Nov 13, 2003 – WSOB Minutes

CA World Service Office Board Meeting November 13, 2003 Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager

Positions vacant: none Members absent: none

Visitors: Jon F. – Webservant; Jim H. – 2004 CAWS Convention Chair; Robin L.

Meeting called to order at 7:14 p.m. Earl read the 8^th Tradition; Patty read the 8^th Concept.

• Motion (Eiizabeth/Judy) to approve the minutes of 08/29/03 as read passes.
• Motion (Elizabeth/Earl) to approve the minutes of 10/23/03 as corrected passes.

OLD BUSINESS:

1. Approval of 08/20/03 minutes.

• Motion (Patty/Elizabeth) to take off table passes.
• Motion (Mark/Patty) to approve as read passes.

2. Reimbursement request for Jay S.

• Motion (Mark/Earl) to take off table passes.
• Original motion: Motion to approve reimbursement request for Jay S. for $337.30 fails.

3. Reimbursement request for Harrison J.

• Motion (Mark/Elizabeth) to take off table passes.
• Original motion: Motion to approve reimbursement request for Harrison J. for $349.68. Amendment to motion – reduce amount to $161.68 for postage and phone service for committee business passes.
• Motion (Patty/Mark) to approve reimbursement request for Harrison J. for $188 airfare to Conference fails.

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OFFICER REPORTS:

Chair: Met a few times with Office Manager.

Vice Chair: Frequent contact with the Office. Has moved; please contact at cell phone number or new email address – buttgrabberl 1 @yahoo.com.

Secretary: No report.

Treasurer: See written report. Met with Office Manager. In the future will have separate P & L for Convention. We don’t we need accountant for quarterly reports, only for taxes.

• Motion (Brian/Patty) to no longer pay an outside CPA (Roger Brown) for quarterly reports. Motion (Elizabeth/Patty) to table passes.

Will meet with Office Manager to draft policy regarding expense reimbursements. VISITOR REPORTS:

• Jon F. – Webservant – New website went up 11/12/03. Will be making upgrades to store (e.g. pictures of items for sale). Will be working with Office Manager on things that need to be added to website. All committees have an area on the website – they need to look at it and say what, if anything, needs to be added or changed.
• Jim H. – 2004 CAWS Convention Chair – See written report. Changed Committee meetings to 1^st Saturday of the month. Will email Committee phone list to WSO. Would like WSOB members to commit to specific duties at Convention instead of generally offering to help at event. Will need to order more registration forms. Per Elizabeth – ok to put Co-Anon Chair contact info on website, but no link.

DIRECTOR REPORTS:

Director 1 (Mike G): No report.

Director 2 (Earl H): Implemented voicemail auto-attendant today in office. Will save money because we no longer need SBC’s voicemail.

TRUSTEE REPORTS:

World Service Office Trustee: Will be filling TAL position next Conference (Jahi will be resigning at the end of the 2004 Conference).

World Service Trustee: Recently attended CALA Area meeting.

Pacific South Regional Trustee: Reported on prosecution letter from WSBT to CALA. Concerned about cancellation of last 2004 CAWS Convention Committee meeting and getting out registration forms.

OFFICE MANAGER: See written report. Will be on vacation 12/12-12/20. Will have Newsgram for approval at 12/11 meeting. When H & I video is received, Patty and Jahi will view it, and then the Trustees will see it at 1/23/04 meeting. WSOB will not see it until after that.

• Motion (Elizabeth/John) to suspend the rules passes.
• Motion (Elizabeth/John) to extend the time through new business and Executive Session passes.

COMMITTEE REPORTS:

• Literature, Chips and Formats – Judy – See written report. Sherri forwarded “Unity” and “The Home Group” pamphlets in final format to the WSO.

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• Conference Committee – Mark – There was some confusion regarding the Daily Reports. WSO has Daily Reports and they will be included in the December mailing. Trying to save money by having shorter conference calls. Transcripts will be ready before deadline. Jay S. submitted report on possible sites for future Conferences.
• CAWS 2005 – Office Manager has been in contact with their Treasurer.
• CAWS 2006 – John in contact with Cynthia regarding timeline. Committee has grown and is holding regular meetings. Committee addressing immigration issues. Currently looking at Calgary Hyatt & Marriot.

NEW BUSINESS: None.

Motion to adjourn (Mark/Earl) at 11:07 o.m. passes.

Next Meeting: December 11,2003.

Respectfully Submitted,

Judy Weissman

WSOB Secretary

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