Minutes of the Meeting of CA World Service Office Board of Directors
November 11, 2010
I. Opening. Meeting called to order with the ―we‖ version of the Serenity Prayer at 7:02pm by Chair Tom P..
II. Tradition 11– read by Elizabeth S.
III. Concept 11 – read by Peter D.
IV. WSM (pp.46-47; 2010 revision)- read by Tom P. Discussion ensued. V.Birthdays—none.
VI. Roll call and Quorum Determined
A. Voting Members Present: Tom P. (WSOB Chair), Barry J. (WSOB Treasurer), Teresa N. (WSOB Vice-Chair), Peter D. (WS Trustee), Richard L. (WSO Trustee), Elizabeth S. (Director at Large). A quorum is established.
B. Board Members Absent: DOO (vacant), Director at Large (vacant) and DRPD (vacant), Secretary (vacant).
VII. Guests Present: Sheila, John B. (Executive Consultant), Waheedah (interview), Robin (interview), Neil (interview).
VIII. Vendor License Agreements
A. Barry made motion to approve the Vendor License Agreement with Port of Hope. Seconded by Elizabeth. Discussion ensued regarding the logo. Sheila and John will communicate the logo concerns. Passed unanimously.
B. Barry made motion to approve the Vendor License Agreement with We Will Do it! Seconded by Richard. Discussion ensued. Passed unanimously.
IX.
X.Guest Reports—
A. Sheila –
1. Saturday went well–had some visitors from San Diego. Looking forward to Saturday.
XI.On-line Business – none.
XII. Interviews (Executive Session)
A. Waheedah
B. Neil
C. Robin
XIII. Office Director Reports
A. DOO Report – (vacant)
B. Report by John B., executive consultant (written and verbal):
1. CAWS 2011 is on top of everything.
2. Barry made motion to approve check request in the amount of $1013 for travel of 2012 chair to attend 2011 convention. Seconded by Richard. Passed unanimously.
3. Barry made motion to approve spending request for CAWS 2012 T-shirts. Seconded by Richard. Discussion ensued. The WSOB needs to know the exact dollar amount and the payee in order to approve the check request. We don’t approve Spending requests – just check requests. Peter made motion to table. Seconded by Elizabeth. John will communicate with CAWS 2012 to gather the necessary information.
4. Barry made motion to transfer from Operating Account the amount of the check written to Yvette to into the Even Year Trust Account at Wells Fargo;
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then, transfer from Wells Fargo all but $500.00 to the Money Market Account; and then, from Money Market to Operating Account $25,000, pending Trustee approval. Seconded by Elizabeth. John: Last year at this time, we transferred $53,000, so we are doing much better this year. We probably, in my opinion, could use more, but Barry has recommended that we try to do with this. Hopefully, this will get us through the end of the year, notwithstanding large printing jobs. This transfer is to cover things like rent, insurance, payroll, utilities, equipment leases, Hotel bill, etc. Extensive discussion ensued. Passed unanimously.
5. Barry made motion to suspend the rules in order to extend the meeting to the conclusion of the business on the Agenda. Seconded by Elizabeth. Passed.
C. Chair—Tom P. – no report.
D. Vice Chair—Teresa –submitted minutes for review and compiled reports.
E. Treasurer—Barry J. submitted written report.
F. Secretary—vacant
G. Director at Large—Elizabeth S. submitted written report.
H. Director at Large—vacant.
XIV. Trustee Reports
A. WSO Trustee—Richard L. —submitted written report.
B. WS Trustee—Peter D.—submitted written report.
XV. 7th tradition
XVI. Executive Session – discussion of candidates/interviews
A. Unfortunately, no candidates achieved the 2/3 required to be put forward.
XVII.Next meeting: Board-to-Board, Saturday Dec 4 and then Thursday, December 9.
XVIII. Motion to Adjourn made by Teresa at 11:11pm. Seconded by Barry. Vote taken: Passed unanimously.
XIX. Meeting closed at11:12pm by Chair Tom with the ―we‖ version of the Serenity Prayer.
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World Service Office Board
Director at Large Report
November 11, 2010
Thank you all for the opportunity to be of service.
Translation Sub-committee:
I have contacted three professional Translation Companies to move forward with our
Translation process:
– Kern communications
– Communicated
– Trusted Translations
*All three companies are apart of the ATA (American Translation Association)
I am presenting the beginning parts of dialogue. I wanted to give feedback of where we are and what I believe still has to be done. (See attached)
LCF:
We have a conference called scheduled for Sunday, November 14th. I am waiting for confirmation of time.
WSOB –
I will not be able to attend the November 13th Open House. I have a work commitment come up that I need to attend.
In Love and Service,
Elizabeth Schmidt – Saldebar
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WORLD SERVICE OFFICE TRUSTEE REPORT
November 11, 2010
I would first like to thank all those that made it possible for me to have this honored position. I hope to maintain both Boards expectation and responsibilities that has been bestowed upon me. I promise to be open and transparent during my position period as the WSOT.
WSOT Update
WORLD SERVICE BOARD OF TRUSTEES – Report
The World Service Board of Trustee (WSBT) The Trustees having their quartly meeting December 3-5 at the Four Point Sheraton Hotel. We will be having our Board to Board (B2B) on December 4 th at the WSO at 1:30 PM. This will give the opportunity to meet the Staff and get a tour of the office. We could use a few volunteers to help with transportation of the Trustees
- WSBT would like to have a written copy ( from the Trademark attorney) approving Trademark copyright symbol ® inside and outside the C.A. logo
- The WSBT would like an update on the French HFC books and royalites update
- The WSBT requested that the financials and 7th tradition reports to be presented in Excell formats
- I have purchased the recorder and microphones as requested
- Update on DOO
- Drug Court Follow ups
WORLD SERVICE OFFICE TRUSTEE – Report
- DAL interviews are set for tonight
- WSO Director Reports and minutes need to be scanned ( or attached) to the minutes to be submitted to the WSBT
- All quarterly WSOB reports are due by: November 27,2010
- Need updates on the employment procedures and requirements of the next DOO
- Update employee Handbooks
- Russell S. needs to open an account out here (Wells Fargo).
- Update on opening the HSBC account in the UK
- Printing HFC II in the UK
- Topics for the WSBT B2B
Submitted by
Richard L
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WSOB Treasurer
Barry Jacobs
Nov 11,2010
I want to thank the fellowship for the opportunity to serve.
I attended all WSOB meetings.
Have been in touch (constantly) with Executive consultant regarding need of banking and financial (signing checks and going over financials ect )
I have been in contact with the WSOT to sign checks and help with the Nov open house (it was festive thank you all who participated and Sheila for all the work she did)
I have been in touch with HSBC US rep and set up a meeting on Monday to change status cards and try to set up an account in UK
Spoke with the Executive Manager about starting to plan funds for the next 30/60/90 days.
In loving service
Barry
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