from each of us that gets circulated to all of us.
Spencer- Just a way for people to get in touch with us, right?
Leon- Email for all of us, or specific private emails from the fellowship.
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Spencer- Just wants to make sure that our emails back and forth with a member of the fellowship are private, or public?
Leon- It will be private.
Elizabeth wanted to make sure it’s not a loop like the WSOB. Correct.
Amy asked if all were in approval of Leon putting it on his server, and the answer was yes.
5. Place of Quarterly Meeting/Financial Issue—Amy/John.
John said the WSOB were in favor of us using the WSO for our quarterly meetings. It will cost us $69 times 6 rooms, or a total of $849.00, It looks like no inconvenience. Amy asked how far away? John stated 10 minutes. He will check and email us his findings.
Amy- At the 4 Points, it was $350 more than the Holiday Inn prices John spoke of. The room we use was $500 more for the room and coffee, so it ended up being $850 more. Spencer asked how much the cab would be? John said $40. It was stated to try the Super Shuttle.
Spencer- Remember, cars can’t get there right now, so that’s what we have to bank on. David- Why don’t we stay at a cheap hotel? We could have John, and Elizabeth, and myself doing the shuttling to the office.
Amy- Most are coming on Thursday, so that might be a problem.
Motion that we move our quarterly meeting to the office. 2nd. Motion passed with noted opposition.
The opposition chose to keep their reasons silent.
6. American Flag/ 10th Tradition Issue—Heidi and Elizabeth both felt it was a 10th tradition violation.
Amy asked if we were all comfortable with this decision?
Hal- He just restated where he was coming from during his response. He does feel it is a tradition break.
Leon- He does feel it a violation of traditions also. How about if we had a non-addict employee, could they put a small flag on their desk?
Heidi- She hears what Leon is saying, and maybe since, that would be their own space (the employee), and we can’t tell them they can’t have anything on their personal space. Amy cleared up who wants the flag on the CA office wall, and it’s members of the fellowship, and not the paid employee.
Heidi said someone used the CAWS 2002 email list to spread the news of a candlelight vigil, and asked for input. The result was to talk to the Convention chair and ask to put the word out to her whole committee that this use in inappropriate.
7. Conference Committee Assignments. (Hal/Spencer/Leon/Elizabeth)
Literature—Amy—served 1 year
Structure and Bylaws-David-—served 1 year, new Trustee Leon (in addition)
Finance—Heidi—served 1 year
Public Information—Teri—served 1 year
Conference—John—WS Trustee serves 4 years
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H & I—Jahi—served 1 year Intemet-Hal Unity-Elizabeth Convention- Spencer
Heidi stated that they never rotated around in the past, and she feels they should be at least two year terms on standing committee.
Spencer- He agrees two years. But he feels the extra Trustee should go on S&B.
Hal- He was around when the Trustees were on the committee their whole term.
Teri- Agrees with a two year stay there. Her first year there with a chair that rotated out was not productive to committee work.
Elizabeth- She has served as a vice chair at the WSOB, and she’s not clear whether she stays there, or becomes a Director.
Amy said that’s another subject for another call.
Motion that we leave the Trustees on Standing committees for two years. 2nd. Motion passed unanimous.
Motion that the 10th Trustee sits on S&B. 2nd‘ Motion passed unanimous.
John closed us out with the serenity prayer at 7:40 PDT pm.
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WSBT MINUTES
September 30, 2001
Conference Call
6:00 p.m. PDT
- Serenity Prayer was read by Teri.
- Roll Call- Amy Beech, ANRT, Teri Knight, ASRT, Spencer Barton, MWRT, Hal Kelly, SWRT, Heidi Jonathon, PNRT, Leon Mason, TAL #1, Jahi Boseda, TA L #2, John Bodkin, WST, Elizabeth Saldebar, WSOT, David Choate, PSRT
- Place of Quarterly Meeting (see John’s email proposal) John- Sent us another email about the Holiday Inn Express. It is very close to the WSO. The property is clean, newly remodeled, limited service property. Each room includes TV, refrigerator, and a microwave close to the freeway. Total cost is $77.28 per night. Total of $1391.04 for lodging. Airport Transportation will be Taxi’s @$15 to $18 each way, Super Shuttle is $12 each way. Restaurants are very close. Hotel does include a Continental breakfast in the price.
Hal – Glad he did a good inspection. He just had some questions about the shuttle. He likes how it all sounds. Heidi- Concerned that if we add the shuttle cost on to our travel, we won’t be saving any money. She does like all the new hotel information.
Jahi- What are the cross streets? Sepulveda and Venice.
Is there any way to know the actual savings?
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Amy- Perhaps we can do this via email. John will do the research, and get back to us via email.
4. CA Logo vs. CA Conference-Approved Logo on Website (see Teri’s email before September 16 Conference Call)—Teri was confused why we would use the Conference approved literature seal. Why is this on the Website? Shouldn’t we use the CA logo there?
