Minutes of the Meeting of
CA World Service Office Board of Directors
May 9, 2013
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:07pm by Vice-Chair, Richard L.
II. Tradition 5 – Read by Ira L.
III. Concept 5 – Read by John W.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (WSOB Chair, via skype), Richard L. (Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), Bob C. (Director at Large), Ira L. (WST). A quorum is established.
B. Board Members Absent: DRPD (vacant)
VI. Guests Present: John W. (Special Worker) & David B. (CAWS 2014 Chair)
VII. Approval of the minutes of the prior meeting
A. Kathy Jo R. motions to approve the minutes from April 11, 2013. Seconded by Ira L. Motion passes unanimously.
B. Kathy Jo R. motions to approve the minutes from April 25, 2013. Seconded by Ira L. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
A. John W. contacted various editors for the meditation book, unfortunately there has been no responses
B. John W. has also been working on the European fulfillment center
C. David B. reported on the status of 2014
D. Susan D. will work on the regonline registration form
E. Barry J. motions that we increase the amount for the patches from $1200 up to $1500. Seconded by Bob C. Motion passes unanimously.
F. Linda F. motions to approve check request #11 for preconvention fundraising t-shirts, check made payable to dimez t-shirt printing. Seconded by Barry J. Motion passes unanimously.
G. Discussion regarding having the logo on these t-shirts or not.
X. Online Business: None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. New Contributions to Prudent Reserve/Savings
1. This agenda item is staying on until further action from the finance committee.
C. Website
1. The trustees are reviewing the new website for tradition violations. They will hopefully make a motion at their next quarterly meeting to approve the site.
2. Linda F. will contact Ryan E. regarding backing up to the cloud the straighten out what he is currently doing to ensure everything is being backed up.
3. Paid Web Service – Nothing new
D. C.A. Trademark Challenge – Scotland – Bob C.
1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
E. WSOB policy on mileage reimbursement
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1. This agenda item is staying on until a policy is created
F. European Fulfillment Center
1. Discussion regarding the fulfillment center.
II. Online Business
A. Motion made by Richard L., seconded by Bob C., to approve the NewsGram with the suggested corrections. Motion passes unanimously.
III. Financial Fundraising Ad-Hoc Committee – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
A. See Susan D.’s report
IV. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Linda F. presented five editor bids for the meditation book
2. Barry J. motions that we forward with the WSOB reccomended bid to the TNC as an editor for the meditation book. Seconded by Linda F. Motion approves unanimously.
B. Chair – Teresa N. – Submitted written (see committee and ad-hoc reports)
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written report (see committee and ad-hoc reports)
1. Operating $18,424.24
2. Even Year $4,549.32 EY Petty Cash $547.04
3. Odd Year $26,401.42 OY Petty Cash $488.00
4. Savings #862 (Prudent Reserve) $50,126.15
5. Savings #372 (Publications Fund) $23,644.82
E. Secretary – Susan D.
1. Thanks to Richard L. for covering for Susan D. while she was gone!!
2. Susan D. presented the contribution poster for the convention/ conference.
F. Director at Large – Bob C. – submitted verbal report (see committee and ad-hoc reports)
V. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – submitted written and verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – submitted written and verbal report (see committee and ad-hoc reports)
1. Ira L. has concerns that there are too many people contacting the same outside entities, which is becoming a concern and Ira L. is working on this.
VI. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C., & Barry J.
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.)
1. Finalizing the unity luncheon
F. Literature, Chips & Formats: Teresa N. (Kathy Jo R.)
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives: Richard L. & Linda F.
VII. CAWS 2013 – Linda F.
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A. 386 Registrants!
B. Discussion regarding Guidebook, a downloadable app to allow convention attendees to get up-to-date information during the convention regarding rooms, meeting times, etc.
C. Check Requests:
1. CR44 Motion by Linda F. to approve check requests, in budget, for the amount of $400, payable to Sun Island Tours, for special events. Seconded by Susan D. Motion passes unanimously.
2. CR48 Motion by Linda F. to approve check request, over budget by roughly $90, for the amount of $172.38, payable to Randy Denike, for awards for golf, 5k, talent show & amazing race. Seconded by Barry J. Motion passes unanimously.
3. CR49 Motion by Linda F. to approve check request, in budget, for the amount of $3225.44, payable to Monograms America, for memorabilia. Seconded by Barry J. Motion passes unanimously.
4. CR50 Motion by Linda F. to approve check request, in budget, for the amount of $179.82, payable to Randy Denike, rotating pens Seconded by Barry J. This motion was tabled for online business until more information is received
5. CR51 Motion by Linda F. to approve check request, in budget (decorations & hospitality) for the amount of $1128.13, payable to Catherine Riley, for decorations. Seconded by Susan D. Motion passes, 2 abstentions noted.
6. CR53 Motion by Linda F. to approve check request, in budget, for the amount of $607, payable to Randy Denike, for centerpiece supplies. Seconded by Barry J. Motion passes unanimously.
7. CR54 Motion by Linda F. to approve check request, over budget by $20, for the amount of $192, payable to Don Guzzi, for centerpiece materials and shipping sample to CAWSO. Seconded by Barry J. Motion passes unanimously.
8. CR55 Motion by Linda F. to approve check request, in budget, for the amount of $1259.88, payable to TBD, for Hospitality plan. Seconded by Barry J. Motion passes unanimously.
9. CR56 Motion by Linda F. to approve check request, in budget, for the amount up to $11,150.00, including all expenses, less check request #57, payable to Hoover AV, for AV service. Seconded by Barry J. Motion passes unanimously.
10. Ira L. mentions he will sign contracts tonight, but he will need them pdf to him so he can go over them with the TNC. Therefore, these should not go out until this occurs.
11. CR57 Motion by Linda F. to approve check request, in budget, for the amount of $ 819, payable to Randy Denike, for projector. Seconded by Kathy Jo R. Motion passes unanimously.
VIII. CAWS 2014 – Linda F.
A. Check Requests:
1. CR44 Motion by Linda F. to approve check requests, in budget, for the amount of $400, payable to Sun Island Tours, for food for Day at the Races pre-convention fundraising. Seconded by Susan D. Motion passes unanimously.
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2. CR06 Motion by Linda F. to approve check requests, in budget, for the amount of $99, payable to Janice Cook, for food for Day at the Races pre-convention fundraising. Seconded by Susan D. Motion passes unanimously.
IX. CAWS 2015 – Linda F.
A. Nothing New
X. CAWS 2016 – Linda F. – Nothing New
XI. New Business
A. Bob C. motions to approve a budget up to $500 for our NewsGram editor, Heidi, to attend the WS Conference. Seconded by Kathy Jo R. Motion passes, one abstention.
I. Executive Session
II. Next meeting: June 13
III. 11:41 pm Motion to Adjourn made by Susan D. Seconded by Kathy Jo R. Passed unanimously.
IV. Meeting closed at 11:42 pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
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For attached documents and reports see: WSOB_2013-05-09_minutes-final.pdf