Minutes of the Meeting of
CA World Service Office Board of Directors
November 10, 2011
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:11pm by Chair Teresa N.
II. Tradition 12 – read by Susan D.
III. Concept 12 – read by Richard L.
A. Bob C. suggests concept 12 be read at the beginning of the Conference. Referral will be made to Conference committee
IV. WSM, p.61-62: Bylaws of Cocaine Anonymous World Services, Inc. – read by Bob C.
V. Birthdays – None
VI. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair), Elizabeth S. (WSOB Vice-Chair), Barry J. (WSOB Treasurer), Richard L. (WSO Trustee), Susan D. (Secretary), Linda F. (DOO), Peter D. (WS Trustee), Bob C. (Director at Large). A quorum is established.
B. Board Members Absent: DRPD (vacant).
VI. Guests Present: None
VII. Guest Reports: None
IX. Approval of the minutes of the prior meeting
A. Richard L. motions to approve the minutes from October 27, 2011 as amended. Seconded by Barry J. Motion passes.
X. On-Line Business – None
XI.WSOB Director Openings
XII. Website – Ryan E.
No Report
XIII. Publication Projects – Linda F. /Elizabeth S.
A. Yes, you can start… – Completed!
B. Other pamphlets – All pamphlets are being reformatted to include proper disclaimers.
C. French publication project – Awaiting
XIV. Vendor Licensing Agreements – Linda F.
Nothing Pending
XV. Royalty Agreements – Linda F.
A. Holland Royalty Agreement remains open pending further communication
XVI. NewsGram Final Draft Review
A. Final approval from WSBT. Printed and distributed.
XVII. International Banking – Barry J. / Linda F.
A. CAWS 2012 – Passed letter from outside, independent, accounting firm to UK – waiting for feedback
B. Holland Donations/Payments – Forwarded our wire transfer number to Holland.
Break 8:00pm
Resume Meeting 8:05pm
XVIII. Executive Session
A. Director Candidate Interviews
Motion by Barry J. to suspend the rules, to extend the meeting past normal ending time. Motion seconded by Elizabeth S. Passes unanimously.
XIX. Translations – Elizabeth S., Richard L., and Teresa N.
A. Reaching Out to the Deaf – In progress.
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B. Farsi – Trustee approval received.
C. Translation Guidelines – Need updates to include the WSBT section
XX. PSA Ad-Hoc Committee – Linda F., Elizabeth S., Teresa N., and Richard L.
A. In process of getting bids.
XXI. Fundraising Ad-Hoc Committee – Bob C., Elizabeth S., Barry J., Peter D., Kathy Jo R., Richard L., Allen S., Brian T., Jason L., and Teresa N.
A. Bob C. will be taking lead
XXII. Office Director Reports
A. DOO Report – Linda F. – Submitted verbal and written report (see attached)
1. Has three potential bids for printing HFC II for once the typesetting is complete.
2. Will look into meditation submission form on website.
3. As to the EPL insurance policy Richard L. says we should have a quote by December.
4. Bob C. motions to have Bob L. to work on the 800 number as he states in his 11/09/11 email. Linda F. seconds motion. Passes unanimously.
5. Linda F. motions to accept new pamphlet layout with the disclaimer as approved in previous minutes. Barry J. seconds motion. Passes unanimously.
B. Chair – Teresa N. – Submitted verbal report
1. Spoke with Jackie S. regarding CAWS 2012
2. Working with Linda on various WSO items
3. Reviewing the 2011 Conference bill/contract further, as well as 2012-14 contracts
4. In communication with the WSO Treasurer regarding budget and accounts
C. Vice Chair – Elizabeth S. – submitted verbal report
1. Young People’s Pamphlet – In progress
2. LCF – Attended conference call: discussed meditation book extensively.
3. LCF guidelines on website are going to “Page Not Found” Error, Susan D. will contact webservant.
D. Treasurer – Barry J. – submitted verbal and written report (see attached)
1. Operating $28,528.72 (Please remember that approximately $18,000 is for the Four Points that DOO is negotiating for the Conference as transferred last meeting).
2. Even Year $16,553.84
3. Odd Year $5,317.17
4. Savings $122,115.70
5. HSBC $500.00
6. Looking for alternatives for UK banking just out of precaution.
7. RegOnline – will discuss with Linda F. and Teresa N. how transfer of money to UK/US account will happen.
8. Barry J. motions to transfer $5,000 from savings to operating if WSBT does not approve past motion of $20,000 from savings to operating within the next 10 days. Richard L. seconds. Passes unanimously.
E. Secretary – Susan D. – No Report
F. Director at Large – Bob C. – submitted verbal report
1. Draft of cease and desist letter complete
a. Peter D. suggests we take the educational route prior to letter when dealing with members.
G. Director at Large – open
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XXIII.Trustee Reports
A. WSO Trustee – Richard L. – submitted verbal and written report (see attached)
1. Board to Board, Dec 3, 2011, 6pm, at CAWSO.
2. Quarterly Report due to Richard L. by November 20, 2011 I. WS Trustee – Peter D. – submitted written and verbal report (see attached)
I. WS Trustee – Peter D. – submitted written and verbal report (see atached)
II.Seventh Tradition
III. Committee Reports
A. Finance: Elizabeth S., Teresa N., Linda F., & Barry J. – No Report
B. Structure & Bylaws: Teresa N. – No Report
C. Convention: Peter D. & Linda F. – No Report
D. Conference: Linda F., Teresa N. & Peter D. – No Report
E. Unity: Susan D. – No Report
F. Literature, Chips & Formats: Bob C. & Elizabeth S. – No Report
G. Hospitals & Institutions: Susan D. – No Report
H. Public Information: Richard L., Elizabeth S. & Linda F. – No Report
I. I.T.: Linda F. – No Report
J. Archives : Bob C., Richard L. – No Report
IV. CAWS 2012 – Linda F.
A. Spending/Check Requests:
1. SR50 Motion by Barry J. to approve check request for the amount of 400. 00 GBP (approx $640.00 [conversion rate: 1.6]) Payable to Natwest Bank for 500 CAWS 2012 key logo trolley coins. Seconded by Richard L. Passes unanimously.
2. SR51 Motion by Barry J. to approve check request for the amount of 820. 00 GBP (approx $1,312.00 [conversion rate: 1.6]) for New Years Eve party. Seconded by Richard L. Passes unanimously.
B. Linda F. updated RegOnline
V. CAWS 2013 – Linda F.
A. Contact signed and sent to hotel
VI. CAWS 2014 –
A. Working on hotel selection
VII. New Business – None
VIII. Next meeting: December 8 (board to board December 3)
IX. 12:34am Motion to Adjourn made by Richard L. seconded by Linda F., Passed unanimously.
X. Meeting closed at 12:35am by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For all attached documents and reports see: 2011-11-10-WSOB-minutes-final.pdf