Nov 13, 1987 – Day 1 – WS Conference Minutes – Documents Archive for Cocaine Anonymous

MINUTES OF THE 4TH C,A. WORLD SERVICES BUSINESS CONFERENCE

MARINA INTERNATIONAL HOTEL MARINA DEL RAY, CA.

NOVEMBER 13 – 15, 1987

****** FRIDAY MORNING NOVEMBER 13th 11:45 AM ******

Greg D. opened the 4th C.A. World Services Conference with an unofficial welcome and general instructions for roll call.

Bob L., Trustee, welcomed everyone to the conference and briefly explained the titles, descriptions and responsibilities of the World Services Board of Trustees, World Services Office (WSO) Board of Directors, WSO Committees and their Chairpersons, the Conference itself and the Trustee Committees.

Greg D. briefly explained voting procedures and representation.

Greg D. handed out and discussed changes to the Conference Agenda.

Bob L. discussed the duties and responsibilities of a delegate.

****** FRIDAY AFTERNOON NOVEMBER 13th 12:35 PM ******

2Lucy S., Conference Chairperson, officially convened the World Services Conference and opened with the Serenity Prayer.

Ken M. read “How It Works”.

Sam R. read the 12 Traditions.

The Chairperson discussed seating arrangements, locations for non-voting delegates and Parliamentary Procedure.

ROLL CALL and Introductions of Delegates, Trustees, WSO Officers

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ROLL CALL Continued

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ROLL CALL Continued

Julie K. | San Fernando Valley
Joe W. | Idaho

Delegates have more than one vote came up to indicate # of votes.

There were 80 total votes counted.

Since Jack P., the former Vice Chairperson of the Conference became a Trustee, nominations for Vice Chairperson began after Fenn P. read the qualifications.

Zachary, Happy Howard and Meredith A. were nominated.

Zachary, Happy Howard and Meredith A. each briefly described their qualifications.

A run-off election between Zachary and Happy Howard confirmed Zachary as the new Conference Vice Chairperson.

A motion to have the Minutes of the 3rd World Services Conference (held in March 1987) read failed.

Greg D. proposed 4 corrections to the Minutes of the 3rd Conference.

On Page 8, change Allan from “Trustee” to “Delegate”.
On Page 10, change …. “whole” city to … “host” city.
On Page 10, change … recommended by the “conference”
On Page 3, change Willie O. “Fundraising” committee to “Convention” committee.

A motion to ACCEPT THESE 4 CORRECTIONS TO THE MINUTES passed.

Ray G.’s motion that THE COMPLETE TEXT OF CONCEPT NUMBER 12 BE INCLUDED IN THE MINUTES was passed.

Paul B.’s motion to CORRECT A TYPOGRAPHICAL ERROR IN CONCEPT NO. 7 CHANGING “FINANCIAL” TO “FINAL” was passed.

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Billy MC.,, ‘5 motion to CHANGE MASON AND BILLY TO BEING FROM FLINT MICHIGAN (PAGE 8) was passed.

Tina R.’s motion to CHANGE “JOHN” FROM CONNECTICUT TO “JACK” (PAGE 8) was passed.

Helene H. moved to INCLUDE A STATEMENT IN THE MINUTES AS TO WHY THE
WSO BOARD WALKED OUT OF THE THIRD WSO CONFERENCE was passed,.

Helene H. was allowed to withdraw a motion regarding t.he exact. wording of the statement surrounding the circumstances of the WSO Board walkout,,

Wayne G. made a motion that the minutes stay just as they are, with regard to the walkout situation.

Wayne G. was allowed to withdraw his motion in favor of Linda H„’s„

Linda H. moved to accept the minutes that were taken at the last Conference as recorded by the court reporter.

Helene H. moved to amend Linda FL’s motion to include “AND TO ACCEPT THE CONDENSED MINUTES WITH THE CORRECTIONS MADE TODAY”.

Mike L.’s MOTION TO CLOSE DEBATE passed.

Greg B.’s motion to table the amendment failed.

Davi d G„ s motion to object to t.he consideration of the motion on the floor and it’s amendment failed.

A vote taken TO ACCEPT THE AMENDMENT passed,,

Greg B.’s motion to table the main motion failed.

A vote taken on Linda H.’s AMENDED MOTION passed.

David G.’s motion to reconsider Linda H.’s motion failed.

