World Service Office Board of Directors Meeting
May 9, 1996
Proposed Minutes
MEETING was called to order at 7:22 PM
SERENITY PRAYER led by Scott
TRADITION TWO was read by Susan
CONCEPT TWO was read by KD
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Ed Godfrey, Treasurer
Chuck McCollum, Secretary
Susan Turnbull, Director
K.D. Zager, WSO Director of Operations
Brian North, WSO Trustee
Lee Arter, Pacific South Regional Trustee
QUORUM was met
Motion: To approve minutes of 04/25/96 as corrected. Seconded, PASSED with two abstentions.
OFFICER’S REPORTS
Chairperson: Scott thanked Jeff S. for filling in as Chair at the last meeting. * Scott has spoken with Bill A., Chair of the 1996 CAWS Committee; will elaborate under CAWS ’96 report • Has prepared an incomplete draft of our financial analysis which he would like the board to thoroughly review before the next meeting; final draft to be complete by next meeting; the Finance Committee will have drafts by Monday for their review. • Has just received the information we’ve been waiting for re the employee compensation survey and, hopefully, will have that report ready by next meeting as well.
Vice Chair: No report.
Treasurer: Ed referred to cash flow statements of 05/09/96, which are hereby incorporated into these minutes. There have been no contributions to either the book fund or the WSO general reserve since March.
TRUSTEE REPORTS
WSO Trustee: Brian announced that Roger G. has resigned as a member of the CA World Service Board of Trustees; we now no longer have a World Service Trustee on This board. There will be no interim Assembly held before the conference to fill out the slate in anticipation of replacing Roger; there is a question of whether or not we actually need a
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World Service Trustee. Brian also reported that the Trustees voted to table the issue of MasterCard/Visa sales until the WSBT meeting in Atlanta.
The Trustees have also decided, apparently, that Board members who have already booked Airline travel to Atlanta on Thursday, May 23, in anticipation of the May 24 morning meeting are expected to pay for their own hotel room Thursday night.
P.S. Regional Trustee: Lee went to Las Vegas; they now have nine meetings. Lee went over the World Service Manual with the representatives of the area. They are interested in sending representation to attend the WSC in August. They would like to hold a convention; Lee suggested they come here and participate on a convention committee and form a GSO, which they do not have yet. He further suggested that representatives from all nine meetings meet monthly and open an account for the GSO. They are very energetic and have a lot of enthusiasm. • Lee will be traveling to Central California to attend their first annual convention this weekend. • The L.A. area will be holding its annual 4th Step workshops this June and July.
CAWS 36 REPORT
CAWS ‘96 has requested reimbursement in the amount of $3600.00. It was suggested that we go ahead and send them $4000,00, leaving them a small reserve.
Motion: To transfer $4,000.00 from reserves for the purpose of reimbursing the
CAW’S ‘96 committee and giving them some additional working capita!. Seconded. PASSED with one abstention.
KD to ask them for information regarding item ’’Maps” on their reimbursement request form (To-do List). Everyone on this board has received minutes of CAWS meeting of April 14, 1996. It is the consensus of this board that CAWS minutes be made available at our board meetings as opposed to only through the mailings.
Bill A., CAWS ’96 committee chair, has requested that all WSO Board members avail themselves at the convention and be of service in their respective areas of expertise. The request breaks down as follows: That Ed & Scott work with the on-site Treasurer with handling of the money; that KD assist mostly with registration since the WSO will, in the future, be handling that task; that Jeff, by virtue of his convention experience, assist their program staff handling workshops & meetings; tat Susan, as an experienced hotel liaison, work with their liaison at the Doubletree; and that Chuck work with John H. and Larry S., PI Chair for the Cnvention. The Friday morning meeting will be at 8:00am, Friday, May 24.
OPERATIONS REPORT – K.D. Zager
Operations Report read and incorporated into these minutes. Notable discussions:
- , London Royalties; Since the breakdown is pending; we will go back and amend reports to reflect how the royalties break down.
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- Press Release requested by CAWS ’96 PI Committee: There are a number of Conference-approved Press Release templates in the PI Workbook. Chuck to communicate with Larry S. in Atlanta and alert him to this fact.
OLD BUSINESS
-Employee Compensation Survey: TABLED
-Phone System: TABLED
-CAWS/CAWSO Licensing Agreement: TABLED
-Literature Release Form: In the hands of the Conference Literature committee, -Voice Mail System/800 Answering Service: TABLED Pending Trustee review. -Video PSAs:
Chuck reported that, regrettably, the Video PSA’s will not be completed in time to be presented at the convention.
-Employee Handbook
The Board reviewed the entire proposed Handbook. A consensus was achieved regarding the format, as well as all existing and proposed polices contained therein. A formal vote on each policy, as well as the handbook as a whole, will be held at the next meeting of 05/16/96.
Motion: To adjourn at 10:35 p,m, Seconded, PASSED.
MEETING ADJOURNED at 10:35 PM with the Lord’s Prayer
Respectfully submitted,
Chuck McCollum
CFM/cfm