May 20, 2004 – WSOB Meeting Minutes (Proposed)

CA World Service Office Board Meeting
May 20, 2004

Special Pre-Convention Meeting
Proposed minutes

PRESENT:

Bob Campbell, Chair
Earl Henderson, Vice-Chair
Judy Weissman, Secretary
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager

Positions Vacant: Director 2

Members absent: Brian Wolf, Treasurer, Mike Gallagher, Director 1

Visitors: Robin L., CAWS 2004 Registration Chair

Meeting called to order at 7:17 p.m. Earl read the 7^th Tradition; John read the 7^th Concept.

VISITOR REPORTS:

Robin L., CAWS 2004 Registration Chair – Has about 45 volunteers so far. Has 677 paid registrations. Expects 500 on-site registrations. Will set aside a name badge, lanyard & pouch for Archives.

OFFICER REPORTS:

Chair: No report.

Vice Chair: No report.

Secretary: No report.

Treasurer: Absent.

Director 1 (Mike G): Absent.

Director 2: Open.

World Service Office Trustee: No report.

World Service Trustee: Chair will follow up with Treasurer regarding new cover page for 2^nd and 3^rd Quarter Finance reports (signed as Treasurer). Needs to be emailed a.s.a.p.

Office Manager: An email explaining the per diem policy has been sent to everyone to whom CAWSO gives payments. A memo is also being mailed.

COMMITTEE REPORTS:

CAWS 2004:

The hotel booked someone else in the ballroom after 5:00 p.m. Saturday – They are very apologetic and can accommodate us for a 600 person meeting in a tent. The hotel will move the sound equipment, etc. for free. Negotiations are ongoing.

• Motion (Elizabeth/Judy) to approve the Spotlight on Recovery Program as amended passes.

CAWS 2006:

• Discussion ensued. Flight cost to Calgary is reasonable and comparable to domestic travel. Putting together information on how to travel across border. Working on ways to keep costs down to offset possibly lower attendance. Keep their budget down to $70,000. WSOB will need to give opinion to Finance Committee supporting or not supporting Calgary as Convention location. If WSOB feels Convention should be “pulled” from Calgary for financial reasons, it needs to go through Conference channels.

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• Long-term planning suggestions – make $25,000 profit absolute minimum for Conventions, and only accept bids from places that have budgets that can realistically support that. Maybe only rotate Conventions locations between the same several cities.
• Received new bids from hotel with more realistic number of room nights. Hyatt will have difficulty accommodating us on Wednesday and Thursday with function space.

NEW BUSINESS: None.

• Motion to adjourn (Judy/Patty) at 11:22 p.m. passes.

Next Meeting: June 10, 2004

Respectfully Submitted,

Judy Weissman

WSOB Secretary

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