COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEE MEETING
NOVEMBER 11,1987
REGULAR QUARTERLY MEETING
NOVEMBER 11,1987
MARINA DEL RAY, CALIFORNIA
MEETING CALLED TO ORDER AT 10:20 a.m P.S.T.
SERENITY PRAYER
12 TRADITIONS WERE READ
CONCEPTS 7,8 AND 9 WERE READ
TRUSTEES PRESENT
CHAIRPERSON : RAY G.
JENNIFER R.
FENN P.
H. LEE S.
BOB L.
REGGIE L.
JACK R.
MINUTES WERE READ
MOTION: TO ACCEPT MINUTES AS READ
TRUSTEE COMMITTEE /CONFERENCE COMMITTEE REPORTS
STRUCTURE AND BY-LAWS – RAY G. – BOB L.
Committee met during the C.A.W.S. CONVENTION in July. Projects for the committee were split into areas: Los Angeles to work on the By-Laws, San Diego to work on District aspects, Washington to work on Area Aspects. By-Laws met in L.A. and wrote the BY-LAWS for the corporation. Bob L. presented “THE CONFERENCE CHARTER”, however it is not ready to present to the Conference at this time.
LITERATURE – REGGIE L.
Committee has been non-functional, however Alan S. has been in contact with Reggie. They are working on establishing new guidelines for effective committee action.
FINANCE – H. LEE – JACK P.
At this time there is only H. Lee and Jack P. acting as the finance committee. All persons asked to be active in the committee refused. Correspondence was sent out to several persons previously involved on the committee to get involved and the result was nil. Some suggestions were made to help generate income for C.A.W.S. office such as, selling Video or Audio cassettes, a “Small Book”, selling the literature piece “23 Questions” at 15 cents each, revising the price structure to increase income, discontinue volume discounts.
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FINANCE (continued)
Each committee should submit to the finance committee their proposed budget. The 60/30/10 plan was discussed. There are several variations to the mentioned plan. This issue is to be referred to the finance committee for clarification. One trustee suggests: “It is imperative that the C.A.W.S.Office treasure be on the finance committee”.
NATIONAL DIRECTORY – BOB L.
Neil B. resigned as the Cocaine Anonymous World Service Directory Chairperson. The activities of that committee now reside with the C.A. Wor1d Service Office Staff and Workers. Bob suggests that the committee as a Conference committee be dissolved. It is an administrative task and that W.S.O. update and distribute annually. A suggestion was made to change the format of the directory to a three ring binder type so that updating could be a single page at a time rather than a complete reprint.
CONVENTION COMMITTEE – FENN P.
There were many problems with some of the young people at the July 1987 C-A.W.S. CONVENTION. Suggest that there be a financial committee within the convention committee. It is essential to prepare and submit a budget to the finance committee so as not to obligate the fellowship with a large debt. $11,000 was donated to C.A.W.S. from the convention and some $600.00 plus is fallowing. Overall the Convention was a success. All committees did an excellent job for the convention.
CONFERENCE COMMITTEE – FENN P.
Had a strong committee at the last conference, however the Chairperson has had no communication with the committee. The vice-chairperson made a conference call with some of the members to get into action. The committee met at the July W.S. CONVENTION. At that time the vice-chair became the chairperson by default. Several items of action were sent from the committee to W.S.O. via the chairperson. No action was taken. Helene was voted in as temporary chairperson, a consultant was brought in to help set up the logistics with the Conference site. Minutes from the last Conference are ready. $200.00 was sent to secure the site, monies came from the Convention account as time was of the essence. We need help…In absence of any conference committee, action was taken to start this months conference. Estimated cost of approx. $3500.00 not including the Stenographer. Some suggestions were made to the committee for future conferences.
PUBLIC INFORMATION – JENNIFER R.
Former chairperson was unable to come to the C.A.W.S. CONVENTION or follow thru. No contact from the former chairperson and it is known that he is no longer a delegate from his area.