Elizabeth pointed out she brought it up at the WSOB 9/13/01 meeting. She had some interesting answers, and it was decided to send it back to the WSBT Legal committee. Leon-Talking to Kevin, who created the Webpage, that since this is a publication of CAWS, so it needed to be there, on one page. When they updated, it ended up on every page, as each page is like a piece of literature.
Heidi- She says this is a problem, because it should be approved by the LCF and WSC.
John- He agrees with Heidi, since the floor didn’t approve these pages.
Hal- Perhaps we should send this discussion back to the WSOB.
Leon- John’s solution of linking to our copyrighted logo is a simple fix.
Elizabeth- Asked for clarification on the seal? Leon responded with the answer.
Jahi- Asked if there is a Style Manual for our webpage? Heidi- No.
Jahi- Should we have one?
Elizabeth- The only registered trademark is “Hope, Faith and Courage”? Amy answered no.
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Hal- He think we need to do this in person.
Elizabeth- Thanks Jahi for a great script, there has been 3 bids, and that we should go ahead with this.
Leon- We shouldn’t put this off, only look for Tradition violations.
Motion that we approve the script for tradition violations or conflicts with other fellowships. Jahi/ Elizabeth 2nd.Motion passes with noted opposition.
John- has any part of this script been edited from the script the WSC approved.
Jahi- No, it was just put in a more correct format. He pointed out some of these minor changes to reflect what small type of changes these were.
Hal says it needs a change.
Amy- we have obviously checked for Tradition violations, but have we haven’t checked our conflicts with other fellowships.
Leon-1 disagree, do we have to check with other fellowships videos, which there are no conflicts.
Elizabeth- Sees no conflicts either. She feels confident this is a good document.
Jahi- Trying to figure out what conflicts he is looking for? Amy- Question on our derivation of this conflict with other fellowships?
John- Before he votes, he wants to know if the H&I Committee can move on with their video?
After the vote discussion: Jahi- The bids were sent back out to the three bidding companies, as they now all have the same script. We do not have to decide the issue tonight, do we?
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9. Assign Trustees to Trustee Committees—My best recollection of who is on Committees—I may be wrong and even if correct, is subject to being changed:
Finance—Heidi, Leon, Elizabeth
Legal—Amy, Spencer, Jahi
Negotiating—John, Leon, Elizabeth, and Spencer
Newsgram—Jahi, Teri, Hal
Conference—John, Heidi
TEC—Jahi, Hal, Heidi, David
Orientation—Amy, Teri, David
Long-Term Planning—Jahi, Leon, David, Elizabeth,
and John
10. Trustee Expense Guidelines (see draft)—Heidi- She has received information back from Jahi, Teri, and Leon.
In the interest of saving time, she will make changes, and email it out for us to check.
11. TAL Description of Responsibilities (see draft)Heidi- This is another item that will be sent out via email again, and for us to check out.
12. Confirm time of next Conference Call- October 21st is our next call. Spencer might be in travel that weekend, and hopes to be back in time for the meeting.
13. Any items that need phone discussion, email Amy, and she will set it up.
14. Leon closed with the Serenity Prayer @7:5 8PDT.
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WSBT CONFERENCE CALL
October 21,2001
6:00 p.m. PDT
L Heidi opened with the Serenity Prayer at 6:06 pm.
2. Roll Call. Amy Beech, ANRT, Ten Knight, ASRT, Spencer Barton, MWRT, Hal Kelly, SWRT, Heidi Jonathon, PNRT, David Choate, PSRT, Leon Mason, TAL#1, Jahi Boseda, TAL#2, Elizabeth Saldebar, WSOT, John Bodkin, WST.
3. Place of Quarterly Meeting (see John’s email cost comparisons)
Heidi- She fully supports doing our meeting at the WSO, just to try it once as it will save lots of money.
Hal- Speaking against the motion, as he feels with all the changed security, he feels it will be too hard on the traveling Trustees.
Teri- Speaks in favor of the motion, but make sure we have enough water to drink, as the meetings do go on for a long time, and we get thirsty. She would be willing to chip in for treats,
Spencer- He is against the motion, as he feels it is quite a hassle getting around from our hotel to the office.
Leon- He sees it as a problem to get up to have to drive to the meeting place, and some other issues that will be uncomfortable to him.
Elizabeth- She sees the $700 savings, and that David’s response that two meetings save the fellowship $1400.
Hal- He wanted to point out that it’s not about the money, but the inconvenience of doing the meetings at the WSO. He said this is not a holiday or a vacation, we work hard at these meetings.
Elizabeth- Looking at John’s email, if we cut out coffee, and internet, how much would we save?
John- Without coffee and internet the difference of the two places is a total savings $355.52.
