Nov 18, 1999 – WSOB Meeting Minutes

CA World Service Office Board Meeting

November 18, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chairman
Tony Seaton, Vice-Chairman
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Susan Turnbull, World Service Office Trustee

Visitors: Mark K, Ventura (Central California Area)

Meeting called to order at 7:50pm.
Steve read the 11th Tradition;
Tony read the 11th Concept.

Minutes of November 4, 1999

• Motion (Steve/Joy) to approve
• Approved as corrected.

OLD BUSINESS:

• Computer network.
  • Computers arrived from Dell.
  • Network and installation contract tabled.
• Tape of Storybook
  • Tabled
• Internet guidelines:
  • Motion:  (Joy/Susan): Approve Internet policy as attached.
    • 2 friendly amendments included on attachment
    • Passed as amended.
• Meeting-In-A-Pocket:
  • Allow office to finish production.

Page 1

OFFICER REPORTS:

Chair:

• Written report attached.
• Office was instructed not to discuss details of Johnny S’s passing.

Vice Chair:

No report.

Treasurer:

• CPA’s failed to prepare financials for 1^st quarter.
• Several other problems with CPAs.
• Need to discuss expense policies with new Trustees.
• Caws2000 coding problems with Quickbooks.
• CAWS2001 banking details pending.
• Transferred $500 from CAWS2000 trust to committee account.
• Conference 2000 referral: Need guidelines to prevent spouses from being co-signatories on any CAWS accounts that require multiple signatures.

Secretary:

Secretary reminds board that only mail from Board members to wsob@ca.org will be automatically forwarded to WSOB.  Mail to that address from other people will be delayed.

Director-At-Large:

NewsGram delayed until late November.

World Service Trustee:

No report, not present.

Pacific South Trustee:

No report

World Service Office Trustee:

Trustee meeting tomorrow 7PM

Office Manager:

Written report attached.

Kevin reports that bookmark files incomplete.  Will correct.

(BREAK)

COMMITTEE REPORTS:

Webmaster: 

• Idaho de-linked.  Cannot contact Idaho webperson.

Page 2

• Vancouver relinked.  Area approved different site.
• Board has checked out CAWSO web site.
• Webmaster suggests that CAWSO send out web guidelines and starter kits.
• Question regarding “cocaineanonymous.ca” as a Canadian domain name.
  • Problem with maintaining authority over use of Cocaine Anonymous on the Web.

Structure and by-laws:

Trademark language in WSM on page 1.9 reviewed, and we conclude that language is accurate.

NEW BUSINESS:

• Statement regarding Johnny Segal’s passing in NewsGram.
  • Need further comment from WSBT.

Accounts payable policy:

• MOTION: (Joy/Susan) to establish a policy for accounts payable, as attached.
  • Friendly amendment to fix punctuation.
  • Passes unanymously.

Canadian domains

• MOTION: (Kevin/Steve): to obtain the domain name “cocaineanonymous.ca”
• Tabled.

9:30:  Executive session

• (Meredith joins by telephone)

10:00: out of executive session

• Motion to suspend to extend to consider executive session business
• Motion to extend to consider executive session business

10:01: Executive session resumes

10:45: Executive session ends

MOTION: (Susan/Kevin): To terminate Mary Hukill as office manager effective 12/1/99 with 5 weeks severance.

• Motion passes with substantial unanimity.

Motion to adjourn (Joy/Steve)

Page 3

Adjourned at 10:55

Next meeting December 2, 1999

Respectfully submitted,

Kevin Murphy, Secretary

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