A 15 MINUTE RECESS WAS TAKEN.

The Chairperson reconvened the Conference at 3:05 PM.

Ray G. introduced Greg D. who, in his Trustee”s report, welcomed the delegates to the Conference and reminded the delegates to take home the messages of the Conference.

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H. Lee S, ’ s Trustee’s report included the two most recent Trustee meetings,, At the 5th meeting, held July 2 – 3, 1987 in San Francisco, the Trustees held the annual ratification of the Trustees by secret ballot, worked on some violations o-f the C. A. name and logo and elected Jack P. from Connecticut as the newest Trustee,, Some of the Trustees and the Public In-formation Committee handled a Tradition break at the San Francisco Convention,,

At the 6th Trustee meeting, held November 11 12, 1987 in Los Angeles, the Trustees worked on Structure and Bylaws, discussed guidelines and motivational strategies tor conference committees and the heavy legal fees incurred to protect the use of the C.A. name. The Trustees reviewed the costs for the Public Service Announcements, made recommendations to the Finance Committee and declared the position of editor of the “Connection” open.

Jennifer R.’s Trustee report included a description of the items in the 1987 C.A., WSO Public Information packets, an explanation of the responsibilities of and services provided by the new Trustee Public Information committee and the qualifications of it’s members.

Jack P.’s included in his Trustee report an appeal for those with financial background to work on the Finance committee and explained about. the legal committee, a new committee to advise and represent C.A. around the country where necessary and to do 12 Step work with other lawyers,,

Bob L.’s Trustee report centered on his involvement with Structures and Bylaws. He explained briefly how new Trustees are selected and different, items that Structures and Bylaws is working on for the 5th World Services Conference in August, 1988.

Fenn P.’s Trustee report stressed the importance to the fellowship of continued involvement with the different World Service Conference committees,, He gave examples of what happens when participation levels fall.

Reggie L.’s Trustee report contained information about violations of the Traditions and the resolution procedure. He encouraged all members not to ignore suspected violations but to report, to the Trustees those perceived violations not resolved.

Ray G. gave the chairperson’s Trustee report. He reports on structural and corporate changes since the last conference. A new corporation, “Cocaine Anonymous World Service Office, Incorporated”, has been formed to handle the business end of the fellowship. It’s duties and responsibilities were briefly explained.

“Cocaine Anonymous World Services, Inc.” includes in it’s Bylaws the Twelve Steps, the Twelve Traditions and the Twelve Concepts.

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The World Service Officers reports began with Rusty F., Vice Chairperson. Rusty explained that Coco was ill and couldn’t attend Friday. He explained some of the CAWSO business functions, finances, accounting, chips and literature distribution and securing the rights to copyrights and trademarks.

Linda H., WSO Treasurer, presented the financial statement for the Fiscal Year ending May 31, 1987 and a financial statement for the period June i, 1987 through October 31, 1987 and explained accounting procedures and philosophy.

Helene H., WSO Secretary, explained her duties as guardian of the WSO Board meeting minutes and has been working on the World WSO Directory,.

Steve F., WSO Director, gave a brief report, welcoming the delegates an expressing gratitude for the service opportunity. He discussed the “Newsgram” and introduced Jim G. as editor and Jim B., as participant.

Cori A„ , WSO Office Manager, went over the office financial statement figures for chips and literature income and expenses for Fiscal Year ending May 31, 1987 and the 5 month period ending October 31, 1987.

The Chairperson described procedures for the evening session, gave the time and location as 7 PM in the Admiralty Room of the Marina International Hotel. She then introduced the different Conference Committee Chairpersons.

The Conference? was adjourned with the Lord’s Prayer at 4:10 PM.

****** FRIDAY EVENING NOVEMBER 13th 7:00 F’M ******

The Chairperson opened the evening session with the Serenity Prayer.

Bill L„ read “How It Works” and Eric W. read the 12 Traditions.