Leon- When we talk about the savings, remember that this comes out of our own budgets. 4 Points Sheraton-5 for, 2 against, 1 abstained Holiday Inn/ WSO-2 for, 5 against.
4. Laptop for Recording Secretary during November Quarterly Meeting-Amy- Heidi pointed out that the WSO has one, and Elizabeth said that she will check and reserve one, and see that Microsoft Word is installed
5. WSO Status Report -Elizabeth WSO is working within its reserve, and Roger Brown is coming down to a meeting soon. We should get the financials by our next quarterly.
Try to get our expense reimbursement forms in soon. What time slot works well for our Board to Board? Amy stated that Saturday night at 7pm is scheduled.
Heidi asked why sometimes we had board to board, and why sometimes only the officers? Amy gave some history on the subject. Both Andy and Meredith tried to have
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the board to board more often to make things feel better between the two Boards. Amy also gave her reasons for the change in the meeting time.
John- When is the deadline for receipts? Elizabeth- 6 mos
6. Status of CAWS
a. Portland 2002-Heidi- In Portland last weekend, and it seems like things are going very well. She is a little concerned about the fundraising being a little shy, but they are doing the numbers like New York’s fundraising. They want us to book our rooms soon. They are asking for our opinion about the centerpieces. They want to do a unique thing with the bidding of the centerpieces.
John- Questioning the legality of it? Heidi stated they are checking into this subject before our quarterly.
John again- Has there been any discussion about any memorium theme on the centerpieces? No.
John- Asked that only authorized signers sign things at this Convention. Heidi stated that she will bring that up at a future meeting. Amy pointed out the amount from the NY discrepancy partially due to other people signing for things has been lowered from the $6000 number down to $2000. Leon informed us how bidding on the centerpieces gets around being like a lottery.
b. Chicago 2003-Spencer- Just left Chicago 3 hours ago. All sub-committees are filled except two. They are allowed to sell memorabilia in their region, correct? Yes
It will be for local fundraising for the Convention.
Heidi- Informed us that only the actual CAWS Convention memorabilia needs to be approved by the WSBT or WSO.
Hal thinks we are getting into too much micromanaging if the Trustee has to approve every piece of fundraising memorabilia.
Spencer said he got three resumes to replace their departing secretary, and have pretty much chosen who they want. They want to change their budget, but that can wait until our next meeting.
Elizabeth- The WSO is ready to open the account for 2003, but they need the treasurer to get with the office to open it.
Hal- His experience is that they get some petty cash to start out.
c. Los Angeles 2004-David-1 currently have 5 resumes in my possession, and believe I will get one more very soon. I will make copies, send them out to the others on the WSCCC, and have a chair in place soon.
d.Tennessee 2005-Teri- Tennessee is very enthusiastic, but they jumped the gun a little. Teri went there to get them focused on how to proceed properly. She stated how the guidelines are a little out of whack for a convention that is that far out time wise. Seems like they have gotten back on track now.
Hal- Pointed out that Evan, Hal and Teri need to discuss some of these unclear items.
Amy- She explained why we chose to go four years out with our site choice of the conventions.
Hal- Said that he thought this was so we could book our hotels a little further out, and have more sites to choose from.
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Spencer- Has also been in contact with Teri about just how these self elected officials of the 2005 Convention were going to go up to Chicago get some ideas from that convention, and yet were not even properly elected yet.
7. Any other items that need to be discussed before November 9? Hal asked Amy about his email concerning the Conference calls.
Amy said we will discuss that at our quarterly.
8. Elizabeth asked if we all received our minutes and financials yet? Most replied yes.
9. Spencer took us out with the Serenity Prayer at 7:03 pm.
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ATLANTIC NORTH REGIONAL REPORT
November 10,2001
Quebec Area:
38 French Meetings, 8 English Meetings, 1 Bilingual Meetings, 10 H&I The Area is strong and stable. The French meetings continue to be the largest district and the English meetings, which were struggling for a time seem to have recovered and are healthy.
have not visited there in some time and they have said that do not have a particular need for me to go there at this time. I hope to see some of them at the Regional Assembly in 2002 in Toronto.
Southern Ontario Area:
25 Meetings, 9 H&I
The meetings are going very well and the fellowship is continuing to grow. Participation in service at the area level is very strong, both in terms of numbers and commitment, although they do have the same people doing several jobs in a number of cases. They have branched out of Toronto to include Hamilton, a nearby city which has had an astounding growth of meetings in a very short time.
Canadian Maritimes Area:
2-4 Meetings, 1 H&I
Meetings are in Halifax and possibly New Brunswick. Newfoundland has not been heard from in so long that I think we can assume that there is probably no longer any CA activity.
New York Area:
78 Meetings, 30 H&I
New York has received a tremendous boost from hosting the successful CAWS 2001 in May. More people are doing service, some former members have returned and generally New York is stable and perhaps growing a bit.