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PUBLIC INFORMATION (continued)
Jennifer has made approx. 30 phone calls far Public Information. Also explained was the difference between a Trustee Committee and Conference Committee. This committee has been very active. A Public Information packet is prepared and will be distributed at the conference—to be distributed to the delegates Public Information Committees. The fact file has been updated. Press release invitations were sent out 11/01/87 to announce Cocaine Anonymous being 5 years old. Press conference to be held 11/12/87 and approx. 225 invitations were sent out.
BREAK FOR LUNCH
MEETING RESUMED AT 3:05 p.m. P.S.T.
GREG D. AND ALL TRUSTEES PRESENT
HOSPITALS AND INSTITUTIONS – GREG D.
Where does H & I stand? This question must be resolved. There was no H & I committee meeting. There must be goals for the conference H & X committee. Help set up according to guideline and traditions. Reducing the guidelines that have been previously prepared. Set up a budget for H & I ?
WORLD SERVICE OFFICE REPORT – RAY G. – REGGIE L.
Financial report was handed out from the office. Without the support of the C.A.W.S. Convention the office would be at a negative balance. “CA” block letters were accepted and is being processed. We will be advised when this is completed.
REGARDING SERVICE COMMITMENTS: Trustees, Office Directors — are not to hold a service position beyond the 12 step meeting level. The office staff and workers are doing an excellent job. Need support from the fellowship. The attorney fees paid to protect the “COCAINE ANONYMOUS” name from the “Desert Round Up” was extremely expensive. We must look into the sale of non-C.A. material at C.A. conventions.
TRUSTEE NOMINATING COMMITTEE – BOB L.
Bob and Fenn working on structure. Have researched what A.A. does.
LEGAL COMMITTEE – JACK P.
Wrote letter to Mitchell S. as to his services as an attorney. Suggested that trustees try to find volunteer attorneys in their area to help us.
THE CONNECTION – REGGIE L.
Letter of resignation read from Bruce Me. dated 07/27/87. There is no one to replace him at this time. Letters were sent out to all subscribers explaining situation. Request any ideas and letters be sent to reggie for future use.
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NEWSGRAM – REGGIE L.
Jim is the editor, formatting is done by W.S.D.. The logo is changed to reflect the Conference approved logo. The Newsgram is due to be out this weekend, 10 copies will be distributed to each delegate to distribute in their areas. Reggie does review each Newsgram before it is distributed. The phone number list previously named ” Hotline” is being changed to “Help line”.
A.A. REPORTS – JENNIFER R.
Jennifer met in St.Louis with Cheryl Ann, CPC and Betty Little. They would like to receive copies o-f all our minutes in order to give us the guidance we need. A cover letter is to be sent with the minutes—past and present.
RE: Tax ID number there have been no requests -for their tax ID number to do public service announcements. Trustees have been invited to a regional forum, the schedule was handed out at thi s meeting. Requested entrance of the General Service Conference of A. A. as an observer-request denied. C.A W.S. Office is to send I.D. numbers out as needed for C.A. Public Service Announcements.
CHAIRPERSONS REPORT – RAY G.
Through adopting the 12 concepts last conference the trustee’s job has become a major responsibility and expense. Suggest we get a calling card to communicate in order to reduce expenses. The whole board of Trustees is to participate in communicating with all.
Chairpersons log:
198 phone calls
16 meetings
22 mailings
OLD BUSINESS
Letter regard!ng group names to C.A.W.S. Office – GREG D.
RE: WORLD SERVICE DIRECTORY
Groups should have names other than the facility or location they meet as not imply any affiliation with the facility or location, ie.____________ Hospital____________Recovery Center. Also suggested was a disclaimer put on all meeting schedules—-Greg and Jack will discuss later.
C.A.W.S. Office, Inc. – RAY G.
Papers have been filed and incorporated. Treasurer has checkbook. Filing papers were sent mistakenly to Los Angeles Office for reasons unknown. Filing of non profit status to be done. Start corporation and let old on die per lawyer (financially speaking). State and Federal requirement have been met. Any changes may be made in corporate by-laws.
