COCAINE ANONYMOUS WORLD SERVICE OFFICE
Minutes of Board Meeting
November 20, 1990
ATTENDEES:
- Pam K.
- Bill Z.
- Brian N.
- Carrie C.
Meeting called to order at 7:45 p. m. with the Serenity Prayer,
Bill Z. read the third Tradition.
Carrie C. read the minutes from the Board meeting of October 25th, 1990. The minutes were accepted as read.
FINANCE REPORT – Pam K.
The check book is now in the temporary possession of the World Service Office Board of Directors. It will be turned back over to Trustee Ray G. on November 21, 1990.
The bookkeeper needs records for September and October 1990 prior to starting the balancing.
All bills were paid.
The Trustees have informed the WSOB that all segregated funds are available for paying bills with the exception of the Conference Office Reserve.
An accountant has been consulted and has given a bid for balancing the checkbook monthly and doing the financial statements.
Bill Z. made a motion to have the WSOB initiate the action to get the necessary bank statements reconciled to discern the current balance. Brian N. seconded. (motion passed)
Bob C. has talked to the Los Angeles Area Service Committee’s new Finance Committee Chairperson who will release approximately $3300.00 to the WSO within the next few days.
Money market account checks will be ordered by Pam K.
Bill Z. will follow up with Bob C. regarding making a $4000,00 deposit on November 21, 1990.
A $500.00 deposit, per the WSC directive, was made to the WSO Prudent Reserve.
WORLD SERVICE DIRECTORY REPORT – Mitch B. & David C.
Work on the directory has been completed with changes made as recommended by the Trustees and is awaiting the go-ahead for printing after the printing bids are received.
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OFFICE REPORT – David C.
Chips and literature orders have been shipped within two days of receiving them.
We are out of one year metal chips. Bill Z. made a motion to have David C. order the necessary bare minimum number of metal chips. Carrie C. seconded (motion passed)
Scrolls may become available in December 1990.
Bill Z. made a motion to give David C. the day off with pay on Friday, November 23, 1990. Pam K. seconded, (motion passed-not unanimous)
Pam K. made a motion to set a mandate for future holidays off with pay for office employees for each future calendar year. Carrie C. seconded. (motion passed)
Carrie C. made a motion to create a checklist of items that need to bee addressed by David C. in his office report.
Bill Z. seconded. (motion passed)
Bill Z. will have the gate and bathroom keys duplicated.
Brian N. will obtain bids for rekeying the office with nine sets of keys, David C. will be instructed to make inquiries as to how to obtain additional gate openers.
Bill Z. made a motion to send a letter to Mary C. accepting her resignation and thanking her for being of service.
Pam K, seconded. (motion passed)
Pam K. will request Ray G. to instruct Bob C. to retrieve all records from Mary C.
The responses to the ad for Office Manager in the L.A. Times have been addressed with letters and applications.
Brian N. made a motion to have David C. be present when all mail is opened and distributed and when deposit slips are filled out and made. Pam K. seconded. (motion passed)
Brian N. will discuss with Bob C. the implementation of this new procedure of deposits and mail.
Bill Z. and Pam K. will contact the submitters of resumes for the Board positions.
Bill Z. made a motion to have four delegate mailing on set dates each year to comply with WSC directives. The Fellowship is to be informed of these dates. Pam K. seconded. (motion passed)
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Several items were tabled.
The next Board meeting will take place on Thursday, December 13, 1990.
The meeting adjourned at 10:25 p.m. with the Serenity Prayer.
Thank you for letting me be of service !
Carrie C.
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