Massachusetts Area:
6 Meetings, 5 H&I
They have an active Area and service committee structure, and their meetings are stable. They have elected three delegates for the first time and hope that at least one will be able to attend the Conference this year.
Connecticut Area:
12 Meetings, 3 H&I
The meetings are stable as is the service structure, active only in the Hartford locale.
PA/NJ/DE Area:
45 Meetings, 18 H&I
There has been tremendous continuing growth in this Area. In Eastern Pennsylvania, there are 34 meetings and in the Pittsburgh/Washington locale in Western Pennsylvania there are 11 meetings and 6 H&I meetings.
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Washington, D.C. Area:
7 Meetings, 3 H&I
The meetings continue to struggle, and the service structure has only a few members. There is a divide between one large very successful meeting in the Maryland suburbs, and the struggling meetings in D.C. as well as Silver Spring. I have been unable to find any contacts for the 2 new meetings in Northern Virginia that some people appear to know about, but not, who, where or when.
United Kingdom Area:
16 Meetings, 3 H&I
The greatest number of meetings is in London, and there are 2 meetings in Bournemouth, 2 meetings in Brighton, and one in Bromley. They plan another CA in the UK Convention in the spring and will surely benefit from the great success of last year’s first multi-day convention.
Rhode Island:
No activity.
Maine:
No information. The WSO has sent a starter kit there, but I have been unable to reach the requester.
In love and service,
Amy J. Beech
Atlantic North Regional Trustee
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ATLANTIC SOUTH REGIONAL (ASR) TRUSTEE REPORT
Submitted: November 9, 2001
REGIONAL ACTIVITY SUMMARY Travel:
- Georgia Area – October 3rd
- Tennessee Area – October 14th
- Mississippi Area – October 28th
Starter Kit Requests
- September – 3
- Burlington, NC; Spartanburg, SC and Sarasota, FL
- October – 4
- Shreveport, LA; Hot Springs, AR; Carolina Beach, NC; Cape Town, South Africa
Regional Contact Database
- Five Areas have provided updates: Alabama, Florida, Tennessee, Mississippi and Louisiana
- Database captures all Area officers and committee chairs, delegates, alternates and vice-chairs as applicable
- Will be made available to the AS Region upon completion
Elections for new officers/committee chairs:
- Georgia
- Louisiana
- Alabama
- Florida
Regional Caucus:
During the caucus held at the WSC, the there was a great turnout of representation from most areas of the Atlantic South. Most of the delegates were attending for their first time. Only one delegate, Catherine D, of Louisiana was serving her last term.
There was an updated report given by the Florida delegate regarding the details of the 2002 regional assembly, which will be held in Fort Meyers, FL on April 26-28th. Both Tennessee and Alabama are considering to present bid at the next regional assembly for hosting the 2003 regional assembly.
A request to the region went out to provide updated contact information of all the Area officers so that a regional database can be created for distribution. To date information has been provided by Alabama, Tennessee and Florida. Updates are expected by Georgia and North Carolina shortly after the first week of November, when elections are held for Area officers.
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2005 World Service Convention:
The Atlantic South Region and the Tennessee area were approved to host the 2005 World Service Convention in Memphis, TN. The Tennessee area has begun the process of collecting resumes for both the convention chair position and all other key convention committee chair positions.
REGIONAL SUMMARY BY STATE
Alabama
Alabama held elections to fill new officers. A new delegate, Ivy Jo M from Huntsville, AL was also included. A review of the phone contact information the CA web site was conducted. All phone numbers are correct and working. Meetings include: Mobile – 6 (one is H & I), Tuscaloosa – 3, Birmingham -11 (one is H&l), Huntsville – 3, New Group (locations not provided by Delegate) – 3, Lincoln -1. Total: 27
Arkansas
There was no delegate representation at the WSC. The Arkansas area convention was held in Little Rock, the weekend of September 14th. Although scheduled to attend, due to events on September 11th, my flight was cancelled and I was unable to attend. By all accounts, the convention was considered a success. There continues to be no reciprocal contact with the Arkansas delegate. I am working with the Tennessee area in hopes of establishing so solid contacts with the Area service structure.
Georgia
Area elections were held on November 7th. The delegates have not provided details. Plans to district the state of Georgia are scheduled for Saturday, November 17th. A meeting will be held in Macon, GA (located in the center of the state). All identified CA meetings have been contacted and requested to attend. There is a strong turnout expected from the coastal area of the state, including both Savannah (approx. 10 meetings/week including 4 H&l) and Saint-Simons Island (two meetings per week). I will attend this meeting. A review of the phone contact information the CA web site was conducted. All phone numbers are correct and working.