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STATE OF GEORGIA – GREG D.
Greg spoke with contact in Georgia, they are willing to work with us. He is expected to be here at the conference. Our contact person in Georgia will handle the existing problems.
STATE OF FLORIDA – JENNIFER R.
Clarification-anonymity break was a newspaper misprint. Person involved is well aware of the 12 traditions. There are some politics in the area but nothing major. Jennifer encouraged them to send delegates to the November 1907 conference.
NBWSGRAM – ABRIDGED MINUTES – REGGIE L.
The abridged minutes from the C.A.W.S. Office will not be in the next Newsgram, it will however be included in future editions. Abridged minutes are available upon request to the C.A.W.S. Office by delegates.
NON-ADDICT TRUSTEES – BOB L.
They do exist in other fellowships. They have a specific expertise and for a term of 3 years as suggested by A.A..3 types of non-addict-I.E. – CPA – LAWYER – TREATMENT COMMUNITY WORKER. Thinking about guidelines and will discuss at a later date.
EXISTING INFORMATION (MINUTES, ETC.)
No report by Jack P.
PROMOTING GROUPS WHO CONTRIBUTE LARGE AMOUNTS OF MONEY-REPORT
A.A. prints groups and monies contributed, maybe we could take it as a suggestion. A suggestion would be to make it part of the financiaI report.
ALANO TYPE CLUBS – REPORT
Need guidance in writing for future references.-Ray G. to take care of this.
COCAINE ANONYMOUS – NAME BEING COPYRIGHTED – RAY G. – REGGIE L.
Copyright has been filed by not yet approved. Dr. Jason Barons from Texas won’t remove his copyright. We need copies of N.A. application since it affects our application. We do have date of first use of the name “COCAINE ANONYMOUS”. Date of first use has been supplied to our lawyer by Ray G.
CONVENTIONS AS A SEPARATE CORPORATION
Not financially possible-too expensive.
NOTE
Planning committee sponsors conventions by and for A.A..
Do we adopt a liberal view as A.A. or strict interpretation as N.A.?
Must consider as possible liability in the future. Bob will advise
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GROUPS WHO DO NOT FOLLOW GUIDELINES FROM C.A.W.S.O. – JACK P.
Starter kits should have a form or letter far groups to uphold our traditions. What are the guidelines. Need our own interpretation of traditions. Any traditions broken will be followed by Trustees letters or lawyers.
INSURNACE LIABILITY – JACK P.
At this time we are unable to obtain insurance tor the office or liability due to the nature of our program. More research is being done on this matter, possible an insurance company based in San Francisco, Ca. – – Jack P. and Greg D. to obtain more info.
PUBLIC SERVICE ANNOUNCEMENTS (PSA) – JENNIFER R.
$10.00 is what A. A. charges for cassettes. The proposed charge for audio cassette tape for radio announcement is $5.00. The P.S.A.’s that were stored at C.A.W.S. Office have been found. Also proposed is the round Logo sticker used on the P.I. Information packet be produced and sold at $.25 each. The price of Video PSA’s to be announced at a later date.
CONVENTION ADVISORY BOARD – GREG D.
Information to be compiled and stored in looseleaf binders to keep pertinent information and be kept by host city, and two copies to be sent to: a.New host city b.C.A.W.S.Office. Policies to be adopted. Greg and Perm to handle it.
FACT FILE – REPORT BY W.S.O.
Public Information piece very similar to the piece from Chicago. Suggestion: Reduce the Public: Information piece to packet style. Group conscience REDUCE IT AND COMPLETE IT A.S.A.F.-Passed unanimously.
60/30 / 3.0 PLAN RE-WRITTEN
Refer to the finance committee.
TRUSTEE EXPENSES JACK P. – H.LEE S.
Each trustee to submit individual expenses for this year’s expenses including this conference.
