MINUTES COCAINE ANONYMOUS WORLD SERVICE EOARD THURSDAY MAY 29, 1986
ATTENDEES
Ray G.
Neil B.
Jennifer G.
Michael F.
Louise W.
Boh M.
Howard E.
Richard L.
Jerry P.
Terra
Meeting was called to order at 6:47pm. Louise read the minutes from the previous meeting of May 15, 1986.
I. OLD BUSINESS
A. Ray spoke to the IRS regarding our late penalty charge on our taxes. They said we could send an appeal letter explaining why we were late. An explanation was sent in with the late payment but was not accepted. We will appeal it.
B. Everyone on the Board will receive a check for $270.00 to pay for their hotel rooms for the Conference. Anything above that the Board members will be responsible for.
C. Richard L. said “The Connection” will be out in 2 weeks and they will have another issue out before the Convention.
D. The net profit on the “Spring Thing” picnic was $2,614.54.
There was an outlay of $2,255.46. $530.00 has been deposited
and another deposit will be made for $4,340.00. Howard E. will go to the next GSR meeting and try and collect monies from ticket sales.
Jennifer needs a receipt from Richard L. for $363-66 for the meat and a receipt from Willie O. for the insurance.
II. NEW BUSINESS
A. Jennifer said our approximate balance after the picnic deposits is $8,200.00.
B. Checks are needed from the following people from the last Conference;
Jennifer – $ 11.21
Willie – 302.00
Terra – 9.54
Johnny S.- 33-37
We owe Bob M $32.60 from the previous Conference hotel bill.
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C. Jennifer suggested a Board member take the checkbook to any future functions we have so checks can be issued for expenditures rather than paying for expenses with incoming cash. We then cannot show proper records for all income and expenses.
D. Ray received the 990 form (Return of Organization Exempt Form)from the IRS and instructions on filling it out. It must be filed by May 31 or we will be charged a late fee of $10.00 per day. Jennifer will ask Ken Lieb to help her fill it out.
D. The Domestic Non Profit Corporation Statement must be filed yearly. There is a $2.50 charge to file.
E. Bob M. received the CAWS Hospital and Institutions Committees suggested by-laws. It was suggested we take 100 copies to the Conference. We can vote that they be used as temporary bylaws until it can go out through the fellowship and any changes and/or suggestions can be made and then voted on at the next Conference.
F. Bob M. has a receipt for $485.00 for the service contract for the photocopy machine. The machine is working fine, apparently the problem was the paper we were using was too thin.
G. Howard made a motion to pay Elizabeth Packard’s registration for the Convention in appreciation for all the time she donated cooking and serving for the picnic. Motion passed.
H. Jerry made a motion we change the previous motion that Board members serve a 3 year term back to 2 years. Motion passed. Term begins when person came on the Board.
I. Howard made a motion to change the previous motion and move the World Service picnic from South Central L.A. to Orange County/Huntington Beach for Labor Day weekend. Motion passed.
The meeting adjourned at 7:50pm and closed with the Serenity Prayer. The next meeting will be on Thursday June 12, 1986.
Thank you for letting me be of service,
Louise
Secretary