Florida
The Atlantic South Regional convention planning committee is very busy and still enthusiastic. Request for speaker tapes has gone out to the region. Registration form downloads and event information was posted to the CA web site. Elections of officers were conducted in Pensacola, FL on October 20th. Sean H. was elected area chair. An updated contact list has been provided to the Trustee. A review of the phone contact information the CA web site was conducted. All phone numbers are correct and working. Meetings in the Florida area: Open meetings – 52; H&l meetings-18. Total: 80
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Louisiana
Meetings: Baton Rouge – 20 (5 H&l), Monroe -1, Opelousas/Lafayette – 3, Shreveport – 8. Total: 37 A review of the phone contact information the CA web site was conducted. All phone numbers, with the exception of the New Orleans number have been validated as correct and working. Follow-up is in progress. Elections of new officers were also held at this past Area meeting on October 27th. Ellie F was elected as the new Area Chairperson. Louisiana is in the process of revising the area bylaws and updates were voted/approved. Some controversy regarding the approval process has resulted.
Mississippi
On Sunday, October 28th, I attended a fundraising and fellowship function in Gulfport, MS. Three members of this new group, New Start were celebrating one- year sobriety birthdays. The new CA meeting in Gulfport started back in August. Since the opening, the meeting has moved from the treatment facility to a new location at at Memorial Hospital on both Wednesday and Sundays at 8:00 p.m. Although the fellowship there is still small and struggling financially, they are very anxious to become integrated with both the Atlantic South region and CA as a whole. There are lots of questions and I look forward to working with them in the coming months. A review of the phone contact information the CA web site was conducted. A minor update was needed but now all phone numbers are correct and working.
North Carolina
A review of the phone contact information the CA web site was conducted. A minor update is needed and has been submitted to the CA Web master for updating but all phone numbers are currently correct and working. The latest Area meeting was held on November 3rd. No update has been provided as of this report. Representatives from both new meetings in NC had plans to attend the latest area meeting.
South Carolina
A new meeting has begun in Spartanburg, SC. CA had gone dark in Spartanburg in about 1998 but one of the founders of that original group, Beth T has brought CA back. A few “old tinner” are also working with her. This new meeting is held on Thursday at 7:30 p.m. at the Spartanburg detox unit. I have been in touch with Beth a few times. In addition to starter kit material, Harry B. of GA donated additional chips and literature. As Charlotte, NC is also close by, Billy H. (NC delegate) has also been notified and encouraged to contact Beth to lend support and assistance.
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Tennessee
On Sunday, October 14th, I attended my first Tennessee area meeting. A review of the phone contact information the CA web site was conducted. Ail phone numbers are correct and working. It was found that the Memphis contact number was missing but has now been corrected by the CA Web master. Nashville attended the area meeting. The number of CA meetings in Tennessee are; Memphis -10 (approx.), Nashville – 5
Virginia
A review of the phone contact information the CA web site was conducted. The number, 804-737-3394 was not longer working. A request to remove was submitted the CA Web master. The remaining phone number appears to be correct and working. An outreach request was sent to an addict in Richmond, VA who reported the incorrect number. No response has been received.
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CONFERENCE COMMITTEE SUMMARY
Public Information
The CA bumper stickers are available for purchase from the WSO at a price of 2/$1.00. The PI survey is ready to go out in the next Delegate mailing. The status to the updates to the PI handbook is pending. The PI Workshop materials are in progress but not complete..
TRUSTEE COMMITTEE SUMMARY
NewsGram Committee
There was a impromptu meeting of the NewsGram committee at the WSC with Kevin M., NewsGram Editor, Jahi B and myself attending to discuss several items. Kevin presented a proposal to print only three editions of the NewsGram in the coming fiscal year. The committee discussed the materials that would be included in the December 2001 issue. Jahi B and Hal K of the Trustee board would and provide articles; Jahi B on regarding holiday events and Hal K on Property and Prestige.
Although the new look and feel’ of the NewsGram which was presented at the WSC, was well received and was found not to cost the fellowship additional fees to publish, several other concerns were brought to the attention of editor, Kevin M at the WSC and later with the office director, Patty F in early October. These concerns included the inappropriate use of the CA logo; the lack of inconsistency in the layout design and use of color and varied backgrounds which made a number of the articles and columns difficult to read. In the October discussion with Patty F., she confirmed that all future issues would have the correct CA logo. Further, it was agreed that a more simply approach to the both the layout and use of color would be utilized. No further background artwork or silhouettes would be used; the CA green and white would be used alternating as background color with black type. It was also discussed that now that the WSO would have scan capability with the purchase of a new copier, it would be possible to send copies of the layout to the NewsGram committee prior to going to the printer for review and approval. This work is still in progress.
The need for a style manual was also discussed as the WSC meeting. Research was done with the help of Heidi J. to find the style manual used for the original CA storybook which was thought could be used as a template. At this time, there does not seem to be any historical data of this style manual. A working draft for both a style manual and NewsGram guidelines is under construction.