CONFERENCE OFFICERS EXPENSES
Jack P. and H.Lee S. to submit estimated budget for conference officers excluding the vice-chairperson as approved at the last World Conference.
REVIEW BOARD – THE CONNECTION – THE NEWSGRAM – REGGIE L.
No meeting…
SERENITY PRAYER
MEETING ADJOURNED AT 7:55 p.m. P.S.T.
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CA WSBT
REGULAR QUARTERLY MEETING
NOVEMBER 12,1987
MARINA DEL RAY, CALIFORNIA
MEETING CALLED TO ORDER AT 9:07 a.m. P.S.T.
SERENITY PRAYER
TWELVE TRADITIONS WERE READ
CONCEPTS 10,11 AND 12 WERE READ
TRUSTEES PRESENT
CHAIRPERSON: RAY G.
VICE-CHAIR: JENNIFER R.
SECRETARY: FENN P.
BOB L.
REGGIE L.
GREG D.
JACK P.
H. LEE S.
NEW BUSINESS CONTINUED
Discussion regarding effective planning of the Conference.
TRUSTEES PROJECTED BUDGET
$7,100.00 – 03/86 to 03/87
$6,000.00 – 06/87 to 06/88. The budget from C.A.W.S. Office was for their fiscal year only, which only included 3 quarterly meetings this year.
The projected budget submitted to the finance committee are as follows:
LENGTH: One 5-day Conference – LOCATION: Los Angeles
Two 3-day quarterly meetings – Los Angeles
One 3-day quarterly meeting – Chicago
Expenses projected:
$1200.00 Bob L.
$1200.00 Fenn P.
$1764.00 Jack P.
$1764.00 Jennifer R.
$1657.00 Greg D.
$1510.00 Ray G.
$1510.00 Reggie L.
___________________
$13,800.00 TOTAL PROPOSED BUDGET INCLUDING SECRETARY’S EXPENSES
INSURANCE INFORMATION GREG D.
Should be no problem getting insurance that covers literature, computer, etc. and workmans comp. Unable to get premise liability. “Transamerica” information was obtained. We are currently checking into a agent in California.
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POSSIBLE BREAK OF TRADITIONS IN THE HOUSTON, TEXAS AREA – H.LEE Discussion regarding local trustees helping solve problems in their areas.
CONFERENCE PLANNING CONTINUES
Greg D. and Fenn P. to re-write the agenda to fit the Hotel schedule and prepare last minute arrangements. Reggie L. and Fenn P. extracted the statement of: purpose of each conference committee from the March 1987 un-cut Minutes. Greg D. and Bob L. volunteered to lead the Welcoming meeting prior to the Conference.
NOMINATING COMMITTEE – BOB L.
Interview/prescreen prospective trustees and give recommendation. Suggest prospective trustees have resume filled out prior to interviews. Also suggested was a time limit tor ratified trustees to stay on the slate. Ray G. to re-align this committee. Whole board of Trustees to do interviewing of prospective trustees. Present structures on nominating to trustees on next meeting and then present it to the conference.
PUBLIC INFORMATION JENNIFER R.
Bob G. was invited to present Public Information – W.8,0.Public Service Announcements.
Video’s are not a good idea to order in quantities.
Any size can be ordered individually.
$25.00 for one inch and $35.00 with phone number included.
$61.00 for three quarter inch with phone number included.
$80.00 for half inch with phone number included.
Video’s are I0-second commercial spots.
NEXT C.A.W.S.B.T. MEETING
02/20/88 – 02/21/88 at Stouffers Hotel (Near LAX Airport)
9:00 a.m. P.S.T.
BENEFITS FOR OFFICE WORKER
Ray G. checking into this matter,
C.A.W.S.B. Trustee Minutes
Add A.A, to our mailing list. Jennifer R. will send letter to C.A.W.S. Office to add A.A.G.S.0. to our mailing list.
MEETING ADJOURNED 6:51 p.m. P.S.T.
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