COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
November 30, 1989
ATTENDEES:
Ray G.
Reggie L.
Bob C.
Mary C.
Helene H.
Bill Z.
Pamela K.
Meeting called to order at 7:35 pm with quiet time and the Serenity Prayer.
Reggie read the First Tradition.
Bill Z. has accepted a position on the Board. Tony C. and Steve P. are no longer serving and letters of resignation have been requested.
Minutes from the November 9, 1989 were read. A motion was made to accept the minutes as corrected. Seconded and passed.
TREASURY – Bob C.
Balance of Trust Account: $14,358.44
Balance of Operating Account: $3.500.00
Total working funds: $17,859.82
Segregated funds: $529.24
The $7500 dollars that were going to be segregated haven’t been due to the fact that the results of the phone vote were not received. Bob felt that the treasurer should be consulted about large expenditures, like the money for the PR firm, to see the effect it would have on the current office finances. Bill requested copies of the monthly financial reports for this year to review. Bob brought up the issue of a prudent reserve for the office again and suggested setting aside $3000 for it. A motion was made to recind the previous motion to set aside $7500 for the Conference. Seconded and passed. A motion was made to segregate $6000 for the 1990 Conference and segregate an additional $3000 for the office’s prudent reserve, for a total of $9000. Seconded and passed.
OFFICE REPORT – Helene H. and Mary C.
David’s annual review was submitted to the Board. Ray requested a copy of David’s response. A cost of living raise was discussed as well as a regular raise. David is conducting alot of LA Board service work out of the office which is causing some problems. Bill requested a copy of the procedure manual. A motion was made to make no decisions about David or his employment until the following occurs: 1) He gets reviewed and the Board looks over his written response at the next Board meeting; end 2) have the Board meet with him at the December 28th meeting and interview him, as well as request input from him on what suggestions he has to improve his job. A decision will be reached after this time. Seconded and passed.
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OLD BUSINESS:
A) The Hazleden pamphlet was gone over and input was given. Helene compiled a rough draft of a letter to them which was discussed amongst the Board members. She will polish it up and mail it.
B) Helene got the NA meeting in the mail for their loners and another booklet for H&I purposes called “Reaching Out” which she will turn over to the H&I committee. Pam also acquired some information regarding the Loner’s Group from AA’s Central Office in New York which she went over with the Board. More information will be coming from New York. They are also going to try to get information from their archives on how it got started and the progression from there. Pam will be coordinating the Loner’s Group. The office received a request from Saudi Arabia for loners.
C) Helene will contact Jerry P. who would like to work on the World Directory.
D) Mary found a person who is willing todo the footwork on finding someone to do the banners. Mary will send them the”doctored”AA banners for samples.
E) There is a person who is interested in the Secretary position on the Board and she will contact Helene. She is a good prospect.
F) NHC Insurance report will be given at a later date.
G) The job descriptions for the directors will be gone over at the December 28th meeting.
H) A phone vote was taken to drop the price of the Connection to $.50. Passed. H&I thanked the office for the donation of the left over issues.
NEW BUSINESS:
A) Helene called the office one night at 9:00 pm and David answered the phone. He was holding a district meeting in the office. Helene thought tha tthe office was available for WSO and WSC committee meetings and asked for some clarification.A motion was made that any committee meetings can be held in the office subject to Board approval (i.e. awareness) Seconded and passed.
B) The corporate seal needs to be replaced.
The next Board meeting will be held December 14, 1989.
Meeting adjourned at 9:35 pm with singing Happy Birthday to Bob C. and the Lord’s Prayer.
Your loving service junkie,
Pamela Kelly
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The next Board meeting will be held December 14, 1989 never took place—the next WSOB meeting took place on Dec. 28, 1989.