Nov 4, 1999 – WSOB Meeting Minutes

CA World Service Office Board Meeting

November 4, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chair
Tony Seaton, Vice-Chair
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee

Meeting called to order at 7:40pm.
Tony read the 10th Tradition;
Steve read the 10th Concept.

Minutes of 10/28/99

• Motion (Joy/Steve) to approve
• Approved as corrected.

OLD BUSINESS:

• Storybook tapes
  • no change
• Office network:
  • Computers ordered
• Internet guidelines:
  • Trustee OK’d guidelines.
  • Need to follow with policy
• Meeting in a pocket:
  • See office report.  Probably go to four panels.

OFFICER REPORTS:

Chair:

• Written report attached.
• New schedule of projects for coming year passed out for review.
• Office manager review forms distributed.
• Chair asks board to consider donations of older memorabilia for CAWS2000 auction.

Vice Chair:

No report

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Treasurer:

• Transferred $500 into Convention 2000 account.
• Have reconciled July-Sept 30, 1999.
  • Need more info on inventory, A/P, A/R
• Have all info ready for accountants for 1^st quarter FY2000.
• Balance operating as of 11/4/99: 8552.93
  • Radisson hotel check returned and voided
• Money market: $95,921.87
• We have officially engaged the services of GM Services
• CAWS2001
  • Amy Beech: CAWS 2001 will use Citibank in NYC
    • Citibank is CANY’s bank and CANY has good relations with them.
    • 2 accounts to be opened in NYC, and we will access them here.

Secretary:

Gave Steve E a copy of the information needed for a cease & desist letter to be drafted for office use.

Director-At-Large:

• Received Cease & Desist info this evening
• Have given bookmark files to Kevin to be converted/edited in PageMaker.
  • Bookmarks to 30 years.
• Need to get Conference material into NewsGram before publication.

World Service Trustee:

Radisson

• Radisson apologizes in writing for all confusion.
  • Suggests we take time to review new statement before paying, also in writing.
• Check was returned from Radisson.
  • Account credited in amount of check (!)
  • Check voided and returned.
  • “New balance” now $500.  This is obviously wrong.
  • Radisson has been sending bills and banquet information to Meredith’s old job, and apparently accepted by an individual there.
    • Information incomplete (4 pages of 18 page fax)
    • What is complete is in error

Pacific South Trustee:

Attempted to contact responsible parties regarding commercial materials passed out at local event.

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World Service Office Trustee:

Trustees had conference call.

Office Manager:

• Written report attached.
• Literature rack pricing may be reduced if shipping costs allow.
• Kevin will follow up on additional language literature items.

COMMITTEE REPORTS:

Webmaster:

• Idaho CA site:  possible ad content
• Oklahoma CA: 2 problems.  AA book file & 3^rd party guest book link.

NEW BUSINESS:

• Our trademark on the CA logo expires 4/2000.
  • Need to have authorization from Trustees to renew.
  • Need to inform lawyers about our desire to renew.
• Need to investigate cost of additional 4-drawer fire safe.

Motion to adjourn (Meredith/Steve)

Next meeting November 18, 1999

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