ROLL CALL

Happy Howard South Central Los Angeles
Aaron South Central Los Angeles
Sam R. West Los Angeles
Carla A. West Los Angeles
Joe W. Idaho
Helene H. WSO Secretary
Greg B. San Fernando Valley
Eric W. Houston TX
Carla I. Orange County
David G. Orange County
Mitchell R. Los Angeles
Bill M. Orange County
Carolyn H. Orange County
Melodi South Central Los Angeles

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ROLL CALL Continued

Jeff K. South Bay/Los Angeles
Charles G. Long Beach
Wayne L. South Bay/Los Angeles
Steve B. San Fernando V a11ey
Karl R. San Fernando Valley
Tina G. West Los An e1es
Steve P. WSO Director
Fenn P. Trustee
Jennifer R. Trustee
Jack P. Trustee
Bob L.Trustee
Ray G. Trustee
Darci W. Scottsdale AZ
Rusty F. WSO Vice Chairperson
Randy M. New York City
Jennifer J. Houston TX
Hal K. Houston TX
Kelly L. Portland OR
Daniel S. San Diego
Craig H. Chicago IL
Grady F. Chicago IL
Steve F. Chicago IL
Bill Mc. Flint MI
Mike R. Seattle WA
Mike L. Riverside
Jim D. Everett WA
Scott B. Atlanta GA
Pier M. Atlanta GA
Allan S. Santa Fe NM
Wayne G. Oakland
Sandi P. San Francisco
Smitty Sonoma County
Tina R. Connecticut
Mike P. San Jose
Tex J. Connect!cut
Burt R. New York City
Ken M. San Francisco
Betty P. Marin County
Reggie L. Trustee
Chuck F. San Gabriel/Pomona Valley
Debbie B. Chicago IL
Jim G. San Gabriel Pomona Valley
Bob G. New York City
Lisa D. Riverside
Jose S. Tucson AZ
Meredith A. San Gabriel/Pomona Valley
Sam D. Chicago IL
Brian N. San Gabriel Val1ey
H. Lee S. Trustee
Mark P. Phoenix AZ

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ROLL CALL Continued

Linda H. WSO Treasurer
Greg D. Trustee

The Chairperson defined the quorum as 78, majority as 40 and 53 as the 2/3rds margin.

Bob G., WSO PI Chairperson reported on PI Committee accomplishments since the last Conference, printing and availability of 5 Conference- approved PSA’s, distribution of the Conference-approved letter on anonymity to all major national news media, implemented a database for information requests and printed a newly revised fact file. In concert with the Trustee? committee, PI is putting the PSA’s on tape, typesetting the fact file and remastering the? video PSA’s.

Bob G., at Bob L.’s request, explained what a PSA is and that there are only 5 Conference-approved PSA’s, instead of 7, because 2 were based on permission to adapt from the A.A. workbook which was denied.

Linda H., WSO Treasurer, added that committee chairpersons need to submit a projected budget to her by 5:30 PM Saturday for review by the Finance Committee.

Jim G., NEWS6RAM Editor, requested information on upcoming local events such as conventions and corrections to the local information phone numbers.

Bob C., Structures and Bylaws Chairperson, explained what was in the Structures and Bylaws handout.

Allan S. gave the Chips, Literature and Formats Committee report. They’re working on several pieces, “To The Newcomer”, one on sponsorship, Tools and Techniques, “Working The 12 Steps”, a 4th Step pamphlet, “A Power Greater Than Ourselves” and a pamphlet on personal stories,

Sandy P. gave the Finance Committee report. Financial statements were distributed to the Conference.

Meredith Al, Hospitals and Institutions Committee Chairperson, reported that H & I did not meet since the last Conference, but is working on simplifying H&I bylaws.

Bob L. gave the National Directory report. Directories are $2,00 or $1,50 if quantities of 100 or more are ordered,

Betty P. gave the Convention Committee report. Robin was retained as Convention consultant and a Chicago local subcommittee was established. The Convention Committee is working on Convention fundraising policy, convent ion bidding procedures and a start-up budget for t.he Chicago Convention.

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Debbie B., Chicago Convention Committee Chairperson, passed out Convention flyers and explained the theme and logo on its cover.

Perm P., Conference Committee Trustee, explained why there was no Conference Secretary.

Helene H. continued the Conference Committee report with explanations of Business Conference expenses, Trustee expenses and changes in the published Conference agenda.

Jennifer R. gave PI Committe report and explained PI guidelines for Conventions and the Traditions.

The Chairperson distributed Conference Committee Statements of Purpose,, guidelines for committee activities explained, as we; 11 as who the Committee Chairpersons were; and where they were meeting.

The; Chairperson adjourned with the Lord’s Prayer at 8:20 PM.

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