Trustee Election Committee
I have not participated in any activity for this committee. At the Atlantic South Regional caucus held during the World Service Conference, the Jay B of Georgia was selected as the ASR TEC representative and Dennis H of Florida was voted as alternate.
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Committee Participation
Provided written feedback on:
- TAL Guidelines
- Trustee “Pass It On” Guidelines
- Trustee Reimbursement Guidelines
EXPENSE SUMMARY
Total approved expenses for this quarter equaled $ 639.50
- World Service Conference and quarterly Trustee board meeting: $279.50
- Tennessee Area Meeting: $ 177.00
- Gulfport, MS Area Fundraiser: $183.00
Respectfully submitted in love and service,
Teri Knight
Atlantic South Regional Trustee
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MIDWEST REGIONAL
TRUSTEE REPORT
NOV.9TH 20001
Michigan…They have 27 meetings and 3 H&I meetings .They had a Unity Convention in Sept, it was a great time for all. They onr now getting ready for the 12th Annual Tri-State Convention ‘A Vision For You’ on March 1-3 2002 in Lansing Michigan,
Kentucky… Louisville has 6 meetings and 5 H&I meetings. Lexington has 3 meetings and they our trying to start 3 more, I went to there Area meeting in Sept, we talk about the area officer and thier responsibility.We also went over the World Service Manual and how they should use it they do not have bylaws. So I told them they sould use the manual to work out problem if they can about. They our like one happy family with little problem. But they our working very hard to kept CA alive. I (m going back there Nov. 16 to a fun riser and speak at the meeting.
I have all the new officers names and will give them to World Service Office.
Minnesota…They have 9 meetings and 3 H&I meetings They our work on History Book of Minnesota. I know they think I £m not going to visits but I’m going there some time this quarter. Their area meeting is the first Thursday of the month that is hard for me to get there but I will try and talk to them, maybe they can change it to a Saturday so I can come and not use a vacation. But I will get there .
Nebraska… They have 12 meetings and 4 H&I meetings They had their State Convention, Sept. 21,22,and 23 I was in Michigan at their unity convention and could make it there. I will also visit them this quarter.
Indiana… They have 37 meetings and 4 H&I meetings They said they a great time at their “A Vision For You “ Convention this past Aug. They our now working on the 2002 Midwest Regional Convention to be in downtown Indianapolis. They our going to have to work hard to BEAT the great time we had in St. Louis. { They Can do it}
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Missouri…They have 70 meetings 37H&I meetings in St. Louis and 37 meetings and 25 H&I meetings in Kansas City.They had the Midwest Regional Convention this past weekend and it was the largess Regional I have attended in my 15 years. They had great workshops and very good speaker.[Indana has their work cut out for them].They plain to have a area meeting Nov, 17 to talk about the up coming Regional Assembly to be held there the second week in March I plain
to live Louisville on Saturday and Driver to their meeting.
Wisconsin… They have 35 meetings and 10 H&I meetings. Their fall Retreat was a great time for all that attend it. They our looking into hosting the 2003 Regional Convention.Their area meeting is the 3rd Tuesday of the month.
Illinois… They have over 100 meetings and 29 H&I meetings.They our work hard on the 2003 World Convention.They have almost all the chairs position filled for their committees. I attend their convention meeting this past Oct. They our having fun riser to rises money. I went to a Halloween party there, the same weekend of the meeting I had a great time.
Ohio… They have 136 meetings and 50 H&I meeting . The Women’s Luncheon was a great time.[ that what they told me they would not let me attend]. The Men Second Spiritual Retreat for outstanding. I could not attend I was out of town on personal business.! 1 will not miss next year).
Manitoba… They have 16 meetings. Lenny G. attend the world service conference and for the first time their area was represent. David is trying to start a new meeting called The Hep C Group of Cocaine Anonymous. I will talk to the trustee’s a the Broad meeting about the name.
The Region had 5 new meetings this quarter and we had a letter from a prison that want to start a meeting.
LOVE AND SERVICE
MIDWEST TRUSTEE
SPENCER B.
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PACIFIC NORTH REGIONAL REPORT
NOVEMBER 2001
ALASKA:
Delegates: Shirley Kakaruk 907-33 6-3 63 5
Area Chair: Keiya LaPaul
There is 1 meeting in Anchorage; there is no H&I. they have an area meeting that meets the first Thursday of the month.
ALBERTA:
Delegates: Paulette Furory 780-456-4206 , Roy Rowan 403-283-5748, Jennifer Scheible 403-228-1316
Alt. Delegate: Rob Adams 780-707-2702, Greg U. Debbie Matchett 403-235-6453
Area Chair: Trevor Scheible 403-228-1316
PI Chair: Jim Bradshaw: 780-446-7433 (Edmonton Dist)
H&I Chair Justice (Edmonton Dist)
The Alberta area has 55 meetings, 20 H&I meetings and 3 districts. Area meetings are held quarterly. Things are going OK in Alberta. They have asked me to do a Unity workshop at the upcoming Area convention in July 2002.
BRITISH Columbia:
Delegates: Kellie Federici 604-522-0216 or 604-808-8496, Don Fraser 604-657-5241
Alt. Delegate:
Area Chair: Larry Delany 604-585-3825
H&I Chair: Clayton Fergueson 604-526-6969
They currently have 19 meetings and 5 H&I meetings. There is a BC Unity Days November 17th & 18th. They wanted me to come to do a workshop on Traditions and Service work, but I have been unable to get a reasonable airfare.
IDAHO:
Delegates: Mike Bailey 208-734-6166
Alt.Del: Nancy Stokes 208-938-3411, Brett Stokes 208-938-3411
Area Chair: Gene Goodfellow
There are 9 meetings, 1 H&I meeting, and 2 districts. Boise is hosting PNRC 2002 – March 29-31,2002. They want me to do a workshop on the 11th Step.
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NO. CALIFORNIA:
Delegates: JeanFerretti 707-576-8073, Max Gregan 831-475-1293, Tom Harper 707-773-2931
Alt. Delegate:
Area Chair: JeanFerretti 707-576-8073
PI Chair: (Not done on the Area level, one per district)
H&I Chair: (Not done on the Area level, one per district)
There are currently 43 meetings in Northern California, 9 districts, and 8 of, which are active in the area meetings. There are 24 H&I meetings. The area is still holding fundraisers for the Portland 2002 WSC; there was a district convention in Sacramento Oct. 26-27. They will be holding the first annual No. Calif. Area Convention in Nov. 2002, in Reno Nevada.
OREGON/SW WASHINGTON
Delegate: Frank Britton 503-281-2251, Rick Hoffman 360-576-5972
Area Chair: Kelly Lynch
PI Chair Kent
H&I Chair: Christine
Oregon currently has 18 meetings and 9 H&I meetings. They have 2 districts. They are actively working on the 2002 World Service Convention and people of the area are excited to have the fellowship come to Oregon for the convention, lots of support from other areas. I was up in Portland on Oct. 13th for a convention committee meeting. Their H&I committee is on fire, they worked on a “Panel Leader Workbook” that they will be bringing to the conference this year.
UTAH:
Delegates: Mike Evans 801-556-1112, Terry Marsden 801-521-5397, Jerry Miller 801-973-8961
Alt. Delegate: Cory De Young
Area Chair: Jim Brown 801-292-8773
PI Chair: Troy Gillette 801-913-2057
H&I Chair: Mark L. 801-731-3798
Utah currently has 23 meetings, and 55 H&I meetings. Rockies VII was the first week in October, and I was able to attend for the first time. It was a great convention, with great recovery. The people of Utah were very friendly, outgoing and asked a lot of great questions. They have Billboard up and it will be up throughout the Olympics, in a great location. They are currently doing a great job with PI.
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WASHINGTON
Delegates: Greg Bennett 425-345-4115, Don Logan 360-714-8995
Alt. Delegate: Cynthia Cronkite 425-869-2071
Area Chair: Jeff Torgimson 425-513-1942
PI Chair: Tommy T.425-825-8231
H& Chair: Renata Hathaway 425-232-5376
Washington has r districts, with Spokane joining in September. There are 43 meetings and 6-8 H&I meetings, mostly around Seattle & Bellingham. They had a successful convention the first week in November.
OTHER PACIFIC NORTH AREAS:
MONTANA:
Kristi Brown / 406-258-6020
I need to contact Kristi to find out what is happening.
WYOMING:
Nothing to report.
Trips I have taken this quarter, 2.
2002 PORTLAND WORLD SERVICE CONVENTION REPORT
“Moment of Clarity”
The convention is coming along. They are starting to plan more carefully for the
security aspects. My next trip to Portland, I will meet with the security chairperson, the
Chair of the convention, the Treasurer of the Convention, and the Hotel Liaison and we
will do a walk through of the cash handling procedures set up by WSO.
They are planning something a little different with the centerpieces. They want to
auction them off, and put the names of the individuals, who won the bid into a raffle,
where they will win a pool of money (probably about $800-1000), They think they will
have a much larger bidding capacity if people also have an opportunity to win money.
The chair of the convention is going to get me the Oregon gaming laws, so we can verify that this is legal in Oregon.
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WORLD SERVICE CONFERENCE FINANCE COMMITTEE
I have not contacted the chair of the committee this quarter. I will contact him before the next Trustee conference call.
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PACIFIC SOUTH TRUSTEE REPORT
NOVEMBER 2001
CENTRAL CALIFORNIA AREA
Area Chair: John Kueh! (805) 967-6103
Website is currently down
10 regular meetings, H & I has 6 facilities, 15 panel nights. The meetings that they have are strong. They recently had the “Big Sur-enity” campout and it was a success. I plan on going up there before the next quarterly meeting.
INLAND EMPIRE AREA
Area Chair: Bert S.
Web address: inlandempireca.org
23 regular meetings (seem to be holding steady). H & I has 5 facilities, 17 panel nights. The area is growing; they have five new meetings for a total of 23 regular meetings now. H & I is still very strong.
LOS ANGELES AREA
Area Chair: Jeff Long (310) 677-3459
Web address: CA4LA.org
151 regular meetings. H & I has 50 facilities, 189 panel nights, 6 institutions. H&l is still going very strong. One starter kit has been sent out this quarter. Their annual convention was once again, a success.
Recently, a decision was made to change the process of how the lead delegate is chosen. Also, they have a new procedure as to how to pass out the per diem, so the delegates receive their money on a more regular basis.
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NEVADA/LAS VEGAS AREA
Area Chair: Khalid (702) 431-9399
16 regular meetings. H & I has 2 facilities, one hospital & one jail.
Sad to say that their 2nd Annual Convention had to be cancelled because of lack of registration. I plan a visit to the area meeting once the new officers are in place.
ONLINE SERVICE AREA
Area Chair: Tony F. ivygrape@sasquatch.com
Web address: gsrs@ca-online.org
Currently the T.A.L. number one is the trustee for this area.
ORANGE COUNTY AREA
Area Chair: George Carloss (714) 532-2550
Web address: www.nativesun.com/occa
17 regular meetings, H & l has 27 panels. Area meets regularly with good attendance, nice balance of delegates, new and experienced. I have been to a couple of their area meetings and they run smooth, business gets accomplished, and everybody grabs lunch together afterwards.
SAN DIEGO AREA
Area Chair: Mark Gillan (760) 722-9568
Web address: casandiego.org
12 regular meetings; H & I is strong, I attended one of their area meetings; I was very well received and enjoyed a nice, orderly business meeting.
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SAN FERNANDO VALLEY AREA
Area Chair: Barry Wilder (818) 992-4564
Web address: www.sfvca.org
43 regular meetings. Two starter kits were sent out to this area this quarter. H & I has 23 panel meetings, one jail (seems to be holding steady).
I attended one of their area meetings; it was quite a lively affair. We hopefully will be looking at their bylaws for tradition violation. I will be going back there and telling them our decision.
SAN GABRiEL/POMONA VALLEY AREA
Area Chair: Robert H. (626) 797-6801
Web address: cagroup.org
38 regular meetings, H & I has 19 facilities, with 56 panel nights.
The delegates meet prior to the area meeting. A very strong, organized area, with good participation. H & l and the help line are going well. A couple of groups are experiencing a lack of participation. I will be attending soon after their elections to meet their new officers.
INTERAREA
The InterArea Meeting is held 6 times a year in the city of Glendale. Each of the 9 Areas within the Pacific South Region elect a representative to attend and bring back to their area information from the other 8 Areas.
InterArea is basically for dissemination or spreading of information amongst the areas. There are some members that are going to bring a referral to have World Service recognize InterArea
They are currently working on the next Campvention, which will be held in April 2002.
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REGIONAL CONVENTION
Our inaugural Regional Convention will be held next weekend at the Marriott Hotel in Manhattan Beach. You are more than welcome to stay and join us, because our registration and our room reservations are a little light.
The chair of this committee is Charles Nelson (626) 356-2422.
2004 CAWS CONVENTION
I currently have 8 resumes for Convention Chairperson. I will be making copies of those soon, sending them out to other committee members, and we will make a decision.
We will be having a convention meeting during our Regional Convention to be attended by all that wish to work on the convention.
Thanks for this opportunity to serve the fellowship,
David Choate, Pacific South Region Trustee
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Trustee at Large II Quarterly Report
November 10, 2001
National Public Awareness of the fellowship
One of the top priorities for Long Term Planning was Public Information for the fellowship at the national level. One of the best suggestions that was made was making sure that our phone numbers, help line information, lines etc., are listed in local phone directories. This suggestion is an excellent idea but should be handled at the district and/or area level. My recommendation is that we contact National Ad Agencies and explore the idea of a partnership that would benefit both parties, a tax right off for the Ad agency and national exposure for CA.
Approval Process for Electronic Media
Approval for electronic media, audiotapes, videotape, CD’s, and other multi-media presentations.
- Start at sixth step of 12-step approval process. Trustees will check script for tradition violations.
- A Trustee assigned to oversee production of project to ensure completion & tradition issues during the process.
- First review of ruff finish by Trustees for content according to approved script.
- Review by assigned Trustee, Office Director, WSO Chair for contract compliance.
- Final review and sign off by Trustees
- Submission to WSC
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